HomeMy Public PortalAbout12-08-1988 / 97
BOARD OF PUBLIC WORKS AND SAFETY OF THE
CITY OF RICHMOND. INDIANA. DECEMBER 8. 1988
1 The Board of Public Works and Safety of the City of Richmond, Indiana, met in regular session December 8,
2 1988 at the hour of 9:00 A.M. in the Municipal Building in said City. Mr. Barden presided with Ms.Hauptstueck
3 in attendance. Absent: Mr.Willis. The following business was had to-wit:
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5 BID OPENING - PARK BOND PROJECTS 1. 2. 4. 5 AND 6
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7 Mr. Barden opened the bidding for various Park Bond projects. Having received all bids, Ms. Hauptstueck
8 moved to close the bidding,seconded by Mr. Barden and on unanimous voice vote the motion was carried:
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10 Mr. Barden examined the Proof of Publication and found it to be in order. Ms. Hauptstueck moved to accept and
11 file the Proof of Publication,seconded by Mr. Barden and on unanimous voice vote the motion was carried.
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13 Purchasing Director, Rita Stout opened the following bids:
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15 1. Gibson Home Improvement of Richmond,bidding on Project No.4,Springwood Renovation: The bid
16 was on the proper form, signed, notarized and accompanied by a cashier's check. The base bid was
17 for$519,256.00 with three alternates also included.
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19 2. Gibson Home Improvement of Richmond, bidding on Project No. 5, Middlefork Reservoir. The bid
20 was on the proper form, signed, notarized and accompanied by a cashier's check. The base bid was
21 for$384,550.00 with alternates also included and Addendum's No. 1 and 2 being received.
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23 3. Ben Dee, Inc.of Richmond. The bid was on the proper form,signed, notarized and accompanied by
24 a bid bond. The bid was on Project No. 2, Swimming Pool Renovation. The base bid was for
25 $572,210.00 with alternate bids included and Addendum No. 1 noted as having been received.
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27 4. Contractor's United, Inc.of Richmond.The bid was for Project No. 6, Neighborhood Parks. The bid
28 was on the proper form, signed, notarized and accompanied by a bond. The base bid was for
29 $441,018.00 with alternate bids included and Addendums 1 and 2 having been received.
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31 There being no further bids, Ms. Hauptstueck moved to refer the bids for the various Park Bond Projects to the
32 Park Superintendent, the Park and Recreation Board and the Purchasing Director for evaluation and bid
33 recommendation with the bids to be awarded by the Park and Recreation Board,seconded by Mr. Barden and on
34 unanimous voice vote the motion was carried.
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36 APPROVAL OF MINUTES OF DECEMBER 1. 1988
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38 Ms. Hauptstueck moved to approve the minutes of the previous meetings as prepared,seconded by Mr. Barden
39 and on unanimous voice vote the motion was carried.
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41 APPROVAL OF CLAIMS FOR PAYMENT
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43 Ms. Hauptstueck moved to approve claims for payment in the amount of 1000.00, seconded by Mr. Barden and
44 on unanimous voice vote the motion was carried. -
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46 PUBLIC REQUESTS AND COMMENTS
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48 Renewal of Residential Handicapped Parking - 1337 Boyer Street
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50 The request to renew the residential handicapped parking space for Mr. Howard Kimball of 1337 Boyer Street
51 was presented to the Board. Traffic Captain Ron Williams informed the Board the request still meets all
52 guidelines and he recommended approval.
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54 Ms. Hauptstueck moved to approve the renewal of a residential handicapped parking space at 1337 Boyer
55 Street,seconded by Mr. Barden and on unanimous voice vote the motion was carried.
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57 RICHMOND POWER & LIGHT
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59 Street Light Request - Elks Country Club Addition
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61 Mr. Robert Hankosky, Distribution Engineer with Richmond Power& Light, presented plans for the installation of
62 31 - 100 W Sodium Ornamental fixtures in the Elks Country Club Addition at an additional cost per month of
63 171.74 to the City. The request had been approved by the Street Light Committee of the Richmond Power&
64 Light Board of Directors.
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Board of Works Minutes Cont'd
December 8,1988
Page 2
1 Ms. Hauptstueck moved to approve the installation of 31 - 100 W Sodium Ornamental fixtures in the Elks-
2 Country Club Addition at an additional cost per month of 171.74 to the City, seconded by Mr. Barden and on
3 unanimous voice vote the motion was carried.
