HomeMy Public PortalAbout11-10-1988 BOARD OF PUBLIC WORKS AND SAFETY OF THE /
CITY OF RICHMOND, INDIANA, NOVEMBER 10, 1988
1 The Board of Public Works and Safety of the City of Richmond, Indiana, met in regular session November 10,
2 1988 at the hour of 9:00 A.M. in the Municipal Building in said City. Mr. Barden presided with Ms. Hauptstueck
3 and Mr.Willis in attendance. Absent: None. The following business was had to-wit:
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5 RECEIVE BIDS AS FOLLOWS
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7 Rose View Transit Buses
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9 Ms. Rita Stout, Purchasing Director, informed the Board there was a need to cancel the receiving of bids for
10 Rose View Transit buses and to reschedule the bidding for December 1, 1988. The reason for cancelling the
11 bidding was due to the amount of RFA's from the vendors and the bid cancellation had been approved by the
12 State.
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14 Ms. Hauptstueck moved to cancel the receipt of bids for Rose View Transit Buses scheduled for November 10,
15 1988 and to reset a bid date of December 1, 1988 at 9:00 AM, seconded by Mr.Willis and on unanimous voice
16 vote the motion was carried.
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18 Flood Control Project - Sheridan Street Extension
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20 Mr. Barden opened the bidding for the Flood Control Project for the Sheridan Street Extension. Having received
21 all bids, Mr.Willis moved to close the bidding, seconded by Ms. Hauptstueck and on unanimous voice vote the
22 motion was carried.
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24 Mr. Barden examined the Proof of Publication and found it to be in order. Mr.Willis moved to accept and file the
25 Proof of Publication,seconded by Ms. Hauptstueck and on unanimous voice vote the motion was carried.
26 •
27 Ms. Stout opened the following bids, giving only the total figures with the bids being opened for public
28 inspection.
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30 1. Ben Dee Inc.of Richmond. The bid was on the proper form,signed, notarized and accompanied by a
31 bid bond. Addendum No. 1 had been received. The total amount of the bid was 51,200.40.
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33 2. C.A. Kahl of Liberty, Indiana. The bid was on the proper from, signed, notarized and accompanied
34 by a bid bond. Addendum No. 1 had been received. The total amount of the bid was 31,844.20.
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36 3. J.S. Sweet Co., Inc. of Cambridge City, Indiana. The bid was on the proper form, signed, notarized
37 and accompanied by a bid bond. Addendum No. 1 had not been received, but it was noted that the
38 vendor did not feel it would have varied the bid price. The total amount of the bid was 35,618.65.
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40 Having opened all bids, Mr. Willis move to refer the bids to the Sanitary District and the Purchasing Office for
41 review and recommendation, seconded by Ms. Hauptstueck and on unanimous voice vote the motion was
42 carried.
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44 Park Bond Projects
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46 Mr. Barden opened the bidding for the various Park Bond Projects and having received all bids, Ms.
47 Hauptstueck moved to close the bidding.
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49 Mr. Barden examined the Proof of Publication and found it to be in order. Mr.Willis moved to accept and file the
50 Proof of Publication,seconded by Ms. Hauptstueck and on unanimous voice vote the motion was carried.
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52 Ms. Stout opened the following bids, noting that only total prices would be given with the bids open for public
53 inspection.
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55 Project No. 1 - Southview Renovation
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57 1. Harry Veckler Construction, Inc. of South Bend, Indiana. The bid was on the proper form, signed,
58 notarized and accompanied by a bid bond. Addendum No. 1 was noted as being received. The total
59 amount of the project was 561,000.
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61 Project No. 3 - Maintenance Complex
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63 1. J.S. Sweet Company, Inc. of Cambridge City, Indiana. The bid was on the proper form, signed,
64 notarized and accompanied by a bid bond. Addendum No. 1 was noted as being received. The total
65 amount of the project was 397,872.00.
Board of Works Minutes Cont'd
November 10,1988
Page 2
1 2. Clark Construction Company of Redkey, Indiana. The bid was on the proper form,signed, notarized
2 and accompanied by a bid bond. Addendum No. 1 was noted as being received. The total project cost
3 was 467,900.
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5 Project Nos. 4. 5 and 6 - Renovation of Various Parks
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7 1. Contractors United, Inc of Richmond, Indiana. The bid was on the proper form, signed, notarized
8 and accompanied by a bid bond. Total project cost was 455,440.
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10 2. Gibson Home Improvement of Richmond, Indiana. The bid was on the proper form,signed, notarized
11 and accompanied by a certified check in the amount of 23,026. Addendum No. 1 was noted as being
12 received. The total project cost was 460,535.00.
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14 Having opened all bids for Park Bond Projects, Mr. Willis stated the acknowledgment of the Board for receipt of
15 the bids and referred all bids to the Park Board for evaluation and bid award,seconded by Ms. Hauptstueck and
16 on unanimous voice vote the motion was carried.
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18 APPROVAL OF MINUTES OF NOVEMBER 3. 1988
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20 Ms.Hauptstueck moved to approve the minutes of the previous meetings as prepared, seconded by Mr. Barden
21 and on unanimous voice vote the motion was carried.
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23 APPROVAL OF CLAIMS FOR PAYMENT
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25 Ms. Hauptstueck moved to approve claims for payment in the amount of 1,099,133.12, seconded by Mr. Willis
26 and on unanimous voice vote the motion was carried.
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28 TABLED ITEMS
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30 Holiday Parade Route
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32 Captain Williams reported that the route had been approved and all was ready to go.
