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HomeMy Public PortalAbout03-26-1987 (brl BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF RICHMOND,INDIANA,MARCH 26,1987 1 The Board of Public Works and Safety of the City of Richmond, Indiana, met in regular session March 26, 1987 2 at the hour of 9:00 A.M. in the Municipal Building in said City. Ms. Silberstein presided with Mr. Brown and Mr. 3 Willis in attendance. The following business was had to-wit: 4 5 RECEIVE BIDS FOR MINI TRUCKS AND BITUMINOUS AND STREET MATERIALS 6 - 7 The Proof of Publication was found to be in order by Mr. Barden. Mr. Brown moved to accept and file the Proof of 8 Publication,seconded by Mr.Willis and on unanimous voice vote the motion was carried. 9 10 Ms. Silberstein requested all bids be received. Having received all bids, Mr. Brown moved to close the bidding, 11 seconded by Mr.Willis and on unanimous voice vote the motion was carried. 12 13 Purchasing Director, Rita Stout opened the following bids: 14 15 MINI TRUCKS 16 17 1. Studebaker Buick of Richmond. The bid was on the proper form, signed, notarized and 18 accompanied by a bid bond. The bid was for four GMC S-15s at 7,898.73 each for a total price of 19 31,594.92. 20 21 2. Fred First Ford of Richmond. The bid was on the proper form,signed, notarized and accompanied 22 by a certified check. The bid was for four Ford Rangers at 7,500.00 each for a total price of 23 30,000.00. 24 25 3. Tom Wood Pontiac of Indianapolis. The bid was on the proper form, signed, notarized and 26 accompanied by a bid bond. The bid was for four GMC S-15s at 7,388.00 each for a total price of 27 29,522.00. 28 29 4. Joseph Chevrolet of Cincinnati, Ohio. The bid was on the proper form and signed, but the non 30 collusion affidavit had not been notarized. Mr. Barden indicated that at the pleasure of the 31 Board this could be waived and signed later. The bid was accompanied by a bid bond. The bid 32 was for four Chevrolet trucks at 7,807.00 each for a total of 31,231.08. 33 34 5. Tom Brookbank Chevrolet of Richmond. The bid was on the proper form, signed, notarized and 35 accompanied by a bid bond. The bid was for four Chevrolet S-10s at 7,763.69 each for a total of 36 31,054.76. An alternate bid was also received from Tom Brookbank for four Nissan trucks at 37 7,425.00 each with availability only until April 1, 1987. 38 39 Having opened all bids received on the mini trucks, Mr. Brown moved to refer the bids to the Purchasing Director 40 for evaluation and recommendation, seconded by Mr. Willis and on unanimous voice vote the motion was 41 carried. 42 43 STREET AND BITUMINOUS MATERIALS 44 45 Due to the many and varied categories involved in the bids for the street and bituminous materials and the 46 length of the Agenda,the Board allowed Ms. Stout to publically open the bids without reading the quotes and to 47 make them available to the press and public in her office. 48 49 Ms. Stout informed the Board, she would do tabulations sheets on the individual items included in the bidding. 50 51 The following bids were opened: 52 53 1. American Aggregates. The bid was on the proper form,signed, notarized and accompanied by a bid 54 bond. 55 56 2. Stonhenge. The bid was on the proper form,signed, notarized and accompanied by a bid bond. 57 58 3. Ashland Oil. The bid was on the proper form,signed, notarized and accompanied by a bid bond. 59 60 4. Stone Valley Paving. The bid was on the proper form,signed, notarized and accompanied by a bid 61 bond. 62 63 5. Middleboro Stone Corporation. The bid was on the proper form,signed, notarized and accompanied 64 by a bid bond. 65 ion , Board of Works Minutes Cont'd March 26, 1987 Page 2 1 6. Richmond Concrete Division. The bid was on the proper form, signed, notarized and accompanied 2 by a bid bond. 3 4 7. Contractor's United, Inc. The bid was on the proper form, signed, notarized and accompanied by a 5 bid bond. 6 7 Ms. Silberstein reminded the press and vendors in attendance that the bids would be available for public 8 inspection. 9 10 Mr. Brown moved to refer the bids for street and bituminous materials to the Purchasing Director and the 11 Department of Public Works for evaluation and recommendation,seconded by Mr.Willis and on unanimous voice 12 vote the motion was carried. 13 14 Set Bid Date for Bus and Paving Projects 15 16 Ms. Stout explained to the Board that the bus would be a 25 to 29 passenger bus for Rose View Transit and 17 would be used as a back up bus along with doing charters. She said it had been approved by the Capital 18 Equipment Committee. 19 20 Mr. Willis said the paving projects included repairing of South F and G from the sewer projects,the resurfacing of 21 Industrial Parkway and rebuilding of South 5th Street from South O to the RP&L. 22 23 Mr. Brown moved to set April 16, 1987 at 9:00 A.M. as the date and time to receive bids for one bus for Rose 24 View Transit and paving projects,seconded by Mr.Willis and on unanimous voice vote the motion was carried. 