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HomeMy Public PortalAbout06-04-1987 )69 BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF RICHMOND,INDIANA, JUNE 4,1987 1 The Board of Public Works and Safety of the City of Richmond, Indiana, met in regular session June 4, 1987 at 2 the hour of 9:00 A.M. in the Municipal Building in said City. Ms. Silberstein presided with Mr. Brown and Mr. 3 Willis in attendance. Absent: None. The following business was had to-wit: 4 5 RECEIVE BIDS FOR RAILROAD SIDING 6 7 Ms. Silberstein opened the bidding for the construction of a railroad siding and requested proof of proper 8 advertisement of the bidding. 9 10 Mr. Barden examined the Proof of Publication and found it to be in order. Mr. Brown moved to accept and file the 11 Proof of Publication,seconded by Mr.Willis and on unanimous voice vote the motion was carried. 12 13 Having received all bids, Mr. Brown moved to close the bidding , seconded by Mr.Willis and on unanimous voice 14 vote the motion was carried. 15 16 The following bids were received: 17 18 1. Newberry Construction. The bid was on the proper form,signed, notarized and accompanied by a 19 bid bond. The bid was for Section 1 at 15,882.00, Section 2 at 25,458.00, Section 3 at 32,217.00 and a 20 total construction price of 73,497.00. 21 22 2. Amex Railroad Builders, Inc. The bid was on the proper form,signed, notarized and accompanied by 23 a bid bond. The bid was for Section 1 at 11,550.00, Section 2 at 25,925.00, Section 3 at 33,333.00 and 24 a total construction cost of 67,798.00. 25 26 3. Central Engineering Construction Corporation. The bid was on the proper form, signed, notarized 27 and accompanied by a bid bond. The bid was for Section 1 at 14,065.00, Section 2 at 23,591.00, 28 Section 3 at 31,274.00 and a total construction cost of 68,930.00. 29 30 4. Amtrack Railroad Contractors. The bid was on the proper form, signed, notarized and accompanied 31 by a bid bond. The bid was for Section 1 at 11,078.00, Section 2 at 35,174.00, Section 3 at 28,934.00 32 and a total construction cost of 75,186.00. 33 34 5. Queen City, Inc. The bid was on the proper form,signed,notarized and accompanied by a bid bond. 35 The bid was for Section 1 no bid,Section 2 at 33,482.00 and Section 3 no bid. 36 37 Having opened all bids, Mr. Brown moved to refer the bid for the construction of a railroad siding to the 38 Purchasing Department for evaluation and recommendation, seconded by Mr. Willis and on unanimous voice 39 vote the motion was carried. 40 41 Ms. Silberstein announced the bids would be available for public inspection in the Purchasing office. 42 43 APPROVAL OF MINUTES OF MAY 28.1987 44 45 Ms. Silberstein suggested the following correction, page 4, line 61 add the words, "on this issue" following 46 release from default. 47 48 Mr.Willis moved to approve the minutes of the previous meeting with the suggested correction,seconded by Mr. 49 Brown and on unanimous voice vote the motion was carried. 50 51 APPROVAL OF CLAIMS FOR PAYMENT 52 53 Mr. Brown moved to approve claims for payment in the amount of 1,150,613.23 seconded by Mr. Willis and on 54 unanimous voice vote the motion was carried. 55 56 PUBLIC REQUESTS AND COMMENTS 57 58 ROSE FESTIVAL REQUESTS 59 60 Chili Cook-Off 61 62 The Richmond Area Rose Festival requested the closing of South 4th Street from Main to A on June 27th and 63 June 28th from 6:00 AM on the 27th for the purpose of the annual Chili Cook-Off. 64 65 Ms. Silberstein noted the County needed to be contacted since the street was located between the two County Board of Works Minutes Cont'd June 4, 1987 Page 2 1 office buildings. 2 3 Mr. Willis moved to approve the closing of South 4th Street from Main to A on June 27th and June 28th, 1987 4 from 6:00 AM on the 27th contingent upon concurrence by the County, seconded by Mr. Brown and on 5 unanimous voice vote the motion was carried. 