HomeMy Public PortalAbout05-05-1988 BOARD OF PUBLIC WORKS AND SAFETY OF THE
CITY OF RICHMOND, INDIANA, MAY 5, 1988
1 The Board of Public Works and Safety of the City of Richmond, Indiana, met in regular session May 5, 1988 al
2 the hour of 9:00 A.M. in the Municipal Building in said City. Mr. Barden presided with Mr. Willis in attendance.
3 Absent:Mr. Brown. The following business was had to-wit:
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5 APPROVAL OF MINUTES OF APRIL 28, 1988
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7 Mr.Willis moved to approve the minutes of the previous meetings as prepared, seconded by Mr. Barden and
8 on unanimous voice vote the motion was carried.
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10 APPROVAL OF CLAIMS FOR PAYMENT
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12 Mr. Willis moved to approve claims in the amount of 553,527.57 for payment, seconded by Mr. Barden and on
13 unanimous voice vote the motion was carried.
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15 PUBLIC REQUESTS AND COMMENTS
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17 Temporary Closing of Idlewild Drive - Block Parties
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19 Mr. Thomas Glennen of 1700 Idlewild Drive presented the Board a written request for the temporary closing of
20 Idlewild Drive on May 29th, July 4th and September 4th for block parties to include all residents of the
21 neighborhood. The parties will begin at 9:30 AM and concluded at dusk and they request Idlewild Drive be
22 closed from Capri Lane to Mikan Drive. These parties are annual affairs for the entire neighborhood.
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24 Captain Williams stated there had been no problems in the past with this request.
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26 Mr. Willis moved to approve the temporary closing of Idlewild Drive on the requested dates and times, seconded
27 by Mr.Barden and on unanimous voice vote the motion was carried.
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29 Appeal by Steele's Wrecker to be placed back into rotation
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31 Mr. Robert Steele requested the Board to be placed back on the Wrecker Rotation List for the Richmond Police
32 Department. Mr. Steel said he had been removed from the list for not answering the phone. He said he has
33 addressed the problem and now has a person answering the phone and has radio contact with the trucks.
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35 Police Chief Nimitz presented the Board the list of unanswered calls by Steele's Wrecker Service. He said the
36 Police Department need to be assured that calls are answered.
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38 Mr. Willis asked about the how many missed calls wrecker services are allowed and Mr. Steele said they are
39 allowed to miss three in a row and he was not aware how many he had missed until he saw the records.
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41 Mr.Willis stated the Board was favorable to allow a second chance with the corrective steps taken, but would not
42 be favorable to anymore appeals.
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44 Chief Nimitz said he could support Mr. Steele being placed back on the list and that he operated a good service,
45 but they did need assurances the calls for service would be answered.
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47 Mr.Willis moved to authorize Steele's Wrecker Service being placed on the Wrecker Rotation List effective May 5,
48 1988 at 1:00 PM with the stipulation that is three calls are missed, Mr. Steele be notified that he will be taken from
49 the list and the Board would not be favorable to further appeals, seconded by Mr. Barden and on unanimous
50 voice vote the motion was carried.
51
52 Litter Complaint in the 700 Block of South 7th - Mark Boggs
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54 Mr. Mark Boggs of 717 South 7th Street informed the Board of a long standing problem in the 700 Block of South
55 7th Street with trash. He said he has made major improvements to his home and the continued problem with litter
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is causing the entire neighborhood problems. Mr. Boggs said that last summer Mayor Waltermann did send a
crew and the City cleaned up the area only to have it littered within three weeks after being cleaned up. Mr.
58 Boggs suggested that repeated citations for the litter violations might help cure the problem
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60 Mr. Dennis Bronston agreed that there was an on going problem and said there have been an assortment of
61 contacts made in the area. Mr. Bronston said the inspectors are now involved and the process to issue citations
62 has been started.
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64 Mr.Willis asked about the three yard containers being of value in the area and commented that it does stay a little
65 cleaner. Mr.Willis commented that owners need to show more responsibility than they have to date and
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Board of Works Minutes Cont'd
A May 5, 1988
Page 2
1 absentee owners are a real problem.
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3 Mr. Boggs said there have been a lot of improvements in the area and this could be a turning point for the
4 neighborhood if they could get it cleaned up.
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6 Mr. Bronston said he will be prepared to report back to the Board in one week, but it is an on going problem.
7
8 Mr.Willis said the City will try to fine for the violations,but he is not certain that is always the answer.
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10 Mr. Willis announced the May clean up scheduled by the Sanitary District. He said they will be dividing the City
11 into east and west and will be going special pick ups on Tuesdays on the east side of the River and on Thursdays
12 on the west side of the River. Mr.Willis requested persons with large items to call the Sanitary District for special
13 arrangements. Mr.Willis said they will also start recycling cardboard from businesses and will start issuing citations
14 to businesses who are letting the cardboard blow around.