25 26 UNSAFE ACCESSORY BUILDING HEARINGS 27 28 419 South 4th Street 29 30 Ms. Silberstein opened the Unsafe Building Hearing on premises located at 419 South 4th Street pursuant to an 31 Order issued on February 24, 1987 to Mr. Charles R. Hyde, Sr. of the same address. The Order specified the 32 unsafe outbuilding be wrecked and removed within thirty (30)days of the receipt of the Order. 33 34 Ms. Silberstein requested Proof of Notification of the hearing. Mr. Barden examined the return receipt from 35 certified mail and found it to be in order. 36 37 Mr. Brown moved to accept and file the Proof of Notification of the hearing, seconded by Mr. Willis and on 38 unanimous voice vote the motion was carried. 39 40 The Clerk administered the Oath to give testimony to Mr. Dennis Bronston. 41 42 Mr. Bronston informed the Board that he had issued the order on the outbuilding at 419 South 4th Street after 43 receiving repeated complaints. He said he had made contact with Mr. Hyde on January 26, 1987 and had asked 44 for written documentation from Mr. Hyde regarding any repairs or removal of the structure. Mr. Bronston stated 45 Mr. Hyde had expressed a desire to repair the structure and Mr. Bronston felt he needed to negotiate with the 46 Board regarding any additional time for repairs. Mr. Bronston stated that Mr. Hyde has been cooperative in the 47 past on other issues. 48 49 Mr. Bronston added that the structure currently exists of walls with no roof and has been in that condition for 50 many years. Mr. Bronston showed the Board photographs of the building. 51 52 Ms. Silberstein invited comment from the owner of record or other interested parties. 53 54 The Clerk administered the Oath to give testimony to Mr. Charles Hyde of 419 South 4th Street, owner or record. 55 56 Mr. Hyde informed the Board that he had purchased the property in 1980 and has since been involved in 57 restoring the property. He said he is interested in getting the outbuilding rebuilt and it was in a similar condition 58 when he purchased the property. 59 60 Mr. Hyde stated that he has not budgeted the funds this year to complete the building since he is still working on 61 interior restoration of the home on the property. He said he can repair the outbuilding if the Board forces him to 62 do so. Mr. Hyde asked the Board what he could do to make the structure safe without having to complete repairs 63 to the building, since he was not certain what form he was wanting to rebuild. He indicated he would either use 64 the structure as a garage or carriage house and that would depend on how much time was allowed by the Board 65 for the repairs. I Board of Works Minutes Cont'd March 26, 1987 Page 3 1 ., Mr. Willis said he felt in order to make the structure safe, Mr. Hyde would need to restrain the existing walls and 2 tie them together in order that they would not collapse. He said it could also use some immediate paint and other 3 repairs and then before any final approval was given a roof would have to be put on the structure in the future. 4 5 Mr. Bronston stated he would like to see some commitment to time for the repairs to be accomplished. 6 7 Ms. Silberstein commented she felt the structure needed a roof to look complete. 8 9 Mr. Brown suggested looking at three (3) months to start the repairs with completion to be done within six (6) 10 months. 11 12 Mr. Willis said the structure needs tied together as a four sided structure and asked Mr. Hyde if he could return 13 with a schedule of repairs and costs. 14 15 Mr. Brown suggested Mr. Hyde could return with the information in two (2)weeks. 16 17 Ms.Silberstein stated that the Board likes to work with the property owners and let them set time tables that are 18 reasonable. 19 20 Mr. Hyde informed the Board that he could commit to repairs right now and was financially able to make the 21 repairs. He said he was willing to start making the structure safe immediately and could have that completed 22 within thirty days. He said he had not wanted to start repairs on this structure for monetary reasons since he 23 was still restoring the home on the premises. 24 25 Mr. Brown asked how he would make it safe and Mr. Hyde stated he would tie in the walls, support them and 26 repair the molding around the top. 27 28 Mr.Willis stated he would probably want a mason involved to prevent wasting money and effort. 29 30 Ms. Silberstein asked Mr. Hyde and Mr. Bronston if an Order to make the structure safe within sixty (60) days 31 and for the completion of the structure within one (1)year was satisfactory. 32 33 Mr. Bronston and Mr. Hyde both agreed to those terms. 34 35 Mr. Willis moved to modify the Order issued on property located at 419 South 4th Street to make the structure 36 safe and walls secure within sixty (60)days and for the completion of the structure within ten (10) months of that 37 date,seconded by Mr. Brown and on unanimous voice vote the motion was carried. 