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HomeMy Public PortalAbout09-03-1987 BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF RICHMOND,INDIANA, SEPTEMBER 3,1987 1 The Board of Public Works and Safety of the City of Richmond, Indiana, met in regular session September 3, 2 1987 at the hour of 9:00 A.M. in the Municipal Building in said City. Ms.Silberstein presided with Mr. Brown and 3 Mr. Willis in attendance, with Mr. Brown arriving late and Mr. Willis leaving prior to the end of the meeting . 4 Absent: None. The following business was had to-wit: 5 6 RECEIVE BIDS FOR HIGHLAND LAKE PUMPING STATION 7 8 Ms. Silberstein requested Proof of Publication for the pumping station at Highland Lake and after having 9 examined the Proof of Publication and finding it to be in order, Mr. Willis moved to accept and file the Proof of 10 Publication,seconded by Ms. Silberstein and on unanimous voice vote the motion was carried. 11 12 Ms. Silberstein requested all bids be received. Having received all bids, Mr. Willis moved to close the bidding, 13 seconded by Ms.Silberstein and on unanimous voice vote the motion was carried. 14 15 Purchasing Director, Rita Stout received and opened the following bids. 16 17 1. Commercial Pump Service. The bid was on the proper form,signed, notarized and accompanied by a 18 certified check. The bid was in the total amount of 33,200. 19 20 2. Meyers Mechanical. The bid was on the proper form, signed, notarized and accompanied by a bid 21 bond. The total bid was in the amount of 29,815.00. 22 23 3. BBC Pump and Equipment of Indianapolis. The bid was on the proper form, signed, notarized and 24 accompanied by a bid bond. The total amount of the bid was 27,739. 25 26 Ms. Silberstein inquired if they wanted to award the bids immediately and Ms. Stout indicated they would,if there 27 were no complications in the bids. 28 29 Mr. Willis moved to refer the bids to the Purchasing Director and table the awarding for later in the meeting, 30 seconded by Mr. Brown and on unanimous voice vote the motion was carried. 31 32 FALSE ALARM HEARINGS 33 34 The following false alarm hearings were conducted pursuant to Amended Ordinance No.47-1987. The hearings 35 were conducted for Alarm Permit Holders having experienced an excessive number of false alarms(4 or more)in 36 the preceding six month period. 37 38 Kimbrough Printing 39 40 Ms.Silberstein opened the hearing for violations of Amended Ordinance No.47-1987 for Kimbrough Printing with 41 four false alarms experience from January 13, 1987 to March 16, 1987. 42 43 Ms. Silberstein gave opportunity for the owner to speak. 44 45 Mr. Barden explained the Board had received a detailed letter from Mr. Michael Chambers of Universal Security 46 explaining the corrective action taken. Mr. Barden commented that since corrective action was taken there 47 have been no false alarms recorded. 48 49 Mr.Willis asked for a more detailed explanation of the proceedings. 50 51 Mr. Barden explained the hearings were called for Alarm Permit Holders with four or more false alarms being 52 recorded in the preceding six month period. He said the hearings should determine if corrective action has been 53 taken and if the Board is satisfied they can dismiss-the hearing or continue the hearing for more action to be 54 taken or they can revoke the permit if that becomes necessary. 55 56 Ms. Silberstein quoted Section 16 (c) of Amended Ordinance No. 47 1987, "The Board of Public Works and 57 Safety shall hold conduct a hearing , the permit for that system shall be revoked". Ms. Silberstein 58 stated she had a a problem with no latitude with the word"shall". 59 60 Mr. Barden recommended to the Board, since these were new proceedings leniency be granted and the 61 procedures be followed more strictly in future proceedings. He said the proceedings were all new including 62 Police Department notification and he begged the Board be lenient. 63 64 Mr. Brown stated he did not mind being lenient, but there are over 100 false alarms recorded to which the Police 65 responded. Board of Works Minutes Cont'd September 3, 1987 Page 2 1 Ms. Silberstein inquired if Kimbrough Printing had been properly cited by the Police Department after three false 2 alarms. 3 4 Mr. Barden indicated he was not aware if they were and the Board needed to make that inquiry of Major Ponder. 5 6 Ms. Silberstein stated that if the Board cannot establish if a citation was issued and with the letter of 7 explanation,she would recommend the hearing be dismissed and no action taken against the permit. 