15
16 Request to remove yellow curb on North 8th Street
17
18 A letter was presented to the Board from the Chamber of Commerce regarding the business owned by Rick
19 Parker located at the corner of North 8th and E Streets. The Chamber expressed their concerns about some
20 sidewalk repair on the North E Street side of the building and to get some curb parking on North 8th Street where
21 the entire area is designated yellow curb.
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23 Captain Williams said he could allow two spaces in that area. He said it was designated yellow curb due to the
24 traffic congestion and a sight problem with the two lanes located at 8th and and E Streets. He said with that lane
25 division being there he would like to only designate two spaces.
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27 Mr. Willis moved to remove 40 ft. of yellow curb on North 8th Street at the discretion of the Traffic Captain,
28 seconded by Mr. Barden and on unanimous voice vote the motion was carried.
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30 Mr. Willis commented on the sidewalk repair and that there needed to be a lot of backfill done with the old coa11
31 bins located under the sidewalks. He said they would look at their repair priorities and investigate the situation.
32
33 Residential Handicapped Parking Request - 634 South 9th Street
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35 The request of George Henderson of 634 South 9th Street for a residential handicapped parking space was
36 presented to the Board.
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38 Captain Williams recommended denial due to off street parking available.
39
40 Mr. Willis moved to deny the residential handicapped parking request at 634 South 9th Street, seconded by Mr.
41 Barden and on unanimous voice vote the motion was carried.
42
43 Unsafe Building at 1107 Sheridan Street
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45 Mr. Robert McDaniel informed the Board that he had purchased the unsafe property located at 1107 Sheridan
46 Street at tax sale and has until August of 1988 before taking possession of the property. Mr. McDaniel explained
47 that he would like to fix up and clean up the property himself, but did not want to invest any time or money until he
48 was the owner of the property.
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50 Mr. Bronston told the Board that the repair order on the house was up in February of 1988 and if the Board
51 wanted the property removed they would need to issue a new order. He added that Mr. McDaniel would like tc
52 abate any further action of the Board until he was the owner of record and could begin repairs.
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54 Mr. Bronston said the title search did not show Mr. McDaniel as having any property interest.
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56 Mr. McDaniel said the tax sale gave him an opportunity to obtain a house and that he plans to repair it and live in it,
57 but will not do this until the two years are up on the tax sale.
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59 Mr. Barden requested Mr. Bronston to proceed with the order to remove and that Mr. McDaniel would be able tc
60 participate in the hearings and to post a bond to insure repairs.
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63 DEPARTMENT REQUESTS AND COMMENTS
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65 PURCHASING DEPARTMENT
Board of Works Minutes Cont'd
May 5, 1988
Page 3
1 Sheridan Street Extension Contract
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3 Ms. Stout presented the Board the contract between the City and Stone Valley Paving for the extension of
4 Sheridan Street. The bid has been awarded by the Board and Stone Valley has already executed the contract.
5
6 Mr.Willis moved to execute the contract between Stone Valley Paving and the City for the extension of Sheridan
7 Street,seconded by Mr. Barden and on unanimous voice vote the motion was carried.
8
9 Award Bid for Cab and Chassis for Street Department
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11 Ms. Stout informed the Board that she and the Street Commissioner had gone over the bid for the cab and
12 chassis and that Tom Brookbank Chevrolet met all specifications except the rear axle and had submitted a bid for
13 29,998.00. Studebaker Buick submitted several bids and alternates that ranged from 27,067.58 to 33,321.22,
14 but the bid did not meet the specifications since the wrong engine was bid and the Street Department desired tc
15 stay with the CAT engine like the rest of their vehicles.
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17 Mr.Willis moved to award the bid for the cab and chassis for the Street Department to Tom Brookbank Chevrolet
18 in the amount of 29,998.00 as the lowest and most responsive bidder meeting specifications, seconded by Mr.
19 Barden and on unanimous voice vote the motion was carried.
20
21 Award Bid for Snow Package
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23 Ms. Stout recommended the bid for the snow package for the Street Department be awarded to Brown
24 Equipment at 15,335.00 as the lowest bidder and also meeting specifications. The bid of Kauffenbarder was
25 17,990.00.
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27 Mr. Willis moved to award the bid for the snow package for the Street Department to Brown Equipment as the
28 lowest bidder,seconded by Mr. Barden and on unanimous voice vote the motion was carried.
