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HomeMy Public PortalAbout04-21-1988 g / BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF RICHMOND,INDIANA, APRIL 21,1988 1 The Board of Public Works and Safety of the City of Richmond, Indiana, met in regular session April 21, 1988 at 111 2 the hour of 9:00 A.M.in the Municipal Building in said City. Mr. Barden presided with Mr. Brown and Mr.Willis in 3 attendance. Absent:None. The following business was had to-wit: 4 5 APPROVAL OF MINUTES OF APRIL 14,1988 6 7 Mr. Brown moved to approve the minutes of the previous meeting as prepared,seconded by Mr.Willis and 8 on unanimous voice vote the motion was carried. 9 10 APPROVAL OF CLAIMS FOR PAYMENT 11 12 Mr. Brown moved to approve claims in the amount of 667,135.77 for payment, seconded by Mr. Willis and on 13 unanimous voice vote the motion was carried. 14 15 TABLED ITEMS 16 17 Residential Handicapped Parking Request-742 South 7th Street 18 19 Captain Williams informed the Board that he was able to investigate the request that had been tabled for a better 20 address and it did meet the requirements. 21 22 Mr. Brown moved to approve a residential handicapped parking space at 742 South 7th Street,seconded by Mr. 23 Willis and on unanimous voice vote the motion was carried. 24 25 PUBLIC REQUESTS AND COMMENTS 26 27 REQUESTS FROM WAYNE COUNTY COMMISSIONERS 28 29 Designate Handicapped Parking on South 4th Street for Vans Only 30 31 Wayne County Commissioners Marcia French informed the Board that the handicapped parking space located 32 on the bricks on South 4th Street was intended to be used for vans only in order to allow room for the chair lifts to 33 operated. She asked if the City could assist with a more specific designation to prevent cars from using the 34 space. 35 36 Captain Williams stated they could make up a special sign, but it would be more of a courtesy sign than be 37 enforceable. 38 39 Vacation of Main and Forth Streets 40 41 Ms. French spoke of the recent Resolution of the County Commissioners to form a joint City/County Committee 42 to investigate the possibility of vacating Main Street from 3rd to 5th and 4th Street from Main to South A in order 43 to provide more parking in the area. 44 45 Discussion was held regarding requesting the Plan Commission to prepare a petition for vacation of the streets 46 and Ms. French reminded the Board the Resolution was for a study committee to be established. 47 48 Mr. Brown moved to take the Resolution of the County Commissioners to form a joint committee under 49 advisement, seconded by Mr.Willis and on unanimous voice vote the motion was carried. 50 51 TEMPORARY CLOSING OF NORTH 10TH STREET-WAYNE COUNTY MUSEUM 52 53 The Board received a request from Mr. Matt Stegall, representing the Wayne County Museum, to close North 54 10th Street between A and B Streets on July 3, 1988 between 1:00 and 4:00 PM for an Ice Cream Social at the 55 Scott House. Mr. Stegall explained the request to close was to allow pedestrian traffic to flow in the area more 111 56 safely. He also requested permission to have Tally Ho rides around the Scott House. They would load on North 57 B Street between 10th and 11th at the vacant lot going to 11th Street, left to D Street, left on 10th Street and 58 back to the start. The ride will be between 15 to 20 minutes and will include history of the area. 59 60 Mr. Brown asked if there were residents in the area of 10th Street to be closed off and Mr. Stegall said no, it 61 included churches and businesses and no private residences. 62 63 Mr. Willis moved to approve the temporary closing of North 10th Street between A and B Streets on July 3, 1988 64 from 1:00 to 4:00 PM and to allow Tally Ho rides in the proposed area,seconded by Mr. Brown and on unanimous 65 voice vote the motion was carried. �1 n Board of Works Minutes Cont'd April21, 1988 Page 2 • 1 IMPROVEMENT OF PUBLIC RIGHT OF WAY ON SOUTH 28TH-CHRIST PRESBYTERIAN CHURCH 2 3 Mr.James Puckett, Attorney at Law, representing Christ Presbyterian Church, approached the Board regarding1111 4 using a portion of an unimproved public right of way for a private drive for the Church. Mr. Puckett said they 5 decided to come to the Board regarding use of the right of way to be certain it is done in conformance with City 6 regulations and standards. He said the Church would pay the costs of the drive and all maintenance and the City 7 would be held harmless. 8 9 Mr. Puckett said the Church would like to do this access to the Church property as simply and directly as 10 possible and not interfere with the neighborhood in any way. He said it is important to have direct rear access 11 and to install the utilities in the private drive. 