6 7 Helicopter Rides 8 9 The Richmond Area Rose Festival requested the use of the far west side of the City Building parking lot for 10 helicopter rides on June 27th and June 28th, 1987. Questions can be directed to the Rose Festival Office of Lt. 11 Jon Carrico of the Richmond Police Department. 12 13 Ms. Silberstein stated proof of insurance would need to be filed along with an indemnification agreement being 14 signed. Ms. Silberstein also noted that Lt. Carrico was acting outside his official capacity as a police officer and 15 the County would also need to be notified of the request since that portion of the lot is rented for their use. 16 17 Mr.Willis moved to approve the use of the far west side of the City Building parking lot on June 27th and June 28, 18 1987 for helicopter rides provided the County concurs with the request, Proof of Insurance is filed and the City is 19 indemnified and held harmless, also noting that the Police Officer flying the helicopter is acting outside his 20 normal duties,seconded by Mr. Brown and on unanimous voice vote the motion was carried. 21 22 Display of Air Force T-38 23 24 The Richmond Area Rose Festival requested permission to place on exhibit on the south lawn of the City Building 25 a T-38"Talon"aircraft during the week of June 21st through June 28th, 1987. 26 27 Ms. Silberstein expressed personal concern with wartime weapons being a part of such an activity as the Rose 28 Festival. She question the size of the place and was informed it was a two seater and they are used for trainers 29 only. 30 31 Mr. Willis moved to approve the placement of a T-38 on the south lawn of the City Building from June 21st 32 through June 28th, 1987, seconded by Mr. Brow and on unanimous voice vote the motion was carried. 33 34 AMERICAN HEART ASSOCIATION 35 36 Reauest for Road Blocks-Julia Johnson 37 38 The American Heart Association requested permission to solicit funds from the general public in road blocks at 39 the following intersections: 40 41 Northwest 18th and National Road West 42 Northwest 5th and West Main Street 43 Northwest 5th and Richmond Avenue 44 8th and Promenade 45 9th and Promenade 46 18th and East Main Streets 47 22nd and East Main Streets 48 Garwood and National Road East 49 50 The road blocks would be held on June 27th from 11:00 AM to 1:00 PM and volunteers would only enter the 51 roadway when street lights were red. 52 53 Marshall Smith of the Traffic Division indicated there were no problems with the requests and they have had no 54 problems in the past. 55 56 Chief Nimitz asked about proof of insurance since the intersections being requested were high traffic volume. 57 58 Mr. Barden said he felt a hold harmless agreement would be sufficient and the American Heart Association may 59 have general coverage. 60 61 Ms. Silberstein indicated an indemnity agreement would be suitable. 62 63 Mr. Barden asked about the additional confusion during Rose Festival week end and Mr.Willis felt another week 64 end would be helpful since it might be more-dangerous with the additional traffic. 65 Board of Works Minutes Cont'd June 4, 1987 Page 3 1 Ms.Julia Johnson, representing the American Heart Association, informed the Board they had chosen that week 2 end because of the additional traffic. 3 4 Mr. Willis expressed concern that with the additional traffic, it might not be serviceable. 5 6 Ms. Silberstein stated the City cannot sanction the function nor assume any liability for persons entering the 7 roadway. She also asked if Ms.Johnson had talked with the State Department of Highways. 8 9 Ms.Johnson stated she had not talked with the State and indicated they had not done so in the past. She said if 10 that was necessary, she would do so. 11 12 Mr. Willis moved to acknowledge the request of the American Heart Association to enter the roadway at the 13 specified intersection on June 27, 1987 from 11:00 AM to 1:00 PM for the purpose of soliciting funds,seconded 14 by Mr.Brown and on unanimous voice vote the motion was carried. 