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Home My Public Portal About17) 10A 2015 Sing Tao Lunar New Year Street FestivalCity Council June 17, 2014 Page 2 of 5 5) Finalization of an outreach strategy and entertainment line-up schedule that maximizes public awareness and participation, and is inclusionary to all segments of Temple City's population; and c) If the City Council chooses to host and co-sponsor the event, determine the amount of financial support the City will commit. BACKGROUND: 1. On November 19, 2013, the City Council approved hosting and co-sponsoring the "2014 Chinese New Year Festival" that was held on Saturday, February 1, 2014 upon Sing Tao's completion of the safety and logistical conditions identified in the November 19, 2013 City Council Staff Report (Attachment "B"), and the payment of a portion of the City/LASD costs. 2. On December 2, 2013, Sing Tao completed the conditions required as part of the aforementioned City Council conditions of approval in order to have the City host and co-sponsor the "2014 Chinese New Year Festival". 3. On February 1, 2014, Sing Tao held the "2014 Chinese New Year Festival". There were no logistical problems associated with the event and resident complaints were minimal and were associated only with the lack of street parking in residential streets during the event. 4. On March 24, 2014, City staff received a Special Event Permit Application and Proposal (Attachment "C") from Sing Tao requesting the City to host and co-sponsor the "2015 Sing Tao Lunar New Year Street Festival". The Proposal details the extent of services and costs that Sing Tao would like the City to incur by agreeing to host and sponsor the event. 5. Between March 25 and May 16, 2014 City staff reviewed the special event permit application and conducted an analysis of costs that would be associated with the proposed expanded scope of the event. Additionally, staff found it to be incomplete in the following sections: 1) Site Plan and Route Map; 2) Parking Plan; 3) Entertainment and Related Activities; 4) Food Concessions and Preparation; and 5) Medical Evacuation Plan. ANALYSIS: lunar New Year-Chinese New Year The Chinese New Year is often referred to as the "Lunar New Year". Chinese New Year is an important traditional Chinese holiday celebrated at the turn of the Chinese calendar. In China, it is also known as the Spring Festival. Chinese New Year celebrations traditionally run from Chinese New Year's Eve (in the Gregorian calendar, City Council June 17, 2014 Page 3 of 5 it will be celebrated on February 19, 2015, as the "Year of the Goat"), which is the last day of the last month of the Chinese calendar, to the Lantern Festival on the 15th day of the first month. Markets or village fairs are frequently set up as part of the New Year festivities. These open-air markets feature New Year related products such as flowers, toys, and clothing. Sing Tao Experience Sing Tao, was founded in Hong Kong in 1938. The Sing Tao Daily Newspaper is a leader among Chinese media in serving the Chinese community worldwide, and is the only Chinese newspaper that has over a dozen local editions in the Americas, Asia, Europe and Australia. This will be Sing Tao's fifth Chinese New Year's Festival. Previous festivals have been co-sponsored by the City of Walnut (2011 -2013) and the City of Temple City (2014). Expanded Scope of the Event In light of a successful event in 2014, Sing Tao is requesting to expand the event to include the following: 1. Duration of the Event -Sing Tao is requesting approval for a two-day festival. 2. Event Area -Sing Tao is requesting approval to lengthen the event area. The proposed event area is identified as Las Tunas Drive between Temple City Boulevard and Rowland Avenue. 3. Sales/Distribution of Alcohol -Sing Tao is requesting approval to sell alcohol and provide free samplings of alcohol, beer, and wine. Proposal to the City of Temple City As identified in Sing Tao's Proposal, they are requesting the City be responsible for the following items: a. Blocking traffic on the five block section of Las Tunas Drive between Temple City Boulevard and Rowland Avenue, effective on 9:00 p.m. Friday, January 23'd to 11:30 p.m. Sunday, January 25th; b. To incur all costs for Temple City staff during the entire event; c. To incur all costs with LASD for safety and security during the event; d. To provide a scooter/golf cart or some kind of transportation for Sing Tao staff during the event; City Council June 17, 2014 Page 4 of 5 e. To allow curb parking on side streets, and designate parking spaces in the City Hall lot as "reserved" and provide an additional 300 parking spaces in City-owned lots that are located in the immediate vicinity of the event; f. To allow the use of all facilities in Temple City Park for the event (i.e. gazebo/pavilion, use of water-hose for water bubble attraction, playground, eating area, restrooms, and parking area); g. To incur all costs for promotion (i.e., street banners, light pole banners, city newspapers, Connect Magazine, and digital signs), starting one month preceding the event; h. To reserve two street banner spaces. The first on Temple City Boulevard, and the second Las Tunas Drive, both from December 20, 2014 to January 25, 2015 for advertising purposes; 1. To distribute promotional flyers city-wide, two weeks preceding the event; and J. To invite Council Members to the opening ceremonies. CONCLUSION: Based on staff's assessment of Sing Tao's experience in successfully coordinating similar events in the Cities of Walnut and Temple City, staff is comfortable with the City Council tentatively approving the event dates and identifying the City's level of participation in the "2015 Sing Tao Lunar New Year Street Festival". If approved, staff is requesting that Sing Tao complete