HomeMy Public PortalAbout04-30-1987 13�
BOARD OF PUBLIC WORKS AND SAFETY OF THE
CITY OF RICHMOND, INDIANA,APRIL 30,1987
1 The.Board of Public Works and Safety of the City of Richmond, Indiana, met in regular session April 30, 1987 at
2 the hour of 9:00 A.M. in the Municipal Building in said City. Ms. Silberstein presided with Mr. Willis in
3 attendance. Absent: Brown. The following business was had to-wit:
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5 BID OPENING FOR STREET SWEEPERS
6 7 Mr. Barden examined the Proof of Publication and found it to be in order. Mr.Willis moved to accept and file the
8 Proof of Publication,seconded by Ms. Silberstein and on unanimous voice vote the motion was carried.
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10 Purchasing Director, Rita Stout opened the following bids:
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12 1. Brown Equipment Company of Fort Wayne. The bid was on the proper form, signed, notarized and
13 accompanied by a bid bond. The bid was for three street sweepers at 68,720.00 each with an alternate
14 bid of 65,720.00 each. Also included were bids for lease purchase agreements for three and five years.
15 Delivery time was two to four weeks.
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17 2. McCoy Refuse & Sweeping Service, Inc. The bid was on the proper form, signed, notarized and
18 accompanied by a certified check. The bid was an optional bid for maintenance on the Elgin Street
19 Sweeper at 13.00 per hour per machine.
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21 3. Best Equipment Company. The bid was on the proper form,signed, notarized and accompanied by a
22 bid bond. The bid was for three Elgin Sweepers on a three year lease purchase at 68,931.00 per year
23 and a five year lease purchase at 44,378.00 per year. The bid was also accompanied by a letter stating
24 Best Equipment was unable to meet the specifications and the bid presented was an alternate bid.
25 Delivery time was six to eight weeks.
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27 Mr. Willis moved to refer the bids for street sweepers to the Purchasing Director, seconded by Ms. Silberstein
28 and on unanimous voice vote the motion was carried.
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30 Ms. Silberstein commented that the bids would be available for inspection in the Purchasing Office.
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32 Ms. asked the Board if it would be possible to award the bid today due to the emergency need of the equipment.
33 Ms. Silberstein asked Ms. Stout to let the Board know prior to adjournment if she desired to award the bid today
34 and they would be able to recess the meeting to reconvene for the bid award.
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36 Award Bid for Police Department Computer
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38 In order to accommodate Ms. Stout, Ms. Silberstein rearranged the agenda to award the bid for the Police
39 Department Computer.
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41 Ms. Stout indicated five companies had bid on the computer system and the bids ranged from 143,000.00 to
42 77,647.00. She said the bids had been reviewed extensively and the recommendation was to award the bid to
43 NCR based on the need for a larger,faster unit, a high quality printer,compatibility with the system used by the
44 City Controller making programs and repairs the same, phone modem diagnostic help and a maintenance fee
45 based on a definite percentage.
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47 Ms. Stout said the bid award to NCR would be on a five year lease purchase plan and the final cost of
48 108,305.00. Ms. Stout added funding is approved for the first year lease and the balance of the funds would be
49 added in the Police Department annual budget.
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51 Ms. Silberstein noted that the lease purchase price of NCR would make it almost the lowest bid meeting the
52 specifications.
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54 Mr. Willis discussed the commitment to NCR and the impact that will have on future computer equipment
55 purchased by the City.
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57 Ms. Silberstein stated she would have a problem awarding the bid to NCR if compatability were the only factor,
58 but it is not.
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60 Mr.Willis commented that the Controller seemed pleased with the NCR equipment already in use.
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62 Mr.Willis moved to award the bid for the Police Department computer to NCR on a five year lease purchase plan,
63 seconded by Ms. Silberstein and on unanimous voice vote the motion was carried.
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65 Officer Dan McClure explained to the Board that the system would be used for records and retrieval of
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Board of Works Minutes Cont'd
April 30, 1987
Page 2
1 information.
2
3 INOPERABLE VEHICLE HEARING
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5 1333 South 9th Street
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7 Mr. Bronston requested the Board to dismiss the Inoperable Vehicle Hearing on a nuisance located at 1333
8 South 9th Street since the nuisance had been removed.
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10 Mr. Willis moved to dismiss the Inoperable Vehicle Hearing on a nuisance located at 1333 South 9th Street,
11 seconded by Ms.Silberstein and on unanimous voice vote the motion was carried.
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13 APPROVAL OF MINUTES OF APRIL 23.1987
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15 Mr.Willis moved to approve the minutes of the previous meeting as prepared, seconded by Ms. Silberstein and
16 on unanimous voice vote the motion was carried.
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18 APPROVAL OF CLAIMS FOR PAYMENT
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20 Mr. Willis moved to approve claims for payment in the amount of 50,065.00 seconded by Ms. Silberstein and on
21 unanimous voice vote the motion was carried.