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34 DEPARTMENT REQUESTS AND COMMENTS
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36 Police Department
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38 Approval of Special Police Powers - Eariham Security
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40 Chief Joseph Nimitz presented a request that Earlham Security Officer, Jerry Crawford, be granted special
41 police powers pursuant to his duties as Campus Police Officer for Eariham College and that former Director of
42 Security, Kenneth Christmon's special police powers be rescinded.
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44 Mr. Crawford has received all appropriate training.
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46 Mr.Willis moved to rescind the special police powers of Kenneth Christmon and to grant special police powers to
47 Jerry Crawford as Eariham Security Police Officer, seconded by Ms. Hauptstueck and on unanimous voice vote
48 the motion was carried.
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50 BOARD OF WORKS MISCELLANEOUS
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52 GENERAL ORDER
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54 TO ALL CITY DEPARTMENTS
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56 Effective this date no bids will be set unless specifications are complete. Furthermore,there will be a minimum
57 of at least three (3) weeks between advertising and opening of bids. Exceptions to this policy must have the
58 Mayor's written recommendations for waiver.
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60 Mr. Barden explained that due to several recent problems in bidding and necessary documents for bidding not
61 being prepared timely, the Board would only set a bid date if all specifications were completed and that ample
62 time would be allowed between the advertisements and the bid opening dates.
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65 Mr.Willis moved for the adoption of the General Order to all City Departments regarding procedure for setting bid
Board of Works Minutes Cont'd
November 10,1988
Page 3
1 dates, seconded by Ms. Hauptstueck and on unanimous voice vote the motion was carried.
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3 RESOLUTION NO. 1-1988
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5 (AUTHORIZATION TO PROCEED WITH ACQUIRING PROPERTY)
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7 RESOLUTION TO AUTHORIZE THE CITY ATTORNEY TO ACQUIRE THROUGH EMINENT DOMAIN CERTAIN
8 PROPERTY RIGHTS FOR PUBLIC PURPOSE
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11 WHEREAS, the City owns certain property located at the North East corner of South 6th and A Streets;and
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13 WHEREAS, the City of Richmond is committed to providing parking for the customers of the downtown shopping
14 area;and,
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16 WHEREAS,the City of Richmond has an Agreement with Elder-Beerman Corporation to provide approximately
17 500 parking spaces adjacent to said Elder-Beerman Department Store;and,
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19 WHEREAS,the City of Richmond determines that the following described property,to-wit:
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21 Fifty and one-half(50-1/2)feet in width off entire South side of Lot One
22 Hundred Thirteen (113) and all of the Lot One Hundred Fourteen (114)
23 in John Smith's Addition to the City of Richmond.
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25 ALSO: Tract Two Hundred Ninety-five(295)as numbered on the Official
26 Map of the City of Richmond.
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28 is a necessary and vital part of the parking facilities provided by the City of Richmond.
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31 NOW THEREFORE, BE IT RESOLVED by the Richmond Board of Public Works and Safety of the City of
32 Richmond, Indiana that:
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34 It is determined that the property located at the North East Corner of South 6th and South A Streets is a vital part
35 of the parking facilities of the City of Richmond, Indiana and such acquisition is of public benefit.
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37 The City Attorney is hereby authorized to acquire through eminent domain the above described real estate.
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39
40 PASSED AND ADOPTED by the Board of Public Works and Safety of the City of Richmond, Indiana this 10th
41 day of November, 1988.
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43 RICHMOND BOARD OF PUBLIC
44 WORKS AND SAFETY
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46 Mr. Barden explained that this is necessary to gain control of the parking facilities at this location. He added
47 that even though the City owns the property, this is necessary due to the lease with the operators of the
48 Mandarin Garden and to satisfy an agreement with Elder-Beerman for parking. He said the lease waves
49 damages for eminent domain and the City is still open for negotiations with the operators of the Mandarin Garden
50 for operations of the parking facility.
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52 Mr. Willis moved to adopt Resolution No. 1-1988, seconded by Ms. Hauptstueck and on unanimous voice vote
53 the motion was carried.
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55 NOMINATION ELECTION COMMITTEE - POLICE MERIT COMMISSION
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57 Ms. Hauptstueck moved to acknowledge receipt of the nominations of Emma Smith and Michael French for the
58 Nomination Election Committee and to set November 18, 1988 at 7:00 AM to November 19, 1988 at 7:00 AM as
59 the date and time for the election,seconded by Mr.Willis and on unanimous voice vote the motion was carried.
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61 AGREEMENT WITH HOUSING AUTHORITY FOR EMERGENCY SHELTER
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63 Ms. Merchanthouse explained that the agreement with the Housing Authority for emergency housing
64 arrangements needed to be changed to allow the thirty day temporary shelter to be extended to six months if the
65 City deems it necessary and for the City to have inspection rights prior to occupancy and upon vacation of the
lBoard of Works Minutes Cont'd
November 10,1988
Page 4
1 emergency premises since the City acts as guarantor for damages.
2
3 Mr. Willis moved to approve the amendments to the Memorandum of Understanding with the Richmond Housing
4 Authority, seconded by Ms. Hauptstueck and on unanimous voice vote the motion was carried.
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6 HOLIDAY TRASH PICK UP SCHEDULE
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8 Mr.Willis announced that the Thanksgiving Holiday trash pick up would be on Wednesday for both Thursday and
9 Friday.
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11 ADJOURNMENT
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13 There being no further business,on a motion duly made, seconded and passed the meeting was adjourned.
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17 Kenneth E. Barden, President
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20 ATTEST:
21 Mary Merchanthouse,City Clerk
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