HomeMy Public PortalAbout04-14-1988 9/
BOARD OF PUBLIC WORKS AND SAFETY OF THE
CITY OF RICHMOND,INDIANA, APRIL 14, 1988
1 The Board of Public Works and Safety of the City of Richmond, Indiana, met in regular session April 14, 1988 at
2 the hour of 9:00 A.M. in the Municipal Building in said City. Mr. Barden presided with Mr. Brown in attendance.
3 Absent:Willis. The following business was had to-wit:
4
5 APPROVAL OF MINUTES OF APRIL 7.1988
6
7 Mr. Brown moved to approve the minutes of the previous meeting as prepared, seconded by Mr.Barden and
8 on unanimous voice vote the motion was carried.
9
10 APPROVAL OF CLAIMS FOR PAYMENT
11
12 Mr. Brown moved to approve claims in the amount of 1,523,919.70 for payment,seconded by Mr. Barden and on
13 unanimous voice vote the motion was carried.
14
15 TABLED ITEMS
16
17 Mowing Contract
18
19 Item had been tabled for a list of equipment to be forwarded by one of the vendors being considered. Upon
20 submission of a list of equipment from Mr. Hill and an,explanation that Mr. Hill would be used primarily for light
21 mowing, Mr. Brown moved to approve and execute a Contract for Mowing Services with Mr. Ron Hill, Mr. Dennis
22 Hooks and Mr. George Faulkenberg, seconded by Mr. Barden and on unanimous voice vote the motion was
23 carried.
24
25 Henley and Reeveston Road Stop Signs
26
27 Captain Williams requested this item remain tabled until April 28, 1988.
28
29 Mr. Barden asked if consideration had been given to a sidewalk between 23rd and 25th on Reeveston Road for
30 the Charles School children and Captain Williams said they have studied the situation and feel there is a need for
31 sidewalks and there is sufficient right of way to build them. Captain Williams said he will check with Mr.Willis on
32 plans to see if they can be constructed this budget year.
33
34 24th&Hawkins Road Intersection
35
36 Captain Williams said that Mr.Willis was doing the investigation in this area and requested the item remain tabled
37 until April 28, 1988.
38
39 High School Traffic Circles
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41 Captain Williams informed the Board they did meet with Mr. Loeher regarding the traffic control circles at the High
42 School and after investigating plans for the new G Street Bridge had decided not to make any changes. Captain
43 Williams explained that the design for the bridge includes a new design for the south traffic circle and the
44 possibility of a traffic signal in the area and no changes will be made until the County has completed work on the
45 bridge.
46
47 PUBLIC REQUESTS AND COMMENTS
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49 RESIDENTIAL HANDICAPPED PARKING REQUESTS
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51 202 South 11th Street.742 South 7th Street and 739 Richmond Avenue
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53 Captain Williams informed the Board that the request of Ruth Hunt at 202 South 11th Street does meet the
54 guidelines and recommended approval of the request. Captain Williams asked the Board to table the request at
55 742 South 7th Street for a better address and to deny the request of Paul Medford of 739 Richmond Avenue
56 since there is available off street parking.
57
58 Mr. Brown moved to grant a residential handicapped parking space at 202 South 11th Street,table the request al
59 742 South 7th and deny the request at 739 Richmond Avenue since there is off street parking available,
60 seconded by Mr. Barden and on unanimous voice vote the motion was carried.
61
62 Request for Sound Variance-Earlham College
63
64 The Board received a request from Mr.Jeremy Glickman, Special Activities Coordinator for Earlham College for a
65 variance on the Noise Control Ordinance for an annual student event on the Earlham Campus on May 28, 1988
Board of Works Minutes Cont'd
April 14, 1988
Page 2
1 from 11:00 AM to 9:00 PM.
2
3 Having had no problems with the event in the past, Mr. Brown moved to grant a variance on the Noise Control
4 Ordinance as requested,seconded by Mr. Barden and on unanimous voice vote the motion was carried.
5
6 RICHMOND POWER AND LIGHT
7
8 Street Light Request-Canterbury Trail
9
10 Mr. Robert Hankosky, Distribution Engineer, presented a design to the Board for six additional 100 watt sodium
11 fixtures to be placed on Canterbury Trail and Forest Hills Boulevard in the Meadowpark subdivision. Mr.