8 9 Mr.Willis moved to dismiss the False Alarm Hearing against Kimbrough Printing, seconded by Mr. Brown and on 10 unanimous voice vote the motion was carried. 11 12 Gateway Sheet Metal 13 14 Ms. Silberstein opened the hearing pursuant to Amended Ordinance No. 47-1987 in regards to six false alarms 15 experience by Gateway Sheet Metal. 16 17 Mr. Richard Breitenbach,owner,was administered the Oath to give testimony. 18 19 Mr. Breitenbach informed the Board the alarm system was a new system and they were having trouble with 20 storms affecting the system. He said Mr. Chambers has worked with the system and the only one since was 21 caused by human error. 22 23 Ms. Silberstein asked if they received any citation and they had not been notified. 24 25 Ms. Silberstein asked Major Ponder if they had record of issuing a citation and Major Ponder stated they had not 26 issued citations, but had taken the alarms from the tour cards which are monitored. 27 28 Ms. Silberstein recommended the hearing be dismissed due to no citation being issued and corrective measures 29 being taken. 30 31 Mr.Willis moved to dismiss the hearing against Gateway Sheet Metal,seconded by Mr. Brown and on unanimous 32 voice vote the motion was carried. 33 34 First National Bank 35 36 Ms. Silberstein opened the hearing pursuant to Amended Ordinance No. 47-1987 in regards to six false alarms 37 experience by First National Bank. 38 39 Mr. Roland Williams, representing First National,was administered the Oath to give testimony. 40 41 Mr. Williams informed the Board the alarm system was in a new branch with new equipment and was very 42 sensitive. He said they have called a different maintenance company and feel the problem has been repaired 43 with corrections being made about three weeks ago. 44 45 Ms. Silberstein asked if they received any citation and they had not been notified. 46 47 Ms. Silberstein recommended the hearing be dismissed due to no citation being issued and corrective measures 48 being taken. 49 50 Mr. Willis moved to dismiss the hearing against First National Bank, seconded by Mr. Brown and on unanimous 51 voice vote the motion was carried. 52 53 Fifth Quarter 54 55 Ms. Silberstein opened the hearing pursuant to Amended Ordinance No.47-1987 in regards to five false alarms 56 experience by the Fifth Quarter. 57 58 Mr. Richard Goins,owner,was not in attendance,but did respond to the Board in writing. 59 60 Ms. Silberstein asked if they received any citation and they had not been notified. 61 62 Ms. Silberstein recommended the hearing be dismissed due to no citation being issued the hearing be 63 dismissed. 64 65 Mr.Willis moved to dismiss the hearing against the Fifth Quarter, seconded by Mr. Brown and on unanimous rr' 4 Board of Works Minutes Cont'd September 3,1987 Page 3 1 voice vote the motion was carried. 2 3 VFW 4 5 Ms. Silberstein opened the hearing pursuant to Amended Ordinance No. 47-1987 in regards to seven false 6 alarms experience by the VFW. 7 8 Mr.Joseph Coblentz, 111 South 5th St, representing the VFW,was administered the Oath to give testimony. 9 10 Mr. Coblentz informed the Board that part time help was causing a lot of the problem along with incorrect 11 information from the installer. He said they have not experienced problems in the last several weeks with a new 12 system installed. 13 14 Mr.Coblentz added that the alarm on March 15, 1987 was not a false alarm,but a burglary. 15 16 The Board asked if they received any citation and they had not been notified. 17 18 Ms. Silberstein recommended the hearing be dismissed due to no citation being issued and corrective measures 19 being taken. 20 21 Mr. Willis moved to dismiss the hearing against the VFW, seconded by Mr. Brown and on unanimous voice vote 22 the motion was carried. 23 24 U-Haul 25 26 Ms. Silberstein opened the hearing pursuant to Amended Ordinance No. 47-1987 in regards to fourteen false 27 alarms experience by U-Haul. 28 29 Mr. Rick Callahan, representing U-Haul,was administered the Oath to give testimony. 30 31 Mr. Callahan informed the Board they have removed a particular piece of equipment and feel that would cure the 32 problem. 33 34 Mr. Tim Baker, General Manager of the alarm company,said they have worked with the owner to determine the 35 problems and feel the newly installed equipment will solve the problem. He said they are now also going over 36 their dispatch records every morning to keep a better eye on problems. 37 38 The Board asked if they received any citation and they had not been notified. 39 40 Ms. Silberstein recommended the hearing be dismissed due to no citation being issued and corrective measures 41 being taken. 