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HomeMy Public PortalAbout11-17-1988 "/7 BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF RICHMOND, INDIANA, NOVEMBER 17, 1988 1 The Board of Public Works and Safety of the City of Richmond, Indiana, met in regular session November 17, 2 1988 at the hour of 9:00 A.M. in the Municipal Building in said City. Mr. Barden presided with Ms. Hauptstueck 3 and Mr.Willis in attendance. Absent: None. The following business was had to-wit: 4 5 APPROVAL OF MINUTES OF NOVEMBER 10 AND 14. 1988 6 7 Mr.Willis moved to approve the minutes of the previous meetings as prepared, seconded by Ms. Hauptstueck 8 and on unanimous voice vote the motion was carried. 9 10 APPROVAL OF CLAIMS FOR PAYMENT 11 12 Mr. Willis moved to approve claims for payment in the amount of 959,157.45, seconded by Ms. Hauptstueck 13 and on unanimous voice vote the motion was carried. 14 15 PUBLIC REQUESTS AND COMMENTS 16 17 Residential Handicapped Parking - 948 Sheridan Street 18 19 The request of Raymond Severance of 948 Sheridan Street was presented for a residential handicapped parking 20 space. Mr.Severance has Permit No. 89609, expiring April 30, 1992. 21 22 Captain Williams informed the Board the request met all requirements and recommended approval. 23 24 Mr. Willis moved to approve a residential handicapped parking space at 948 Sheridan Street, seconded by Ms. 25 Hauptstueck and on unanimous voice vote the motion was carried. 26 27 DEPARTMENT REQUESTS AND COMMENTS 28 29 Purchasing Department 30 31 Award Bid for Sheridan Street Extension Flood Control Project 32 33 Purchasing Director, Rita Stout recommended to the Board that the bid for the flood control on the Sheridan 34 Street Extension Project be awarded to C.A. Kahl Construction of Liberty, Indiana being the lowest bidder at 35 31,844.20. The bid also meets all specifications. 36 37 Mr. Willis moved to award the bid for the flood control project of the Sheridan Street extension to C.A. Kahl 38 Construction at 31,844.20, seconded by Ms. Hauptstueck and on unanimous voice vote the motion was carried. 39 40 Fire Department 41 42 October Monthly Report 43 44 The October Monthly Report of the Richmond Fire Department showed a total of 71 runs at an estimated loss of 45 36,575.00. 46 47 Mr. Willis moved to accept and file the October Monthly Report of the Richmond Fire Department, seconded by 48 Ms. Hauptstueck and on unanimous voice vote the motion was carried. 49 50 Law Office 51 52 Financial Agreement with Wayne County on G Street Bridge 53 54 Mr. Greg O'Maley, Wayne County Attorney, informed the Board the Interlocal Agreement on G Street Bridge 55 rehabilitation and maintenance. The Agreement sets out the financial arrangements for the City and County. 56 Mr. O'Maley said the City assumes responsibility for the approaches and the County assumes responsibility for 57 the bridge in the construction with 80%of the funding being federal and 20%being County. He said the City had 58 been involved in the design of the approaches. 59 60 Mr. O'Maley said the Agreement also addresses the future maintenance with the City being responsible for 61 maintenance of the approaches and the pavement of the bridge along with all appropriate traffic markings and 62 the County responsible for the substructure of the bridge. He said the County will cover all engineering costs 63 with the City Engineer assisting. 64 65 Mr.Willis commented on setting out a dollar amount for approval by the Common Council. Board of Works Minutes Cont'd / g November 17,1988 Page 2 1 Mr. Barden suggested that they could set a maximum amount of 100,000.00 and if funds were not available,the • 2 repayment period would be worked out in advance. 3 4 Mr. Richard Jackson, County Highway Engineer, informed the Board he felt the City's share would be 65,000.00 5 and they would be safe looking at a figure between 80,000.00 and 100,000.00. 6 7 Mr. Barden suggested the Board tentatively approve the Agreement subject to final approval by Common 8 Council. 9 10 Mr.Willis stated they had also met with Richmond Community Schools about needed improvements. 