15 16 DEPARTMENT REQUESTS AND COMMENTS 17 18 19 20 FIRE DEPARTMENT 21 22 May Monthly Report 23 24 The May Monthly Report of the Richmond Fire Department showed a total of 74 runs with a fire loss of 19,950.00. 25 26 Mr. Brown moved to accept and file the May Monthly Report of the Richmond Fire Department,seconded by Mr. 27 Willis and on unanimous voice vote the motion was carried. 28 29 PLANNING PERMITS AND INSPECTIONS • 30 31 Set Date for Inoperable Vehicle Hearings 32 33 Mr. Brown moved to set June 25, 1987 at 9:00 AM as the date and time for inoperable vehicle hearings on 34 nuisances located at 118 S.W. 14th Street, 15 S.W. 3rd and 104 S.W. 14th Street,seconded by Mr.Willis and on 35 unanimous voice vote the motion was carried. 36 37 Curb Cut Petition-301 N.W.3rd Street 38 39 The Curb Cut Petition of T&T Construction for Gary and Pamela Tibbot for a driveway at 301 North West 3rd was 40 presented for action. 41 42 Traffic Division, Planning Department and Engineering all approved the request. 43 44 Mr. Brown moved to approve the Driveway and Curb Cut Petition for Gary and Pamela Tibbot on property located 45 at 301 N.W.3rd Street, seconded by Mr.Willis and on unanimous voice vote the motion was carried. 46 47 Mortgage Release-Jerry and Mary Purcell 48 49 Mr. Dan Dooley presented a Release and Satisfaction of Mortgage for Jerry L and Mary E. Purcell in the amount 50 of 10,000.00 on real estate described as: The north half of Lot numbered ninety-three (93) in John Smith's 51 Addition to the City of Richmond. 52 53 Mr. Dooley explained it was a Historic Loan made in 1979 and the Purcell's have now applied for a new loan for 54 exterior work to the property through the Revolving Loan Fund. He said they would need to pay off the present 55 mortgage and make it a part of the new loan. Mr. Dooley stated the property was located at 481 South 4th 56 Street. 57 58 Mr. Brown moved to approve and execute the Release and Satisfaction of Mortgage on property located at 418 59 South 4th,seconded by Mr.Willis and on unanimous voice vote the motion was carried. 60 61 POLICE DEPARTMENT 62 63 Resignation of Patrolman Rick L. Ervin 64 65 Chief Nimitz read the following correspondence to the Board: Board of Works Minutes Cont'd June 4, 1987 Page 4 1 Dear Board Members: 2 3 Attached find a copy of the letter of resignation of Patrolman Rick L. Ervin, effective June 3, 1987. 4 5 I recommend acceptance of Officer Ervin's resignation as he has returned to military service. 6 7 /s/Joseph A. Nimitz 8 Chief of Police 9 10 Board of Public Works 11 Chief of Police 12 13 I would like to inform you that I am resigning from the Richmond Police Department effective 3 June 14 1987. This letter of resignation is to replace the letter I submitted on 5 May 1987. I would very much 15 appreciated it if you would relay this letter to the Board of Public Works. 16 17 /s/ Rick L. Ervin 18 19 Mr. Willis moved to accept the resignation of Patrolman Rick L. Ervin, effective June 3, 1987, seconded by Mr. 20 Brown and on unanimous voice vote the motion was carried. 21 22 Mr.Willis wished Mr. Ervin will in the military. 23 24 Approve Hiring of Probationary Patrolman-Barry Ritter 25 26 Chief Nimitz read the following correspondence: 27 28 Board of Public Works and Safety 29 30 The following applicant for the position of Probationary Police Officer with the Richmond Police 31 Department is recommended for hiring retroactive to May 18, 1987 due to being assigned to Special 32 Investigations. Barry C. Ritter,Age: 21, 198 1/2 South Washington Street, Hagerstown, Indiana. 33 34 This applicant has successfully completed written examinations, background investigation, physical 35 qualifications and has been accepted by the police Pension Board and has been approved by the 36 Police Merit Commission. 37 38 Mr. Brown moved to approve the hiring of Probationary Patrolman Barry C. Ritter, effective May 18, 1987, 39 seconded by Mr.Willis and on unanimous voice vote the motion was carried. 40 41 The congratulations of the Board was extended to Mr. Ritter. 