HomeMy Public PortalAbout08-06-1987 ()Df.o
BOARD OF PUBLIC WORKS AND SAFETY OF THE
CITY OF RICHMOND,INDIANA, AUGUST 6, 1987
1 The Board of Public Works and Safety of the City of Richmond, Indiana, met in regular session August 6, 1987
2 at the hour of 9:00 A.M. in the Municipal Building in said City. Ms. Silberstein presided with Mr. Brown and Mr.
3 Willis in attendance. Absent: None. The following business was had to-wit:
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5 APPROVAL OF MINUTES OF JULY 30,1987
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7 Mr. Brown moved to approve the minute of the previous meeting as prepared, seconded by Mr. Willis and on
8 unanimous voice vote the motion was carried.
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10 APPROVAL OF CLAIMS FOR PAYMENT
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12 Mr. Brown moved to approve claims for payment in the amount of 81,917.07 seconded by Mr. Willis and on
13 unanimous voice vote the motion was carried.
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15 PUBLIC REQUESTS AND COMMENT
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17 Temporary Closing of Woodside Drive
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19 The Board received the request of Procom, represented by Ms. Rosemary Drew, for the temporary closing of
20 Woodside Drive between Gravel Pit Road and US 40 in front of Procom on August 15, 1987 from 12:00 noon to
21 5:00 PM. Ms. Drew indicated the closing was for safety for employees and their families crossing the street
22 during an office picnic. She said there would be no activities in the street. Ms. Drew informed the Board they
23 had checked with the businesses on each side and they are agreeable as long as their accesses are not
24 blocked.
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26 Captain Ron Williams said they could work with the businesses to provide access.
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28 Ms. Silberstein questioned if the public should be notified of the road closing and Captain Williams indicated it
29 was not a problem since there was not much traffic on the week ends.
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31 Mr.Willis said the road only makes a circle to US 40 and there are only three businesses involved.
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33 Captain Williams informed the Board that Sgt. Smith had done the investigation on the request and he agrees ii
34 would be safer if the roadway were blocked.
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36 Mr.Willis said he would get work to the Street Department to provide barricades.
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38 Ms. Silberstein said the Board had established guidelines for neighborhood block parties, but had not addressed
39 office parties and hesitated to hold this request to all the guidelines established for a block party.
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41 Mr.Willis said the Board had allowed business in the past to block off streets and roads for their use.
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43 Mr. Willis moved to approve the temporary closing of Woodside Drive on August 15, 1987 from 12:00 noon to
44 5:00 PM,seconded by Mr. Brown and on unanimous voice vote the motion was carried.
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46 Request for Silent Vigil at 8th and Promenade
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48 Ms.Silberstein read the following correspondence from the Committee for World Peacemaking:
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50 The Richmond Committee for World Peacemaking wishes to hold a silent vigil on August 6, Hiroshima
51 Day, at Promenade and 8th streets at 11:30-12:30 and 4:30 -5:30. We have received permission from
52 Mrs. Hoffman of the Merchants Association.
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54 We will also leaflet at the corner of 7th and Promenade.
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56 /s/Mary Lane Hiatt
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58 Ms. Silberstein commented the request did not require Board action since it was a pure exercise of First
59 Amendment rights.
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61 Mr. Barden suggested the Board had met all obligation on the request with the acknowledgment of the receipt of
62 the request.
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64 Request to Relocate Residential Handicapped Parking Space
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Board of Works Minutes Cont'd
August 6, 1987
Page 2
1 The request of Farris Witt to relocate a residential handicapped parking space to 114 South 4th was presented to
2 the Board. Mr. Witt stated in his request that he has previously had a handicapped parking space at another
3 address and he now has off street parking available, but has problems with neighbors parking in front of the drive
4 to his garage.
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6 Captain Williams recommended the Board deny the request since the off street parking was available. He said it
7 was an enforcement problem and they would increase action to keep from the drive from being blocked.
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9 Mr. Willis moved to deny the request of Farris Witt for a residential handicapped parking space at 114 South 4th
10 Street,seconded by Mr. Brown and on unanimous voice vote the motion was carried.
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12 DEPARTMENT REQUESTS AND COMMENTS
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14 FIRE DEPARTMENT
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16 Lt. Promotion-Ron Purcell
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18 Assistant Chief Don Atkins presented the following recommendation to the Board:
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20 I, Donald Trotter, Chief of the Richmond Fire Department, recommend the Board of Public Works &
21 Safety approve the bid promotion of Ron Purcell from the rank of engineer to the rank of lieutenant
22 effective July 31, 1987.
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24 /s/Donald C.Trotter
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26 Mr. Brown moved to approve the promotion of Ron Purcell from the rank of engineer to the rank of Lieutenant in
27 the Richmond Fire Department, effective July 31, 1987,seconded by Mr. Willis and on unanimous voice vote the
28 motion was carried.
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30 ,July Monthly Report
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32 The July Monthly Report of the Fire Department showed a total of 82 runs being made with a total fire loss of
33 53,675.
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35 Assistant Chief Atkins commented that they still have need for a training officer, especially with the Chief being
36 on vacation during the month of August.
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38 Mr. Brown moved to accept and file the July Monthly Report of the Richmond Fire Department, seconded by Mr.