11 _ 12 Mr. Barden said there are a lot of issues involved with the construction of the bridge that don't affect this 13 agreement, including traffic detours. _ 14 15 Captain Ron Williams informed the Board that he would do detour signage to make the public familiar with the 16 construction area. 17 18 Mr. Barden stated that the Council had requested an exact detour route. 19 20 Mayor Waltermann stated there were funds available from the Cumulative Capital Development Fund for the 21 project and he felt the City should cooperate with the County. 22 23 Mr.Willis moved to approve the Interlocal Agreement between the City of Richmond and Wayne County to share 24 funding on the approaches and subsequent maintenance subject to final approval by the Common Council, 25 seconded by Ms. Hauptstueck and on unanimous voice vote the motion was carried. 26 27 South L Street Extension 28 29 Mr. Barden announced that the land acquisition and relocation were complete and had been certified to the State 30 that the acquisition phase was completed. He said that now a construction budget can be established. 31 32 BOARD OF WORKS MISCELLANEOUS 33 34 South 6th Street - Change In Traffic Flow 35 36 Mr. Barden explained that an Ordinance had been presented to Common Council to make 6th Street two way 37 traffic and that Council will have final approval on the request. He said the Board is only here to discuss the 38 issue and forward any information to the Council. 39 40 Mayor Waltermann informed the Board that the majority of businesses and individuals contacted in the 41 downtown area would like to see a two way street system developed. 42 43 Mr. Barden commented that the Board does need to approve the vacation of one lane of South 6th between the 44 Service Drive and South A Street and also inquired about arrangements for the additional needs regarding 45 signalization. • 46 47 Mayor Waltermann said he had contacted the State and had been informed it was very simple to add a head on 48 the existing traffic signals. 49 50 Captain Ron Williams said he felt that the the 6th and Promenade would also need to be signalized at an 51 approximate cost of 50,000.00 52 53 Mr. Barden commented this could possibly controlled with signage and Captain Williams indicated a sign would 54 make the situation worse. 55 56 Mr. Willis asked about the intersection of Ft. Wayne Avenue and Captain Williams said that intersection would 57 need to be reconfigured. 58 59 Mr.Willis commented that he had no feelings either way and felt that the one way streets were generated by the 60 closing of Main Street for the Promenade construction. He said at the time the streets were designated as one 61 way to accommodate the US 40 traffic on North and South A,there were also commitments to work on handling 62 other traffic properly that has not yet been addressed such as the 11th Street route being used for US 40. 63 64 Mr. Barden reminded the Board they need to vacate the east lane of 6th Street between the South Service Drive- 65 and South A Street as a thoroughfare and utilize it for parking. • Board of Works Minutes Cont'd /J,7 November 17,1988 Page 3 1 Mr.Willis moved to vacate certain property adjacent and contiguous to the East side of South 6th from the South 2 Service Drive south to South A Street in a triangular fashion per description to be attached, seconded by Ms. 3 Hauptstueck and on unanimous voice vote the motion was carried. 4 5 FOP CONTRACT FOR 1989 6 7 The Agreement between the City and the FOP for working conditions and wages and fringe benefits for 1989 was 8 presented to the Board for approval. The FOP had already voted to accept the contract and had executed such. 9 10 Mayor Waltermann explained this was a one year contract and included a 900.00 wage increase and additional 11 educational incentives for certain degrees obtained. 12 13 Ms. Hauptstueck moved to approve the 1989 Agreement between the City and John Hennigar Lodge #63, 14 seconded by Mr.Willis and on unanimous voice vote the motion was carried. 15 16 HOLIDAY TRASH PICK UP SCHEDULE 17 18 Mr.Willis announced that the Thanksgiving Holiday trash pick up would be on Wednesday for both Thursday and 19 Friday. 20 21 UNSAFE BUILDING HEARINGS 22 23 321 North 13th 24 25 Mr. Barden opened an Unsafe Building Hearing on property located at 321 North 13th pursuant to an Order 26 issued to Darlene Swain at 313 North 13th Street, Richmond, Indiana on October 17, 1988. The Order stated the 27 unsafe structure be wrecked and removed within thirty days of receipt of the Order. 