42 43 Mr.Willis moved to dismiss the hearing against U-Haul,seconded by Mr. Brown and on unanimous voice vote the 44 motion was carried. 45 46 Clara's Pizza King 47 48 Ms. Silberstein opened the hearing pursuant to Amended Ordinance No.47-1987 in regards to four false alarms 49 experience by Clara's Pizza King. 50 51 Mr. James Puckett, Attorney at Law, representing Clara's Pizza King, was administered the Oath to give 52 testimony. 53 54 Mr. Puckett informed the Board he would represent both Clara's and the Pizza King at 1st and Main. He said the 55 alarm company has recommended a new piece of equipment be installed that they feel will eliminate the problem 56 along with the employees being instructed to more careful. Mr. Puckett said they were on top of the problem and 57 they are unaware of any citations. 58 59 Ms. Silberstein recommended the hearing be dismissed due to no citation being issued and corrective measures 60 being taken. 61 62 Mr.Willis moved to dismiss the hearings against Clara's Pizza King and Pizza King,seconded by Mr. Brown and 63 on unanimous voice vote the motion was carried. 64 65 Bia Blue 11_,A) c Board of Works Minutes Cont'd September 3, 1987 Page 4 1 Ms.Silberstein opened the hearing pursuant to Amended Ordinance No. 47-1987 in regards to four false alarms 2 experience by Big Blue. 3 4 Mr.James Black, representing Big Blue, was administered the Oath to give testimony. 5 6 Mr. Black informed the Board the Big Blue had moved to a new location and the alarms were experienced with the 7 new installation. He said they have done corrective maintenance. Mr. Black said he had not received any 8 citations, but had been informed in person everytime there was a false alarm. 9 10 Ms. Silberstein recommended the hearing be dismissed due to no citation being issued and corrective measures 11 being taken. 12 13 Mr.Willis moved to dismiss the hearing against Big Blue, seconded by Mr. Brown and on unanimous voice vote 14 the motion was carried. 15 16 Adam Bartel 17 18 Ms. Silberstein opened the hearing pursuant to Amended Ordinance No. 47-1987 in regards to four false alarms 19 experience by Adam Bartel. 20 21 Mr. Ed Peterson, representing Adam Bartel,was administered the Oath to give testimony. 22 23 Mr.Peterson informed the Board the building on Rich Road is for sale and being showed to other businesses. He 24 said the realtor has set the alarm off carelessly,failing to follow proper procedure. Mr. Peterson said the building 25 had been sold and the new owners took over in May. 26 27 There were no citations issued. 28 29 Ms. Silberstein recommended the hearing be dismissed due to no citation being issued. 30 31 Mr. Willis moved to dismiss the hearing against Adam Bartel, seconded by Mr. Brown and on unanimous voice 32 vote the motion was carried. 33 34 Dr.Anq 35 36 Ms. Silberstein opened the hearing pursuant to Amended Ordinance No. 47-1987 in regards to five false alarms 37 experience by Dr.Ang. 38 39 Mr. Ray James of Sonitrol, representing r I,was administered the Oath to give testimony. 40 41 Mr.James informed the Board there was a problem when the system was installed because of the number of 42 windows and doors involved. He said they have changed some equipment and if they continue to happen they 43 will be easier located. 44 45 There were no citations issued. 46 47 Ms. Silberstein recommended the hearing be dismissed due to no citation being issued. 48 49 Mr.Willis moved to dismiss the hearing against Dr.Ang seconded by Mr. Brown and on unanimous voice vote the 50 motion was carried. 51 52 American Legion Post 65 53 54 Ms. Silberstein opened the hearing pursuant to Amended Ordinance No. 47-1987 in regards to six false alarms 55 experience by American Legion Post 65. 56 57 Mr.Carl Kolger, Attorney at Law, representing American Legion Post 65, was administered the Oath to give 58 testimony. 59 60 Mr.Peterson informed the Board that two of the alarms were weather related and the other four were ignorance by 61 the personnel. He said better instructions have been given to all personnel. 62 63 There were no citations issued. 64 65 Ms. Silberstein recommended the hearing be dismissed due to no citation being issued. Board of Works Minutes Cont'd September 3, 1987 Page 5 1 Mr. Willis moved to dismiss the hearing against American Legion Post 65, seconded by Mr. Brown and on 2 unanimous voice vote the motion was carried. 3 4 Amedco Casket 5 6 Ms. Silberstein opened the hearing pursuant to Amended Ordinance No.47-1987 in regards to four false alarms 7 experience by Amedco Casket. 8 9 Mr. Mike Weis, representing Amedco Casket,was administered the Oath to give testimony. 