HomeMy Public PortalAbout12-15-1988 BOARD OF PUBLIC WORKS AND SAFETY OF THE
CITY OF RICHMOND, INDIANA, DECEMBER 15, 1988
1 The Board of Public Works and Safety of the City of Richmond, Indiana, met in regular session December 15,
2 1988 at the hour of 9:00 A.M. in the Municipal Building in said City. Mr. Barden presided with Ms. Hauptstueck
3 and Mr.Willis in attendance. Absent: None. The following business was had to-wit:
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5 APPROVAL OF MINUTES OF DECEMBER 8, 1988
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7 Ms. Hauptstueck moved to approve the minutes of the previous meetings as prepared,seconded by Mr. Barden
8 and on unanimous voice vote the motion was carried.
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10 APPROVAL OF CLAIMS FOR PAYMENT
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12 Ms. Hauptstueck moved to approve claims for payment in the amount of 2,353,615.95,seconded by Mr. Barden
13 and on unanimous voice vote the motion was carried.
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15 PUBLIC REQUESTS AND COMMENTS
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17 Residential Handicapped Parking - 619 South 7th Street
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19 The request a residential handicapped parking space for Ms. Betty Sheets of 619 South 7th Street was
20 presented to the Board. Ms. Sheets has Permit No. 68959, expiring February 5, 1991. Traffic Captain Ron
21 Williams informed the Board Ms. Sheets has a designated driver residing with her, the request meets all
22 guidelines and he recommended approval.
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24 Ms. Hauptstueck moved to approve the residential handicapped parking space at 619 South 7th Street,
25 seconded by Mr. Barden and on unanimous voice vote the motion was carried.
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27 700 Block South US 27
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29 Correspondence from the Indiana Department of Highways was presented to the Board regarding their approval
30 of a handicapped parking space for Hazel Nave in the 700 Block of South 8th Street. The State had approved
31 the request and asked it be reviewed by the City for comment.
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33 Ms. Hauptstueck moved to concur with the Indiana Department of Highways for a residential handicapped
34 parking space in the 700 Block of South US 27, seconded by Mr. Barden and on unanimous voice vote the
35 motion was carried.
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37 Nomadic Nativity Scene - Centerville Christian Church
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39 Steven Abernathy, Associate Minister of the Centerville Christian Church, requested permission from the Board
40 to display a live Nativity Scene on a flat bed trailer and pull it to various nursing homes located in the City. He
41 said two Richmond Police Officers have volunteered to accompany the Nativity Scene in front and rear. The
42 date would be December 20, 1988 from 6:30 PM to 9:00 PM.
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44 Ms. Hauptstueck moved to approve a live Nativity Scene to be moved through the City on a flat bed trailer and to
45 authorize the use of Police vehicles to accompany the event on December 20, 1988 from 6:30 PM to 9:00 PM,
46 seconded by Mr.Willis and on unanimous voice vote the motion was carried.
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48 DEPARTMENT REQUESTS AND COMMENTS
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50 Police Department - Traffic Division
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52 Bus Parking Stalls on NW 13th Street - McBride Stadium
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54 Captain Williams informed the Board that the Park Department had requested the designation of three bus
55 parking stalls on NW 13th Street south of Peacock Road to the entrance to the parking area for McBride
56 Stadium. Captain Williams stated that he agreed this was the proper way to handle the buses and with the
57 parking lot having been expanded and paved found no problem with removing the street parking.
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59 Mr. Barden asked if the Park Department was willing to take the complaints about the removal of the street
60 parking and Captain Williams said he felt it would not cause complaints with the increased parking in the lot.
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62 Mr.Willis moved to designate the area between Peacock Road and the entrance to McBride Stadium on NW 13th
63 Street as Bus Parking, seconded by Ms. Hauptstueck and on unanimous voice vote the motion was carried.
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65 Mr. Barden requested the minutes reflect this was approved at the request of the Park Department.
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Board of Works Minutes Cont'd
December 15,1988
Page 2
1 Law Office
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3 Final Certification of South L Street
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5 Mr. Barden explained this had already been completed and the extension of South L Street was being scheduled
6 for bid by the State.
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8 Purchasing Office
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10 Change Order No. 1-1988 - Sheridan Street Extension
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12 Purchasing Director Rita Stout explained to the Board that it was necessary for an additional 6,600.00 for
13 necessary work for utility extension.
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15 Mr.Willis further explained that the utilities were placed in first in the project and now need to be extended for the
16 headwalls.
