Loading...
HomeMy Public PortalAbout11-10-1988 BOARD OF PUBLIC WORKS AND SAFETY OF THE / CITY OF RICHMOND, INDIANA, NOVEMBER 10, 1988 1 The Board of Public Works and Safety of the City of Richmond, Indiana, met in regular session November 10, 2 1988 at the hour of 9:00 A.M. in the Municipal Building in said City. Mr. Barden presided with Ms. Hauptstueck 3 and Mr.Willis in attendance. Absent: None. The following business was had to-wit: 4 5 RECEIVE BIDS AS FOLLOWS 6 7 Rose View Transit Buses 8 9 Ms. Rita Stout, Purchasing Director, informed the Board there was a need to cancel the receiving of bids for 10 Rose View Transit buses and to reschedule the bidding for December 1, 1988. The reason for cancelling the 11 bidding was due to the amount of RFA's from the vendors and the bid cancellation had been approved by the 12 State. 13 14 Ms. Hauptstueck moved to cancel the receipt of bids for Rose View Transit Buses scheduled for November 10, 15 1988 and to reset a bid date of December 1, 1988 at 9:00 AM, seconded by Mr.Willis and on unanimous voice 16 vote the motion was carried. 17 18 Flood Control Project - Sheridan Street Extension 19 20 Mr. Barden opened the bidding for the Flood Control Project for the Sheridan Street Extension. Having received 21 all bids, Mr.Willis moved to close the bidding, seconded by Ms. Hauptstueck and on unanimous voice vote the 22 motion was carried. 23 24 Mr. Barden examined the Proof of Publication and found it to be in order. Mr.Willis moved to accept and file the 25 Proof of Publication,seconded by Ms. Hauptstueck and on unanimous voice vote the motion was carried. 26 • 27 Ms. Stout opened the following bids, giving only the total figures with the bids being opened for public 28 inspection. 29 30 1. Ben Dee Inc.of Richmond. The bid was on the proper form,signed, notarized and accompanied by a 31 bid bond. Addendum No. 1 had been received. The total amount of the bid was 51,200.40. 32 33 2. C.A. Kahl of Liberty, Indiana. The bid was on the proper from, signed, notarized and accompanied 34 by a bid bond. Addendum No. 1 had been received. The total amount of the bid was 31,844.20. 35 36 3. J.S. Sweet Co., Inc. of Cambridge City, Indiana. The bid was on the proper form, signed, notarized 37 and accompanied by a bid bond. Addendum No. 1 had not been received, but it was noted that the 38 vendor did not feel it would have varied the bid price. The total amount of the bid was 35,618.65. 39 40 Having opened all bids, Mr. Willis move to refer the bids to the Sanitary District and the Purchasing Office for 41 review and recommendation, seconded by Ms. Hauptstueck and on unanimous voice vote the motion was 42 carried. 43 44 Park Bond Projects 45 46 Mr. Barden opened the bidding for the various Park Bond Projects and having received all bids, Ms. 47 Hauptstueck moved to close the bidding. 48 49 Mr. Barden examined the Proof of Publication and found it to be in order. Mr.Willis moved to accept and file the 50 Proof of Publication,seconded by Ms. Hauptstueck and on unanimous voice vote the motion was carried. 51 52 Ms. Stout opened the following bids, noting that only total prices would be given with the bids open for public 53 inspection. 54 55 Project No. 1 - Southview Renovation 56 57 1. Harry Veckler Construction, Inc. of South Bend, Indiana. The bid was on the proper form, signed, 58 notarized and accompanied by a bid bond. Addendum No. 1 was noted as being received. The total 59 amount of the project was 561,000. 60 61 Project No. 3 - Maintenance Complex 62 63 1. J.S. Sweet Company, Inc. of Cambridge City, Indiana. The bid was on the proper form, signed, 64 notarized and accompanied by a bid bond. Addendum No. 1 was noted as being received. The total 65 amount of the project was 397,872.00. Board of Works Minutes Cont'd November 10,1988 Page 2 1 2. Clark Construction Company of Redkey, Indiana. The bid was on the proper form,signed, notarized 2 and accompanied by a bid bond. Addendum No. 1 was noted as being received. The total project cost 3 was 467,900. 4 5 Project Nos. 4. 5 and 6 - Renovation of Various Parks 6 7 1. Contractors United, Inc of Richmond, Indiana. The bid was on the proper form, signed, notarized 8 and accompanied by a bid bond. Total project cost was 455,440. 9 10 2. Gibson Home Improvement of Richmond, Indiana. The bid was on the proper form,signed, notarized 11 and accompanied by a certified check in the amount of 23,026. Addendum No. 1 was noted as being 12 received. The total project cost was 460,535.00. 13 14 Having opened all bids for Park Bond Projects, Mr. Willis stated the acknowledgment of the Board for receipt of 15 the bids and referred all bids to the Park Board for evaluation and bid award,seconded by Ms. Hauptstueck and 16 on unanimous voice vote the motion was carried. 17 18 APPROVAL OF MINUTES OF NOVEMBER 3. 1988 19 20 Ms.Hauptstueck moved to approve the minutes of the previous meetings as prepared, seconded by Mr. Barden 21 and on unanimous voice vote the motion was carried. 22 23 APPROVAL OF CLAIMS FOR PAYMENT 24 25 Ms. Hauptstueck moved to approve claims for payment in the amount of 1,099,133.12, seconded by Mr. Willis 26 and on unanimous voice vote the motion was carried. 