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HomeMy Public PortalAbout08-13-1987 ao7 BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF RICHMOND,INDIANA, AUGUST 13, 1987 1 The Board of Public Works and Safety of the City of Richmond, Indiana, met in regular session August 13, 1987 2 at the hour of 9:00 A.M. in the Municipal Building in said City. Ms. Silberstein presided with Mr. Brown and Mr. 3 Willis in attendance. Absent: None. The following business was had to-wit: 4 5 APPROVAL OF MINUTES OF AUGUST 6.1987 6 7 Mr. Brown moved to approve the minute of the previous meeting as prepared, seconded by Mr. Willis and on 8 unanimous voice vote the motion was carried. 9 10 APPROVAL OF CLAIMS FOR PAYMENT 11 12 Mr. Brown moved to approve claims for payment in the amount of 1,097,129.78 seconded by Mr. Willis and on 13 unanimous voice vote the motion was carried. 14 15 TABLED ITEMS 16 17 Bus Bench Advertising Proposals 18 19 Purchasing Director Rita Stout read a letter to the Board from Transit Manager Janet McFarland regarding the 20 bus bench advertising proposals received. Ms. McFarland requested both bids received be thrown out, the sale 21 of advertising to be handled by the Transit Manager and maintenance of the benches be contracted out until 22 such time as there would be a need to contract out the sale of the advertising. Ms. Stout informed the Board that 23 she agreed with the recommendations of Ms. McFarland. 24 25 Mr.Willis indicated the recommendations were a good idea and they should work with the Football Hall of Fame to 26 get a current list of advertisers. Mr. Willis also requested Mr. Robert O'Maley, Attorney at Law, representing the 27 Football Hall of Fame to address the Board. 28 29 Mr. O'Maley asked the Board if they were accepting the recommendations of the Transit Manager to make the 30 sale of advertising a part of city duties. He commented on contracts out now and who would be assuming the 31 responsibility for those contracts. He said it is hard to sell an ad on a month to month basis and if the city is 32 going to assume those responsibilities,the Football Hall of Fame needs to know when and their responsibility. 33 34 Mr. O'Maley informed the Board that the Indiana Football Hall of Fame had been the one bringing it to the 35 attention of the City that a better job could be done on the advertising sales and bench maintenance and return 36 revenue to the City. 37 38 Mr. Willis suggested that the Transit Manager and Purchasing Director could talk to Mr. O'Maley and the Hall of 39 Fame to get the system tightened up. 40 41 Ms. Stout asked the Board if the current contract could be extended thirty (30) days and Mr. Barden stated the 42 contract could be extended and that he had discovered the contract did not need to be bid. 43 44 Mr.O'Maley said they would do all possible to retain the services and are concerned with any past problems with 45 the advertising. He said if they do have an extension, he was concerned that the contract be extended under 46 the old contract provisions due to a provision regarding insurance in the new contract that he was checking on 47 with agencies. 48 49 Ms. Silberstein said the contract would be temporarily extended under the provisions of the old contract. 50 51 Mr. O'Maley asked the Board to be very specific about this in any motions. 52 53 Mr.Willis commented this was a period of limbo and the advertising sold needs monitored and the Hall of Fame 54 should continue during this temporary extension as they have the past three years. He said the City of 55 Richmond can take the time to do some administrative details and get the wrinkles ironed out to make it a better 56 system. Mr.Willis said he was also questioning if the City could generate the enthusiasm the Hall of Fame has 57 to sell the advertising. 58 59 Ms. Silberstein commented if the Board follows the recommendations of Ms. Stout and Ms. McFarland to throw 60 out the bids, then the specifications would also be thrown out and the opportunity would be taken to determine 61 the services needed and the terms for providing those services. 62 63 Ms. Stout commented to Mr. O'Maley that last week was the first time she was aware the Hall of Fame had any 64 problems with the specifications and she would like to sit down and discuss the problems. 65 Board of Works Minutes Cont'd August 13, 1987 Page 2 1 Ms. Silberstein suggested the contract be extended a total of sixty (60) days from the date of expiration of the 2 previous contract, which would be an extension to September 30, 1987 and to make the extension under the 3 provisions of the old contract. Ms. Silberstein said the Board should also direct the Transit Manager and 4 Purchasing Director to rework the specifications and contract and make a recommendation back to the Board on 5 September 30, 1987. 