HomeMy Public PortalAbout04-23-1987 1�3
BOARD OF PUBLIC WORKS AND SAFETY OF THE
CITY OF RICHMOND, INDIANA, APRIL 23,1987
1 The Board of Public Works and Safety of the City of Richmond, Indiana, met in regular session April 23, 1987 at
2 the hour of 9:00 A.M. in the Municipal Building in said City. Mr. Brown presided with Mr.Willis in attendance.
3 Absent: Ms. Silberstein. The following business was had to-wit:
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5 UNSAFE BUILDING HEARINGS
6 202 North 15th
7 411 South 10th
8 402 North 18th
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10 202 North 15th Street
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12 City Attorney, Ken Barden informed the Board there was a mortgage foreclosure proceeding on this property and
13 he requested the Board to transfer the unsafe building proceedings to his office in order that he could prepare
14 court papers for a counter claim since there will be additional lien holders not yet notified.
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16 Mr. Bronston requested the Board continue with the hearing since he had been able to speak with the owner and
17 had information for the Board regarding the property.
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19 Mr. Brown opened an Unsafe Building Hearing on property located at 202 North 15th Street pursuant to an Order
20 issued to James Auto Theatre, Inc. on February 24, 1987. The Order stated the following action be
21 accomplished: Wreck and removal of the outbuilding within thirty days of the receipt of the Order.
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23 Mr. Brown requested Proof of Notification of the Hearing. Mr. Barden examined returned receipt Certified Mai
24 and found it to be in order. Mr. Willis moved to accept and file the Proof of Notification, seconded by Mr. Brown
25 and on unanimous voice vote the motion was carried.
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27 The Clerk administered the Oath to give testimony to Mr. Dennis Bronston.
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29 Mr. Bronston stated to the Board that he had talked with Mr. Robert Hudson, President of James Auto Theatre,
30 Inc., and Mr. Hudson wants to repair the accessory building. Mr. Bronston stated he agreed the structure could
31 be repaired and recommended to the Board that Mr. Hudson be given thirty (30) days to start the work and sixty
32 (60)days for completion.
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34 Mr. Willis moved to modify the order on property located at 202 North 15th Street for the following action to be
35 accomplished: Wreck and removal of the outbuilding or repairs to be started on the building within thirty (30)
36 days and completion of the repairs to be accomplished within sixty (60) days, seconded by Mr. Brown and on
37 unanimous voice vote the motion was carried.
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39 Mr.Willis also moved to direct the City Attorney to incorporate the modified Order on unsafe property located at
40 202 North 15th Street into the mortgage foreclosure proceedings, seconded by Mr. Brown and on unanimous
41 voice vote the motion was carried.
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43 411 South 10th Street
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45 Mr. Bronston requested the Order be striken since the unsafe structure has been removed.
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47 Mr. Willis moved to stike the Order issued on property located at 411 South 10th Street, seconded by Mr. Brown
48 and on unanimous voice vote the motion was carried.
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50 402 North 18th Street
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52 Mr. Brown opened an Unsafe Building Hearing on property located at 402 North 18th Street,pursuant to an Order
53 issued to Hubert M. and Natalie McCoy,306 North 13th Street, Richmond, Indiana on April 7, 1987. The Order
54 stated the following action be accomplished: Wreck and remove dwelling within thirty (30)days of receipt of the
55 Order.
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57 Mr. Brown requested Proof of Notification of the Hearing.
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59 Mr. Barden examined return receipt Certified Mail and found it to be in order.
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61 Mr. Willis moved to accept and file the Proof of Notification.
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63 Mr. Bronston,still being under oath, informed the Board that the property had been damaged by fire on March 4,
64 1987 and here was 25,000.00 in damages. He said the property is secured, but he feels the extent of damages
65 make it economically unfeasible to repair the property. He said Mrs. McCoy is in agreement with removal of the
Board of Works Minutes Cont'd
April 23, 1987
Page 2
1 structure. •
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3 Mr. Bronston stated the property has also been released from investigation on the fire. 111
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5 Mr. Brown gave opportunity for the owner of record or other interested parties to speak.
