HomeMy Public PortalAbout02-04-1988 BOARD OF PUBLIC WORKS AND SAFETY OF THE
CITY OF RICHMOND,INDIANA,FEBRUARY 4,1988
1 The Board of Public Works and Safety of the City of Richmond, Indiana, met in regular session February 4, 1988
2 at the hour of 9:00 A.M. in the Municipal Building in said City. Mr. Barden presided with Mr.Willis in attendance.
3 Absent:Mr.Brown. The following business was had to-wit:
4
5 RECEIVE BIDS FOR POLICE CARS
6
7 Mr. Barden opened the bidding for Police Cars including ten (10)cruisers and three (3)detective cars.
8
9 Mr. Barden inquired if the bidding had been duly published and having examined the Proof of Publication and
10 finding it in order, Mr. Willis moved to accept and file the Proof of Publication, seconded by Mr. Barden and on
11 unanimous voice vote the motion was carried.
12
13 Having received all bids, Mr.Willis moved to close the bidding, seconded by Mr. Barden and on unanimous voice
14 vote the motion was carried.
15
16 Purchasing Director Rita Stout opened the following bids:
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19 1. Jerry Alderman Ford of Indianapolis, Indiana. The bid was on the proper form, signed, notarized and
20 accompanied by a bond. The bid was for one or more 1988 Crown Victorias at 14,142.40 and one or
21 morel 987 Ford Tempos at 7,040.00.
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23 2.Tom Brookbank Chevrolet, Inc.of Richmond. The bid was on the proper form,signed, notarized and
24 accompanied by a bond. The bid was for ten 1988 Chevrolet Caprice at 13,348.00 each.
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26 3. Hertz Corporation of Dayton, Ohio. The bid was on the proper form, signed, notarized and
27 accompanied by a bond. The bid was for three Ford Tempos at 6,672.00 each.
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29 4. Fred First Ford, Inc. of Richmond. The bid was on the proper form, signed, notarized and
30 accompanied by a cashier's check. The bid was for ten 1988 Crown Victorias at 13,646.00 each,three
31 1988 Ford Tempos at 8,564.00 each,three 1988 Ford Tyrus at 10,450.00 each, one used Tyrus Sedan
32 at 10,821.00 and one used Tyrus station wagon at 11,323.00.
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34 Having opened all bids received, Mr. Willis moved to refer the bids to the Purchasing Director and Police
35 Department Department for evaluation and recommendation and to table further action until the recommendation
36 for award is ready,seconded by Mr. Barden and on unanimous voice vote the motion was carried.
37
38 RECEIVE PROPOSALS TO CONDUCT TESTING FOR POLICE MERIT COMMISSION
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40 Mr. Barden requested Proof of Publication. Having examined the Proof of Publication and finding it in order, Mr.
41 Willis moved to accept and file the Proof of Publication, seconded by Mr. Barden and on unanimous voice vote
42 the motion was carried.
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44 Mr. Barden requested all proposals to conduct testing for the Police Merit Commission be submitted.
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46 No proposals were received from the specifications that had been forwarded to the various vendors.
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48 Mr. Barden requested it be certified to the Police Merit Commission that the request for proposals had been
49 properly handled, but no proposals had been received.
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51 UNSAFE BUILDING HEARINGS CONTINUED
52 901 North I Street
53 300 North 5th Street
54
55 Mr. Willis moved to table the continued hearings to the end of the agenda, seconded by Mr. Barden and on
56 unanimous voice vote the motion was carried.
57
58 APPROVAL OF MINUTES OF JANUARY 28.1988
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60 Mr.Willis moved to approve the minutes of the previous meeting as prepared,seconded by Mr. Barden and
61 on unanimous voice vote the motion was carried.