6 7 Mr. Willis moved to disregard and throw out the two (2) proposals received for bus bench advertising due to 8 unclear specifications, seconded by Mr. Brown and on unanimous voice vote the motion was carried. 9 10 Mr.Willis moved to take the bus bench advertising under advisement for a review of the system with a report due 11 to the Board on September 30, 1987 by the Public Transit Manager and Purchasing Director, seconded by Mr. 12 Brown and on unanimous voice vote the motion was carried. 13 14 Mr. Willis moved to extend the contract for bus bench advertising with the Indiana Football Hall of Fame to 15 September 30, 1987 under the terms of the prior contract,seconded by Mr. Brown and on unanimous voice vote 16 the motion was carried. 17 18 PUBLIC REQUESTS AND COMMENTS 19 20 Wayne County Historical Museum- Pioneer Days 21 22 The Board received a request from Michele Bottorff, Director of the Wayne County, Indiana Historical Society,to 23 restrict parking along the Museum curb side on North A, North 11th and North 12th for the Annual Pioneer Day 24 Festival on September 13, 1987 from 11:00 AM to 5:00 PM. 25 26 The restricted parking enables the horse drawn vehicles to safely move around the block and prevents 27 interference with normal traffic. 28 29 Sgt. Smith of the Traffic Division informed the Board there were no problems with the request, it gave one traffic 30 lane for the horse drawn vehicles. 31 32 Mr. Brown moved to approve the request of the Wayne County Historical Society to restrict parking on 33 September 13, 1987 from 11:00 AM until 5:0 PM per their request, seconded by Mr. Willis and on unanimous 34 voice vote the motion was carried. 35 36 Residential Handicapped Parking-216 NW 3rd Street 37 38 The request of Earl and Bertha Miller of 216 NW 3rd Street for a residential handicapped parking space was 39 presented to the Board. The Miller's have Permit No.55791 with an expiration date of July 11, 1991. 40 41 Sgt. Smith informed the Board he had investigated the request and it does meet the guidelines. 42 43 Mr. Brown moved to approve a residential handicapped parking space at 216 NW 3rd Street, seconded by Mr. 44 Willis and on unanimous voice vote the motion was carried. 45 46 Ms. Silberstein asked the Traffic Division to look into a request by a Councilmember regarding painting the 47 spaces with the appropriate yellow markings to better designate the spaces. 48 49 Sgt.Smith informed the Board that would require a lot of time and paint especially dealing with relocation of signs 50 and the need to black out old markings. He said they have not received that many complaints and most areas 51 are very cooperative, the major problems develop when there are several handicapped parking spaces on one 52 street. 53 54 Request for Two Hour Parking and Removal of Loading Zones at South 5th and B Streets 55 56 The request of Nancy Fowler, owner of the old Brandenburg Building located at South 5th and B Streets for two 57 hour parking and removal of loading zones, was presented to the Board. Ms. Fowler's letter to the Board 58 indicated a need for short term parking for customers and felt two hour parking would be appropriate along with 59 the removal of some obsolete loading zone areas. Ms. Fowler indicated in her letter that they would be adding 60 additional parking on the property in the future, but need to provide additional parking for customers and the all 61 day parking in the area does not allow turn over parking. 62 63 Sgt. Smith informed the Board the loading zones have been removed with new street work in the area. He said 64 between 213 and 221 South 5th are dwellings including apartments and they also require parking spaces for the 65 occupants. He said that the Traffic Division does not feel the two hour parking is warranted in the area since the Board of Works Minutes Cont'd August 13,1987 Page 3 1 area is not taken up with all day parking. 2 3 Ms. Silberstein stated she was also not in favor of doing piecemeal parking designations for certain areas. 4 5 Mr. Brown expressed his concern that the residents have parking and asked if Ms. Fowler indicated when 6 additional off street parking would be available. 7 8 Sgt. Smith stated he did know an exact time only in the future. 9 10 Mr. Willis commented on the removal of the loading zones and if they were needed in the future,the businesses 11 would need to request them again. 12 13 Sgt. Smith said the removal of the loading zones gave the area two additional parking spaces. 14 15 Ms. Silberstein stated she hoped the addition of the two spaces would help the situation. She also added she 16 was not certain of the legality of the Board creating two hour parking area since most of the two hour parking had 17 been designated by Ordinance of the Common Council. She said it was a better policy to deal with a larger area 18 that would be primarily commercial or residential. 