the following items by October 31, 2014: 1) submission of a revised special event permit application; 2) completion of the event's proposed public safety and traffic plan; and 3) receipt of payment for LASD and City fees necessary for staffing and logistical support for the event. The City holds the discretion to cancel the event in the case that the special event permit application is not completed to the City's standards relating to public safety and content of the events (i.e., performers and public outreach.) FISCAL IMPACT: There were no funds allocated in the FY 2014-15 City Budget for this event. Approval of this event would require the payment of $32,923.84 by Sing Tao. Should the City Council determine that it wishes to provide some financial assistance to Sing Tao as part of choosing to host and co-sponsor the event, the City Council may choose to waive all or a portion of costs/fees associated with the event, and a budget amendment would be City Council June 17, 2014 Page 5 of 5 required. The approximate total cost for the duration of the event IS as follows (Attachment "D"): City Staff-$11,249.64 LASD** -$131 135.32 Overtime rates are per LASD FY 2013-14 Special Events Service Form, plus 3% increase per FY 2014-15_ (Exhibit "2"} EqUipment*-$ 8, 511 .88 State of California Caltrans Labor Surcharge and Equipment Rental Rates. (Exhibit 'T) Total Cost-$32,923.84 ATTACHMENT: A. Special Event Permit Application B. November 19, 2013 City Council Staff Report C. Proposal to the City of Temple City D. Cost Detail for Event Application Checklist The following pages have been submitted to the City of Temple City: Required N/A D D General lnfonnation (page 4) D 0 Site Plan & Route Map (page 5) D 0 Parking Plan (page 6) 0 D (ADA) Awareness (page 7) D 0 Security Information (page 8) 0 0 Marketing I Advertising (page 8) 0 0 Entertainment and Related Activities (page 9-1 0) (If Applicable) 0 D Alcohol (page 11) D 0 Food Concession or Preparation (page 11) 0 0 Restrooms (page 12) D 0 Waste Management (page 13) 0 0 Insurance (page 14) D 0 Hold Hannless Agreement (page 15) 0 0 City Department Review & Approval (page 16) D 0 Business Vendor License Attachments 0 D Medical Evacuation Plan Attachment Rev. 6/27/12 Page 2 of 16 Applicant Initial£_ S1V1q T tt..o New~ft\fe" ~ I, Me l ( SSO. I& , on behalf of 1&<, -h~ele.s kTQ (the organization I represent), certify that all foregoing pages in this Special Event Application have been completed. I attest that the information contained herein is accurate, to the best of my knowledge and belief. 1 attest that I have read all the rules, regulations, and guidelines specified herein and that which is included in this Special Event Application. Sin~ Tt\.o Ne~vSpt\peYS I, acting on behalf of ) !{)C... £\Yl~f'l es v1 0 , (the organization I represent), am authorized to commit that organization to agre~ to abidey the rules, regulations, and guidelines specified herein, and I will accept all responsibilities for any damage to City Property and/or facilities, any payments for municipal services and/or resources as they have been outlined and as they may be utilized by me and the organization whom I am representing and the patrons who will be served by this Special Event. S1V\1Tt\o W1'1ti\Y ~Le\;\1 Y~v Jttn.).l/-g_ >{ Cf:o[) A.H tZ Event Title: <;-rr.ee.v f..<h-r;l val Event Date(s): ;;t-il 1 £ Event Time(s): -1420 p. fli Please Print Name of Applicant: Yl..e-h SSt\ 1/.ee Please Print Title: f(.RM.e r(\ I tv1an aqe ( Please Print Organization Name: S1V14 :r(j\ 0 ~IOt!Af-h Q{\0 ey~ 'j Please Print C" \ l &> Awj e l=eh v1 D Signature: ---f/(~.i~.t.4.L~~£.J' ~~k..::::::....~o.~------Date: S/.>1/tf Rev. 6127/12 Page 3 of 16 Applicant Initials~ General Information Event Name: bl~~ 1CAn Lllt\V\fi\{ ~\.R;\1\J L(--t£\Y <;Jiv.e.e-r. f..e,~-t'~vtt£ Group or Association sponsoring event: -----------------------• ·Address: IJ1?S1 Gr£RV1 Or. City: J.nc.kt.s::try State: C {t Zip:9ti'l~ Event Contact Person(s) Name: ~~t/\.'-1 L-1 / AY\ Yl (/G1i;V) Event Contact Person(s) Phone: __ b>/;-qr_b__ ~( oC( 1-b>1:J -Cf>b _.. !fo '(' Fax: ------11 Number of expected participants I attendees per day: -------------------11 . EventDate(s)/Time(s): Sa-ttArdiA.y .Jan .J..lf,.)..Dtfi, Suncb..y Jqn J..._r, >6££ Event Anival Set-Up Time: 1 f. , PleCJ.Je sef rAitet?h !f?)fOS~ for rntJY.f df!tt'' Is Event Completion I Strike Time: Event Location: Oo La.s Tunas Dr (ber~;ueen 1.evnpl f c rry e lvd &_ 'R.oll\!la nd Ave ) Event Category: (Check all that apply) Osports/Recreation Oconcert/Performance Is this an annual event? ~Yes 0Parade/March Ooutdoor Market DNo [!]Fair/Festival OR-ace/Walk 0Nonprofit Organization ._[Jo __ t_h_er_: __ _ How many years have you been holding this event? Lf Vl!t! r S J Location(s) of previous events: I A/lA Tvt ntt S D 1r 7 n T-e wrpf.f Cr t'-1 CH1t?/ Cree /::-Srd / Pc-ttk. rn Wafn r.rt : REQUIRED: Emergency Contact: In case of an emergency during the event, a person must be available to be : contacted during the hours of the event. Please identify: :Name: M/1\y L-1 ( Ann vh.e n :Telephone: C>-6-jt;6-~fll1 /b?