12 Hankosky explained to the Board that four of the lights were to be placed on Canterbury Trail a new street and
13 two of them would go to tie together Forest Hills Boulevard and Canterbury Trail to prevent a dark area. The
14 RP&L Street Light Committee had approved the request.
15
16 Mr. Brown moved to approve six additional sodium fixtures at a monthly increase of 33.24 on Forest Hills
17 Boulevard and Canterbury Trail,seconded by Mr. Barden and on unanimous voice vote the motion was carried.
18
19 Mr. Hankosky requested the Board to notify him if they were going to do any work on sidewalks on Reeveston
20 Road since he would need to do some redesign on work RP&L was doing in the area.
21
22 DEPARTMENT REQUESTS AND COMMENTS
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24 PURCHASING DEPARTMENT
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26 Award Bids for Park Department Equipment and Vehicles
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28 Purchasing Director, Rita Stout made the following recommendations:
29
30 Mower be awarded to Twin Valley at 2,750.00. Twin Valley is the lowest bidder and does meet the
31 specifications.
32
33 Four Wheel Truckster be awarded to Indiana Turf at 8,560.00. Indiana Turf was the lowest bidder
34 meeting the specifications. Rickert Equipment Company submitted a bid of 2,975.00 but bid a three
35 wheel vehicle rather than a four wheel, bid a single passenger rather than a two passenger, bid a
36 handle bar rather than a steering wheel and bid a 1000 lb.capacity rather than a 1900 lb.capacity.
37
38 50 H.P. Tractor be awarded to Conniff's at 10,766.66 as the lowest bid meeting the specifications.
39 Rogan-Dickey and Twin Valley submitted lower bid prices, but did not meet specifications such as
40 bidding three cycle engines rather than five cycle, no seat belt, standard tires rather than turf tires and
41 only a one year warranty.
42
43 20 H.P. Tractor to Conniff's at 8,321.44 as the lowest bid meeting the specifications. Twin Valley
44 submitted a lower bid price but bid a special engine displacement of 51.8 rather than 53.6, unable to
45 meet 11 of the 13 specifications and had less of a warranty.
46
47 Turf Care Vehicle to Indiana Turf at 4,350.00 as the lowest bid meeting specifications. Miami Industrial
48 requested their bid be pulled from consideration. Rickert and Kenney submitted lower bids but did not
49 meet specifications. Rickert Equipment submitted the same bid as for the truckster which was not the
50 correct vehicle and Kenney bid a smaller horsepower, smaller cutting width, eight blades rather than
51 nine and a smaller fuel tank.
52
53 Chipper to Specialized Equipment at 12,800.00 as the lowest bidder and also meeting specifications.
54
55 Sand Rake to Indiana Turf at 7,700.00 as the lowest bidder meeting the specifications. Kenney
56 Equipment submitted a lower bid, but did not meet specifications, having bid a smaller engine power,
57 smaller fuel tank and oil capacity. 111
58
59 Ms. Stout informed the Board that they will not be awarding the bid for the greensmower at this time since they
60 feel a demonstrations is necessary before making a final decision.
61
62 Ms. Stout also told the Board that many bidders do not note exceptions as required by the specifications, but
63 rather refer to their literature making it difficult to make a fair comparison. Ms. Stout stated that in the future if
64 bidders do not meet the requirements of the specifications,the bids should be disqualified.
65
Board of Works Minutes Cont'd
April 14, 1988
Page 3
1 Mr. Barden suggested Ms. Stout might hold a bidding seminar for vendors to explain the required procedures.
2
3 Mr. Brown indicated he was willing to leave it to the discretion of the Purchasing Director to determine if vendors
4 have not met the requirements to submit a bid.
5
6 Mr. Brown moved to award the bids for equipment for the Park Department to the lowest and most responsive
7 bidder,as recommended by the Purchasing Director, seconded by Mr. Barden and on unanimous voice vote the
8 motion was carried.
9
10 Ms. Stout made the following recommendations for the awarding of bid for Park Department vehicles:
11
12 One cargo van to Studebaker Buick at 11,723.32 as the lowest bidder and also meeting specifications.
13
14 One handicapped van to The Braun Corporation at 22,888.00 as the only vendor bidding. Ms. Stout
15 asked the Board to waive an informality in bidding since The Braun Corporation did not submit the bid on
16 the proper form,but did submit a bid bond. She explained that they received the bid documents through
17 Bid Net and were not forwarded the proper documents. Mr. Barden suggested that rather than waive
18 the informality,the bid should be thrown out and then purchase the vehicle on the open market with The
19 Braun Corporation being the only vendor responding.
20
21 3/4 ton truck to Tom Brookbank Chevrolet at 11,381.72 as the lowest bidder and also meeting
22 specifications.
