HomeMy Public PortalAbout06-09-1988 BOARD OF PUBLIC WORKS AND SAFETY OF THE
CITY OF RICHMOND, INDIANA, JUNE 9, 1988
1 The Board of Public Works and Safety of the City of Richmond, Indiana, met in regular session June 9, 1988 at
2 the hour of 9:00 A.M.in the Municipal Building in said City. Mr. Barden presided with Mr.Brown and Mr.Willis in
3 attendance. Absent: None. The following business was had to-wit:
4
5 APPROVAL OF MINUTES OF JUNE 2. 1988
6
7 Mr.Willis moved to approve the minutes of the previous meetings as prepared,seconded by Mr.Barden and
8 on unanimous voice vote the motion was carried.
9
10 APPROVAL OF CLAIMS FOR PAYMENT
11
12 Mr. Willis moved to approve claims in the amount of 521,179.44 for payment, seconded by Mr. Barden and on
13 unanimous voice vote the motion was carried.
14
15 PUBLIC REQUESTS AND COMMENTS
16
17 Residential Handicapped Parking - 2223 North E Street
18
19 The request of Loretta Seal,2223 North E Street,for a residential handicapped parking space was presented to
20 the Board. Ms.Seal had the proper license plate.
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22 Captain Williams said he had investigated the request and it meets all the guidelines. He recommended approval
23 to the Board.
24
25 Mr. Willis moved to approve a residential handicapped parking space as 2223 North E Street, seconded by Mr.
26 Barden and on unanimous voice vote the motion was carried.
27
28 Compliance Schedule for Unsafe Building - 202 North 15th Street
29
30 Ms. Nancy Toiler presented the Board a compliance schedule and informed the Board she would change the
31 portion of the schedule dealing with the carriage house to thirty days instead of six months.
32
33 Mr. Bronston said with that amendment he recommended the Board accept the schedule for repair of the unsafe
34 structure at 202 North 15th Street.
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36 Ms. Toiler commented that she was under the impression that the unsafe order would be rescinded if the
37 compliance schedule was accepted.
38
39 Mr. Bronston said that was correct, but that could be handled administratively. He said there were two unsafe
40 orders on the property,one for the demolition of the carriage house and one or the repair of the dwelling and now
41 with the change of ownership and the compliance schedule being accepted,the orders could be rescinded.
42
43 Mr. Willis moved to accept the compliance schedule for repairs to be completed at 202 North 15th Street, with
44 repairs to be completed within twelve months, seconded by Mr. Brown and on unanimous voice vote the motion
45 was carried.
46
47 Neighborhood Complaints - SW G Street
48
49 Mr. Barden presented the Board a series of complaints regarding dogs, illegal car repair, etc. in the 100 Block of
50 SW G Street. Mr. Barden requested that the departments dealing with any of the complaints, investigate and
51 report back to the Board in two weeks.
52
53 Mr. Brown move to table the complaints on nuisances in the 100 block of SW G Street to June 23, 1988,
54 seconded by Mr.Willis and on unanimous voice vote the motion was carried.
55
56 117 North 20th Unsafe Building - Status Report
57
58 Mr. Bronston informed the Board that the unsafe premises at 117 North 20th Street had been inspected by the
59 City inspectors and Mr. Phenis is aware of the needed repairs.
60
61 Mr. Phenis,owner of the property,told the Board that he has a schedule of repairs completed and will prepare a
62 final copy for Mr. Bronston. He said he has cleaned the interior of the building, will be making it into two
63 apartments and will demolish the garage.
64
65 Mr.Bronston said he felt they had arrived at a workable solution and the property was a good candidate for the
Board of Works Minutes Cont'd
June 9, 1988
Page 2
1 rental rehab program that they hoped to have operable in a few weeks.
2
3 Mr. Willis asked when the garage would be town down and Mr. Phenis said he wasn't certain,this was his own
4 decision to do and was not under the unsafe order. He said he hoped the demolition would fall under the funds.
5
6 Mr. Bronston said the demolition was not an eligible activity for the rehab funds and Mr.Willis said he would still
7 like to see the garage down within a month.
8
9 Mr. Phenis said he would be able to accomplish and would present the repair schedule to Mr. Bronston in writing.
10
11 Mr. Barden requested the repair schedule be included in the packets for the next Board meeting.
12
13 DEPARTMENT REQUESTS AND COMMENTS
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15 PURCHASING DEPARTMENT
16
17 Reset Date to Receive Bids for IU East Traffic Signal
18
19 Ms. Stout requested the Board to reset the date to receive bids for the IU East traffic signal to June 30, 1988
20 since the consultant has been unable to get the specifications prepared in time for the June 16, 1988 bid date.
21
22 Mr.Willis moved to set June 30, 1988 to receive bids for the installation of the traffic signal on US 27 North at the
23 IU East entrance,seconded by Mr. Brown and on unanimous voice vote the motion was carried.
24
25 Consulting Service for Rose View Transit
26
27 Ms. Stout informed the Board that Rose Vies Transit was desirous of hiring consultants to assist with
28 specifications for new buses. She said a contract had been drawn up with ATE Management Services Company,
29 Inc.and had been reviewed by the City Attorney.
30
31 Mr. Barden stated that this item did not need to be bid, due to the cost, but they did need an authorizing
32 signatory,which was the Board of Works.