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5 DEPARTMENT REQUESTS AND COMMENTS
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7 Planning. Permits and Inspections
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9 October and November Monthly Reports - Building Division
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11 The October and November Monthly Reports of the Building Division of the Planning Department were presented
12 to the Board. The October Monthly Report showed a total number of Permits being issued at 240 at an estimated
13 construction cost of 2,404,514. and the November Monthly Report showing 123 Permits issued at an estimated
14 construction cost of 478,395.
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16 Ms. Hauptstueck moved to accept and file the October and November Monthly Reports of the Building Division
17 of the Planning Department,seconded by Mr.Barden and on unanimous voice vote the motion was carried.
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19 October / November Monthly Report - Weights and Measures Division
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21 The October/November Monthly Report of the Weights and Measures Division of the Planning Department was.
22 presented to the Board. The Report showed a total number of 636 inspections having been made.
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24 Ms. Hauptstueck moved to accept and file the October/November Monthly Report of the Weights and Measures
25 Division of the Planning Department, seconded by Mr. Barden and on unanimous voice vote the motion was.
26 carried.
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28 Professional Services Agreement with Tourism Bureau-Performing Arts/Conference- Center
29 Study
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31 An agreement was presented to the Board for a cost sharing arrangement between the City of Richmond and the
32 Wayne County Convention and Tourism for completion of Phase II and Phase III of the Performing Arts/
33 Conference Center Study. The agreement establishes the payments for the completion of the study to be
34 18,000.from Tourism and 7,000.from the City.
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36 Ms. Hauptstueck moved to approve and execute an Agreement between the City of Richmond and the Wayne
37 County Convention and Tourism for completion of Phase II and Phase III of the Performing Arts/Conference
38 Center Study,seconded by Mr. Barden and on unanimous voice vote the motion was carried.
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40 Mayor's Office
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42 1989 .City Holidays
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44 The following days were presented as paid holidays for City employees not represented by a bargaining unit:
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46 January 2, 1989(Monday)New Years Day Celebrated
47 January 16, 1989(Monday) Martin Luther King's Birthday Celebrated
48 February 20, 1989(Monday)President's Day
49 March 24, 1989 (Friday)Good Friday(In place of Veterans Day)
50 May 29, 1989(Monday)Memorial Day
51 July 4, 1989(Tuesday) Independence Day
52 September 4, 1989(Monday)Labor Day
53 November 23, 1989(Thursday)Thanksgiving Day
54 November 24, 1989(Friday)Columbus Day
55 December25, 1989(Monday)Christmas Day
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57 Mr. Barden noted that the Board had previously approved January 2, 1989 as a holiday.
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59 Ms. Hauptstueck moved to approve the nine additional days presented as paid holidays for City employees not
60 covered by a bargaining unit making a total of ten paid holidays for 1989, seconded by Mr. Barden and on'
61 unanimous voice vote the motion was carried.
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63 Discontinue Industries Road Extension _
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65 Ms.Janet McFarland,Grants Administrator,presented a memo to the Board regarding the extension of.
Board of Works Minutes Cont'd
December 8,1988
Page 3
1 Industries Road from Chester Boulevard to Williamsburg Pike. Ms. McFarland explained that the agreement for
2 this project was entered into on July 30, 1981 for the purpose of improving that right of way for the construction
3 of a facility by Chrysler Corporation. Ms. McFarland stated that Chrysler did not locate in Richmond and there
4 was no need for the project. She recommended that the project be formally discontinued and the Board agree to
5 repay the federal funds for engineer fees that had been advanced. The estimated repayment would be
6 68,975.29. Ms. McFarland added that the Council would be able to appropriate the funds for the repayment upon
7 action by the Board.