28 29 Mr. Dennis Bronston presented the Proof of Notification and it was accepted and received by the Board on 30 proper motion and second. 31 32 Mr. Bronston, authorized to give testimony, informed the Board the property had been formerly owned by Carte, 33 Inc. and had been the subject of prior action of the Board. He said it had been vacant four to five years and was 34 unsecured. He said there was also a basement entrance at the rear that remained open. 35 36 Mr. Bronston said that Mr. Commons of Carte, Inc. had submitted papers for a rehab program with the City, but 37 did not follow through with the project. He said the new owners were present and they did attempt to submit a 38 schedule of improvements, but it was very incomplete. 39 40 Mr. Bronston submitted photographs. 41 42 Mr.Willis asked how title to the property was transferred with the Unsafe Order attached to the property and Mr. 43 Bronston said the Order was not recorded. 44 45 Speaking as owner of the property was Mr.John Hagen and Ms. Darlene Swain. Mr. Hagen indicated they were 46 not aware of this action prior to purchasing the property and have not had sufficient time to work on repairs since 47 they have only owned it two months. He said one upstairs apartment could be livable except for utilities needing 48 to be connected. 49 50 Mr. Barden questioned that is a portion of the property was livable, could the entire property be considered 51 unsafe. 52 53 Mr.Willis insisted that the hole in the rear of the property be addressed immediately and Mr. Hagen stated they 54 could not cover it up until they were able to locate the plumbing connecting to the sewer. 55 56 Mr. Willis offered the assistance of the Sanitary District to locate the sewer connection. 57 • 58 Mr. Bronston agreed that the hole needed addressed, but there also needed to be a realistic schedule of repairs 59 submitted and proof of ability to fund the repairs. 60 61 Mr.Willis added that the Board would allow no longer than twelve months to complete the repairs and if the Order 62 is not complied with,the structure would be torn down. 63 64 Mr. Hagen committed to the upstairs being completed within ninety days. 65 9 D Board of Works Minutes Cont'd _ November 17,1988 Page 4 1 Mr. Bronston reminded the Board they also needed to know who would be doing the work, the financial 2 commitment and a bond posted. 3 4 Ms.Swain requested some additional time to prepare the information for the Board. 5 6 Ms. Hauptstueck moved to continue the Unsafe Hearing on property located at 321 North 13th Street for one 7 month for the submission of a compliance schedule, financial commitment and the posting of the appropriate 8 bond, with the hole in the rear of the property to be filled in within seven days with the assistance of the 9 Richmond Sanitary District,seconded by Mr.Willis and on unanimous voice vote the motion was carried. 10 11 422-424 North 21st Street 12 13 Mr. Barden opened an Unsafe Building Hearing on property located at 422/424 North 21st Street pursuant to an 14 Order issued to Doug Jones at 5032 Greenmount Pike, Richmond, Indiana on October 24, 1988. The Order 15 stated the unsafe accessory building be wrecked and removed and the unsafe dwelling be repaired within thirty 16 days of receipt of the Order. 17 18 Mr. Dennis Bronston presented the Proof of Notification and noted that Mr.Jones was in attendance. 19 20 Mr. Bronston, authorized to give testimony, informed the Board the property had been the subject of prior action 21 of the Board to have it secured. He said it had been formerly owned by Hudson, Inc. 22 23 Mr. Bronston said the accessory needed to be removed, but the dwelling was structurally sound, but the owner 24 needed to state his plans for the property. 25 26 Mr. Bronston submitted photographs. 27 28 Speaking as owner of the property was Mr. Doug Jones. Mr.Jones stated he had been in the process of 29 establishing the financing and that it was now in place. He said the accessory building would be removed within 30 one week and one side is rentable, but the other side needs work. 31 32 Mr.John Brown, a resident of Grand Boulevard, informed the Board he resided across from the house and it was 33 subject to vandalism. He said it was an eyesore to the neighborhood and has bricks falling off the chimney and 34 the bank eroding onto the sidewalk. 