10 11 Mr.Weis informed the Board two of the alarms were storm related and they have no record of the other two. He 12 said there have been some loose connections corrected which should take care of the problem. 13 14 There were no citations issued. 15 16 Ms. Silberstein recommended the hearing be dismissed due to no citation being issued and corrective action. 17 18 Mr.Willis moved to dismiss the hearing against Amedco Casket seconded by Mr. Brown and on unanimous voice 19 vote the motion was carried. 20 21 Don Alexander 22 23 Ms. Silberstein opened the hearing pursuant to Amended Ordinance No. 47-1987 in regards to six false alarms 24 experience by Don Alexander. 25 26 Mr. Don Alexander was administered the Oath to give testimony. 27 28 Mr.Alexander informed the Board that after his home was ransacked twice,he installed an alarm system himself 29 since he had done it at another location. He said it has been installed thirty(30) months and he has had 24 false 30 alarms. Mr. Alexander stated he has gone through the system each time there is a false alarm and finally 31 disconnected the system after June 1, 1987. He said his home was again broken into after he disconnected the 32 system. Mr. Alexander said he has sent some parts to be repaired and has also replaced some parts and has 33 been working to solve the problem. He informed the Board he would appreciated the hearing waived,but admits 34 he still has problems. 35 36 Mr. Willis commented that persons need the opportunity to install a system, but they must do it in a reasonable 37 amount of time. He asked Mr. Alexander if he could say what a reasonable amount of time would be needed to 38 get the system working and Mr Alexander he could not predict that,but he has not given up. 39 40 There were no citations issued. 41 42 Ms.Silberstein recommended the hearing be dismissed due to no citation being issued. 43 44 Mr.Willis moved to dismiss the hearing against Don Alexander seconded by Mr. Brown and on unanimous voice 45 vote the motion was carried. 46 47 Drs.Swonder&Johnson 48 49 Ms. Silberstein opened the hearing pursuant to Amended Ordinance No.47-1987 in regards to four false alarms 50 experience by Drs. Swonder&Johnson. 51 52 Ms. Jacqueline Chamness, representing Drs. Swonder & Johnson, was administered the Oath to give 53 testimony. 54 55 Ms. Chamness informed the Board that Mr. Michael Chambers of Universal Security had forwarded a letter to the 56 Board regarding corrective action and that problems of education of the employees had also been addressed. 57 She said they are now getting used to the new system and better educated. 58 59 There were no citations issued. 60 61 Ms. Silberstein recommended the hearing be dismissed due to no citation being issued and corrective action 62 being taken 63 64 Mr. Willis moved to dismiss the hearing against Drs. Swonder & Johnson seconded by Mr. Brown and on 65 unanimous voice vote the motion was carried. (1.?)Y Board of Works Minutes Cont'd September 3, 1987 Page 6 1 2 Rogers Jewelers 3 4 Ms. Silberstein opened the hearing pursuant to Amended Ordinance No.47-1987 in regards to five false alarms 5 experience by Rogers Jewelers. 6 7 Ms. Debbie Lamb, representing Rogers Jewelers,was administered the Oath to give testimony. 8 9 Ms. Lamb informed the Board that the alarms in January had been caused by the Tom Raper RV Show and in 10 April they were caused by a computerized register,which has since been corrected. 11 12 There were no citations issued. 13 14 Ms. Silberstein recommended the hearing be dismissed due to no citation being issued and corrective action. 15 16 Mr. Willis moved to dismiss the hearing against Rogers Jewelers, seconded by Mr. Brown and on unanimous 17 voice vote the motion was carried. 18 19 Having completed the scheduled hearings, Mr. Barden commented on the procedure not being followed with the 20 issuing of a citation after the third false alarm. He said he felt much of this could have been resolved if the 21 citation had been issued. 22 23 Mr. Willis stated the Board should not be hearing minor cases, but action by the Board would be necessary if 24 there were blatant violations. 25 26 Ms. Silberstein said it might have been a waste of time legally, but the alarm holders had taken the hearings 27 seriously and had taken steps to be responsive. She said in the future the letter of the law as passed by 28 Common Council will be followed by the Board. 29 30 Mr. Alexander asked the Board what they would consider reasonable proof of correction to be able to get a new 31 permit and Mr. Barden explained that a demonstration of remedial action would allow persons to reapply. 