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9 Ms. Hauptstueck moved to discontinue the advancement of Project Number M-R165 (1), extension of Industries
10 Road from Chester Boulevard to Williamsburg Pike, and to agree to reimburse the State for any engineering fees
11 that had been advanced on the project,seconded by Mr. Barden and on unanimous voice vote the motion was
12 carried.
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14 Purchasing Department
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16 Set Date to Receive Proposals for the Storage of Abandoned Vehicles
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18 Purchasing Director, Rita Stout recommended to the Board that December 29, 1988 be set to receive proposals
19 for a three year contract for the storage of abandoned and towed vehicles for the City.
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21 Ms. Hauptstueck moved to set December 29, 1988 at 9:00 AM as the date and time to receive proposals for a
22 three year contract for the storage of abandoned and towed vehicles for the City, seconded by Mr. Barden and
23 on unanimous voice vote the motion was carried.
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25 Set Date to Receive Proposals for Animal Control Functions
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27 Ms. Stout explained to the Board that discussion has been held on contracting the Animal Control functions to
28 an outside vendor and recommended that December 29, 1988 be set to receive proposals for this.
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30 Mr. Barden further explained that the City would like to investigate setting up the animal control functions as an
31 independent unit and contract to a separate group. He said the City feels this might be beneficial due to a
32 manpower shortage in the Police Department and the lack of proper training for officers responsible for this duty.
33 He said this would include a two step process with proposals being received first and then specifications being
34 written and the project being bid. Mr. Barden said it was hopeful that this would eventually be a self funding
35 project and stressed that the City was only investigating the possibilities. He recommended that the date be
36 delayed to January 12, 1989 to allow more time for proposals to be submitted.
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38 Ms. Hauptstueck moved to set January 12, 1989 at 9:00 AM as the date and time to receive proposals for animal
39 control functions for the City of Richmond, seconded by Mr. Barden and on unanimous voice vote the motion
40 was carried.
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42 Declaration of Abandoned Items to be Scrapped
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44 Ms. Stout requested the Board to declare 1 - Tan International Sleeper and 2 - Aluminum Fuel Tanks as
45 abandoned and to be sold for scrap. Ms. Stout said the items need to be declared as abandoned since they
46 have remained unclaimed as Police confiscated articles and they will be advertised and disposed of in
47 accordance with I.C. 9-9-1.5.
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49 Ms. Hauptstueck moved to declare 1 -Tan International Sleeper and 2-Aluminum Fuel Tanks as abandoned,to
50 be properly advertised and disposed of as scrap, seconded by Mr. Barden and on unanimous voice vote the
51 motion was carried.
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53 Contract with State for Vending Services
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55 Ms. Stout presented a contract between the State Department of Human Services and the City for vending
56 services to be provided on the third floor of the Municipal Building by a blind vendor.
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58 Mr. Barden explained that State law provides, if formally requested by a blind vendor, public buildings are
59 obligated to enter into an agreement for vending services.
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61 Ms. Hauptstueck moved to approve and execute the Contract between the State Department of Human Services
62 and the City for vending services on the third floor of the Municipal Building as specified in the contract,
63 seconded by Mr. Barden and on unanimous voice vote the motion was carried.
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Board of Works
December 8,1988
Page 4
1 Award Bid for Railroad Spur for Landis Plastics
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3 Ms. Stout recommended to the Board that the bid for the railroad spur for the Landis Plastics project be awarded
4 to the lowest bidder,who also met all specifications. The lowest bidder was Central Engineer and Construction
5 Corporation with a bid of 49,432.00.
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7 Ms. Hauptstueck moved to award the bid for the railroad spur for the Landis Plastics project to Central Engineer
8 and Construction Corporation with a bid of 49,432.00., seconded by Mr. Barden and on unanimous voice vote
9 the motion was carried.
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11 ADJOURNMENT
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13 There being no further business,on a motion duly made,seconded and passed the meeting was adjourned.
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21 Kenneth E. Barden, President
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26 ATTEST:
27 Mary Merchanthouse,City Clerk
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