12 13 Mr. Barden stated that the right of way was already dedicated as public way. He said it could be developed and 14 used without approval if constructed to roadway standards. 15 16 Mr.Terry O'Maley, Attorney at Law, representing Jack and Loretta Hatcher of 2805 Reeveston Road, informed 17 the Board that his clients were concerned with the status of the project and also if 28th, rather than 27th, was 18 the proper street for consideration. He expressed some concerns about the physical dimension of the street 19 and some problems with drainage in the area. He said they are concerned that no additional drainage problems 20 be placed on the residents. Mr. O'Maley stated they were aware it was dedicated public right of way, but they 21 would like to see it developed in conformance with other streets in the area. 22 23 Mr. Dewey Trammel of 2811 Reeveston Road, represented a group of concerned citizens in opposition. He said 24 he did not feel the need for access was a good reason for opening the street or having a private drive since 25 Henley Road would provide the main access. Mr.Trammel said the street or drive would be a detriment to traffic, 26 which is already heavy and also added that drainage is a definite problem and some of the neighbors have 27 installed tile in the rear of their properties to help with the drainage. 28 29 Mr.Willis stated that the City cannot stop the improvement of the public way other than to insure it be developed 30 to certain standards. He said he and Mr. Puckett spoke of a smaller driveway and felt it would be less obtrusive 31 than a thoroughfare. Mr. Willis said then he discovered the neighbors were upset. Mr. Willis also stated that 32 that he was also informed by the architect to forget the driveway since it would not be considered until some time 33 in the future. 34 35 Mr. Barden said he had spoken with both attorneys and it may be purely a legal matter. He indicated the court 36 cases say if it is a dedicated right of way there is the absolute right of improvement as long as it is in conformity 37 with City regulations. 38 39 Mr. Barden suggested the matter be continued for a week of so to give both sides a chance to review the site 40 plans with the Engineer. 41 42 Mr. Dennis Bronston informed the Board that he had talked with the architect and the site development plans will 43 be forwarded to the Planning Department. He said he would like to review the plans and agreed that it should be 44 continued. 45 46 Mr. Puckett said they were here to insure that the matter be handled properly and they will supply any additional 47 information necessary and will do it in conformance with standards. 48 49 Mr. Barden requested representatives from all groups get together and work out the technical problems before it 50 be brought back to the Board for action. 51 52 Mr. Brown moved to continue the matter of the improvement of a dedicated public right of way on South 28th 53 Street for two weeks for all parties to meet and come to a consensus, seconded by Mr.Willis and on unanimous 54 voice vote the motion was carried. 55 56 DEPARTMENT REQUESTS AND COMMENTS 57 58 PURCHASING DEPARTMENT 59 60 Reset Bid Date for Cart Paths 61 62 Purchasing Director, Rita Stout, requested the Board to reset the date to receive bids for cart paths at Highland 63 Lake Golf Course and Glen Miller Golf Course to May 12, 1988. She said this was necessary to address some 64 drainage problems that had been brought to their attention during a pre bid conference. 65 97 Board of Works Minutes Cont'd April21, 1988 Page 3 1 Mr.Willis moved to set the date to receive bids for golf cart paths at Highland Lake and Glen Miller Golf Courses 2 for May 12, 1988 at 9:00 AM,seconded by Mr.Brown and on unanimous voice vote the motion was carried. 3 4 POLICE DEPARTMENT 5 6 Advancement of Probationary Patrolman Paul Whitehead 7 8 Major Don Ponder read the following request to the Board: 9 10 I recommend that Officer Paul D. Whitehead be advanced from the rank of Probationary Patrolman to 11 that of Patrolman on the Richmond Police Department. 12 13 This officer has successfully completed his probationary period as required. This officer's date of hire 14 was April 20, 1987. 15 16 Request this be effective April 20, 1988. 17 18 /s/ Joseph A. Nimitz, Chief 19 20 Mr. Brown moved to approve the advancement of Paul D. Whitehead to Patrolman effective April 20, 1988, 21 seconded by Mr.Willis and on unanimous voice vote the motion was carried. 