62
63 APPROVAL OF CLAIMS FOR PAYMENT
64
65 No claims were presented for payment.
Board of Works Minutes Cont'd
February 4, 1988
Page 2
1 PUBLIC REQUESTS AND COMMENTS
2
3 Request by Wayne County Sheriff to Dedicate On Street Parking for Sheriffs Vehicles
4
5 The Board received a request from Dennis L. Andrews, Wayne County Sheriff,to designate five parking spaces
6 on South Fourth Street for use by the Sheriff's Department between the hours of 8:30 AM and 4:30 PM for
7 officers assigned to the Criminal Investigation/Youth Services Division to be located in the Administration
8 Building.
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10 The spaces would be located on the east side of Fourth Street in the bricked area of the street.
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12 Chief Nimitz informed the Board he would also like to request three spaces in the same area for E 9-1-1
13 operators.
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15 Mr. Willis asked if the County Commissioners were familiar with the request and Chief Nimitz said he was not
16 aware if they were or not.
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18 Mr. Barden expressed his concern over the spaces on the west side of the street dedicated for jury trials and the
19 limited parking that would be available. Mr. Barden said he would like to refer the request to the County
20 Commissioners for their input and then bring it back to the Board for action.
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22 Chief Nimitz reminded the Board that this would be an emergency response department of the Sheriff's Office
23 and the street parking would be the closest area available for emergency exit.
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25 Mr.Willis said he had no problem with the request,but he wanted the Commissioners to be aware.
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27 The request will be tabled for referral to the Wayne County Commissioners.
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29 DEPARTMENT REQUESTS AND COMMENTS
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31 PURCHASING DEPARTMENT
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33 Award of Gasoline and Fuel Oil Bids for 1988
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35 A memo from Purchasing Director, Rita Stout, recommended that all fuels bid be awarded to Wayne County Farm
-36 Bureau Co-op. The recommendation was based on their bid being the lowest and best in all high consumption
37 fuel items.
38
39 Mr. Willis moved to award the bid for the bulk purchase of all fuels for the City of Richmond for 1988 to Wayne
40 County Farm Bureau Co-op as the best and most responsive bidder,seconded by Mr. Barden and on unanimous
41 voice vote the motion was carried.
42
43 Set Date to Receive Proposals for Grant Consultant for City and for Concessionaire for Park Department
44
45 Ms. Stout requested the Board to set February 25, 1988 to receive proposals for a consultant for the City to
46 assist with grant writing and technical advise to the various departments and to also receive proposals for a
47 concessionaire for the Department of Parks and Recreation.
48
49 Mr. Willis moved to set February 25, 1988 at 9:00 AM as the date and time to receive proposals for consultants
50 for the City and a concessionaire for the Park Department, seconded by Mr. Barden and on unanimous voice
51 vote the motion was carried.
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53 PUBLIC WORKS
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55 Mr.Willis thanked the Sewer Maintenance crews for a job well done during the recent rains.
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57 BOARD OF WORKS MISCELLANEOUS BUSINESS
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59 Conflict of Interest Disclosure-Robert Michael Chambers
60
61 The Disclosure Statement of Robert Michael Chambers was presented to the Board for acknowledgment.
62 Mr. Chambers is the owners of a security system company and also an employee of the Richmond Police
63 Department.
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65 Mr.Willis moved to acknowledge receipt of the Disclosure Statement and order it properly filed, seconded by Mr.
5s.
Board of Works Minutes Cont'd
February 4, 1988
Page 3
1 Barden and on unanimous voice vote the motion was carried.
2
3 UNSAFE BUILDING HEARINGS CONTINUED
4
5 Mr. Barden requested Mr. Bronston be given the oath for testimony for all hearings scheduled on the agenda.
6
7 The Clerk administered the Oath to give testimony to Mr. Dennis Bronston, Code Enforcement Administrator.
8
9 901 North I Street
10
11 Mr. Barden opened the continued hearing on unsafe property located at 901 North I Street. The hearing had
12 been continued to secure bids for repairs and make a commitment to the Board for completion of the repairs in a
13 timely fashion.
14
15 Mr. Bronston stated he had spoken with Ms. Sandra Rowe and understood she would be present at this hearing
16 since she did have additional information on repairs. He said she indicated by telephone that Mr. Gibbs, the
17 prospective purchaser wanted to save the building.