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30 Southwest Ohio Purchasing Association
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32 Ms. Stout informed the Board of the Southwest Ohio Purchasing Association and the advantages of belonging tc
33 the group to participate in government purchasing through group buying. Ms. Stout requested the Board to
34 recognize the Southwest Ohio Purchasing Association and authorize her participation.
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36 Mr. Willis moved to authorize the Purchasing Director to join the Southwest Ohio Purchasing Association and tc
37 participate when in the best interest of the City, seconded by Mr. Barden and on unanimous voice vote the
38 motion was carried.
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40 Postpone Bids for Golf Cart Paths
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42 Ms. Stout requested the Board to indefinitely postpone the bids for the golf cart paths for Glen Miller and
43 Highland Golf Courses since she has been unable to get the information needed on a drainage problem to
44 prepare the specifications.
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46 Mr. Willis moved to cancel the bid of May 12, 1988 and postpone indefinitely the receiving of bids for golf cars
47 paths,seconded by Mr. Barden and on unanimous voice vote the motion was carried.
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49 LAW OFFICE
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51 Public Highway Inventory
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53 Mr. Barden requested a completed copy of the Public Highway Inventory be filed in the Clerk's Office.
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55 ADMINISTRATIVE SERVICES
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57 Fire Department Agility Testing
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59 Ms. Patrice Williams, representing Ms. Sue Roberson, requested permission from the Board for the use of the
60 Municipal Parking Garage on May 15, 1988 for agility testing for candidates to be considered for hire on the
61 Richmond Fire Department. There is no conflict with the date and they will be using the top floor and west
62 stairwell only.
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64 Ms.Williams said applications for this testing cycle will be accepted until May 12, 1988.
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Board of Works Minutes Cont'd
May 5, 1988
Page 4
1 Mr.Willis moved to approve the use of the Municipal Parking Garage for Fire Department agility testing on May 15
2 1988,seconded by Mr. Barden and on unanimous voice vote the motion was carried.
3
4 BOARD OF WORKS MISCELLANEOUS
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6 Grievance No. 4-1988 (Local 1408)
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8 Assistant Fire Chief Murray requested the Board set an Executive Session for discussion of the grievance.
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10 Mr.Willis moved to continue any action on Grievance No. 4-1988 to May 12, 1988, seconded by Mr. Barden and
11 on unanimous voice vote the motion was carried.
12
13 Interest Disclosure Statement of Lt. Jack Myers
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15 The Interest Disclosure Statement of Lt.Jack Myers, Police Officer, was presented to the Board. The statement
16 was for a one time purchase in the amount of 20.00 from his wife.
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18 Mr.Willis moved to accept the Interest Disclosure of Lt. Myers, seconded by Mr. Barden and on unanimous voice
19 vote the motion was carried.
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21 IU East Traffic Signal Statue
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23 Representative Richard Bodiker requested information from the Board on the status of the traffic signal at the
24 entrance to IU East.
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26 Mr. Willis said the State Highway Department had accepted the easements and are preparing the lega
27 descriptions. Mr. Willis indicated as soon as the legals are prepared and easements dedicated the State wil
28 proceed with the installation of the signal.
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30 South 28th and Reeveston Right of Way Improvement
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32 Mr. Barden announced a work session at 11:00 am today in the Board of Works Room to work on technica
33 aspects of the proposed right of way improvement on South 28th Street.
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35 CONTINUATION OF UNSAFE BUILDING HEARING
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37 601 South 13th Street
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39 Mr. Bronston informed the Board that the owner of this property had been relocated after the decision was made
40 that it was not financially feasible to rehabilitate the property. He said the owner will request the City to proceec
41 with demolition of the premises. Mr. Bronston complimented Rev. Steve Powell and the Church volunteers fo
42 their efforts in this situation.
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44 UNSAFE BUILDING HEARINGS
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46 501 South 10th Street
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48 Mr. Bronston reported the unsafe structure had already been demolished and no action of the Board was
49 necessary.
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51 117 North 20th Street
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53 Mr. Barden opened an Unsafe Building Hearing on premises located at 117 North 20th Street pursuant to ar
54 Order issued on April 4, 1988 to Paul and Cheryl Phenis, 4169 Elizabeth Street, Richmond , Indiana. The order
55 was on legally described premises Lot#18 Henry H. Fetta's Addition. The Order specified the following action be
56 accomplished within thirty(30)days of receipt of the Order: 1. Secure unsafe building within ten (10)days and 2
57 Wreck and remove unsafe building within thirty days or repair unsafe building, to be completed within one
58 hundred twenty days.
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60 Mr. Barden requested Proof of Notification of the Hearing. Mr. Bronston presented a Publishers Affidavit that we;
61 found to be in order.
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63 Mr. Willis moved to accept and file the Proof of Publication, seconded by Mr. Barden and on unanimous voice
64 vote the motion was carried.