39 Willis and on unanimous voice vote the motion was carried.
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41 PUBLIC TRANSIT
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43 Employee Rules and Regulations
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45 Ms. Silberstein requested the proposed rules and regulations be tabled for two (2)weeks to give the Board more
46 time for consideration. She said she did not anticipate any problems and they seemed to be a very professional
47 job,she was merely requesting more time to investigate and compare with other city policies.
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49 Mr. Brown moved to table the Rules and Regulations for Public Transit Employees to August 20, 1987, seconded
50 by Mr.Willis and on unanimous voice vote the motion was carried.
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52 PUBLIC WORKS
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54 Set Date to Receive Bids for Paving of South G Street
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56 Mr. Brown moved to set August 27, 1987 at 9:00 AM as the date and time to receive bids for the paving of South
57 G Street eastward from 23rd Street,seconded by Mr.Willis and on unanimous voice vote the motion was carried.
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59 PURCHASING
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61 Award Bus Bench Advertising Proposal
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63 Ms. Stout presented the following recommendation to the Board:
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65 Please find attached a letter from Janet McFarland, Public Transit Manager. After reviewing this letter
ao6
Board of Works Minutes Cont'd
August 6,1987
Page 3
1 and the specifications, I am in agreement with Janet that the contract be awarded to Hoosier Bench
2 Company.
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4 The following are various reasons for this decision:
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6 1. The City will be guaranteed a minimum of$1,500./year from Hoosier Bench. Indiana Football Hall of
7 Fame wanted to delete this from the contract.
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9 2. Hoosier Bench Company was in agreement to all sections of the specifications.
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11 3. Indiana Football Hall of Fame, Inc. had the following exceptions:
12 a. Section 2: A. is deleted
13 b. Section 4: 2, C. is deleted
14 c. Section 4: 4, C. is deleted
15 d. Section 5: A. 90 days is reduced to 30 days
16 e. Section 5: B. is clarified as to "Reserve for this purpose and a date of request for such benches be
17 inserted and the remaining language revised for consistency.
18 f. Section 5: C. is deleted
19 g. Section 8: B. is deleted
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21 As you see Indiana Football Hall of Fame, Inc. has asked for seven deletions and/or changes.
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23 Indiana Football Hall of Fame, Inc. proposed thirty(30) percent of gross revenue. However they did not
24 provide any rates and/or guarantees. Therefore,30% is an ambiguous figure.
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26 Hoosier Bench Co. proposed ten (10) percent of gross revenue and advise of their rate and goal of
27 benches. Also,they are in agreement to our$1,500./year guarantee.
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29 Mr.Willis asked about past revenue received from the Hall of Fame and Ms. Stout said she felt it might be 600.00
30 to 700.00 last year, but she would need to check the revenues.
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32 Ms. Silberstein indicated she had questions and that 10%to 30%was a great difference and she was not certain
33 the advertising would sell at the proposed rates.
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35 Ms. Stout said some of the deletions were very important items in the specifications.
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37 Ms. Silberstein said she felt the specifications were very unclear about the 1,500.00 minimum requirement.
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39 Mr. Willis stated the Attorney for the Indiana Football Hall of Fame talked with him and indicated his confusion
40 about the 1,500.00 minimum and took exception to the minimum being included.
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42 Ms. Stout requested the Board to take a good look at the exceptions the Hall of Fame took with the
43 specifications.
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45 Ms. Silberstein said she had noted the exceptions and feels some are more important than others. She felt the
46 section of the specifications where the City can back out of the contract and the same is not allotted to the other
47 party might cause concerns. She said she has questions on how important some of the exceptions are.
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49 Ms. Silberstein stated the contract should be evaluated with how material the deletions are to the projected
50 income. She said they also need to make some reasonable projection of income. Ms. Silberstein said if Hoosier
51 Bench is unable to sell the advertisement at the proposed rates the pay back would be a percentage of nothing.
52 She added the great difference in the proposed percentages needs to be thoroughly explained.
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54 Ms. Stout said the Hall of Fame only guaranteed the 30%if certain sections of the specifications are deleted and
55 they offered no alternatives. She said she was also unaware the Hall of Fame had any problems with the
56 specifications and they did not contact her.
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58 Ms. Silberstein said the evaluation had been very thorough, but she would like to see what can reasonably be
59 projected as income from both the 10%and 30%proposal.
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61 Mr. Willis moved to table the awarding of the bus bench advertising proposal to August 13, 1987 for further
62 information,seconded by Mr. Brown and on unanimous voice vote the motion was carried.
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64 LAW OFFICE
65
Board of Works Minutes Cont'd
August 6, 1987
Page 4
1 Status on Air Pollution Problem in Fairview Area
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3. Mr. Barden reported he had received notification from the Air Pollution Control Board they had sent an
4 investigator out on the problem in the Fairview area. He said they have located what they believe to be the
5 source and will be back in the area within the next couple of weeks to test the shingles on the houses.
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7 Garage Sale Signs
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9 Mr. Barden requested the media in attendance to please remind the public that garage sale signs are not to be
10 placed in the public right of way.
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12 Sidewalks-Charles School Area
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14 Mr. Barden requested the possibility of sidewalks around Charles School be investigated.
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16 Mr. Willis said they have already looked at the project and have investigated a way to set the sidewalk out into
17 the pavement to get around fencing. The work had already been scheduled.
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19 ADJOURNMENT
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21 There being no further business,on a motion duly made, seconded and passed the meeting was adjourned.
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28 Susan Silberstein, President
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32 ATTEST:
33 Mary Merchanthouse, City Clerk
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