HomeMy Public PortalAbout07-09-1987 113
BOARD OF PUBLIC WORKS AND SAFETY OF THE
CITY OF RICHMOND,INDIANA, JULY 9,1987
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1 The Board of Public Works and Safety of the City of Richmond, Indiana, met in regular session July 9, 1987 at
2 the hour of 9:00 A.M.in the Municipal Building in said City. Ms.Silberstein presided with Mr. Brown and Mr.Willis
3 in attendance. Absent: None. The following business was had to-wit:
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5 RECEIVE BIDS-SLURRY SEAL PROJECTS
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7 Ms. Silberstein requested Proof of Publication for the receiving of bids for Slurry Seal Projects, Rulamac and
8 Crack Seal.
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10 After examination the Proof of of Publication was found to be in order. Mr. Brown moved to accept and file the
11 Proof of Publication, seconded by Mr.Willis and on unanimous voice vote the motion was carried.
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13 Ms. Silberstein requested all bids be received. Having received all bids, Mr. Brown moved to close the bidding,
14 seconded by Mr.Willis and on unanimous voice vote the motion was carried.
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16 Purchasing Director, Rita Stout opened the following bids:
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18 1. Stone Valley Paving. The bid was on the proper form, signed, notarized and accompanied by a bid
19 bond. The bid was an alternate bid for hot asphalt at a total cost of$191,455.09.
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21 2. Strausser Slurry Seal, Inc. of Columbus, Ohio. The bid was on the proper form, signed, notarized
22 and accompanied by a bid bond. The bid was for a total of$157,432.14 for all projects.
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24 3. Slurry Seal of Southern Ohio, Hamilton,Ohio. The bid was on the proper form,signed, notarized and
25 accompanied by a bid bond. The bid was for a total of all projects at $133,126.93 with alternate bids
26 submitted for Item 2 at$42,920.05 and Item 3 at$33,000.00.
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28 - 4. Benedict Slurry Seal, Inc.of Zenia,Ohio. The bid was not received on a bid form,but a bid bond was
29 enclosed. The bid was for a total project cost of$173,230.34.
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31 Having opened all bids, Mr.Willis moved to refer the bids to the Purchasing Office and Public Works Department
32 for evaluation and recommendation, seconded by Mr. Brown and on unanimous voice vote the motion was
33 carried.
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35 APPROVAL OF MINUTES OF JULY 2.1987
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37 Mr. Brown moved to approve the minutes of the previous meeting as prepared, seconded by Mr. Willis and on
38 unanimous voice vote the motion was carried.
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40 APPROVAL OF CLAIMS FOR PAYMENT
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42 Mr. Brown moved to approve claims for payment in the amount of 1,618,735.76 seconded by Mr. Willis and on
43 unanimous voice vote the motion was carried.
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45 TABLED ITEMS
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47 REPORTS ON SOUTH 16TH AND E STREET PROPERTY
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49 Hazardous Intersection
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51 Traffic Captain, Ron Williams informed the Board that the two properties on the south side of the intersection of
52 South 16th and E Streets had vegetation that created a visibility difficulty for northbound traffic. He said he
53 contacted the property on the southwest corner and spoke with a baby sitter that he showed the problem and
54 asked her to relate that to the property owner.
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56 Captain Williams stated he had also spoken with a housekeeper at the other property and was told she would
57 relate the information to the grounds keeper.
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59 Mr. Bronston stated that he had visited the property to see if other ordinance violations were in existence. He
60 said he was still of the opinion there was not sufficient evidence to generate a notice of violation under
61 Ordinance No. 13-1985 (exterior conditions of structures). He said there is some evidence of loose litter, but
62 this is also not sufficient enough to cite on an ordinance violation.
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64 Mr. Willis stated he had also gone past the property and the litter was not the blatant violation that deserves a
65 citation. Mr.Willis complimented the persons on the northeast corner for the nice job of removing vegetation to
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Board of Works Minutes Cont'd
July 9, 1987
Page 2
1 improve the visibility. Mr. Willis said he agreed the property in question was run down, but there were no
2 ordinance violations blatant enough to hold up in court.