19 20 Mr. Willis stated that in light of the fact the loading zones are already removed, he would move to deny the 21 request for two hour parking in the area of South 5th and B based on the recommendation of the Traffic Division 22 and the pending legality,seconded by Mr. Brown and on unanimous voice vote the motion was carried. 23 24 Temporary Street Closing of North 11th between G and H-Block Party 25 26 Linda Sue Deloney Epps presented a written request to the Board for the temporary closing of North 11th Street 27 between G and H on August 22, 1987 for a block party. She requested the time be either 8:00 PM to 12:00 28 Midnight or 9:00 PM to 1:00 AM. Ms. Epps stated in the written request the Deloney family would assume all 29 responsibility including clean up and she also included a list of persons in support of the event. 30 31 Representing the request in persons was Ms. Kate Deloney of 705 North 11th Street. 32 33 Ms. Silberstein stated the request seems to meet all the criteria. 34 35 Sgt.Smith stated it was a good area for a block party and had a low volume of traffic in the area. 36 37 Ms. Silberstein stated it did seem to be truly a neighborhood party as demonstrated with the request. 38 39 Ms. Deloney indicated they would appreciate having the area barricaded and trash containers. 40 41 Ms. Silberstein recommended the Board approve the request for the 8:00 PM to 12:00 midnight time keeping it in 42 line with other approvals. 43 44 Mr. Willis moved to approve the temporary closing of North 11th Street between G and H on August 22, 1987 45 between the hours of 8:00 PM and 12:00 midnight, seconded by Mr. Brown and on unanimous voice vote the 46 motion was carried. 47 48 DEPARTMENT REQUESTS AND COMMENTS 49 50 FIRE DEPARTMENT 51 52 Use of Fire Trucks for Muscular Distrophy"Fill the Boot"Campaign 53 54 A request was presented from Fire Chief Don Trotter,to use the fire trucks to enable the firemen to participate in 55 the annual "Fill the Boot"campaign for Muscular Distrophy. The 1987 fund raiser would be August 21, 22 and 56 23rd and Firefighter Jerry Purcell is chairman of the event. 57 58 Mr. Jerry Purcell informed the Board the trucks would be used to collect money for the Muscular Distrophy 59 campaign and would remain in service at all times. 60 61 Mr. Willis moved to approve the use of Fire Trucks and on duty Firefighters for the "Fill the Boot"campaign for 62 Muscular Distrophy on August 21,22, and 23rd, 1987,seconded by Mr. Brown and on unanimous voice vote the 63 motion was carried. 64 65 PLANNING.PERMITS AND INSPECTIONS l� Board of Works Minutes Cont'd August 13, 1987 Page 4 1 Set Date for Unsafe Building Hearings at 299 South Q Street. 2446 National Road West and 203 North 15th 2 Street 3 4 Mr. Brown moved to set September 10, 1987 at 9:00 AM as the date and time for Unsafe Building hearings on 5 premises located at 299 South Q Street, 2446 National Road West and 203 North 15th Street, seconded by Mr. 6 Willis and on unanimous voice vote the motion was carried. 7 8 POLICE DEPARTMENT-TRAFFIC DIVISION 9 10 Removal of Bus Terminal Parking in the 1000 Block of E. Main 11 12 Sgt. Smith explained to the Board that the bus terminal parking was no longer needed in the 1000 Block of East 13 Main Street since the Trailways had merged with Greyhound and the terminal in the 1400 Block of East Main 14 would be serving both. Sgt. Smith requested the Board to return the bus terminal parking designation in the 15 1000 Block of East Main to two hour parking. 16 17 Mr. Brown moved to remove the bus terminal parking in the 1000 Block of East Main Street and designate the 18 area two hour parking effective immediately, seconded by Mr. Willis and on unanimous voice vote the motion 19 was carried. 20 21 PURCHASING 22 23 Set Date to Receive Bids for Highland Lake Golf Course Pump and Piping Installation 24 25 Ms. Stout explained to the Board that the pump and piping installation was the first phase of a three phase 26 process to revitalize the pumping station at Highland Lake Golf Course. 27 28 Ms. Silberstein inquired if the project could be bid in separate phases and Ms. Stout indicated it could. 29 30 Mr. Brown moved to set September 3, 1987 at 9:00 AM as the date and time to receive bids for Highland Lake 31 Golf Course Pump and Piping Installation, seconded by Mr. Willis and on unanimous voice vote the motion was 32 carried. 33 34 ADJOURNMENT 35 36 There being no further business,on a motion duly made, seconded and passed the meeting was adjourned. 37 38 39 40 41 42 43 Susan Silberstein, President 44 • 45 46 47 ATTEST: 48 Mary Merchanthouse,City Clerk 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65