HomeMy Public PortalAbout07-28-1988 BOARD OF PUBLIC WORKS AND SAFETY OF THE
CITY OF RICHMOND, INDIANA, JULY 28, 1988
1 The Board of Public Works and Safety of the City of Richmond, Indiana, met in regular session July 28, 1988 at
2 the hour of 9:00 A.M.in the Municipal Building in said City. Mr. Barden presided with Mr.Brown and Mr.Willis in
3 attendance. Absent:None. The following business was had to-wit:
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5 RECEIVE THE FOLLOWING BIDS:
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7 Architectural Supervision for Construction of Park Maintenance Complex
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9 Ms. Stout, Purchasing Director, presented the Board the Proof of Publication. Having found the Proof of
10 . Publication to be in order, Mr. Brown moved to accept and file the Proof of Publication, seconded by Mr. Barden
11 and on unanimous voice vote the motion was carried.
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13 Having received all bids, Mr. Brown moved to close the bidding, seconded by Mr. Barden and on unanimous
14 voice vote the motion was carried.
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16 The following bids were opened:
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18 1. R.G. Maze of Richmond, Indiana. The bid was on the proper form, signed, notarized and
19 accompanied by a certified check in the amount of 1,351.25. Total cost of the architectural supervision
20 was 27,025.00.
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22 2. George D. Morrison &Associates, Inc. of Fort Wayne, Indiana. The bid was on the proper form and
23 signed. It did not include a bidders bond nor a notarized non-collusion affidavit. The total cost of the
24 architectural supervision was 28,125.00.
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26 Having opened all bids, Mr. Brown moved to refer the bids to the Park Superintendent and the Purchasing
27 Director for evaluation and recommendation.
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29 Slurry Seal and Crack Fill for Various City Streets
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31 Ms. Stout presented the Proof of Publication. Having found the Proof of Publication to be in order, Mr. Brown
32 moved to accept and file the Proof of Publication, seconded by Mr. Willis and on unanimous voice vote the
33 motion was carried.
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35 Having received all bids, Mr. Brown moved to close the bidding, seconded by Mr.Willis and on unanimous voice
36 vote the motion was carried.
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38 The following bids were opened:
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40 1. Slurry Seal of Southern Ohio, Hamilton,Ohio. The bid was on the proper form, signed, notarized and
41 accompanied by a bid bond in 5%of the total bid price. The total bid was 90,376.70.
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43 2. Strawser, Inc. of Columbus, Ohio. The bid was on the proper form, signed, notarized and
44 accompanied by a bid bond in 5%of the total bid price. The total bid was 109,989.75.
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46 Having opened all bids, Mr. Brown moved to refer the bids to the Street Commissioner and the Purchasing
47 Director for evaluation and recommendation.
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49 PUBLIC WORKS REQUEST
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51 Due to the necessity for Mr. Willis to leave the Board meeting early, Mr. Barden allowed the following request to
52 be moved forward on the agenda.
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54 Cost Overrun on Engineering Fees on IU East Traffic Signal
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56 Mr. Ralph Willis explained to the Board,due to the work involved in securing easements for the traffic signal at the
57 intersection of Chester Boulevard and the IU East/IVY-Tech entrance, the engineering fees had been more than
58 originally anticipated. Mr.Willis said the original contract was for 7,500.00 and with the three party involvement to
59 secure easements, it had cost 287.93 in additional fees. Mr. Willis requested the Board approve the additional
60 payment for the engineering services of Howard Needles Tammen& Bergendoff.
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62 Mr. Willis moved to recommend payment of 287.93 to the engineering firm of Howard Needles Tammen &
63 Bergendoff to complete the agreement, seconded by Mr. Brown and on unanimous voice vote the motion was
64 carried.
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Board of Works Minutes Cont'd
July 28, 1988
Page 2
1 Mr.Willis announced the signalization of the intersection should be completed within the next two weeks.
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3 Mr.Willis was excused from the July 28, 1988 meeting of the Board of Public Works and Safety.