-:h-'(fb -f(o _r- :, Cell I Pager: b?1? -3 Iff __.. ( ~ ( ' Will streets or traffic lanes need to be closed for the event? If yes, the applicant shall notify the following: /(Yes ONo . • The Temple City Community Development Department-Public Works Division, (626) 285-2171 ext.2336 • Los Angeles County Fire Department (LAFD), (626) 287-9521 Please Provide the City of Temple City Community Development Department with a Copy of your Fire Pennit and Street Closure Pem1it. Rev. 6/27112 Page 4 of 16 Applicant Initials .2rl!:!2 Site Plan & Route Map A drawing of your event site plan/route map must be submitted and include, but is not limited to: a An overview of the event venue, including the names of al1 streets and moving routes of any kind. Indicate the direction of travel and all street or lane closures. a The provisions for a minimum of twenty-foot (20') emergency access lanes throughout the event venue. a The location of all first aid facilities. a The location of all searchlights. a The location of all stages, bleachers, grandstands, canopies, tents, portable toilets, booths, cooking areas, trash containers, and dumpsters, and other temporary structures. a Location of generator(s) with source of grounding and/ or source of electricity. a Identification of all handicapped accessible areas that meet standards, pedestrian access, and requested street closures. Once the City receives an adequate site plan, if necessary, the City Engineer will provide an appropriate traffic mitigation plan for the proposed event with the following details: a Traffic Control Plan (TCP) • For each sign include the Manual of Uniform Traffic Control Devices (MUTCD) sign number, sign size, sign description, and its location on the TCP. • Show size, height, and location of all channelizing devices, warning lights, flag trees, portable barriers, etc. on the TCP. All devices must meet standards specified by MUTCD. • Example: Cones no smaller than 700 rnm (28 in.) and no farther aprut than 12.2 m (40ft.), include the length of channeling tapers. • Consult the Community Development Department at (626) 285-2171 for any TCP questions. a Traffic Signal Operation and Equipment • Include location of all traffic signals. • If special signal timing is required in the TCP, specify ALL changes and their effects. • Consult the Community Development Department at (626) 285-2171 for any signal questions. a Pedestrian Safety • Be sure pedestrians have a safe route to walk and/or are protected throughout the entire traffic control area before submittal of the TCP for review. • Show all pedestrian entry and exit paths on the TCP. o Parking Restrictions • The applicant must post City of Temple City "No Parking" signs 24 hours prior to the event. • Contact person for sign infonnation: Community Development Department (626) 285-2171 . o Other event components not listed above. Rev. 6127112 Page 5 of 16 Applicant Initi~ Traffic Control Site Plan I Parking Plan »-The Site Plan and Route Map is not a substitute to the Traffic Control Plan requirements outlined in the Manual of Uniform Traffic Control Devices (lvfUTCD) in the MUTCD California Supplement. Please refer to this manual as needed in the development ofTCPs; http://mutcd.fhwa.dot.gov and httr://www.dot.ca.gov/hq/traffops/signtech/mutcdsupp/supplement.htm. »-The City Engineer requires approval of all TCPs before any TCP can be implemented. »-Should City staff at the event find potential hazards towards traffic and/or pedestrian safety, they can require the applicant to modifY the TCP. Rev. 6127/12 Page 6 of 16 Applicant Initials_xYI Americans with Disabilities (ADA) Awareness DEFINITIONS • The term accessible shall mean ADA compliant. GENERAL • Concern should be given to the accessibility of your event's location. • An event layout map with all elements (such as parking, portable toilets, ramps, seating, accessible paths of travel, etc.) is required with this application. • All printed material for an event is to include the request for accommodation notice with the intemational symbol for accessibility, a contact name, and the contact's phone number. • Requests for accommodation may include material in an alternate fonnat, an interpreter, or assistive listening devices. BARRIERS • Concern should be given to elevation changes of more than W' vertical or W' beveled. This classifies as a barrier and requires a temporary ramp. • All cords, wires, hoses, etc., which are located within a patll of travel must be ramped or placed within a cord cover. PATHS OF TRAVEL • An allemate path of travel is required when the public right-of-way is obstructed. • When an alternate path of travel is provided, signage designating the alternate path of travel is required. • An alternate path of travel must be provided whenever the existing pedestrian access route in a public right-of-way is blocked by temporary conditions. • Where possible, the alternate path of travel shall be parallel to the disrupted pedestrian access route, and on the same side of the street. • An altemate path of travel shall have no protrusions up to a height of80", including scaffolding and scaffolding braces. Where the altemate path of travel is adjacent to potentially hazardous conditions, the path must be protected with a ban-icade. PARKING • If parking is provided for an event, accessible parking is required. • If no parking is provided for an event, an accessible passenger loading and unloading zone is required. • Accessible parking, passenger loading, and unloading zones are required to be identified using the international symbol for accessibility. • Signs with the international symbol for accessibility are to be mounted at a minimum of 60" from the finished floor or the ground . . SALES OR SERVICE COUNTERS • If sales or service counters are provided for your event, the height must be no more than 36" from the finished floor or the ground, and the width must be at least 36" wide. ACCESSIBLE ROUTE • An accessible route is required from the accessible parking, and from the passenger loading and unloading zone to the event entrance. • An accessible route is required within the event. • An accessible route must be a minimum of 36" in width. • Accessible routes must be identified with the international symbol for accessibility, including directional arrows, a minimum of 60" from the finished floor or the ground. • Temporary ramps that do not exceed 8.33% grade may be required to provide an accessible route . . SEATING • lf seating is provided, accessible seating and companion seating are required. • Accessible