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HomeMy Public PortalAbout09-01-1988 BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF RICHMOND, INDIANA, SEPTEMBER 1, 1988 1 The Board of Public Works and Safety of the City of Richmond, Indiana, met in regular session September 1, 2 1988 at the hour of 9:00 A.M. in the Municipal Building in said City. Mr. Barden presided with Mr. Brown and Mr. 3 Willis in attendance. Absent:None. The following business was had to-wit: 4 5 APPROVAL OF MINUTES OF AUGUST 25, 1988 6 7 Mr. Brown moved to approve the minutes of the previous meetings as prepared,seconded by Mr.Willis and 8 on unanimous voice vote the motion was carried. 9 10 APPROVAL OF CLAIMS FOR PAYMENT 11 12 Mr. Willis moved to approve claims in the amount of 99,927.99 for payment, seconded by Mr. Brown and on 13 unanimous voice vote the motion was carried. 14 15 TABLED ITEMS 16 17 Hoosier Celebration '88 18 19 Captain Williams reported to the Board that all items with traffic and security have been worked out with the Police 20 Department and six officers will be assigned to the area. 21 22 PUBLIC REQUESTS AND COMMENTS 23 24 Residential Handicapped Parking Requests 25 26 224 North 5th Street and 204 1/2 North 7th Street 27 28 The request of Linda Barton of 224 North 5th for a residential handicapped parking request was presented to the 29 Board. She holds Permit No. 18461. The request of Patricia Toney of 224 orth 5th Street was also presented. 30 She hold Permit No. 78030. 31 32 Captain Williams stated the request at 224 North 5th Street did meet the guidelines and he recommended 33 approval, but he requested the Board to table the request at 204 1/2 North 7th in order that he could get some 34 some additional information. 35 36 Mr. Brown moved to approve the residential handicapped parking space at 224 North 5th Street and to table the 37 request at 204 1/2 North 7th Street to September 8, 19r1, seconded by Mr.Willis and on unanimous voice vote 38 the motion was carried. 39 40 Christ Presbyterian Church - Right of Way Improvement 41 42 Mr. James Puckett, Attorney at Law, representing Christ Presbyterian Church, told the Board that final plans 43 were ready for the improvement from the rear of the Church property onto South 28th Street. He said they have 44 met with the property owners in the area and the Sanitary District. Mr. Puckett said he did not feel there was any 45 problem with storm water due to a catchment area and he has had mixed reports on the sanitary drainage. He said 46 he would like to be assured there is no problem. 47 48 Mr. Puckett said the Church will do whatever the Board desires and all construction will be in accordance with City 49 standards. Mr. Puckett requested the Board approve the right of way improvement request. 50 51 Speaking against the right of way improvement was Mr. Dewey Trammel of 2811 Reeveston Road. Mr.Trammel 52 said this improvement is not a necessity for the Church, but a convenience since they have other access. He said 53 there was no reason to open 28th Street and also no reason to tie into an 8 inch sewer with Reeveston already 54 having sewer problems. He said if the street is opened at all, it should be opened as full public use. 55 56 Mr. Willis stated that the sewer problem were root connected and a contract had been signed to eliminate such 57 problems. 58 59 Mr.Trammel asked if it would not be better to tie into an 18 inch sewer and Mr.Willis said most certainly, but the 60 contractor could also put in two lines. Mr. Willis asked if the Church parsonage was sewered and was informed 61 that it was not. Mr.Willis said in that case it will have to be taken south and that would solve any sewer problems. 62 63 Mr.Willis also commented that the original street had been platted only to be one half a street and the Church has 64 agreed to make it full width. 65 / � 4 Board of Works Minutes Cont'd September 1, 1988 Page 2 1 Mr. Barden stated that this was dedicated right of way and cited the Indiana Code regarding a test for vacations of 2 streets. He said that a vacation cannot be allowed if it denies public access for public buildings, churches or 3 schools. He said this street has not been used and probably could have been vacated prior to the request of the 4 Church,but that now it would no longer be eligible to be vacated. He said his decision will be based on that along 5 with the fact that the Plan Commission ruling is based on the width of a street and not the length and the Church 6 has agreed to dedicate the additional property to make it the proper width. 7 8 Mr.Trammel told the Board that 75%of the property owners are willing to have the street vacated. 9 10 Mr. Barden said once the approval is given for the improvement of the right of way, it stops the vacation 11 proceedings and the Board of Works is not the proper board to file the vacation proceedings. 12 13 Mr. Brown commented that he felt everything was in proper order. 14 15 Mr.Willis stated that right of way belongs to everybody and the Church is part of the public. He said the right of 16 way improvement would prevail in a court and he would rather grant the improvement with certain controls. 