HomeMy Public PortalAbout04-16-1987 BOARD OF PUBLIC WORKS AND SAFETY OF THE
CITY OF RICHMOND,INDIANA,APRIL 161987
1 The Board of Public Works and Safety of the City of Richmond, Indiana, met in regular session April 16, 1987 at
2 the hour of 9:00 A.M. in the Municipal Building in said City. Ms. Silberstein presided with Mr. Brown and Mr.
3 Willis in attendance. The following business was had to-wit:
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5 RECEIVE THE FOLLOWING BIDS
6 One-25 to 29 Passenger Bus
7 Paving Projects
8 Police Department Computer
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10 Ms. Silberstein requested Proof of Publication of the bidding. Mr. Barden examined the Proofs of Publication
11 and found them to be in order. Mr. Willis moved to accept and file the Proofs of Publication, seconded by Mr.
12 Brown and on unanimous voice vote the motion was carried.
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14 Ms. Silberstein requested all bids be received as specified. Having received all bids, Mr. Brown moved to close
15 the bidding,seconded by Mr.Willis and on unanimous voice vote the motion was carried.
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17 Ms. Silberstein announced the opening of the bids would be delayed on the agenda to accommodate a member
18 of the public wishing to address the Board.
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20 PUBLIC REQUESTS AND COMMENTS
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22 Traffic Problem at College Avenue and S.W.G Street-Mrs. Barbara Norman
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24 Ws. Barbara Norman of 920 College Avenue addressed the Board about the intersection of College Avenue and
25 S.W. G Street. Mrs. Norman explained that vehicles do not stop at the Stop sign located on S.W. G Street at
26 this intersection. She also added that a hedge on the south east corner of this intersection makes it very
27 difficult to see traffic coming. Mrs. Norman proposed a four way stop be placed at this intersection for the safety
28 of both pedestrian traffic and vehicular traffic.
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30 Captain Ron Williams of the Traffic Division informed the Board the intersection would need to meet the
31 requirements for a four way stop and if it would not they could step up enforcement and he would talk with the
32 person owning the hedges and work with the neighbors in the area.
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34 Mr.Willis moved to table the request for a four way stop at the intersection of College Avenue and S.W.G Street
35 to April 30, 1987 in order for a traffic study to be completed, seconded by Mr. Brown and on unanimous voice
36 vote the motion was carried.
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38 BID OPENING
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40 One-25 to 29 Passenger Bus
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42 The following bids were received:
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44 1. MTS(Merchanthouse Transportation Sales). The bid was on the proper form,signed, notarized and
45 accompanied by a bid bond. The bid was for one 29 passenger Wayne Midtowner at 43,767.00 with
46 options included.
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48 2. CB Bus Sales. The bid was on the proper form,signed, notarized and accompanied by a bid bond.
49 The bid was for one 1987 Ford Diamond VIP 29 passenger bus at a price of 42,305.00 with no optional
50 bids included. (Notation: the bid was received at 8:43 A.M. instead of 9:43 A.M. as stamped on the bid
51 envelope).
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53 Mr. Brown moved to refer the bids for the bus to the Purchasing Director and Rose View Transit for evaluation
54 and recommendation,seconded by Mr.Willis and on unanimous voice vote the motion was carried.
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56 Paving Projects including the Resurfacing of South 5th Street.Resurfacing of Industrial Parkway.Paving of
57 Portions of South F Street and South G Street
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59 The following bids were received:
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61 1. Stone Valley Paving. The bid was on the proper form, signed, notarized and accompanied by a bid
62 bond. The total bid price for all projects was 63,137.34.
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64 2. Contractors United, Incorporated. The bid was on the proper form, signed, notarized and
65 accompanied by a bid bond. The total bid price for all projects was 59,629.26.
Board of Works Minutes Cont'd
April 16, 1987
Page 2
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1 Mr. Willis moved to refer the bids for the paving projects to the Purchasing Director and Public Works,seconded
2 by Mr. Brown and on unanimous voice vote the motion was carried.
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4 Police Department Computer
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6 The following bids were received:
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8 Ms. Stout explained they had asked for the bids be submitted by total buy out and also on lease purchase
9 agreement. She stated she would give the bid price of the total buy out.
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11 1. ATEK Information Services of Indianapolis. The bid was on the proper form, signed, notarized and
12 accompanied by a bid bond. The total buy out price was 77,647.00.
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14 2. New World Systems of Troy, Michigan. The bid was on the proper form, signed, notarized and
15 accompanied by a bid bond. The total buy out price was 142,951.00.