35 36 Mr. Willis asked if Mr. Jones was a contractor and Mr. Bronston verified that he was and did have a good track 37 record with the City. 38 39 Mr.Jones stated he would be able to have the exterior repaired within one month. 40 41 Mr. Bronston did informed the Board that a prior roach infestation problem at this location had been one of the 42 worst he had seen. 43 44 Mr. Barden asked if Mr.Jones was protesting the Order as written and Mr.Jones stated he would like to have a 45 time limit of ninety days for the repairs. 46 47 Mr. Willis Willis moved to modify and affirm the Unsafe Building Order on property located at 422/424 North 21st 48 Street to wreck and remove the unsafe accessory building within ten days and for all repairs to be completed to 49 the dwelling to bring it to City of Richmond codes within ninety days, seconded by Ms. Hauptstueck and on 50 unanimous voice vote the motion was carried. 51 52 90 NW I Street 53 54 Mr. Barden opened an Unsafe Building Hearing on property located at 90 N. W. I Street pursuant to an Order 55 issued to Stephen Allen, and Shirley Staup of Dayton,Ohio, on October 28, 1988. The Order stated the unsafe 56 dwelling be wrecked and removed within thirty days of receipt of the Orders. 57 58 Mr. Dennis Bronston presented the Proof of Notification,which was accepted by the Board. 59 60 Mr. Bronston, authorized to give testimony, informed the Board that 90 NW I had been the subject of prior action 61 of the Board,and a repair schedule was submitted, but no improvements have been made to date. 62 63 Mr. Bronston submitted photographs. 64 65 / 9/ Board of Works Minutes Cont'd November 17,1988 Page 5 • 1 Mr. Barden said it was obvious from the photographs that no work had been done and the properties remained 2 unsecured. 3 4 Mr.Willis Willis moved to affirm the Unsafe Building Order on property located at 90 N.W. I Street to wreck and 5 remove the unsafe dwelling within thirty days and to note for the record that the owners of record had failed to 6 appear at the hearing,seconded by Ms. Hauptstueck and on unanimous voice vote the motion was carried. 7 8 92 NW I Street 9 10 Mr. Barden opened an Unsafe Building Hearing on property located at 92 N. W. I Street pursuant to an Order 11 issued to Stephen Allen, and Shirley Staup of Dayton,Ohio, on October 28, 1988. The Order stated the unsafe 12 dwelling be wrecked and removed within thirty days of receipt of the Orders. 13 14 Mr. Dennis Bronston presented the Proof of Notification,which was accepted by the Board. 15 . 16 Mr. Bronston, authorized to give testimony, informed the Board that 92 NW I had been the subject of prior action 17 of the Board, but there had been confusion over the proper addresses. He said the owners did at that time agree 18 to certain repairs, but no improvements have been made to date and he was now informed the owners did not 19 intend to make any repairs. He said 92 NW I was not as bad as 90 NW I and is secured, but would need rewired 20 along with repairs to floors,walls, etc. 21 22 Mr. Bronston submitted photographs and recommended the Order be affirmed since there was no positive action 23 by the owners. 24 25 Mr.Willis Willis moved to affirm the Unsafe Building Order on property located at 92 N.W. I Street to wreck and 26 remove the unsafe dwelling within thirty days and to note for the record that the owners of record had failed to 27 appear at the hearing,seconded by Ms. Hauptstueck and on unanimous voice vote the motion was carried. 28 29 430 South 14th Street 30 31 Mr. Bronston told the Board he was unable to properly notify the owners and would need to renotify on this 32 hearing. It will be brought back to the Board upon proper notification of hearing. 33 34 ADJOURNMENT 35 36 There being no further business,on a motion duly made,seconded and passed the meeting was adjourned. 37 38 39 40 Kenneth E. Barden, President 41 42 43 ATTEST: 44 Mary Merchanthouse,City Clerk 45 46 • 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65