32 33 Major Ponder explained the Police Department had been very lenient the first six month and all involved in the 34 hearings with the exception of Mr.Alexander were hooked to a professional alarm system. He said this has been 35 a grace period and owners were aware of the false alarms since that was the only reason for the Police 36 response. 37 38 Mr. Willis commented the ordinance was very stringent and Ms. Silberstein reminded him there were built in test 39 periods. She said in the future, after citations have been issued and they stand, the Board will revoke the 40 permits. 41. 42 UNSAFE BUILDING HEARING CONTD 43 44 1107 Sheridan Street 45 46 Ms. Silberstein opened the continuation of an Unsafe Building Hearing on unsafe premises located at 1107 47 Sheridan Street. 48 49 The Clerk administered the oath to give testimony to Mr. Dennis Bronston, Code Enforcement Officer. 50 51 Mr. Bronston informed the Board that he had been by the location on September 2, 1987 and could not determine 52 any progress having been made since the August 20, 1987 hearing. He said there was a truck located between 53 1107 and 1111 Sheridan,but no debris has been removed or buildings torn down. 54 55 Ms. Silberstein commented the Board expected to see the removal of an outhouse and the trash and debris 56 removed. 57 58 Mr. Willis commented on the status of this property and the past hearings involved and Ms. Silberstein added 59 that the original order had been dismissed and this was the second hearing on the new order. She said the Board 60 was looking for some good faith effort by the owner in the form of removal of debris, tearing down an outhouse 61 and proof of financing for the repairs. 62 63 Ms. Silberstein gave opportunity for the owner of record to speak. 64 65 The Clerk administered the oath to give testimony to Mr. Mervin Sheets. Mr. Sheets told the Board that he had �sl Board of Works Minutes Cont'd August 20, 1987 Page 7 1 contacted Butler Electric, hired Arthur Gray to clean up and tear down outhouse and talked with Tom Pugh for 2 roofing and windows. He presented a signed commitment from these individuals to do the work. 3 4 Ms.Silberstein noted that Butler Electric had not signed the commitment. 5 6 Mr. Willis asked what the total cost of repairs would be and Mr. Sheets said between 300. and 400. for the 7 electric for a 100 AMP fuse box to be installed. 8 9 Mr. Willis stated the Board expected all repairs to be completed within six months and the property has been 10 neglected and vacant for four years. He said it needs to be brought to code and have a resident to keep it from 11 becoming more and more dilapidated. 12 13 Mr. Sheets stated he could sell the property to a persons that would live in it after making the repairs. 14 15 Ms. Silberstein asked how the Board would be financially assured the repairs would be made. 16 17 Mr.Willis stated the Board will insist on assurances and he would like to see a bond posted on the repairs. 18 He said he would not allow it to be vacant and unattended for years and years. 19 20 Ms. Silberstein asked about a water heater and Mr. Sheets said they would be electric. 21 22 Mr.Willis asked for an aggregate price on repairs and Mr.Sheets said he felt it would be less than 800.00. 23 24 Ms. Silberstein said the Board could require a bond for 3,000.00 for the electric, plumbing and heating, 1,000.00 25 for securing and sealing and 7,500.00 for structural repairs. 26 27 Mr. Bronston stated he felt the structure could be made habitable with a minimum investment of 3,000.00 to 28 4,000.00. 29 30 Mr. Barden informed the Board of a new law that all housing contracts over 150.00 needed to be in writing and the 31 Board should request copies in the future. 32 33 Ms. Silberstein suggested the Board modify the order that the rear portion of the house, the outhouse and the 34 trash be removed within thirty days and the structure be repaired to code within six months with the posting of a 35 3,000.00 bond. 36 37 Mr. Willis moved to modify the Order on unsafe premises located at 1107 Sheridan Street to remove the rear 38 portion of the house, remove the outhouse and clean up all trash and debris within thirty days of today and to 39 complete all repairs to bring the property to code to be accomplished within six months and to require the posting 40 of a$3,000. bond,seconded by Mr. Brown and on unanimous voice vote the motion was carried. 41 42 Ms. Silberstein stated the$3,000.00 bond would need to be posted prior to any permits being issued. 