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23 TABLED ITEMS
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25 Intersection of S.W.G Street and College Avenue
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27 Captain Williams informed the Board that the intersection will not meet the warrants for a four way stop. He said
28 there have been no accidents at the intersection for the past seven (7) years. Captain Williams stated they will
29 be taking steps to prevent any accidents with increased enforcement, stop bars and setting the stop signs back
30 further. He said they would also be trimming the hedges at that intersection to improve visibility.
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32 PUBLIC REQUESTS AND COMMENTS
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34 Request for Utility Easement by AT&T
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36 Mr. Rick McCarty and Mr.Joe Hall from Baker Engineers requested a utility easement for AT&T for a fiber optics
37 system to a building site on Sim Hodgin Parkway. The easement if through and across a strip of land 20 feet in
38 width, situated in the NE 1/4 of Section 32, Township 24 North, Range 1 West from U.S. 27 to Bridge Avenue.
39 Mr. McCarty informed the Board the cable would be buried four (4)feet deep and all area will be restored to the
40 City's specifications. He said they will take bids on the project this Friday and hope to start the project by May
41 11, 1987.
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43 Mr. Barden stated he has approved the easement and has the documentation for the Board to sign.
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45 Mr. McCarty indicated the City could send inspectors on the job site to see that it was restored to the
46 satisfaction of the City. He added it would be a permanent easement.
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48 Mr. Willis moved to approve and execute the Grant of Easement with AT&T provided the City Engineer inspect
49 the site for proper reconstruction, seconded by Ms. Silberstein and on unanimous voice vote the motion was
50 carried.
51
52 Temporary Closing of Idlewild Drive-Block Parties
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54 The request of Mr. Thomas Glennen of 1700 Idlewild Drive for the temporary closing of Idlewild Drive was
55 presented to the Board. Mr.Glennen requested the temporary closing of Idlewild Drive from Capri Lane to Mikan
56 Drive from 9:00 A.M.to 9:00 P.M. on May 24,1987,July 4, 1987 and September 6, 1987 for neighborhood block
57 parties.
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59 Ms. Silberstein commented that she had been working on guidelines for block parties and they were not yet
60 ready. She said there have no problems with the Idlewild Drive area and they have had them for many years.
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62 Captain Williams stated there was no problem with the request and recommended approval of the request.
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64 Mr.Willis moved to approve the request for the temporary closing of Idlewild Drive on May 24, 1987,July 4, 1987
65 and September 6, 1987 from 9:00 A.M.to 9:00 P.M., seconded by Ms. Silberstein and on unanimous voice vote
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Board of Works Minutes Cont'd
April 30, 1987
Page 3
1 the motion was carried.
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3 Noise Control Variance Request
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5 The request of John Haskins, Student Activities Board of Earlham College, for a variance on the Noise Control
6 Ordinance for a concert on May 9, 1987 on the Earlham campus was presented to the Board. The concert will be
7 from approximately 2:00 P.M.to 7:00 or 8:00 P.M.
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9 Captain Williams stated that if complaints are reported they will check on them. He recommended approval
10 based on past experience.
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12 Mr. Willis moved to approve a variance on the Noise Control Ordinance for a concert to be held on the Earlham
13 campus on May 9, 1987 between the hours of 2:00 P.M. and 8:00 P.M., seconded by Ms. Silberstein and on
14 unanimous voice vote the motion was carried.
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16 Jaycees Request for March of Dimes Road Block
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18 Mr. Bill Hossman, representing the Richmond Jaycees, requested permission from the Board to hold a road
19 block at the intersection of National Road East and 18th Street for the March of Dimes. He said they would be
20 doing the road block on May 2, 1987 from 10:00 A.M.to 4:00 P.M. and would approach vehicles stopped at the
21 intersection.
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23 Captain Williams stated he had no problems with the request and suggested the Jaycees wear safety vests for
24 better visibility which he would supply for them.
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26 Ms.Silberstein stated the City would not assume any liability for persons entering the roadway.
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28 Mr. Willis moved to approve the request of the Richmond Jaycees for a road block on May 2, 1987 at the
29 intersection of National Road East and 18th Street, seconded by Ms. Silberstein and on unanimous voice vote
30 the motion was carried.
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32 Intersection of Salisbury Road and National Road West
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34 Ms. Margaret Shaffer of 2 Westwood Drive and an employee at the West Side Lingle Real Estate office
35 approached the Board regarding the intersection of Salisbury Road and National Road West. Ms. Shaffer said
36 there had been three accidents at that intersection in the last week and a half. She said they need relief from •
37 the traffic congestion and speed. She said she is getting a petition ready to go to the State Highway Department
38 at Greenfield. Ms. Shaffer also commented on the variance of speed limits in the area.