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4 Ms. Silberstein requested the appropriate departments to keep an eye on the situation in case the situation
5 would change in some dramatic fashion.
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7 DEPARTMENT REQUESTS AND COMMENTS
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9 PURCHASING DEPARTMENT
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11 Set Date to Receive Quotes for Bus Bench Advertising
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13 Ms. Stout explained she had spoken with Ms. McFarland, Manager of Rose View Transit, and there was no
14 problem with establishing a July 30, 1987 date to receive proposals for the bus bench advertising. She said they
15 will be investigating the contract and possibly do some changes to address problems that have been
16 experienced.
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18 Mr. Brown moved to set July 30, 1987 at 9:00 AM as the date and time to receive proposals for the bus bench
19 advertising, seconded by Mr.Willis and on unanimous voice vote the motion was carried.
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21 Award Bid for Railroad Siding_
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23 Ms. Stout explained to the Board that she recommended awarding the bid for the construction of the railroad
24 spur to Annex Railroad Builders, Inc. as the low bidder in the amount of $67,798.00. She asked the Board to
25 asked the Board to award the bid subject to all federal requirements being met on Department of Commerce grant
26 funding the project along with execution of the grant. She stated she had spoken with Annex and they were
27 willing to wait to start the work and hold the price at the same. Ms. Stout said no purchase order would be issued
28 on the work until a draw down of funds could be made on the grant.
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30 Mr. Willis stated he felt a delay caused by the City in proceeding with the work could be setting up an immediate
31 delay claim against the City on the part of the contractor.
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33 Mr.Stout said she felt Annex would submit a waiver agreement on the project.
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35 Mr.Willis said he believed that would be necessary and the Board should not award the bid since we would not be
36 able to award it to get the work done in a timely fashion.
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38 Mr. Willis moved to award the bid for the railroad siding to Annex Railroad Builders, Inc. at $67,798.00 as the
39 lowest and best bidder,contingent on all federal regulations of the State Department of Commerce Grant No. ID-
40 86-004 being duly satisfied and also a waiver submitted by Annex waiving any delay claim arising for not starting
41 the project immediately, seconded by Mr. Brown and on unanimous voice vote the motion was carried.
42
43 PLANNING, PERMITS AND INSPECTIONS
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45 Monthly Reports for May and June-Building Division
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47 The May Monthly report of the Building Division showed a total of 136 permits being issued and two (2) buildings
48 being demolished.
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50 The June Monthly report of the Building Division showed a total of 185 permits issued and two (2) buildings
51 demolished.
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53 Mr. Brown moved to accept and file the Monthly reports of the Building Division of Planning, Permits and
54 Inspections, seconded by Mr.Willis and on unanimous voice vote the motion was carried.
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56 Change Date for Unsafe Building Hearing on Property Located at 1413 North B Street
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58 The Board received a request from William C. Hoelscher, Attorney at Law, representing American Security
59 Corporation,to delay the unsafe building hearing on the property at 1413 North B Street in order that he might be
60 in attendance. He requested the hearing be July 23, 1987 at 9:00 AM.
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62 Mr. Brown moved to delay the Unsafe Building Hearing on property located at 1413 North B Street to July 23,
63 1987 at 9:00 AM, seconded by Mr.Willis and on unanimous voice vote the motion was carried.
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65 FIRE DEPARTMENT
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Board of Works Minutes Cont'd
July 9, 1987
Page 3
1 June Monthly Report
2
3 The June Monthly Report of the Fire Department showed a total of 68 runs being made and a total fire loss of
4 $17,500.00.
5
6 Mr.Willis moved to accept and file the June Monthly Report of the Fire Department,seconded by Mr. Brown and
7 on unanimous voice vote the motion was carried.
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9 Ms. Silberstein thanked Chief Trotter for the detail on the rums.
10
11 ADJOURNMENT
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13 There being no further business, on a motion duly made,seconded and passed the meeting was adjourned.
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20 Susan Silberstein, President
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24 ATTEST:
25 Mary Merchanthouse,City Clerk
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