18
19 Mr. Willis moved, due to the weather,the Board continue the hearing on property located at 901 North I Street
20 until February 11, 1988 and inform Ms. Rowe they should be prepared to post a performance bond for the repairs
21 at that time,seconded by Mr. Barden and on unanimous voice vote the motion was carried.
22
23 300 North 5th Street-Accessory Building
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25 Mr. Barden opened the continued hearing on an unsafe accessory building located at 300 North 5th Street. The
26 hearing had been continued to allow Mr. Bronston opportunity to make contact with the owner of record, even
27 though the previously scheduled hearing had been properly advertised.
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29 30
Mr. Bronston, still being under oath, informed the Board he had been able to make contact with Mr. William
Lawson and that Mrs. Lawson had brought a letter to him this morning stating they did intend to repair the
31 structure. Mr. Bronston said the letter was very non-committal and he ask the hearing be continued until more
32 information could be obtain from the owners. Mr. Bronston said the structure had been damaged by fire in
33 September of 1987 and there seemed to be a problem with the insurance check being held by the financial
34 institution until repairs had been completed.
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36 Mr. Barden asked if the structure was secured and Mr. Bronston said it was secured.
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38 Mr.Willis moved to continue the hearing on an unsafe accessory building to February 11, 1988,seconded by Mr.
39 Barden and on unanimous voice vote the motion was carried.
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41 UNSAFE BUILDING HEARINGS
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43 601 South 13th Street
44 214 North 14th Street
45 998 Chester Boulevard
-46
47 Mr. Barden requested Proof of Notification of the Unsafe Hearings.
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49 Mr. Bronston presented the Proof of Publication and upon examination, Mr. Willis moved to accept and file the
50 Proof of Publication, seconded by Mr. Barden and on unanimous voice vote the motion was carried.
51
52 601 South 13th Street
53
54 Mr. Barden opened the Unsafe Building Hearing on premises located at 601 South 13th Street pursuant to an
55 Order issued on January 12, 1988 to Bobby Gene and Patricia Joy Jordan, 601 South 13th Street, Richmond,
56 57
Indiana, owners of record on property legally described as Lot#1, James W. Salter Block E. The Order stated
the following action was to be accomplished: Repair of unsafe building (1) electrical system (2) exterior including
58 siding, porch, broken windows, gutter and downspouts within sixty days of receipt of the Order.
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60 Mr. Bronston, being under oath, informed the Board this property was a single family dwelling and the source of
61 many complaints. He said they had first made contact with a letter in March of 1987,followed by another letter
62 in June of 1987. Mr. Bronston said they have tried to work with Mrs.Jordan, but there are no existing programs
63 to assist with the repairs that she is eligible for participation. He said a major concern is a sixty AMP service with
64 only one circuit providing service. Mr. Bronston also said the wood porch is caving in, the box gutters and
65 downspouts are in bad repair and there is no paint on the exterior of the structure. He added the owner of record
Board of Works Minutes Cont'd
February 4, 1988
Page 4
1 was present at the hearing and did occupy the dwelling.
2
3 Mr. Bronston submitted photographs of the structure to the Board.
4
5 Mr. Barden gave opportunity for the owner of record or other interested parties to speak.
6
7 Speaking for Mrs. Patricia Joy Jordan was Rev.Steve Powell. Rev. Powell, being under oath,told the Board he
8 was pastor of Mrs. Jordan's Church and the youth group at the Church was willing to paint the building and
9 rebuild the porch and they would get an electrician to check into the needed electrical repairs.
10
11 Mr. Bronston explained to the Board that he does want commitment on repairs since he has made several
12 attempts to explain to Mrs.Jordan with no response and had tried to find funds to assist her in the past, but she
13 fell through the gaps.
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15 Mr. Barden asked what time frame the repairs would be accomplished within and Rev. Powell said they would
16 begin as soon as the weather breaks.
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18 Mr.Willis commented that the Board should assist in anyway with the volunteers wanting to help.