43 44 Mr.Willis reminded Mr. Sheets that the clock was running on the six months repairs. 45 46 Mr.Sheets spoke to the Board about requiring everything be removed when a structure is wrecked in order that a 47 smooth lot remain, instead of sidewalks, steps, etc. still remaining. 48 49 Mr.Willis said many of the lots are privately owned. He said the demolition permits require basements to be filled 50 and utilities capped off, but the Board can't make people have common sense. 51 52 Mr. Sheets said that could be a condition of the wrecking permit. 53 54 _ Mr. Bronston agreed there was a problem. 55 56 57 APPROVAL OF MINUTES OF AUGUST 27,1987 58 59 Ms. Silberstein requested the word"art"on page 3, line 17 be changed to"part". 60 61 Mr. Brown moved to approve the minutes of the previous meeting with the suggested correction, seconded by 62 Mr.Willis and on unanimous voice vote the motion was carried. 63 64 APPROVAL OF CLAIMS FOR PAYMENT 65 Board of Works Minutes Cont'd September 3, 1987 Page 8 1 Mr. Brown moved to approve claims for payment in the amount of 102,524.44 seconded by Mr. Willis and on 2 unanimous voice vote the motion was carried. 3 4 PUBLIC REQUESTS AND COMMENTS 5 6 Residential Handicapped Parking Requests 7 8 9 10 11 12 13 222 North 17th Street 14 15 The request of Marcena Henemyer of 222 North 17th Street for a residential handicapped parking space was 16 presented to the Board. Ms. Henemyer has Permit No.44441 with an expiration date of July 2, 1990. 17 18 Captain Williams informed the Board there was a small garage, but not in use. He said this is the type of request 19 he would like to have the Board take a look at,since it meets all the guidelines, but the person is still mobile. 20 21 Ms. Silberstein commented it was not the Board's place to judge the degree of disability. 22 23 Mr. Willis moved to approve the request for a residential handicapped parking space at 222 North 17th Street, 24 seconded by Mr. Brown and on unanimous voice vote the motion was carried. 25 26 414 South 11th Street 27 28 The request of Virgil O'Donnel, Sr. of 414 South 11th Street for a residential handicapped parking space was 29 presented to the Board. Mr.O'Donnell has Permit No.22485 with an expiration date of April, 1988. 30 31 Captain Williams informed the Board the request met the guidelines. 32 33 Mr. Brown moved to approve the request for a residential handicapped parking space at 414 South 11th Street, 34 seconded by Mr.Willis and on unanimous voice vote the motion was carried. 35 36 Fence Blocking Alley 37 38 Mr.Willis brought to the Board's attention a possible problem with a fence blocking an alley between North 15th 39 and North 16th, north of E Street. He requested the Board to authorize the Engineer to survey to make certain 40 there is no encroachment problem. 41 42 Mr. Brown moved to authorize the City Engineer to survey a possible encroachment problem in an alley north of 43 E Street between North 15th and North 16th Streets, seconded by Mr. Willis and on unanimous voice vote the 44 motion was carried. 45 46 Mr.Willis excused himself from the meeting due to another commitment. 47 48 Richmond Community Schools Request for Temporary Closing of 2200 Block of South A 49 50 The Board received a request from Dr. Tim Jackson, Assistant Superintendent of Finance and Planning with the 51 Richmond Community Schools to close South A Street between South 22nd and South 23rd to the public during 52 school hours. The reasons for the request is the major congestion caused by the student walkers, parent 53 picking up students and school buses. This congestion causes a major hazard for the students. 54 55 Mr. Barden informed the Board he agreed it is a problem and felt this might be a good resolution is the times are 56 posted and the street would ultimately be permanently closed. 57 58 Ms. Silberstein commented that she opposes public streets being closed some times and open some times. She 59 said the Board has set precedent by denying these requests in the past and the request, in principal, asks to 60 dedicate a public street for private use. 61 62 Mr. Barden suggested before the Board act,they give residents that would be affected the chance to be heard. 63 64 Ms. Silberstein said the ultimate solution would be to vacate the street, but the confusion is what to do for the 65 problem in the meantime. c;33 Board of Works Minutes Cont'd September 3, 1987 Page 9 1 Captain Williams stated he felt A Street should stay open and the streets adjacent to Test Middle School should 2 be widened for a better solution to the problem 3 4 Ms. Silberstein asked if there were people parking on South A Street and Captain Williams stated there were and 5 with the buses also being there it prohibits traffic. 