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18 Ms. Stout informed the Board the project was within the 20%allowable increase.
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20 Mr.Willis commented that normally this would have happened in the beginning of the project, but it was started
21 last winter under bad conditions in order to get a building up for a new plant to open.
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23 Ms. Hauptstueck moved to approve and execute Change Order No. 1-1988 on the Sheridan Street extension
24 project,seconded by Mr.Willis and on unanimous voice vote the motion was carried.
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26 Bid Award for Rose View Transit Buses
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28 Ms. Stout informed the Board that the bids had been reviewed by herself, Ms. McFarland and the consultant from
29 ATE Management & Services Company. The recommendation was to award the bid to Castleton Coach as the
30 lowest and most responsive bidder. The bid of Castleton Coach for a total price was126,528.86 and the bid from
31 MTS was 136,295.00 with a difference of 9,766.14.
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33 Mr. Barden asked about the delivery date and Ms. Stout explained it would be 90 days from receipt of the
34 chassis.
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36 Mr. Barden said he would like to point out this award is fully recommended by all parties involved and there was a
37 substantial price difference.
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39 Ms. Hauptstueck moved to award the bid for 2 - 21 passenger buses and 1 - 15 passenger handicapped
40 equipped bus at the total cost of 126,528.86, seconded by Mr. Willis and on unanimous voice vote the motion
41 was carried.
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43 Planning, Permits and Inspection
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45 Unsafe Building at 1029 Sheridan Street
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47 Mr. Chester Epps of 1301 Sheridan Street informed the Board that he was wanting to purchase the unsafe
48 premises at 1029 Sheridan Street and was requesting the Board for an extension of time for repairs to be made
49 to the property. He requested a six month extension.
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51 Mr. Bronston reminded the Board the property belonged to Carolyn Tate and that Mr. Charles Tate had posted a
52 5,000.00 surety in July for repairs to be completed by January 14, 1989. He said he has discussed this with Mr.
53 Epps and informed the Board would need a repair schedule and cost estimates along with the posting of a bond.
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55 Mr. Epps commented that he did not feel he should post the bond,just be given the additional time.
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57 Mr. Barden said this property had been before the Board many times and they have been assured of repairs with
58 the previous bond posted. He said Mr. Epps would have to assume this bond, but even then he was very
59 reluctant to allow that much extension of time. He said this resembled a last minute attempt to skirt the order.
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61 Mr.Willis stated that the owner was required to post the 5,000.00 to perform and the Board did not intend to let
62 the owner off the hook. He said if the property is not sold the bond will be used for removal of the premises. He
63 said the Board would not take any more promises since they have fooled around for such a long time with this
64 property.
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Board of Works Minutes Cont'd
December 15,1988
Page 3
1 Mr. Barden suggested that Mr. Epps have a schedule of repairs and cost estimates to the Board by December
2 19, 1988 and if Mr. Bronston is satisfied,the Board might give consideration to an extension.
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4 Mr. Willis explained to Mr. Epps that he should know what it is going to cost to make the necessary repairs
5 before he makes any commitment and then if he is sincere about going forward with the project, post a bond to
6 insure the work will be done within a six month period.
7 The Board requested Mr. Epps return with the repair schedules and cost estimates on December 29, 1988.
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9 BOARD OF WORKS MISCELLANEOUS
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11 LANDING RIGHTS FOR SANTA CLAUS
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13 Mr. Barden presented a request to the Board to allow landing rights for Santa Claus on December 24th and 25th,
14 1988.
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16 Mr. Willis moved to approve landing rights for Santa Claus in the City of Richmond from 6:00 PM on December
17 24th through 7:00 AM on December, 15th, seconded by Ms. Hauptstueck and on unanimous voice vote the
18 motion was carried.
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20 Holiday Trash Schedules
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22 Mr. Willis announced that the pick up for December 26th would be made on December 23rd and the January 2,
23 1989 pick up would be on December 30th. He said the pick ups would start at 6:00 AM.
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25 CANCELLATION OF DECEMBER 22, 1988 MEETING
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27 Mr. Barden annouced the regularly scheduled meeting of December 22, 1988 would be cancelled with the next
28 regular meeting being December 29, 1988.
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30 ADJOURNMENT
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32 There being no further business,on a motion duly made,seconded and passed the meeting was adjourned.
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40 Kenneth E. Barden, President
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45 ATTEST:
46 Mary Merchanthouse,City Clerk
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