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7 The Clerk administered the oath to give testimony to Mrs. Natalie McCoy,owner of record.
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9 Mrs. McCoy informed the Board that she has received no dollar estimate from the contractor for demolition of the
10 structure, but she has contacted Bud Cox, Potter and Moberly for quotes.
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12 Mr. Willis asked if the insurance settlement had been completed and Mrs. McCoy could now get things cleaned
13 up.
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15 Mrs. McCoy said she did not feel the structure unsafe, but the estimate of 57,000.00 to rebuild would make it to
16 costly to repair.
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18 Mr.Willis asked what the Board could do to assist in getting the structure down.
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20 Mr. Bronston stated he had contacted the contractors regarding demolition and had quotes available for Mrs.
21 McCoy to see.
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23 Mrs. McCoy informed the Board that she would not have funds available for the demolition until insurance
24 settlement on the inventory was completed.
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26 Mr. Willis moved to affirm the Order to wreck and remove the unsafe dwelling located at 402 North 18th Street
27 within thirty (30)days, seconded by Mr. Brown and on unanimous voice vote the motion was carried.
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31 APPROVAL OF MINUTES OF APRIL16.1987
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33 Mr. Willis moved to approve the minutes of the previous meeting as prepared, seconded by Mr. Brown and on
34 unanimous voice vote the motion was carried.
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36 APPROVAL OF CLAIMS FOR PAYMENT
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38 Mr. Willis moved to approve claims for payment in the amount of 1,425,648.12 seconded by Mr. Brown and on
39 unanimous voice vote the motion was carried.
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41 DEPARTMENT REQUESTS AND COMMENTS
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43 PURCHASING DEPARTMENT
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45 Award Bid for Rose View Transit Bus
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47 Ms. Stout read the following memo to the Board:
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49 It is the opinion of the Rose View Transit Manager, the Mayor and this Office that the above bid be
50 awarded to M.T.S., Merchanthouse Transportation Sales, in an amount of $43,767.00. One other bid
51 was received from C.B. Bus Sales in the amount of$42,767.00. One other bid was received from C.B.
52 Bus Sales in the amount of $42,755.00, however,they cannot deliver for 90 days. M.T.S. can deliver
53 within 45 to 60 days.
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55 Because of the extreme urgency in the need for this unit, we feel the early delivery period more than
56 compensates for the$1,012.00 difference in price.
57
58 /s/ Rita Stout, Purchasing Director
59
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61 Mr. Willis asked if the units were identical and Ms. Stout stated they were like buses and both met
62 specifications, but were not identical.
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64 Mr.Willis moved to award the bid for one (1)-29 passenger bus to M.T.S. (Merchanthouse Transportation Sales)
65 as the best bid,seconded by Mr. Brown and on unanimous voice vote the motion was carried.
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Board of Works Minutes Cont'd
April 23, 1987
Page 3
1 Award Bids for Paving Project W-RS-P
2
3 Ms.Stout read the following memo to the Board:
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5 In reference to the above, it is the request of this department that the above project be awarded to
6 Contractor's United, Inc. in the amount of$59,629.26. There was only one other bid received. This bid
7 was from Stone Valley Paving in the amount of$63,137.34.
8
9 Mr. Willis moved to award the bid for Paving Project W-RS-P to Contractor's United Incorporated as the lowest
10 and best bid,seconded by Mr. Brown and on unanimous voice vote the motion was carried.
11
12 Mr. Willis informed the Board that part of the paving project is two (2)short streets in the sewer project. He said
13 these will be covered by EPA funds and they will need to have the original sewer project contractor subcontract
14 with CUI to meet EPA regulations.
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16 Ms. Stout added that they had a pre-construction meeting and all the contractors are in agreement.