17 18 Mr. Trammel said that the Board was indicating the convenience of the Church was more important that the 19 neighborhood. 20 21 Mr. Willis explained that the City can't dictate that a street must be built a certain length or developers would not 22 be able to invest that much capital into a street. He said it is best to be able to ensure the easement and to control 23 the width of the street,curbs and construction standards. 24 25 Mr. Willis moved to approve the Right of Way Improvement for Christ Presbyterian Church onto South 28th 26 Street, subject to it meeting all construction standards and the dedication of full right of way along the length of 27 the property, seconded by Mr. Brown and on unanimous voice vote the motion was carried. 28 29 Sound Variance - New Creations 30 31 The request of New Creations Christian School for a sound variance was presented to the Board. The request 32 was for a sound truck to advertise an event to be held on October 24th and 25th. It was for a blanket request for 33 the entire city. 34 35 Mr. Barden said he had concerns about a blanket sound variance and the Board had only granted a variance for a 36 specific area and time. 37 38 The Board requested the Clerk to express their concerns and have someone present from New Creations to 39 represent the request and to speak of specific areas. 40 41 DEPARTMENT REQUESTS AND COMMENTS 42 43 FIRE DEPARTMENT 44 45 Promotion to Firefighter - Robert Abner 46 47 Fire Chief, Don Trotter recommended to the Board that they approve the promotion of Robert Abner to the rank 48 of Firefighter, effective August 27, 1988. 49 50 Mr. Willis moved to approve the promotion of Robert Abner to the rank of Firefighter effective August 27, 1988, 51 seconded by Mr. Brown and on unanimous voice vote the motion was carried. 52 53 The Board offered their congratulations to Mr. Abner for having completed his probationary year with the Fire 54 Department. 55 56 Hiring of Two Firefighters 57 58 Chief Trotter explained to the Board that three applicants were have to been hired at this time, but one failed to 59 show. He said he would like to approve the hiring of the two applicants in attendance. 60 61 Mr. Barden said the Board could entertain the hiring of the third persons at the next meeting if the Chief so 62 recommended. 63 64 Chief Trotter recommended the hiring of Mr. Philip Schroeder effective on September 15, 1988 and Mr. Sam 65 Roberson on September 16, 1988. Chief Trotter said the Pension Board had accepted the two candidates. / 7/ Board of Works Minutes Cont'd September 1, 1988 Page 3 1 Mr. Brown moved to approve the hiring of Mr. Philip Schroeder as a Probationary Firefighter effective September 2 15, 1988 and Mr. Sam Roberson as a Probationary Firefighter, effective September 16, 1988, seconded by Mr. 3 Willis and on unanimous voice vote the motion was carried. 4 5 The Clerk swore in Mr.Schroeder and Mr. Roberson and the Board offered their congratulations. 6 7 PURCHASING OFFICE 8 9 Award Chipper Bid 10 11 Purchasing Director, Rita Stout recommended to the Board that the bid for a 6 cylinder gasoline chipper be 12 awarded to Specialized Equipment as the lowest bid at 12,800.00. 13 14 Mr. Brown moved to award the bid for the chipper to Specialized Equipment as the lowest bidder at 12,800.00, 15 seconded by Mr.Willis and on unanimous voice vote the motion was carried. 16 17 POLICE DEPARTMENT 18 19 Set Trick or Treat Night 20 21 Upon recommendation of the Richmond Police Department, Mr. Willis moved to set Trick or Treat Night on 22 October 31, 1988 between the hours of 6:00 PM and 8:00 PM, seconded by Mr. Brown and on unanimous voice 23 vote the motion was carried. 24 25 LAW OFFICE 26 27 Dedication of Right of Way for South L Street 28 29 30 The executed Dedication of Right of Way for the South L Street extension along Meadow Park property was presented to the Board. 31 32 Mr. Brown moved to accept and execute the Dedication of Right of Way, seconded by Mr. Willis and on 33 unanimous voice vote the motion was carried. 34 35 Authorize Street Signage for Grand Boulevard 36 37 Mr.John Smith of 2201 Grand Boulevard (formerly North E Street) told the Board they had requested the Plan 38 Commission to change the name from 20th Street east to the Park from North E Street to Grand Boulevard since 39 it was known as Grand Boulevard Subdivision at one time. He said the name change had been approved by the 40 Plan Commission and they would like to now request street signs and also signs designating the area. 41 42 Mr. Barden explained that the Board could only approve the installation of the proper street signage and not 43 other signs. He indicated that he agreed with the decision of the Plan Commission to change this portion of 44 North E Street since there was a geographical change in the street with it becoming four lanes at the bridge. 45 46 Mr. Casey Foley, Urban Enterprise Zone Director, said the Enterprise Zone would assist the neighbors in 47 designing some additional signs and possibly assist with the costs. 48 49 Mr. Willis moved to authorize the placement of the proper Street signs on Grand Boulevard, seconded by Mr. 50 Brown and on unanimous voice vote the motion was carried. 