seating and companion seating areas must be identified using the international symbol for accessibility, placed at a minimum height of 60" above the finished floor or the ground. PORT ABLE TOILETS • If portable toilets are provided, they must be accessible and located on a level area not to exceed a 2% cross-slope in any direction. • The total numbers of portable toilets that are being provided for the event determines the required number of accessible portable toilets This number is I 0% of the total, but in no event less than one for each location. lf a single unit is placed, it must be acc-essible. The placement of single units will increase the number of accessible pot1able toilets required for your event. • An accessible route to each po11able toilet is required. • Accessible portable toilets must be identified with the international symbol of accessibility. Rev. 6/27112 Page 7 of 16 Applicant Initials ~ Entertainment and Related Activities (Continued) Will Generators as a power source be used? ~Yes ONo If yes, what type: _______ _ How Many: 1 --c D lf If using a licensed Power company, please complete the following : Name of Company: 0uJ :T6f fUvMJ S Address: Lfq J.. 0 11 . LA. PcJ\1\ti.V\ {W l City: .f?Ma ~]{11M State: CJs Zip: _q+d-.....J+-.:.D__.] ___ _ Daytime Telephone: 31 Lt-q.:::rp _,qRJD) Evening:------------- Fax: --------------------Pager I Cell: qs-1-35}-;pil (? Rev. 6/27112 Page 10 of 16 Applicant Initia~ Alcohol City Municipal Code Sections {4400-4406} Does your event involve the use of alcoholic beverages? ~Yes Please, check all that apply: ~ Free I host alcohol (?tt\V\.et"l 111q) li( Alcohol sales a Host and sale alcohol a Beer fZ Beer and Wine (SU\,vv'-~ ll V1 ~) a Beer, Wine and DistilJed alcohol Will you be luring a licensed bartender I caterer to serve the alcoholic beverages? If yes, please provide the following: Name of Licensed Bartender I Caterer: \J/~ Alcoholic Beverage Control License Number:-------- U No DYes Telephone Number: ----------Fax: _________ _ ~No Address: __________________________________________ ___ City:----------------State: ___ Zip: ___ _ Food Concession or Preparation Will your event include food concessions, booths, and I or food preparation areas? ~Yes ONo If yes, Contact the following: CJ Health Department at (661) 254-9560 a minimum of30 days prior to the event, and describe how the food will be served and I or prepared: Cl Los Angeles County Fire Department at (626) 287-9521 a minimum of 30 days prior to the event to obtain a Food Booth Operations Pemrit. Please provide copies of the Health Department Event Sponsor Permit and the Fire Department approved Event Permit to the City ofTernple City Community Development Department. How many food vendor(s) will be at your event? G\.."t t-€t\.S·t. l 0 Please attach a food vendor(s) list that includes the following: • Type of food and preparation required. • Business Name with Address, City, State and Zip Code. Applicant Initials~ Rev. 612711 2 Page 11 of 16 Restrooms The Los Angeles County Department of Health Services (DHS) reconunends I chemical or portable toilet for every 1 7 5 women and 1_ chemical or portable toilet for every 250 men. At least 1 chemical or pmtable toilet facility must be ADA accessible (The total numbers of portable toilets that are being provided for the event determines the required number of accessible portable toilets. This number is 10% of the total, but in no event less than one ADA accessible toilet for each location). This figure is based upon the maximwn number of attendees at your event during peak time. For the cutTent requirements please contact DHS at (661) 254-9560. Are you planning to provide rest rooms at the event? ~Yes DNo If yes, please identify the following: () a Total number of port -a· toilets: __ .....:6:.___ ________ _ a Total number of ADA accessible rest rooms: _0?,"--"------- Setup Pickup Date: J<AV\ 1-7, -;-6l t Time: ------- Date: ']a V'\ :r<;" , ).{) llf Time: _____ _ Portable Toilet Company Name: _\.l.-S..L1c-><--_J~o....l.v'\__,_ ___________________ _ Telephone Number: 11 lt -~>=[ ... R:b tt0 Fax: S1 )-.--j l>f' \fD~ Address: 1 ~ y() ~I£ ( cg fs.V t . · City: \1\1 \1j11\.f V" State: G./\ Zip: q 0 b 0 J-. Rev. 6/27112 Page 12 of 16 Applicant Initials~ Insurance As a condition of use of City of Temple City facilities or City Programs, your organization must provide, at your sole expense, each of the following items indicated: Proof of insurance comprised of certificates of insurance and original endorsements of comprehensive general liability insurance written by one or more responsible insurance companies licensed to do business in California. This coverage must: l. Name the City of Temple City, its officials, officers, directors, employees, agents and volunteers as additionally insured against liability for injwy to persons, damage to property and for the death of a person or persons arising or resulting from any act or omission on the part of your organization, its agents or employees. 2. Include liability coverage for claims made by participants in your event/program. You are advised that any and all exclusions pertaining to athletic or recreational events/programs must be disclosed in the endorsement and failure to do so will not necessarily insulate your organization from individual liability for claims made as a result ofthe use of the facilities and your event/program. 3. Be PRIMARY insurance with respect to the additionally insured named above. Any other insurance available to the City of Temple City, its officials, officers, directors, employees, agents nnd volunteers shall be excess and noncontributing. 