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5 APPROVAL OF MINUTES OF JULY 14, 1988
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7 Mr. Brown moved to approve the minutes of the previous meetings as prepared,seconded by Mr. Barden and
8 on unanimous voice vote the motion was carried.
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10 APPROVAL OF CLAIMS FOR PAYMENT
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12 Mr. Brown moved to approve claims in the amount of 865,382.19 for payment, seconded by Mr. Barden and on
13 unanimous voice vote the motion was carried.
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15 PUBLIC REQUESTS AND COMMENTS
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17 Temporary Closing of Hidden Valley Lane - Block Party Activities
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19 Mrs. Faye Price, resident of Hidden Valley, requested the following areas for the annual neighborhood picnic on
20 August 13, 1988 with an August 27th rain date. The times would be from 1:00 PM to 6:00 PM and they would
21 need the intersection of Hidden Valley Lane and Hidden Valley Drive blocked from 12:30 PM to 2:30 PM to allow
22 a pet parade for the children. Mrs. Price also informed the Board the neighbors in the 700 and 800 block of
23 Hidden Valley Lane had consented to allow games and contests for children in this area.
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25 Captain Williams informed the Board he did not feel there would be a problem in this particular area, but he would
26 like to see the area and recommended approval upon his investigation and working with the neighbors.
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28 Mr. Brown moved to approve the temporary closing of Hidden Valley Lane subject to an investigation by the
29 Traffic Division,seconded by Mr. Barden and on unanimous voice vote the motion was carried.
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31 Residential Handicapped Parking Requests
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33 22 North 21st Street
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35 The request of Keith Jack, 22 North 21st Street,for a residential handicapped parking space was presented to
36 the Board. Mr.Jack has Permit No.77969 and had no off street parking available.
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38 Captain Williams stated that Mr.Jack met the guidelines and recommended approval.
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40 Mr. Brown moved to approved a residential handicapped parking space at 22 North 21st Street, seconded by Mr.
41 Barden and on unanimous voice vote the motion was carried.
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43 226 South 11th Street
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45 The request of Mae McNew, 226 South 11th Street,for a residential handicapped parking space was presented
46 to the Board. Ms. McNew has Permit No.76569 and had no off street parking available.
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48 Captain Williams stated that Ms. McNew met the guidelines and recommended approval.
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50 Mr. Brown moved to approved a residential handicapped parking space at 226 South 11th Street, seconded by
51 Mr. Barden and on unanimous voice vote the motion was carried.
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53 Temporary Closing of First Block of South 5th Street - Downtown Merchants
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55 Mr. Randy Swingell, representing WKBV Radio Station, requested the Board to block South 5th Street from Main
56 to A on August 17, 1988 for a program in celebration of the 16th Anniversary of the Promenade. He asked it be
57 blocked from noon to midnight for entertainment. He also requested that South 6th be blocked from the
58 Promenade to A to allow for concessions stands.
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60 Mr. Swingell explained that all proceeds from the event will go to the United Way and several Merchants are
61 helping to sponsor the event and allow use of their facilities. Proof of Insurance coverage was also presented.
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63 Captain Williams expressed concern with 5th Street being a main traffic artery. He recommended approval, but
64 also recommended the event be monitored very closely this year in order that recommendations be made, if this
65 was to become an annual event.
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Board of Works Minutes Cont'd
July 28, 1988
Page 3
1 Mr. Brown moved to approve the temporary closing of South 5th and 6th Streets from Main to A on August 17,
2 3
1988 and to direct the Traffic Division to monitor for future recommendations, seconded by Mr. Barden and on
unanimous voice vote the motion was carried.
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5 1989 Rose Festival Street Closings
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7 Beverly Nixon, Executive Director of the Richmond Area Rose Festival, requested the temporary closing of 6th
8 Street from the North Service Drive to the Starr Bank Drive from June 20, 1989 through June 25, 1989, along
9 with parking for the vendors in s specified area of the North 6th Street parking lot. Ms. Nixon also requested the
10 temporary closing of 10th Street from the North Service Drive to the South Service Drive for local and area
11 crafters. They also requested the use of the Promenade inlets at 8th and Promenade and 9th and Promenade
12 for vendors.