33
34 Mr.Willis moved to execute the contract between the City of Richmond Rose View Transit and ATE Management
35 Services Company, Inc.for consulting assistance with specifications for the purchase of buses,seconded by Mr.
36 Brown and on unanimous voice vote the motion was carried.
37
38 Fire Truck Purchase - Emergency Status
39
40 Ms. Stout informed the Board that pursuant to the emergency declared by the Board for the purchase of fire
41 equipment, two vendors have been contacted to quote prices on similar equipment. Ms. Stout recommended
42 the quote be awarded to Hoosier Fire Equipment at 134,975.00 as the lowest quote. Ms. Stout said the other
43 quote was received from Alterman Fire Safety at 142,283.00.
44
45 Mr. Stout explained that because the funds are still in the process of being approved by the State Tax
46 Commission and the City will loose service of one of its trucks on June 13, 1988,Hoosier Fire Safety will deliver a
47 truck by that date with a 2,000.00 non-refundable payment and insurance assumed by the City. The truck will be
48 allowed to remain with the City for fourteen days, pending approval of funding and the 2,000.00 will be applied to
49 the purchase price.
50
51 Mr.Willis said he felt the safety of the citizens of Richmond was of the utmost importance and the City was actually
52 purchasing insurance for that safety with equipment being out of service.
53
54 Mr.Barden said he felt it was prudent to adequate resources to fight fires.
55
56 Mr.Willis moved to approve the purchase of a fire truck from Hoosier Fire Equipment with a lease arrangement to
57 be made for delivery on June 13, 1988 at a cost of 2,000.00 to be applied to the purchase price, seconded by
58 Mr. Brown and on unanimous voice vote the motion was carried.
59
60 HEARING ON UNSAFE RAILROAD CROSSINGS WITHIN THE CITY OF RICHMOND
61
62 Mr. Barden opened a public hearing on the unsafe conditions of railroad crossings within the City of Richmond.
63
64 Speaking for CSX Transportation Company was Mr.Gary Chaney.
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Board of Works Minutes Cont'd
June 9, 1988
Page 3
1 Mr. Barden explained that the Board had received many complaints on the condition of various railroad crossings
2 within the City, especially in the South end of the City. He said after official correspondence, he was directed by
3 the Public Service Commission to the Department of Transportation and finally was able to get the attention of
4 CSX.
5
6 Mr. Chaney questioned Mr. Barden if Conrail was also contacted and Mr. Barden said they have been contacted
7 on other matters,but they do not have tracks in the area of concern.
8
9 Mr. Chaney said he checked the condition of tracks on Waterfall Road, Union Pike, South G, South H, South L
10 and South 0 Streets and found them to be satisfactory condition.
11
12 Mr. Barden said the complaints also concerned junk railroad cars, litter and weeds that needed to be cleaned up.
13
14 Mr. Willis also sited a condition on the South 9th overpass that happened two years ago and still not been
15 corrected.
16
17 Mr. Chaney asked if the Board would like to start correspondence over again on those particular conditions,since
18 he was only interested in the engineering and not the maintenance.
19
20 Mr.Willis indicated he did not feel it was necessary to start over again with correspondence.
21
22 Mr. Barden asked Mr. Chaney if he would present a written statement on the conditions of the tracks and Mr.
23 Chaney said the only problems he found were a few loose boards and the approached and tracks were fine.
24
25 Mr. Bronston recommended to the Board that Mr. Chaney inspect the tracks with Captain Ron Williams and that
26 Councilmember Elstro be contacted, since he had made the original complaints.
27
28 Mr.Willis asked what the policy would be if there were disagreements and Mr.Chaney said he was not certain.
29
30 Mr.Barden requested Captain Williams to accompany Mr. Chaney and for a written report to be made to the Board
31 i n two weeks.
32
33 Mr. Willis commented that he would like to know the rules of the game such as certain conditions required for
34 certain speeds. He said he was also concerned with sidings, etc.
35
36 Mr. Chaney said he knew about their sidings and would certify their condition.
37
38 Mr. Barden again expressed his concern over the litter and old equipment on the sidings and Mr. Chaney
39 repeated that this was not engineering, but maintenance.
40
41 Mr. Willis said he was hopeful that the message could be given to the proper persons on clearing up the old
42 equipment.
43
44 Mr. Barden requested a report be prepared for the Board and asked where the Board would get authority to clean
45 up the tracks.
46
47 Mr. Chaney informed the Board that correspondence should be forwarded to Mr. D.R. Hutson, Div ision Manager
48 in Corbin Ky. He said the City could follow their regular administrative actions to notify the company regarding the
49 clean up and when the company did not respond,they could clean up and bill CSX.
50
51 Mr.Barden asked for reports to be back to the Board in two weeks regarding the inspection.
52
53 Mr. Chaney asked the Board what Conrail's participation was in any problems and Mr. Barden said they would be
54 handled the same way as CSX.
55
56 ADJOURNMENT
57
58 There being no further business,on a motion duly made,seconded and passed the meeting was adjourned.
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62 Kenneth Barden, President
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AI Itt:
Mary Merchanthouse,City Clerk