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Board of Works Minutes Cont'd
May 5, 1988
Page 5
1 The Clerk administered the Oath to give testimony to Mr. Bronston.
2
3 Mr. Bronston informed the Board that the structure had been secured and the owner is desirous of repairing the
4 property. Mr. Bronston said the owner is in attendance.
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6 Mr. Barden gave opportunity for the owner of record or other interested parties to give testimony.
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8 The Clerk administered the oath to give testimony to Mr. Paul Phenis,owner or record.
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10 Mr. Phenis informed the Board that he is just starting to acquire rental properties and was unaware that they were
11 not allowed to remain vacant. He said he has done some inside work on the property and it has been rewired. Mr.
12 Phenis said that he has not done any work on this property lately since he had been working on other properties
13 that he owns that were more of an emergency nature.
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15 Mr. Phenis said his current problem on repairing the property is financing if he has to do it on a fast schedule. He
16 said if he is allowed to do he work himself he would be able to finance it and would be able to complete the work
17 by next spring. Mr. Phenis said he would be glad to make enough repairs to the property to make it less of a
18 nuisance for the neighborhood and then to make other repairs on a time schedule to be completed by next
19 spring.
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21 Mr. Bronston asked how long Mr. Phenis has owned the property and Mr. Phenis said he had owned it two years
22 and it has never been occupied.
23
24 Mr. Barden asked if the hearing were continued for two weeks, would Mr. Phenis get a proposal together for a
25 repair schedule and for costs of repairs.
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27 Mr. Bronston said he has no problem working with Mr. Phenis and that he has acted in good faith in the past.
28
29 Mr. Willis said the Board would like to see the building made unobtrusive to the neighborhood and them Mr.
30 Phenis could post a bond on the repairs.
31
32 Mr. Phenis said he would also like to see if he is eligible for any City assistance with the rehabilitation, especially
33 now with the pending order, he will have to bring the structure into compliance with the City codes.
34
35 Mr.Willis moved to continue the Unsafe Hearing on property located at 117 North 20th Street to May 19, 1988 al
36 9:30 AM for submission of compliance schedule, seconded by Mr. Barden and on unanimous voice vote the
37 motion was carried.
38
39 321 North 13th Street
40
41 Mr. Barden opened an Unsafe Building Hearing on property located at 321 North 13th Street pursuant to an
42 Order issued on April 4, 1988 to Carte, Inc, Richmond, Indiana. The Unsafe Order was issued on property legally
43 described as Lot#455 Elizabeth Starr Addition and ordered the following: 1. Wreck and remove unsafe building
44 within thirty days or start repair to unsafe building to be completed within one hundred twenty days of receipt of
45 the order.
46
47 Mr. Bronston , still being under oath, informed the Board the property had been the source of a number of
48 complaints and had been the subject of a unsafe building hearing in the past. He said it had been vacant for five
49 years that he was aware of.
50
51 Ms.Jesse Yoshamoto, being prepared to give testimony, informed the Board she and her husband Mr. Swafford,
52 had just purchased the property last week from Cart, Inc and had paid the taxes on the property. She said the
53 previous owner had not informed them of the pending unsafe order. Ms.Yoshamoto said they had started some
54 cleaning and had contractors look at the property, but had not decided on any contractor. She requested the
55 Board for an extension of the time period on the order to allow them time to repair the property. She added that
56 the abstract nor their attorney had informed them of the order.
57
58 Mr. Barden said if they had been misreprsented by the owner,they could have the sale rescinded.
59
60 Mr. Bronston said he was not certain the property could feasibly be repaired and asked if they had received any
61 repair estimates on the property.
62
63 Ms.Yoshamoto said her husband would be doing much of the work and the work needing to be contracted would
64 probably cost them a couple of thousand dollars. She said they could get started with the work within 120 days.
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`� Board of Works Minutes Cont'd
May 5, 1988
Page 6
1 Mr. Barden said he would like to see a repair schedule and firm estimates and suggested the hearing be
2 continued to allow this to be submitted.
3
4 Mr.Willis being unwilling to make a motion, Mr. Barden stepped down from the Chair and moved to continue the
5 Unsafe Building Hearing on property located at 321 North 13th Street to June 2, 1988 at 9:30 AM for the
6 submission of a compliance schedule and firm estimates of costs of repairs, seconded by Mr. Willis and on
7 unanimous voice vote the motion was carried.
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10 ADJOURNMENT
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12 There-being no further business, on a motion duly made, seconded and passed the meeting was adjourned.
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18 Kenneth E. Barden, President
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22 ATTEST:
23 Mary Merchanthouse,City Clerk
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