51 52 Mr. Foley also inquired about the amount of truck traffic on North 20th Street and Mr. Willis said that part of that 53 can't be helped currently due to construction on Interstate 70. He said it might improve the situation if the 54 intersection at 22nd were aligned and that also the 20th and Main intersection was not aligned. 55 56 Captain Williams commented that he was concerned with the truck traffic since this was also a school zone. 57 58 Weeds, Yard Sale Signs and Voter Registration 59 60 Mr. Barden requested the Media to remind people that weeds needed to be cut or the City would cut them and 61 bill the property owner. He also requested that persons be notified that Yard Sale Signs are not allowed in the 62 public right of way and also that voter registration was in process. 63 64 Sanitary Trash Pick Up - Labor Day 65 i1 ?I Board of Works Minutes Cont'd September 1, 1988 Page 4 1 Mr. Willis announced that there would be no trash collection on Monday, September 5, 1988 due to the Labor 2 Day Holiday,but the Sanitary District would be providing large containers in front of the Sanitary District. 3 4 PLANNING. PERMITS AND INSPECTION 5 6 739 South 5th - Notice of Work 7 8 Mr. Bronston reported that Mr. Robert Bever, Attorney for Mr. Emora Foltz, owner of 739 South 5th Street, 9 notified him they would be wrecking and removing the unsafe premises. He said the Planning Office is 10 proceeding with the wrecking since there has been no action by the owner. 11 12 UNSAFE BUILDING HEARINGS 13 14 406 North 17th Street 15 16 Mr. Barden opened an Unsafe Building Hearing on property located at 406 North 17th Stree (legally described as 17 2 ft. NS Lot#44 T.W.,2 ft. SS Lot 43 T.W.) pursuant to an Order issued to Starr Robinson,owner of record. The 18 order was issued on August 11, 1988 and called for the following action: 1. Vacating of unsafe building, 2. 19 Sealing of unsafe building,3. Extermination of vermin in and about the unsafe premises and 4. Removal of trash, 20 debris,or fire hazardous material in and about unsafe premises. - 21 22 The Clerk administered the Oath to give testimony to Mr. Dennis Bronston. 23 - 24 Mr. Barden requested Proof of Notification and Mr. Bronston said he had not received any return receipt on the 25 registered mail regarding the hearing. 26 27 Mr. Barden did inform the Board that he had received several complaints on the property and was able to obtain 28 an inspection warrant. He said they have now met with a prospective purchaser who has eliminated the debris 29 and indicated he would like to repair the premises. 30 31 Mr. Barden requested the Order be recorded. 32 33 Mr. Bronston stated he could record the Order, but was now requesting the Board to take this under advisement 34 for thirty days. 35 36 Mr. Brown moved to take the Unsafe Building Hearing on premises located at 406 North 17th Street under 37 advisement for thirty days, seconded by Mr.Willis and on unanimous voice vote. 38 39 40 South 16th Street 40 41 Mr. Barden opened an Unsafe Building hearing on an accessory building located at 40 South 16th Street(legally 42 described as Lot 31 Mendenhall&Price Addition) pursuant to an Order to Robert Commons of Ames, Iowa. The 43 Order was issued on August 12, 1988 and called for the wreck and removal of the accessory building. 44 45 Mr. Barden requested the Proof of Notification and Mr. Bronston presented a return receipt, certified mail. 46 47 Mr. Brown moved to accept and file the Proof of Notification,seconded by Mr.Willis and on unanimous voice vote 48 the motion was carried. 49 50 Mr. Bronston, still being under oath, informed the Board that he had spoken with the resident of 40 South 16th 51 Street and was able to obtain the name of the owner of the property. He said the accessory building is hazardous 52 and in danger of falling. He said the resident indicated the owner did intent to have the structure removed. 53 54 Mr. Bronston recommended the Board affirm the Order to wreck and remove the accessory building. 55 56 Mr. Brown moved to affirm the Order to wreck and remove the unsafe accessory building located at 40 South 57 16th Street,seconded by Mr.Willis and on unanimous voice vote the motion was carried. 58 59 300 N.W. J Street 60 61 Mr. Barden opened an unsafe building hearing pursuant to an Order ieeued to Mr. Howard Horton on August 11, 62 1988. The order was for the wreck and removal of an unsafe accessory building located at 300 NW J Street. 63 64 Mr. Bronston informed the Board that Mr. Horton had responded to the Order and obtained a quote for repair 65 from A-1 Home Improvement and that building permits had been issued. / 73 Board of Works Minutes Cont'd Septemer 1, 1988 Page 5 1 Mr. Bronston requested the Board modify the order to allow the repairs within thirty days. 2 3 Mr.Willis moved to modify the unsafe building order on an unsafe accessory building located at 300 NW J Street 4 to wreck and remove or repair to code within thirty days, seconded by Mr. Brown and on unanimous voice vote 5 the motion was carried. 6 7 8 ADJOURNMENT 9 10 There being no further business,on a motion duly made,seconded and passed the meeting was adjourned. 11 12 13 14 Kenneth E. Barden, President 15 16 17 18 AI IbsI: 19 Mary Merchanthouse,City Clerk 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65