4. The comprehensive general liability insurance policy limits of such insurance shall not be less than $2,000,000 per occurrence for bodily injury, personal injury and property damage. Any deductible or self-insured retention must be identified and approyed by the City. Jn the event the deductible is deemed to be too great, l11e City may require you to have your insurer eliminate lll'e deductible or reduce it. 5. You must satisfy these requirements by furnishing the City with certificates of insurance and original endorsements affecting the required coverage. The certiticates and endorsements are to be on JSO-approved forms. TI1e City will not accept a Certificate of Insurance alone as proof of insurance coverage. The original endorsement must specifically list the following: "The City of Temple City, its officials, officers, directors, employees, agents, and volunteers are additionally insured against liability for injury to persons, damage to property and for the death of a person or persons arising or resulting from any uct or omission on the part of your organization, its agents or employees. This insurance is primary with respect to the additionally insured. Any other insurance available to the City of Temple City, its officials, officers, directors, employees, agents, and vol unteers shall be excess and noncontributing." You are strongly urged to show this Notice of Conditions (including the precise wording of these requh·ements) to your insurance agent or broker. Doing so will help you, your agent, and the City process the proper documents in a timely manner. If you are not able to obtain this insurance, the City may be able to provide you with an insurance quote through Diversified Risk Insurance Brokers, for the event cover.tge. You must provide the City with the endorsement 14 days prior to the start of your event/program. Each endorsement shall be subject to approval by the City of Temple City as to form and as to insu ranee company. Please sign and return this original Notice of Conditions to indicate your receipt and understanding of each of the conditions listed above. / /' _ Signature of Designated Official --t,f0CLL.:d .... L-"'0q,~~~.::e::z ... ...::;..._""~:=.-=.=----Dated __ J.~,.(_~--'-+-yJ..:..t_cf..~-___ _ Title __ ~ __ M ________ -:----------------------- Organization's Name ~)'-} JM NU1lYf'¥.t6 /&> BrJdt~ GfD. Rev. 6!27112 Page 14 of 16 Applicant Initials .L. ' City Review & Approval The various City Departments will sign-off that their department has been made aware ofthe request for a Special Event Application, and that the responsibilities of their department have been met. If a department has any questions and/or the responsibilities have not been met, it could delay the processing of this application. The departments may suggest or require various steps or conditions concerning but not limited to traffic and parking enforcement, litter control, insurance requirements, and scheduling to avoid conflict with other activities. Only after each department has signed-off will this application process be considered complete. Name of Applicant: Pennit Number: Event Title: Event Date(s): Event Time(s): -Approved Not Disapproved (Provide reason, Use additional sheet if necessary) = = Approved = 1!.1 ~"C:.::e .. c: = t = "' t = Cl.o u Q. .. .. "Q ~== Approved Not Disapproved (Provide reason, Use additional sheet if necessary) ·-~ CJ Approved = e e ::I Q. ... e o ,_ e ~ [ 0 > c:; U~Q Approved Not Disapproved (Provide reason, Use additional sheet if necessary) Q VJ < ...J Approved -Approved Not Disapproved (Provide reason, Use additional sheet if necessary) = Approved 0:.0 .. ~.§ Cll .. c: "' ·-Q. '-"' Q "' Approved Not Disapproved (Provide reason, Use additional sheet if necessary) ~ .. Approved 0 ~ .~ :3 ::r Cl.o Suggestions or requirements, if any, must be attached to the Pennit. The Permit will not be approved without resolution of any requirement noted. Rev. 6/27112 Page 16 of 16 Applicant Initials ~ City Council November 19, 2013 Page 2 of 5 5) Finalization of an outreach strategy and entertainment line-up schedule that maximizes public awareness and participation, and is inclusionary to all segments of Temple City's population. BACKGROUND: 1. On September 4, 2013, City staff received a City of Temple City Special Event Permit Application from Sing Tao for the City to host and co-sponsor the "2014 Chinese New Year Festival". 2. Between September 5 and September 26, 2013, City staff reviewed the special event permit application and found it to be incomplete in the following sections: 1) Site Plan and Route Map; 2) Parking Plan; 3) Entertainment and Related Activities; 4) Food Concessions and Preparation; 5) Insurance; and 6) Medical Evacuation Plan. 3. On October 2, 2013, Sing Tao met with City staff (i.e., Cathy Burroughs, Director of Parks and Recreation, Robert Sahagun, Public Safety and Services Manager, Brian Haworth, Assistant to the City Manager/Economic Development Manager, Bryan Ariizumi, Public Safety Supervisor, and Andrew Coyne, Management Analyst) to: discuss the deficiencies in their special event permit application; proposed alternate dates for the event; proposed event activities and vendors; previous experience with holding similar events in other cities; and logistical needs for having the event on Las Tunas Drive. Sing Tao expressed their reservations with having to incur any City staff and logistical costs related to the event. City staff also again conveyed that the special event application could not be properly reviewed and staff/logistical costs could not be properly estimated until an engineer-approved traffic plan had been submitted. 