22 23 FIRE DEPARTMENT 24 25 Approve Promotion to Training Officer 26 27 Fire Chief Trotter requested the Board continue the matter of the promotion of W. Joseph Pierce to Training 28 Officer to April 28, 1988. 11 29 30 Mr. Brown moved to continue the matter of approval of promotion to Training Officer for the Richmond Fire 31 Department to April 28, 1988,seconded by Mr.Willis and on unanimous voice vote the motion was carried. 32 33 MAYOR'S OFFICE 34 35 Human Rights Director Contract 36 37 Mr. Barden explained this was the contract for the Human Rights Commission Director and established the types 38 of cases, rates of pay and that a monthly report be made to the Commission to be officially recorded. 39 40 Mr. Barden said the Commission had approved the Contract. 41 42 Mr. Brown moved to approve and execute the Contract between the City and Mr. James Mathewson, Human 43 Rights Commission Director, seconded by Mr.Willis and on unanimous voice vote the motion was carried. 44 45 PLANNING.PERMITS AND INSPECTION 46 47 Monthly Report-Building Division 48 49 The March Monthly Report showed a total of 150 permits being issued and seven building being demolished. 50 51 Mr. Brown moved to accept and file the Monthly Report of the Building Division, seconded by Mr. Willis and on 52 unanimous voice vote the motion was carried. • 53 54 Retirement of Virginia Leonard 55 56 Mr. Bronston presented Mrs. Virginia Leonard to the Board on the occasion of her retirement with the City. Mr. 57 Bronston said that Mrs. Leonard had efficiently and faithfully executed her duties for the Planning Department, 58 Plan Commission and Board of Zoning appeals in a most professional, courteous and cooperative fashion. Mr. 59 Bronston said the Plan Department wished her well in her retirement. 60 61 Mr. Barden added that Mrs. Leonard has done an excellent and job and will be missed. 62 63 Mr.Willis added his congratulations to Mrs. Leonard and also wished her Happy Birthday. 64 65 BOARD OF WORKS MISCELLANEOUS Board of Works Minutes Cont'd April 21, 1988 Page 4 1 Possible Conflict of Interest-Captain John Farmer 2 3 The Interest Disclosure Statement of Captain John Farmer, employee of the Richmond Police Department was 4 presented to the Board. Mr. Barden stated this involved the Police Department purchasing equipment boxes 5 from Captain Farmer's father and he was not certain it was legally necessary,but felt it better to make certain all 6 rules were being met. 7 8 Mr.Willis moved to accept and execute the Interest Disclosure Statement of Captain John Farmer, seconded by 9 Mr. Brown and on unanimous voice vote the motion was carried. 10 11 Status Report on 326 North 10th Street 12 13 Mr. Dennis Bronston informed the Board that the Urban Enterprise Association has purchased the unsafe 14 property form Mr.John Laswell and they will be receiving bids in May to sell the property. Mr. Bronston said the 15 order will apply to all subsequent owners and requested that any new owners appear before the Board in July to 16 give an estimate of repairs and post a performance bond. 17 18 Mr. Barden said he would leave the item to the Planning Department to return to the Agenda and Mr. Bronston 19 said he would being it back the first Thursday in July. 20 21 TCI Assignment 22 23 Mr. Barden explained this was officially approving the assignment of the Cable Franchise Agreement to TCI of 24 Indiana,an Indiana Corporation. He said it had been approved prior and was now being presented for execution. 25 26 Mr. Willis moved to execute the Consent to Assignment pursuant to the Franchise Agreement with the City of 27 Richmond,seconded by Mr. Brown and on unanimous voice vote the motion was carried. 28 29 Vacation of Portion of North/South Alley in Elder Beerman Parking Lot 30 31 Mr. Willis moved to authorize the Planning Department to prepare a petition for a vacation of a portion of a north 32 south alley in the Elder Beerman Parking Lot,seconded by Mr. Brown and on unanimous voice vote the motion 33 was carried. 34 35 IU East Traffic Light Status • 36 37 Mr. Willis reported that all parties had executed the agreements and the funds were available for the project. He 38 said the plans had been submitted to the State for approval, but they need to work out some legalities on the 39 right of way placement on the Engineering plans. 40 41 Mr. Barden asked the Board be kept updated on the project. 42 43 ADJOURNMENT 44 45 There being no further business,on a motion duly made, seconded and passed the meeting was adjourned. 46 47 48 49 50 51 Kenneth E. Barden, President 52 53 54 55 ATTEST: 56 Mary Merchanthouse,City Clerk 57 58 59 60 61 62 63 64 65