6 Ms. Silberstein commented that if vacation proceedings would be started, the public would have a chance to 7 speak. She added that widening the streets would also take time and asked what could be done for an 8 immediate temporary solution. 9 10 Mr. Brown suggeted the item be tabled for review. 11 12 Ms. Silberstein said she would like to see contact being made between the Police Department,the Schools and 13 the Engineer for a recommendation on vacation of the street, widening of the street or other suggestions and 14 see a report back to the Board. 15 Mr. Brown moved to table the request of the Richmond Community Schools indefinitely for review by the Police, 16 Engineering and the Richmond Community Schools for a recommendation to the Board on the best solution to 17 the problem including vacation of the street or widening of the street and any temporary solutions, seconded by 18 Ms.Silberstein and on unanimous voice vote the motion was carried. 19 20 Request of Earlham College for Noise Control Variance 21 22 The Board received a request from the Student Activities Board at Earlham College for a variance on the noise 23 control ordinance on September 26, 1987 from 12:00 noon to 9:00 PM for an outdoor concert. 24 25 Captain Williams stated there have been no problems in the past. 26 Mr. Brown moved to approve the request for a variance on the Noise Control Ordinance from 12:00 noon to 9:00 27 PM on September 26, 1987 for Earlham College for an outdoor concert, seconded by Ms. Silberstein and on 28 unanimous voice vote the motion was carried. 29 30 DEPARTMENT REQUESTS AND COMMENTS 31 32 PLANNING. PERMITS AND INSPECTIONS 33 34 Monthly Report-Building Division 35 36 The July Monthly Report showed a total of 147 permits issued at a total cost of 666,780. with two buildings 37 having been demolished. 38 The August Monthly Report showed a total of 159 permits issued at a total of 1,152,392. with three buildings 39 being demolished. 40 41 Mr. Brown moved to accept and file the July and August monthly reports, seconded by Ms. Silberstein and on 42 unanimous voice vote the motion was carried. 43 44 Curb Cut Request-3323 Partridge Lane 45 46 Mr. Bronston informed the Board the item had been a late addition to the Agenda and had not been reviewed by 47 Traffic, Planning or Engineering. He recommended the Board approve the request subject to review and 48 approval. 49 Mr. Brown moved to approve the curb cut request of Dwight Grant for 3323 Partridge Lane,subject to review and 50 approval of Traffic, Engineering and Planning, seconded by Ms. Silberstein and on unanimous voice vote the 51 motion was carried. 52 53 AWARD HIGHLAND LAKE PUMPING STATION BID 54 55 Ms. Stout recommended the Board award the bid for the Highland Lake Pumping Station to BBC Pump and 56 Equipment. She said there had also been two options bid to include the wiring and removal of the old system. 57 With options included the total bids would be: Commercial Pump Service-33,840., BBC Pump and Equipment- 58 30,939., and Meyers Mechanical at 33,815. 59 Ms. Stout explained the Park would remove the old equipment and have BBC do the electrical which make the 60 total cost 29,139.00 and it would be the lowest and best bid. 61' 62 Mr. Brown moved to award the bid for the Highland Lake Pump Station to BBC Pump and Equipment at a cost of 63 29,139.for the pump and electrical with the Park removing the existing equipment, seconded by Ms. Silberstein 64 and on unanimous voice vote the motion was carried. 65 3( Board of Works Minutes Cont'd September 3, 1987 Page 10 1 CONTRACT WITH WAYNE TOWNSHIP TRUSTEE FOR FIRE EQUIPMENT 2 3 Mr. Barden explained to the Board that the State Board of Accounts requested language be put into the contract 4 to cover "all reasonable accessory equipment thereto". He said the Board could approve and execute the 5 amended Agreement and the Township would also approve and execute in order that the bid for the truck and 6 other equipment can be approved. 7 Mr. Brown moved to approve the additional language as proposed to the agreement between the City and Wayne 8 Township for the purchase of fire equipment and to execute said amended agreement, seconded by Ms. 9 Silberstein and on unanimous voice vote the motion was carried. 10 11 ADJOURNMENT 12 13 There being no further business,on a motion duly made,seconded and passed the meeting was adjourned. 14 15 Susan Silberstein, President 16 17 18 19 ATTEST: 20 Mary Merchanthouse,City Clerk 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65