4. Between October 3 and November 7, 2013, City staff remained in contact with Sing Tao to discuss various issues related to co-sponsorship and logistical management of the event. Sing Tao expressed reservations about incurring the cost for the required traffic plan, without assurance from the City that the proposed event date would be approved by the City. To this end, Sing Tao requested that the City pre-approve the date for the event at staff level. City staff again conveyed to Sing Tao that City staff could not arbitrarily approve a date without City Council approval because the engineer-approved traffic plan is essential in order for City staff to estimate the level of City resources, personnel involvement, and costs associated with the proposed event. 5. On November 7, 2013, City staff (i.e., Jose Pulido, City Manager, Cathy Burroughs Director of Parks and Recreation, Robert Sahagun, Public Safety and Services Manager, Bryan Ariizumi, Public Safety Supervisor, Andrew Coyne, Management Analyst, and Sergeant Ron Miranda, LASD) met with Sing Tao to reiterate the importance of the traffic plan yet to be submitted, which caused the special event application to continue to be incomplete, thus hindering the City's City Council November 19, 2013 Page 3 of 5 review and approval process. City staff proposed a two-step process in which the first step would be to present the application before City Council on November 19th, for consideration to hold the event on February 1, 2014, pending the submittal of an engineer-approved traffic plan, in addition to the completion of the other deficient items in the special event permit application (see Recommendation b, 1-5). The second step would entail City staff returning to the City Council on December 3'd, with a budget appropriation (if necessary) and an update on the special event permit application. Sing Tao agreed with the two-step process. 6. On November 8, 2013, Councilmember Vincent Yu and City staff (i.e., Jose Pulido, City Manager, and Robert Sahagun, Public Safety and Services Manager) met with Sing Tao to clear up any misunderstanding regarding the two-step approval process. Sing Tao expressed their reservations about having to come back to City Council on December 3'd As a result, they agreed to incur all costs (i.e., $3,000 to $1 0,000) related to the event and submit an engineer-approved traffic plan and completed special event permit application by December 2nd ANALYSIS: Chinese New Year (also known as the Spring Festival) is an important traditional Chinese holiday. Markets or village fairs are frequently set up as part of the New Year festivities. These open-air markets feature New Year related products such as flowers, toys, and clothing. Sing Tao, was founded in Hong Kong in 1938. The Sing Tao Daily Newspaper is a leader among Chinese media in serving the Chinese community worldwide, and is the only Chinese newspaper that has over a dozen local editions in the Americas, Asia, Europe and Australia. The City received a formal proposal from Sing Tao requesting co- sponsorship of the "2014 Chinese New Year Festival" on Saturday, February 1, 2014 from 10:00 a.m. to 4:00 p.m. This will be Sing Tao's fourth Chinese New Year's Festival. Previous festivals have been co-sponsored by the City of Walnut for the past three years. The City Council is requested to consider hosting and co-sponsoring with Sing Tao for the "2014 Chinese New Year Festival" by providing the following: 1. Event Set Up Allow Sing Tao to set up booths along Las Tunas Drive from Golden West Avenue to Temple City Boulevard on Saturday morning, from 2:00a.m. to 6:00 a.m.; City Council November 19, 2013 Page 4 of 5 2. Street Closure Allow the closure of Las Tunas Drive between Golden West Avenue and Temple City Boulevard and the set-up of 80 to 100 vendor booths along Las Tunas Drive. As proposed, Las Tunas Drive would be closed from Friday, January 31st at 10:00 p.m. to Saturday, February 1st until10:00 p.m.; 3. Use of Temple City Park Allow the use of the gazebo in Temple City Park as a stage for 6 hours of entertainment on Saturday, February 1s\ from 10:00 a.m. to 4:00p.m.; 4. Event Tear Down Allow for the tear down and clean up after the festival late Saturday evening, February 1s\ from 4:00p.m. to 9:00p.m.; and 5. Security Allow all public safety and security to be handled by LASD for the duration of the event from 9:00 a.m. to 4:00 p.m. (LASD would have to remain until 6:00 p.m. to ensure an orderly dispersing of patrons from the event). CONCLUSION: Based on staff's assessment of Sing Tao's experience successfully coordinating similar events in the City of Walnut, City staff is recommending that City Council approve a date to host and co-sponsor the "2014 Chinese New Year Festival". City staff is recommending that the date for this event be approved with the condition that Sing Tao complete the following items by December 2, 2013: 1) submission of a revised special event permit application; 2) completion of the event's proposed public safety and traffic plan; and 3) receipt of payment for LASD and City fees necessary for staffing and logistical support for the event. The City holds the discretion to cancel the event in the case that the special event permit application is not completed to the City's standards relating to public safety and content. FISCAL IMPACT: Approval of this item would not have an impact on the Fiscal Year 2013-14 City Budget, as Sing Tao has agreed to cover all expenses associated with this special event. City staff costs are estimated to be in the range from $3,000 to $10,000 (not including LASD City Council November 19, 2013 Page 5 of 5 costs), and Sing Tao has agreed to reimburse the City for all incurred costs associated with the staffing and logistical support for the event. ATTACHMENT: A. Special Event Permit Application ATTACHMENT D 2015 Sing Tao Lunar New Year Festival Temple City Staff and Equipment Costs 2015 SING TAO LUNAR NEW YEAR FESTIVAL-EQUIPMENT LIST *The City owns 50 water barriers, and the traffic/street closures of the event indicate that an additional 22 barriers would have to be rented from a third party provider at an