17
18 Ms. Stout stated they would reduce the bid price by 7,708.35 and issue a purchase order to CUI for 51,920.91
19 with the contractor for the sewer separation project to pay the 7,708.35 and EPA to refund the payment to the
20 Sanitary District.
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22 Mr.Willis moved to recommend a Change Order be approved on Paving Project W-RS-P to reflect the contract be
23 reduced by$7,708.35,seconded by Mr. Brown and on unanimous voice vote the motion was carried.
24
25 FIRE DEPARTMENT
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27 Approval of Hiring of Chief of Fire Prevention
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29 Fire Chief Don Trotter read the following memo to the Board:
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31 As Chief of the Richmond Fire Department, I wish to recommend that Lieutenant Wayne Jackson be
32 appointed to the position of Chief of Fire Prevention by the Board of Public Works and Safety. I further
33 recommend this appointment be made effective April 23, 1987.
34
35 Lieutenant Jackson has been a member of the Richmond Fire Department for nineteen years, serving
36 as a line officer stationed at engine number one for five years.
37
38 /s/Donald C.Trotter
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40 Chief Trotter explained the position is very important with the new building codes and will be a bid asset to the
41 Fire Department.
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43 Mr. Willis moved to approve the appointment of Lt. Wayne Jackson to the position of Chief of Fire Prevention,
44 effective April 23, 1987,seconded by Mr. Brown and on unanimous voice vote the motion was carried.
45
46 LAW DEPARTMENT
47
48 City Attorney, Ken Barden informed the Board that he had written to the Indiana Office of Insurance Services
49 regarding the fire hydrants and they have agreed to come out and resurvey Richmond for review of fire rating
50 and suggestions on hydrants.
51
52 Chief Trotter added that he had the information requested for Common Council.
53
54 SET DATE FOR EXECUTIVE SESSION
55
56 Mr. Willis moved to set April 30, 1987 at 8:45 A.M. in the Mayor's Office as the date and time for an Executive
57 Session of the Board of Public Works and Safety regarding personnel matters, seconded by Mr. Brown and on
58 unanimous voice vote the motion was carried.
59
60 MISCELLANEOUS BUSINESS
61
62 Toschlog Road and National Road Intersection
63
64 Mr. George Hachey of 1036 Sycamore Lane approached the Board regarding the intersection of National Road
65 and Toschlog Road. Mr. Hachey stated the Board had not completed corrective action on the intersection as
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Board of Works Minutes Cont'd
April 23, 1987
Page 4
1 they had promised. He said since he had last been to a Board meeting, new stores had opened in the shopping
2 center adding new traffic problems.
3
4 Captain Williams stated he did request a warrant study by the State and after the study a light at the intersection
5 was denied.
6
7 Mr. Hachey said he was aware of when the State did the study and it was not during very busy hours.
8
9 Mr. Willis said the City has no authority on State right of way, but the City is not opposed to assist with
10 signalization of the intersection. Mr. Willis said public assistance is needed to get a signal placed at the
11 intersection.
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13 Mr. Hachey stated he would start getting petitions and public support in the area to forward to the State.
14
15 Mr. Willis told Mr. Hachey he apologized for the turtles not being placed in the middle of Toschlog Road, but a
16 work order had been issued last fall. He said the City did have authority on Toschlog,but not on National.
17
18 Mr. Willis stated that the residents should also keep their expectations realistic on getting a light at the
19 intersection.
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21 Captain Williams stated the Police have increased radar detection in the area and accidents have decreased.
22 He added that the State feels fifteen (15) accidents per year on a four lane highway is good.
23
24 Mr. Willis added that originally one of the merchants in the shopping center was to assist in getting the traffic
25 signal at the intersection, but that was not successful. He said the City could also redesign the intersection, but
26 that would have to be done with state approval.
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28 Mr. Hachey informed the Board he would be back after contacting other residents in the area.
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30 ADJOURNMENT
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32 There being no further business, on a motion duly made,seconded and passed the meeting was adjourned.
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39 John Brown, Vice President
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43 ATTEST:
44 Mary Merchanthouse,City Clerk
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