27 28 TABLED ITEMS 29 30 Holiday Parade Route 31 32 Captain Williams reported that the route had been approved and all was ready to go. 33 34 DEPARTMENT REQUESTS AND COMMENTS 35 36 Police Department 37 38 Approval of Special Police Powers - Eariham Security 39 40 Chief Joseph Nimitz presented a request that Earlham Security Officer, Jerry Crawford, be granted special 41 police powers pursuant to his duties as Campus Police Officer for Eariham College and that former Director of 42 Security, Kenneth Christmon's special police powers be rescinded. 43 44 Mr. Crawford has received all appropriate training. 45 46 Mr.Willis moved to rescind the special police powers of Kenneth Christmon and to grant special police powers to 47 Jerry Crawford as Eariham Security Police Officer, seconded by Ms. Hauptstueck and on unanimous voice vote 48 the motion was carried. 49 50 BOARD OF WORKS MISCELLANEOUS 51 52 GENERAL ORDER 53 54 TO ALL CITY DEPARTMENTS 55 56 Effective this date no bids will be set unless specifications are complete. Furthermore,there will be a minimum 57 of at least three (3) weeks between advertising and opening of bids. Exceptions to this policy must have the 58 Mayor's written recommendations for waiver. 59 60 Mr. Barden explained that due to several recent problems in bidding and necessary documents for bidding not 61 being prepared timely, the Board would only set a bid date if all specifications were completed and that ample 62 time would be allowed between the advertisements and the bid opening dates. 63 64 65 Mr.Willis moved for the adoption of the General Order to all City Departments regarding procedure for setting bid Board of Works Minutes Cont'd November 10,1988 Page 3 1 dates, seconded by Ms. Hauptstueck and on unanimous voice vote the motion was carried. 2 3 RESOLUTION NO. 1-1988 4 5 (AUTHORIZATION TO PROCEED WITH ACQUIRING PROPERTY) 6 7 RESOLUTION TO AUTHORIZE THE CITY ATTORNEY TO ACQUIRE THROUGH EMINENT DOMAIN CERTAIN 8 PROPERTY RIGHTS FOR PUBLIC PURPOSE 9 10 11 WHEREAS, the City owns certain property located at the North East corner of South 6th and A Streets;and 12 13 WHEREAS, the City of Richmond is committed to providing parking for the customers of the downtown shopping 14 area;and, 15 16 WHEREAS,the City of Richmond has an Agreement with Elder-Beerman Corporation to provide approximately 17 500 parking spaces adjacent to said Elder-Beerman Department Store;and, 18 19 WHEREAS,the City of Richmond determines that the following described property,to-wit: 20 21 Fifty and one-half(50-1/2)feet in width off entire South side of Lot One 22 Hundred Thirteen (113) and all of the Lot One Hundred Fourteen (114) 23 in John Smith's Addition to the City of Richmond. 24 25 ALSO: Tract Two Hundred Ninety-five(295)as numbered on the Official 26 Map of the City of Richmond. 27 28 is a necessary and vital part of the parking facilities provided by the City of Richmond. 29 30 31 NOW THEREFORE, BE IT RESOLVED by the Richmond Board of Public Works and Safety of the City of 32 Richmond, Indiana that: 33 34 It is determined that the property located at the North East Corner of South 6th and South A Streets is a vital part 35 of the parking facilities of the City of Richmond, Indiana and such acquisition is of public benefit. 36 37 The City Attorney is hereby authorized to acquire through eminent domain the above described real estate. 38 39 40 PASSED AND ADOPTED by the Board of Public Works and Safety of the City of Richmond, Indiana this 10th 41 day of November, 1988. 42 43 RICHMOND BOARD OF PUBLIC 44 WORKS AND SAFETY 45 46 Mr. Barden explained that this is necessary to gain control of the parking facilities at this location. He added 47 that even though the City owns the property, this is necessary due to the lease with the operators of the 48 Mandarin Garden and to satisfy an agreement with Elder-Beerman for parking. He said the lease waves 49 damages for eminent domain and the City is still open for negotiations with the operators of the Mandarin Garden 50 for operations of the parking facility. 51 52 Mr. Willis moved to adopt Resolution No. 1-1988, seconded by Ms. Hauptstueck and on unanimous voice vote 53 the motion was carried. 54 55 NOMINATION ELECTION COMMITTEE - POLICE MERIT COMMISSION 56 57 Ms. Hauptstueck moved to acknowledge receipt of the nominations of Emma Smith and Michael French for the 58 Nomination Election Committee and to set November 18, 1988 at 7:00 AM to November 19, 1988 at 7:00 AM as 59 the date and time for the election,seconded by Mr.Willis and on unanimous voice vote the motion was carried. 60 61 AGREEMENT WITH HOUSING AUTHORITY FOR EMERGENCY SHELTER 62 63 Ms. Merchanthouse explained that the agreement with the Housing Authority for emergency housing 64 arrangements needed to be changed to allow the thirty day temporary shelter to be extended to six months if the 65 City deems it necessary and for the City to have inspection rights prior to occupancy and upon vacation of the lBoard of Works Minutes Cont'd November 10,1988 Page 4 1 emergency premises since the City acts as guarantor for damages. 2 3 Mr. Willis moved to approve the amendments to the Memorandum of Understanding with the Richmond Housing 4 Authority, seconded by Ms. Hauptstueck and on unanimous voice vote the motion was carried. 5 6 HOLIDAY TRASH PICK UP SCHEDULE 7 8 Mr.Willis announced that the Thanksgiving Holiday trash pick up would be on Wednesday for both Thursday and 9 Friday. 10 11 ADJOURNMENT 12 13 There being no further business,on a motion duly made, seconded and passed the meeting was adjourned. 14 15 16 17 Kenneth E. Barden, President 18 19 20 ATTEST: 21 Mary Merchanthouse,City Clerk 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65