additional cost. Cost to be provided at the time of rental and paid for by Sing Tao. Event Work Deputy Type Hours (Total Hours) Sergeant 0800-2000 (12) Deputy (DSG) 1 0800-2000 (12) Deputy (DSG) 2 0800-2000 (12) Deputy (DSG) 3 0800-2000 (12) Deputy (DSG) 4 0800-2000 (12) Deputy (DSG) 5 0800-2000 (12) Deputy (DSG) 6 0800-2000 (12) Event Work Deputy Type Hours (Total Hours) Sergeant 0800-2000 (12) Deputy (DSG) 1 0800-2000 (12) Deputy (DSG) 2 0800-2000 (12) Deputy (DSG) 3 0800-2000 (12) Deputy (DSG) 4 0800-2000 (12) Deputy (DSG) 5 0800-2000 (12) Deputy (DSG) 6 0800-2000 (12) Sing Tao 2.015 lunar New Year los Angeles County Sheriff Department Service Fees Saturday, January 24, 2015 FY 2013-14 Plus4% Assignment Hourly Rate Liability Security/Traffic $106.46 $110.90 Security/Traffic $67.37 $70.18 Security/Traffic $67.37 $70.18 Security/Traffic $67.37 $70.18 Security/Traffic $67.37 $70.18 Security/Traffic $67.37 $70.18 Security/Traffic $67.37 $70.18 Daily Totals Sunday, January 25, 2015 FY 2013-14 Plus 4% Assignment Hourly Rate Liability Security/Traffic $106.46 $110.90 Security/Traffic $67.37 $70.18 Security/Traffic $67.37 $70.18 Security/Traffic $67.37 $70.18 Security/Traffic $67.37 $70.18 Security/Traffic $67.37 $70.18 Security/Traffic $67.37 $70.18 Daily Totals Plus 3% FY 2014-15 Total Increase $114.33 $1371.96 $72.35 $868.20 $72.35 $868.20 $72.35 $868.20 $72.35 $868.20 $72.35 $868.20 $72.35 $868.20 $6581.16 Plus 3% FY 2014-15 Total Increase $114.33 $1371.96 $72.35 $868.20 $72.35 $868.20 $72.35 $868.20 $72.35 $868.20 $72.35 $868.20 $72.35 $868.20 $6581.16 2015 SING TAO LUNAR NEW YEAR FESTIVAL-STAFF WORK SCHEDULE All shifts include a 30-minute lunch break AIRCP AIRDL AIRTO ASDSP ASPAV ASPWP AUGCL AUG HZ AUGTK BITDT BRMSW BRUCP COMHG CONMX CONPM CONSF CONVB CRBEX CRBSF ELGEN ELTOL FKLFT GRADR HAMMR HCECL Table of Contents Labor Surcharge ......................................... .. ........................ A Overtime and Multiple Shifts . Delays ........................ . Daily Extra Work Bill ...... . Attachments ........ Air Compressors Air Drills, Crawler ....... .. Air Tools ...................................... . Asphalt Dike and Shoulder Pavers Asphalt Pavers . Asphalt 'Mndrow/Pickup Machines . ....................... C .. ................................... D .D . ..................... 1 .................. ..1 ........................ 1 . ................................. 1 ........... 2 .... 2 ..................................... 3 Augers, Crawler Mounted .................................................................... 3 Augers, Horizontal ............................................................................... 3 Augers, Truck Mounted ....................................................................... 3 Bituminous Distributors .... .. .... .. .... .. ........................................ .4 Brooms and Sweeping Equipment. .............. ............... . ................ .4 Brush Chipping and Shredding Machines ............. .. ............... .4 Compactors, Hand Guided ....... .. ................ ..4 Concrete Mixers .................... .. .. ............................ .4 Concrete Pumps ....... Concrete Slipform Pavers .................... 5 ........................................................... 5 Concrete Vibrators... ............. ......................... .................... .. ......... 5 Curb Extrusion Machines................... ............... .. ............................ 5 Concrete Barrier Slipform Pavers................... . .................. 5 Electric Generators and Light Plants............................... .. ........... 6 Electric Powered Hand Tools ........ Fork Lift Trucks . Graders .... Hammers, Demolition and Pile .6 .. .................. 6 ............................................ 6 ....................... 7 Hydraulic Cranes and Excavators, Crawler Mounted ......................... 8 HCESP HCETD HCETG HYLFT LDRCL LDRRT LEADS NONOP PGDIA PGT-C PUMWA ROL-2 ROLRT ROT AM ROT AT ROVIB S&CCL S&CTK SANBL SAWCH SAWCO SCRSP TRACC TRACH TRACS TRAFA TRAFC TRAIL TRAIT TRENC TRUCK TRUOF TRUON WELD Hydraulic Cranes and Excavators, Self Propelled .............................. 11 Hydraulic Cranes and Excavators, Truck Mounted with Carrier ....... 13 Hydraulic Cranes and Excavator Truck MTD less Carrier . . ..... 15 Hydraulic Personnel Lifts and Aerial Work Platforms . . ................ 15 Loaders, Crawler .......................... . ................................. 16 Loaders, Rubber Tire . . ...................... 17 Leads, Pile Driving ................................. . .. 20 Non-Operated Equipment (daily rates) .................. . . ... 20 Pavement Grinders, Diamond Blade.. . ............ 22 Pavement Grinders, Tungsten-Carbide Bits . . ........... 22 Pumps, Water ................................................................................... .22 Rollers, Tandem Steel Wheels ......................... . . ................. 23 Rollers, Rubber Tire, Self Propelled ................ 24 Roller-Tapping, Segmented, Sheepsfoot, Self Propelled .................. 24 Rollers-Tamping, Segmented, Sheepsfoot Towed.. . ............... .24 Rollers, Vibratory, Self Propelled.. ........................ . ............... 24 Shovels and Cranes, Crawler.. . ................... . Shovels and Cranes, Truck Mounted .............. . Sand Blasting Equipment... .. Saws, Chain and Earth Auger Attachment ... 27 ... 28 ... 28 ................... 28 Saws, Concrete and Masonry.. . . ......................................... 28 Scrapers, Self Propelled.... .................... ............. . .................... 29 Tractors, Crawler............... ................. . ................. 