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14 Ms.Nixon said these requests were being made to place more activity in the downtown area.
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16 Captain Williams said he had no problems with the requests.
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18 Mr. Brown moved to approve the temporary closings of 10th Street, 6th Street and the use of the 8th and 9th
19 Street Promenade inlets for the 1989 Richmond Area Rose Festival,seconded by Mr. Barden and on unanimous
20 voice vote the motion was carried.
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22 DEPARTMENT REQUESTS AND COMMENTS
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24 FIRE DEPARTMENT
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26 Promotion of Al Bowen to Rank of Lieutenant
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28 Assistant Fire Chief Gene Murray requested the Board to approve the promotion of Engineer Al Bowen to the
29 rank of Probationary Lieutenant pursuant to the Professional Negotiation Agreement. He requested the
30 promotion be effective July 22, 1988.
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32 Mr. Brown moved to approve the promotion of Al Bowen to the rank of Probationary Lieutenant, effective July 22,
33 1988,seconded by Mr. Barden and on unanimous voice vote the motion was carried.
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35 The Board expressed their congratulations to Lt. Bowen.
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37 MDA Fill the Boot Campaign
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39 Mr.Jerry Purcell, representing the Richmond Professional Firefighters, requested permission to use equipment
40 and on duty firefighters on August 12, August 13 and August 14, 1988 for the annual Fill the Boot campaign for
41 Muscular Dystrophy. He said all truck will remain in service and the locations will be the same as in past years.
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43 Mr. Brown moved to approve the use of Fire Department equipment and on duty personnel for the annual Fill the
44 Boot Campaign on the requested dates, seconded by Mr. Barden and on unanimous voice vote the motion was
45 carried.
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47 PLANNING, PERMITS AND INSPECTION
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49 Curb Cut Request - 1626 East Main Street
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51 Mr. Randy Turner,Attorney at Law, representing the Medicine Shop,told the Board the curb cut would be a one
52 way exit into the alley from the parking lot.
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54 Mr. Dennis Bronston said the only concern of the Planning Department was the close proximity to a pedestrian
55 walk and hoped that barriers could be put on the west property line. He said that the Traffic Division goes along
56 with the recommendation.
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58 Mr.Turner agreed to the recommendation of a barrier on the west property line.
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60 Mr. Brown moved to approve the request of the Medicine Shop for a curb cut at the rear of the property as
61 indicated in the site plans, subject to a barrier being placed on the west property line, seconded by Mr. Barden
62 and on unanimous voice vote the motion was carried.
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64 Curb Cut Request - 416 South 9th Street
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Board of Works Minutes Cont'd
July 28, 1988
Page 4
1 Mr. Bronston informed the Board the plan had been reviewed with the Traffic Division and recommended
2 approval subject to State Highway approval. He said this will be for the Family Dollar Store to be built on South 9th
3 Street.
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5 Mr. Brown moved to approve the curb cut request at 416 South 9th Street,pursuant to final approval by the State
6 Highway Department,seconded by Mr.Barden and on unanimous voice vote the motion was carried.
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8 Set Date for Continued Unsafe Accessory Building Hearings
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10 40 South 16th Street
11 615 South 13th Street
12 500 Block of North 22nd Street
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14 Mr. Brown moved to set August 11, 1988 at 9:30 AM as the date and time for the continuation of an Unsafe
15 Building Hearing previously set for July 21, 1988 on unsafe accessory buildings located at 40 South 16th Street,
16 615 South 13th Street and 500 Block of North 22nd Street, seconded by Mr. Barden and on unanimous voice
17 vote the motion was carried.
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19 ADJOURNMENT
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21 There being no further business,on a motion duly made, seconded and passed the meeting was adjourned.
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25 Kenneth E. Barden, President
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29 ATTEST:
30 Mary Merchanthouse,City Clerk
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