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17 3. MDSI, Inc.of Indianapolis. The bid was on the proper form,signed, notarized and accompanied by a
18 certified check. The total buy out price was 81,370.00.
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20 4. IBM of Dayton. The bid was on the proper form, signed, notarized and accompanied by a bid bond.
21 The total buy out price was 82,593.00.
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23 5. NCR of Indianapolis. The bid was on the proper form, signed, notarized and accompanied by a bid
24 bond. The total buy out price was 96,220.20.
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26 Mr. Brown moved to refer the bids for the Police Department Computer to the Purchasing Director and the Police
27 Department, seconded by Mr.Willis and on unanimous voice vote the motion was carried.
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29 DEPARTMENT REQUESTS AND COMMENTS
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31 PURCHASING DEPARTMENT
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33 Award Bid for Snow Package for Single Axle Cab and Chassis
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35 Ms. Stout informed the Board that she recommended awarding the snow package for the single axle cab and
36 chassis to Brown Equipment. She explained that the lowest bidder, Deeds Equipment did not meet the
37 specifications and that Brown Equipment was the lowest bidder meeting specifications at a bid price of
38 15,850.00. Ms. Stout also informed the Board that she recommended not awarding the snow packages for the
39 pick up trucks since the cost was over funds allocated. She said they would have to bid the package in parts to
40 stay within the allocated funds.
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42 Ms. Silberstein asked if the bid of Brown Equipment met the specifications and Ms. Stout said it did and that the
43 other two bidders also met specifications.
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45 Mr. Brown moved to award the bid for the snow package for the single axle cab and chassis to Brown Equipment
46 at a bid price of 15,850.00 as the lowest and best bidder meeting specifications, seconded by Mr. Willis and on
47 unanimous voice vote the motion was carried.
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49 Mr. Brown moved to reject all bids received for snow packages for pick up trucks,seconded by Mr.Willis and on
50 unanimous voice the motion was carried.
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52 Sale of Rose View Buses
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54 Ms. Stout requested the Board to set a date to receive sealed proposals for the disposal of seven Rose View
55 Transit buses. She said the buses can be inspected at the Street Department and they will be sold by unit.
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57 Mr.Willis asked if they need to be declared surplus in order to sell them.
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59 Ms. Janet Sams, Rose View Manager, stated they did and they were being disposed of through state and
60 federal guidelines since they had been purchased with state and federal funds.
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62 Mr. Willis moved to declare seven properly identified Rose View Transit buses as surplus and to be offered for
63 disposal through sealed proposals to be accepted on May 7, 1987 at 9:00 A.M., seconded by Mr. Brown and on
64 unanimous voice vote the motion was carried.
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Board of Works Minutes Cont'd
April16 1987
Page 3
1 APPROVAL OF MINUTES OF APRIL 9,1987
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3 Mr. Brown moved to approve the minutes of the previous meeting as prepared, seconded by Mr. Willis and on
4 unanimous voice vote the motion was carried.
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6 APPROVAL OF CLAIMS FOR PAYMENT
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8 Mr. Brown moved to approve claims for payment in the amount of 262,753.21 seconded by Mr. Willis and on
9 unanimous voice vote the motion was carried.
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11 BOARD OF WORKS MISCELLANEOUS
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13 SET DATE FOR JOINT MEETING WITH TELECOMMUNICATIONS COUNCIL
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15 Ms. Silberstein announced that the Telecommunications had set May 12, 1987 at 7:30 P.M. for a joint meeting
16 with the Board of Public Works and Safety in order to hold a public meeting for the residents of the Reeveston
17 Area to discuss the cable default issue.
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19 Ms.Silberstein stated the residents of the area will be notified by letter of the meeting.
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21 Mr. Brown moved to set a meeting with the Telecommunications Council on May 12, 1987 at 7:30 P.M. on the
22 Reeveston default issue,seconded by Mr.Willis and on unanimous voice vote the motion was carried.
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24 VEHICLE IMPOUND STORAGE ORDINANCE
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26 Mr. Dennis Bronston informed the Board that the Zoning Ordinance does not contain a definition of a vehicle
27 impound storage area and he presented the Board a draft ordinance for their input since the Board awards the
28 contract for the City for storage of impounded vehicles.
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30 ADJOURNMENT
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32 There being no further business,on a motion duly made,seconded and passed the meeting was adjourned.
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39 Susan Silberstein, President
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43 ATTEST:
44 Mary Merchanthouse,City Clerk
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