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20 Mr. Bronston said he felt the electrical repairs should be done immediately. He said they have tried to encourage
21 Mrs.Jordan to talk about the problems in the past, and now with assistance he feels that progress can be made.
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23 Mr.Willis said the Sanitary District would be able to provide a dumpster for debris.
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25 Mr. Willis moved to continue the hearing on property located at 601 South 13th Street for sixty days to April 7,
26 1988 for a status report on the volunteer efforts to repair the property, seconded by Mr. Barden and on
27 unanimous voice vote the motion was carried.
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29 901 North I Cont'd
30
31 With the arrival of Ms. Rowe and Mr.Gibbs, Mr. Willis moved to return the continued hearing on unsafe property
32 located at 901 North I Street to the Agenda for action.
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34 Ms. Rowe, being under oath, informed the Board she had secured additional bids on repairs to the structure and
35 they are considerably lower than the original bids and they feel the bids are in order and are workable.
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37 Mr. Willis said it was customary to have repairs completed within six months and he would like to request the
38 posting of a performance bond on the repairs. Mr. Willis said the bond could be in the form of a letter of credit
39 from Second National, since they were currently the owner of record.
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41 Mr. Bronston recommended the Board also make certain all debris was removed from the premises.
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43 After investigation of the Board on the amount of the performance bond required, Mr. Barden suggested a
44 $5,000.00 bond be posted on the necessary repairs.
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46 Mr.Willis moved to affirm the Order issued on unsafe premises located at 901 North I Street to cause the unsafe
47 building to be wrecked and removed or repaired to meet minimum standards of the City of Richmond Housing
48 Code and Building Code within six months, with all debris to be removed within thirty days and a performance
49 bond in the amount of $5,000.00 to be posted within seven days, seconded by Mr. Barden and on unanimous
50 voice vote the motion was carried.
51
52 998 Chester Boulevard
53
54 Mr. Barden opened the Unsafe Building Hearing on premises located at 998 Chester Boulevard pursuant to an
55 Order issued on January 12, 1988 to Mr. Keith Watt and Mr. Norman Watt, 69 South 15th Street on property
56 legally described as O.M. 98 Pt. NE Sec. 32-14-1 6.737 A. The Order stated the following action be
57 accomplished: Wreck and remove building within thirty days of receipt of the Order.
58
59 Mr. Bronston, still being under oath, informed the Board a certified mail return receipt was also received on the
60 Notification of Hearing. Mr. Bronston said the structure is a warehouse which was damaged by high winds and
61 the east wall and ceiling is caving in. Mr. Bronston said the owner does intend to cause the removal, but with the
62 condition of the structure, a firm commitment is needed for removal. Mr. Bronston added that the contractors
63 ask to quote have indicted it would be thirty days before they can start demolition.
64
65 Mr. Bronston recommended to the Board that snow fence be placed around the area to prevent motorists being
Board of Works Minutes Cont'd
February 4, 1988
Page 5
1 injured by falling bricks.
2
3 Mr. Barden gave opportunity for the owner of record or other interested party to give testimony.
4
5 Mr. Keith Watt, a California resident, being under oath, updated the Board on the history of the structure and that
6 it was most recently used as storage for the remodeling of Powerhouse Restaurant. Mr. Watt said the structure
7 was 100,000 square ft.with the outside being maintained, but not the roof area. He said it is still in tact as far as
8 the outside walls are concerned. Mr. Watt stated he did plan to take the structure down, but has not received
9 formal bids as of yet. He informed the Board he would be able to get three bids within the next two weeks and
10 would like a reasonable amount of time to get the structure demolished. Mr.Watt said he would guarantee the
11 demolition with a letter of credit if necessary.
12
13 Mr. Watt told the Board the main historical aspect of the structure was a safe with paintings on the inside of the
14 doors and he was contacting the Museum to see if it could be maintained historically.
15
16 Mr. Bronston said he had no problem with Mr. Watt's request for a reasonable amount of time to remove the
17 structure.
18
19 Mr.Watt told the Board he would put up a fence within the next ten days,since he was concerned from a liability
20 point of view.