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40 Ms. Silberstein asked what Ms. Shaffer felt would solve the problem and Ms. Shaffer indicated a traffic signal in
41 the area between 21st Streeet and Salisbury Road would help.
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43 Mr.Willis stated that a light at Salisbury would help platoon the traffic in that area. He asked Captain Williams
44 how many deaths had occurred in the area.
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46 Captain Williams said there were nine (9) accidents in the past two (2)years, most involving personal injury. He
47 added he was concerned with three in a week.
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49 Mr.Willis said the severity of accidents would help with warrants for a signal.
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51 Mr. Willis asked the status of the stop light on U.S. 27 and I.U. East and Ms. Silberstein said she had
52 acknowledgement of receipt of her letter to the State regarding the signal.
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54 Mr. Roy Brown, Lingle employee, informed the Board that persons involved it would be a long time before
55 installation of any signal if successful. He said they needed some quick relief with enforcement to get the word
56 out to slow down in the area.
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58 Ms. Shaffer stated the speed limits in the area range from 50 MPH to 35 MPH in a very short span.
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60 Captain Williams asked the news media present to announce there would be beefed up enforcement in the area
61 for the next several days.
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63 Ms. Silberstein stated the Board of Public Works and Safety would go on record as supporting the petition and
64 requesting a study of the area by the State.
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}'11)
Board of Works Minutes Cont'd
April 30, 1987
Page 4
1 Captain Williams indicated a light in any of the locations in the area would help and he supports the idea in
2 general.
3
4 Ms. Judy Fry of 2105 Salisbury Road said she prefers the Salisbury intersection for a light since it is a more
5 difficult intersection than Toschlog Road.
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7 Ms. Silberstein suggested the Board write a letter to the Department of Highways supporting the idea of the
8 necessity of a traffic signal between Round Barn Road and S.W. 18th Street.
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10 Mr. Willis moved to acknowledge the receipt of two complaints from citizens regarding traffic hazards between
11 21st Street and Salisbury Road and to convey to the State the need to moderate the problem by investigating
12 speed limits, signalization and also convey to the State the City would be willing to assist in funding or
13 redesigning of intersections, seconded by Ms. Silberstein and on unanimous voice vote the motion was carried.
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15 Ms. Shaffer asked for documentation from the Board that she may take to the State Highway Department with
16 her.
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18 Residential Handicapped Parking Requests
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20 1237 Hunt Street
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22 Captain Williams informed the Board there was off street parking in a offset by the property and recommended
23 denial.
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25 Mr.Willis moved to deny the request of Cathy Nieves for a residential handicapped parking space at 1237 Hunt
26 Street,seconded by Ms. Silberstein and on unanimous voice vote the motion was carried.
27
28 520 North 22nd Street
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30 Captain Williams informed the Board there was a two car garage available for off street parking and he
31 recommended denial.
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33 Mr.Willis moved to deny the request of Clarence Farris for a residential handicapped parking space at 520 North
34 22nd Street,seconded by Ms. Silberstein and on unanimous voice vote the motion was carried.
35
36 DEPARTMENT REQUESTS AND COMMENTS
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38 PLANNING DEPARTMENT
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40 Set Date for Unsafe Building Hearings -Sheridan Street
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42 Mr. Bronston requested Unsafe Building Hearings be set for properties located at 1107 and 1111 Sheridan
43 Street.
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45 Mr. Willis moved to set May 28, 1987 at 9:00 A.M.for an Unsafe Building Hearing on properties located at 1107
46 and 1111 Sheridan Street,seconded by Ms. Silberstein and on unanimous voice vote the motion was carried.
47
48 Update on Unsafe Building at 820 North 18th Street
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50 Mr. Bronston informed the Board that the order on the property included the removal of debris and repairs to the
51 premises. He said the contract purchaser is not able to fulfill the obligation, but Mrs. Myrtle Robinson has
52 cleaned up the debris from the property and some repairs have been initiated. Mr. Bronston stated the Order will
53 continue with the property regardless of the owner.
54
55 PURCHASING DEPARTMENT
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57 Street Sweeper Bids
58
59 Ms. Stout informed the Board she would like to award the bid for the street sweepers at the next regular meeting
60 in order to have time for a more thorough review of the bids.
61
62 MISCELLANEOUS BUSINESS
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64 Neighborhood Clean Ups
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Board of Works Minutes Cont'd
April 30, 1987
Page 5
1 Mr. Willis announced the Richmond Sanitary District has four large containers they can place in neighborhoods
2 to assist with clean up. He said persons interested should contact he Sanitary District or his office 48 hours in
3 advance to use the containers. He added the use for the containers would only be for neighborhood cleanup.
4
5 ADJOURNMENT
6
7 There being no further business,on a motion duly made,seconded and passed the meeting was adjourned.
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14 Susan Silberstein, President
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18 ATTEST:
19 Mary Merchanthouse,City Clerk
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