42 43 Equipment Move to EOC 44 45 Chief Nimitz informed the Board that the radio equipment located in the Police Department would be moved to the 46 EOC on June 7th to 8th. Chief Nimitz expressed his concerns about security of the Municipal Building with the 47 dispatch operations not being physically located in the building. 48 49 Chief Nimitz stated it would be necessary for other security measures and requested approval of a door lock and 50 buzzer system on the lower west doors. Chief Nimitz indicated the Information persons would be alone in the 51 area part of the time and with this system can control who can enter the building. He added there would also be 52 outside direct communication with the EOC for emergency assistance and an intercom system with the 53 information person. Chief Nimitz said officers can also enter by a digital lock system. 54 55 Ms. Silberstein asked if costs and timeliness have been investigated and Chief Nimitz said they have already 56 made contacts on the installation and necessary equipment. 57 58 Ms. Silberstein also expressed her concern about accessibility of the building to the public and Chief Nimitz 59 indicated the intercom system with the door buzzer and direct phone connection to the EOC should provide 60 accessibility and security. 61 62 Mr. Willis moved to approve additional security measures as necessary for securing the entrance to the Police 63 Department,seconded by Mr. Brown and on unanimous voice vote the motion was carried. 64 65 PURCHASING DEPARTMENT Board of Works Minutes Cont'd June 4, 1987 Page 5 1 Set Date to Receive Bids for Paving Projects 2 3 In a memo from the Purchasing Department, it was requested that June 25, 1987 be set to receive bids for the 4 following paving projects: 5 6 South 12th Street from South A Street to South J Street 7 North 12th Street from North H Street to North J Street 8 North A Street from North 18th Street to North 20th Street 9 North 13th Street from East Main Street to 1st alley north 10 South C Street from South 2nd Street to South 4th Street 11 South 15th Street from South K Street to South L Street 12 Boyer Street from Northwest M to Sheridan Street 13 14 Mr. Brown moved to set June 25, 1987 at 9:00 AM to receive bids for the specified paving projects,seconded by 15 Mr.Willis an don unanimous voice vote the motion was carried. 16 • 17 LAW OFFICE 18 19 Set Date for Sale of Surplus Property 20 21 Mr. Barden presented a request for sale of city owned property located off of Northwest 11th Street. 22 23 Mr.Willis indicated there needed to be a minor change in the legal description for a 100'right of way which would 24 be an 11'change in the legal description. 25 26 Mr. Barden stated it would need to be advertised for sale and the Board could set the date contingent on the 27 legal description being updated. 28 29 Mr.Willis said there was some dumping problems on the property and it needed to be sold as buyer beware. 30 31 Mr. Barden said the interested party was aware of the problems and that was one of the reasons for the 32 purchase. 33 34 Mr.Willis moved to declare the city owned property on Northwest 11th Street, legal description to be established 35 by the City Engineer, as surplus property, useless to the City with the cost of maintenance exceeding the value 36 of the property,seconded by Mr. Brown and on unanimous voice vote the motion was carried. 37 38 Mr. Brown moved to set July 2, 1987 at 9:00 AM as the date and time for a public hearing on the sale of city 39 owned property on Northwest 11th Street and to receive sealed quotes for the purchase of such property at that 40 time,seconded by Mr.Willis and on unanimous voice vote the motion was carried. 41 42 ADJOURNMENT 43 44 There being no further business,on a motion duly made, seconded and passed the meeting was adjourned. 45 46 47 48 49 50 51 Susan Silberstein, President 52 53 54 55 ATTEST 56 Mary Merchanthouse,City Clerk 57 58 59 60 61 62 63 64 65