21
22 Mr. Willis moved to affirm with Order on property located at 998 Chester Boulevard to wreck and remove the
23 building within 120 days, seconded by Mr. Barden and on unanimous voice vote the motion was carried.
24
25 - 214 North 14th Street
26
27 Mr. Barden opened an Unsafe Building Hearing on premises located at 214/216 North 14th Street pursuant to an
28 Order issued on January 12, 1988 to David A. Noelker& Brenda Noelker and Michael A. Noelker& Kimberly K.
29 30
Noelker on property legally described as Lot #494 Elizabeth Starr. The Order stated the following action be
accomplished: Wreck and remove dwelling within thirty days of receipt of the Order.
31
32 Mr. Bronston,still being under Oath, informed the Board he had also received a return receipt from Certified Mail.
33 Mr. Bronston said the dwelling had been fire damaged and he recommended the Board proceed as soon as
34 possible to demolish and remove. He said the structure was still unsecured and accessible to children and the
35 roof was in danger of collapse.
36
37 Mr. Barden asked how many time Mr. Bronston had spoken with the owners of record and Mr. Bronston said he
38 had spoken with them twice. He said it is released from fire investigation, but the Fire Department requested
39 they be notified of when the demolition would be in order they might retrieve some evidence since they are fearful
40 of entering the structure in its present condition. Mr. Bronston said the owners indicted they would be at this
41 meeting, but they are not present. He added that he had also contacted the insurance company, but they had
42 not felt it was a hazardous situation.
43
44 Mr. Barden said he had seen the premises and suggested the Order be affirmed,since he feels it is very unsafe.
45
46 Mr. Willis asked if they had received the insurance settlement on the property and Mr. Bronston said he was not
47 aware if they had.
48
49 Mr. Willis said he would like to see the structure immediately secured and so moved, seconded by Mr. Barden
50 and on unanimous voice vote the motion was carried.
51
52 Mr. Willis moved to affirm the Order to wreck and remove the unsafe premises located at 214-216 North 14th
53 Street,seconded by Mr. Barden and on unanimous voice vote the motion was carried.
54
55 AWARD BIDS FOR POLICE CARS
56
57 Mr.Willis moved to return the award of the Police Cars to the Agenda for action,seconded by Mr. Barden and on
58 unanimous voice vote the motion was carried.
59
60 Ms. Stout recommended to the Board that the bid for the police cars be awarded to Fred First Ford for ten Crown
61 Victorias at 13,647.00 each and three Ford Tempos at 8,564.01 each. Ms. Stout informed the Board that the
62 Tempos were new and the ones bid by Hertz were used with a minimum of 25,000 miles. She said in reviewing the
63 low bid of Brookbank, the bid did not meet some of the specifications such as the locking feature for power
64 windows,the front vent and remote mirrors. Ms.Stout also explained they also preferred to award the bid to Ford
65 since the balance of the police fleet is Ford and for a difference of 299.00,they could not justify changing
5A)
Board of Works Minutes Cont'd
February 4, 1988
Page 6
1 models when they would be able to bulk purchase for a like fleet.
2
3 Ms. Stout pointed out that the bid of Jerry Aldermann Ford was 14,142.00 each and that agency had the state
4 bid in 1987. The agency having the state bid for 1988 did not respond.
5
6 Mr. Willis moved to award the bid for ten Crown Victorias to Fred First Ford at 13,674.00 each as the best and
7 most responsive bid with seventeen identical vehicles in the existing fleet, seconded by Mr. Barden and on
8 unanimous voice vote the motion was carried.
9
10 Mr.Willis moved to award the bid for three Ford Tempos to Fred First Ford at 8,564.01 each as the best and most
11 responsive bid due to the vehicles being new versus used vehicles with less warranty, seconded by Mr. Barden
12 and on unanimous voice vote the motion carried.
13
14 ADJOURNMENT
15
16 There being no further business,on a motion duly made,seconded and passed the meeting was adjourned.
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23 Kenneth E. Barden, President
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26 ATTEST:
27 Mary Merchanthouse,City Clerk
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