23
24 2-1/2 ton trucks to Tom Brookbank Chevrolet at 10,629.00 each as the lowest bidder and also meeting
25 specifications.
26
27 Mr. Brown moved to award the bids for the cargo van, 3/4 ton truck and 2-1/2 ton trucks to the lowest bidders as
28 recommended by the Purchasing Director and to declare a no bid on the handicapped van due to irregularities in
29 bidding,seconded by Mr. Barden and on unanimous voice vote the motion was carried.
30
31 Ms. Stout informed the Board the bid award for the Street Department vehicles and the re-roofing of Fire House
32 No.4 would be made at a later date.
33
34 POLICE DEPARTMENT
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36 Security Personnel Contract
37
38 The Board was presented the standard contract for between the City and private businesses for officers of the
39 Police Department to provide security services.
40
41 Mr. Brown moved to approve and execute the Contract for Security Personnel, seconded by Mr. Barden and on
42 unanimous voice vote the motion was carried.
43
44 FIRE DEPARTMENT
45
46 Approve Hiring of Probationary Firefighter-Timothy Brown
47
48 Fire Chief Trotter requested the Board approve the hiring of Timothy K. Brown as a Probationary Firefighter
49 effective April 14, 1988. Mr. Brown has met all the requirements and has been approve by the Pension Board.
50
51 Mr. Brown moved to approve the appointment of Mr. Timothy K. Brown as a Probationary Firefighter with the
52 Richmond Fire Department, effective April 14, 1988, seconded by Mr. Barden and on unanimous voice vote the
53 motion was carried.
54
55 The Clerk administered the Oath of Office to Mr. Brown and the Board offered their congratulations.
111 56
57 Approval of Additional Fire Hydrants
58
59 Fire Chief Trotter requested the Board to approve the placement of additional fire hydrants at the intersection of
60 NW 12th and Sheridan Street for the new Ludowici Stoneware facility and also two hydrants to be located in the
61 new housing division off Sylvan Nook Drive.
62
63 Mr. Brown moved to approve the placement of three additional fire hydrants at the requested locations,
64 seconded by Mr. Barden and on unanimous voice vote the motion was carried.
65
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Board of Works Minutes Cont'd
April 14, 1988
Page 4
1 Monthly Report
2
3 Chief Trotter informed the Board they were having a lot of problems with false fire alarms due to malfunction of
4 the alarms. He asked if there were any protections similar to the Alarm Ordinance for the Police Department to
5 assist with these false alarms. He indicated that there were some particular problems with nursing homes and
6 they must respond to these.
7
8 Mr. Barden said during consideration of the Alarm Ordinance,the Council felt they should not address fire alarms
9 due to the safety of persons involved. Mr. Barden said there were also State Laws involved with false fire alarms
10 and he felt that malfunctions failing to be addressed could fall under that law.
11
12 Mr. Brown moved to accept and file the March Monthly Report of the Richmond Fire Department, seconded by
13 Mr. Barden and on unanimous voice vote the motion was carried.
14
15 LAW OFFICE
16
17 Acceptance of Extension of Sheridan Street as Public Right of Way
18
19 Mr. Barden informed the Board that all right of way has been secured for the extension of Sheridan Street and
20 the Board needed to accept the property as public right of way from Industries, Inc. and the estate of Bessie E.
21 Bane.
22
23 Mr. Brown moved to accept the property conveyed by Industries, Inc. and the estate of Bessie Bane for the
24 extension of Sheridan Street as public right of way, effective April 13,1988, seconded by Mr. Barden and on
25 unanimous voice vote the motion was carried.
26
27 Garage Sales and Political Signs
28
29 Mr. Barden reminded the public that no political signs were allowed in the public right of way and that also there
30 were time limitations on garage sales: Garage sales can be held four time in one year for no more than three
31 days in length.
32
33 ADJOURNMENT
34
35 There being no further business,on a motion duly made,seconded and passed the meeting was adjourned.
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41 Kenneth E. Barden, President
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45 ATTEST:
46 Mary Merchanthouse,City Clerk
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