29 Tractors, Heavy .................................... . .................... ..31 Tractors, Rubber Tire, Industrial, Farm and Skid Steer Traffic Control and Safety Devices (hourly rates) .. Traffic Control and Safety Devices (daily rates) ... Trailers, Equipment, Low Bed ... Trailers, Equipment, Tilt Bed .. .. 31 . ................. 32 .................... 32 ................. 32 .... 33 Trenching Machines... ................ . ...................... 33 Truck, Truck Trailers, EXCL Dump Trucks and EQPT Trail ................ 34 Trucks, Off Highway............... . ................. 34 Trucks, Dump, On-highway ................... 34 Welding Equipment.. ................................... 34 FIAT-ALLIS Model !DC !DC LGP 14C FD2D 21C FD 3D 31 FD4D KOMATSU Model D 21P-6 D 31A-16 D 3JA-17 D 31E-17 D 31E-18 D 31P-16 D31P-17 D 31P-17B D 58E-1 D 58P-1 D 65E-6 D 65E-7, E-8 D 65P-6 D 65P-7 I D 65P-8 D 68P-1 D 68E-1 D 83E-1 D 83P-1 D 85P-18 D 85A-18 D 85E-12 D 85E-18 D 135A-1 D 155A-1 D 155A-2 D 375A-1 D 375A-2 D 455A-1 D 475A-2 F-A 1 Code 6043 6044 6048 6056 6060 6060E 6061 6061E [KOMAI Code 7965 7970 7972 7976 7977 798D 7981 7981E 80D3 8003H 8070 8D72 8080 8082 8083 8085 8087 8088 8090 8114 8120 8140 8150 8160 8161 8175 8176 8180 8186 Rate $73.98 $74.83 $93.34 $134.20 $155.51 $181.02 $246.63 $280.34 Rate $40.31 $35.23 $38.55 $40.22 $42.51 $35.60 $39.25 $41.20 $77.83 $85.44 $90.07 $100.09 $92.69 $103.41 $113.89 $108.92 $132.37 $133.69 $142.70 $126.08 $110.88 $135.98 $174.92 $201.79 $201.39 $320.43 $354.30 $392.92 $551.88 31 TRACTORS, HEAVY l TRACH ]I DELAY FACTOR~ 0.14 OVERTIME FACTOR~ 0.88 Includes all attachments and accessories such as dozer blade, po\ver control units and push blocks, when needed, but does not include backhoe, winch or ripper units listed elsewhere in this schedule. CATERPILLAR Model 814 814B 824B 824C 834B CAT I Code 1400 1410 1720 1730 2010 Rate $119.88 $173.82 $195.68 $235.80 $354.85 TRACTORS, RUBBER TIRE, INDUSTRIAL, FARM & SKID STEER [ TRACS j DELAYFACTOR~ 0.10 OVERTIME FACTOR~ 0.91 37.3 kW (SOHP) OR LESS I <so I Including, but not limited to the following: Bobcat--440B, 443B, 450, 453, 542B, 543B, 553, 742B, 743B, 753, 763, 773, 1840, 7753 Casc·-1818, 1825, 1835C, 1838 Deere--3375, 4475,5200, 5575,6675, 7775 Ford--L250, L454, L455, L553, L555, L781 Gehl--SL3310, SL3410, SL3725, SL3825, SL4525, SL4625 Hydra-Mac--1300, 1600, 1700D JCB--165Robot, 165Robot Ser 11 Massey-Ferguson--IviF30E Mahto--LS70, LS75, L933 Mustang--920, 920E, 921, 930A, 930AE, 940, 940E, 910, 911, 2040 New Holland--1220, 1320, 1620, 1920, 2120, 3415, 3930, L250, L255, L465, LX465, LX485, L565, LX565, LX665 Ramrod--230B, 300B, 584B, 784B, 550,750, 1350, 1550 Thomas--T-82, T-83, T-83S, T-103, T-132, T-133, T-133S Trak--1300HD, 1300C, 1300CX, 1500C Model Code Rate with loader or dozer auger, w/ or w/o loader or dozer backhoe, w/ or w/o loader or dozer A B c $29.13 $29.52 $30.96 OVER 37.3 kW (50 HP) Including, but not limited to the following: Bobcat--853, 863, 873, 943, 953, 980 Case--1845C Deere--5300, 5400, 6200, 6300, 6400, 8875 Ford--L783, L785, 250C, 260C Geh1--SL5625, SL6625, SL6635 Hydra-Mac--1850, 2650, 2650D JCB·-185Robot Massey-Ferguson--I\1F40E, l\1F50EX Mustang--960, 2060 >50 New Holland--4630, 5030, 5640, 6640, 7740, 7840, 8240, 8340, L865, LX865, LX885, 345D, 545D Rrnmod--1750, 1950 Thomas--T-173HL, T-173HLS, T173HLS 11, T-203HD, T- 233HD Trak--17001ID, 1700C, 1700CX, 1700XHP Model Code with loader or dozer A auger, w/ or w/o loader or dozer backhoe, w/ or w/o loader or dozer B c $38.37 $38.87 $40.36 TRAFFIC CONTROL & SAFETY DEVICES [ TRAFA ] (HOURLY RATES) DELAY FACTOR~ 0.34 OVERTIME FACTOR~ 0.70 Model Generator Generator vd cell remote Solar Solar w/ cell remote FLASHING ARROW SIGN [ CMSN 1 Code GENI GEN2 SOLl SOL2 [ FLAS 1 Including supplies, replacements and servicing. Model Code Roof mounted Trailer mounted RM TM Rate $13.93 $15.13 $9.29 $10.49 Rate $0.82 $3.39 TRAFFIC CONTROL & SAFETY DEVICES [ TRAFC ] (DAILY RATES) DELAYFACTOR~ 0.72 OVFRTIME FACTOR~ 1.00 Includes supplies and servicing. The following allowance is entered on the extra work by using days instead of hours worked. Crash cushion barrels and K~rail sections are now listed with Non-Operated items[NONOP]. (I) BARRICADES [ lBAR 1 (A) 750 mrn to 900 mm high & 600 mm to 900 nm1 wide (30 to 36 inches high & 24 to 36 inches wide) (B) 1500 nun high by 1200 mm wide min. (60" high by 48" wide min.) Model Code Rate each with flasher each without flasher each AI A2 B3 $0.44 $0.23 $1.00 32 (2) TRAFFIC CONES [ 2TC I Lost or destroyed are no longer paid on invoice. Model Code 450 mm (18") high, per 100 AIOO 700 mm (28") high, per 100 BIOO 700 mm (28") high w/ refl sleeve, per 100 DlOO 1,050 mm (42") high \V/ refl sleeve, per 100 ElOO (3) PORTABLE DELINEATOR [ 3DEL 1 Lost or destroyed are no longer paid on invoice. Model Code ------- per 100 100 (4) ILLUJ\UNATED SIGNS [ 4SIG l Model Code incl900 mm x900 mm (3'x3') sign & 12V batteries (5) FLASffiNG BEACON [ 5BEA 1 Model Code portable 12 volt 12V (6) FLAG/SIGN STAND [ 6FSS 1 Model Code incl sign, stand & 3 flags EACH (7) DELINEATOR DRUM [7DDR I Model Code Del. drum w/ base per 100 100 TRAILERS, EQUIPMENT, LOW BED Rate $8.03 $13.97 $21.56 $35.86 Rate $22.90 Rate $5.56 Rate $5.67 $2.57 Rate $56.72 TRAIL ]I DELAY FACTOR~ 0.41 OVERTIME FACTOR~ 0.64 Includes all attachments and accessories related to hauling. The rates cover drop deck type with and without folding/removable gooseneck or oscillating trunion. Pilot vehicles are extra. Listed in accordance with number of axles and tires per axle. Includes jeeps, booster axles, and dollies. All loads shall be hauled legally or within Caltrans Pennit Policy. LOW BED A 2 axle Model 4 Tires per a."'de 8 Tires per axle LOWBEDB 3 axle Model 4 Tires per axle 8 Tires per axle LOWBEDC 4 axle Model 4 Tires per axle 8 Tires per axle [ LB-A 1 Code 100 200 [ LB-B 1 Code 300 400 [ LB-C 1 Code 500 600 Rate $13.70 $17.27 Rate $18.38 $21.29 Rate $29.52 $36.64