38 39 300 South 3rd Street 40 41 Ms. Silberstein opened an Unsafe Building Hearing on premises located at 300 South 3rd Street pursuant to an 42 Order issued on February 24, 1987 to James Robert Campbell of the same address. The Order specified the 43 wrecking and removal of the outbuilding located on the premises. 44 45 Ms. Silberstein requested Proof of Notification of the Hearing. Mr. Barden examined the return receipt from 46 certified mail and found it to be in order. Mr. Brown•moved to accept and file the Proof of Notification of the 47 Hearing,seconded by Mr.Willis and on unanimous voice vote the motion was carried. 48 49 Mr. Dennis Bronston,still being under oath, informed the Board that he had talked with Mr.Campbell and he also 50 considers the structure to be unsafe, but does not have funds available to wreck and remove the structure. Mr. 51 Bronston stated Mr. Campbell is disabled and has given permission to remove the building. 52 53 Mr. Bronston shared photographs of the structure with the Board. He recommended the Board affirm the order 54 and allow him to administratively proceed with the removal of the structure. 55 56 No owner of record or other interested parties were in attendance to speak. 57 58 Mr. Willis moved to affirm the Order issued on property located at 300 South 3rd Street for the wrecking and 59 removal of an outbuilding within thirty (30) days of the receipt of the Order, seconded by Mr. Brown and on 60 unanimous voice vote the motion was carried. 61 62 Mr. Bronston stated the time has expired on the Order and he can proceed with getting quotes to demolish the 63 structure. 64 65 Board of Works Minutes Cont'd March 26, 1987 Page 4 1 APPROVAL OF MINUTES OF MARCH 19,1987 2 3 Mr. Brown moved to approve the minutes of the previous meeting as prepared, seconded by Mr. Willis and on 4 unanimous voice vote the motion was carried. 5 6 APPROVAL OF CLAIMS FOR PAYMENT 7 8 Mr. Brown moved to approve claims for payment in the amount of 695,579.52, seconded by Mr. Willis and on 9 unanimous voice vote the motion was carried. 10 11 BOARD OF WORKS MISCELLANEOUS 12 13 RESOLVE TO GRIEVANCE FILED BY DELETA PENNINGTON-ROSE VIEW TRANSIT 14 • 15 Ms. Silberstein announced that the Board was ready for final consideration of a grievance filed by Delete 16 Pennington on February 18, 1987, on which the Board met in Executive Session on February 24, and March 17, 17 1987. 18 19 Ms. Silberstein temporarily removed herself from the Presidency of the Board of Public Works and Safety to 20 move to deny the relief requested in the grievance, with the exception of the payment of wages for sick days 21 earned and utilized,seconded by Mr. Brown and on unanimous voice vote the motion was carried. 22 23 Mr. Willis abstained from the voting and was not present at the prior Executive Session. 24 25 TABLED ITEMS 26 27 DENIAL OF RESIDENTIAL HANDICAPPED PARKING AT 1012 N.W.D STREET 28 29 Reconsideration Request by Mr. Everett Mayer 30 31 The request of Mr. Everett Mayer of 1012 N.W. D Street for a residential handicapped parking space at his 32 residence had been tabled by the Board for a decision by Mr. Mayer as to the use of his garage. 33 34 Captain Ron Williams informed the Board that Mr. Mayer had decided to use his garage as a repair shop and he 35 was still securing the doors. Captain Williams stated he would keep in touch with Mr. Mayer and report to the 36 Board. 37 38 Mr. Willis moved to approve the renewal request for a residential handicapped parking space at 1012 N.W. D 39 Street,seconded by Mr.Brown and on unanimous voice vote the motion was carried. 40 41 DEPARTMENT REQUESTS AND COMMENTS • 42 43 PLAN NING.PERMITS AND INSPECTION 44 45 Set Date for Unsafe Building Hearing at 408 North 18th Street 46 47 Mr. Brown moved to set April 23, 1987 at 9:00 A.M. as the date and time for an Unsafe Building Hearing on 48 premises located at 408 North 18th Street, seconded by Mr.Willis and on unanimous voice vote the motion was 49 carried. 50 • 51 Curb Cut Requests 52 53 100 Block of South 5th-Wayne Bank&Trust 54 55 The request of Wayne Bank&Trust Company for a curb cut in the 100 Block of South 5th Street was presented 56 to the Board. The request is for an entrance to a parking lot located south of the Golden Nugget. The request 57 has been approved by the Planning Department,Traffic Division and Engineering. 58 59 Mr. Bronston stated the cut would be made near a vacated alley and the lot would be paved. 60 61 Captain Williams told the Board he felt it would improve the area. 62 63 Mr. Willis moved to approve a curb cut request for Wayne Bank and Trust in the 100 Block of South 5th Street, 64 seconded by Mr. Brown and on unanimous voice vote the motion was carried. 65 Board of Works Minutes Cont'd March 26, 1987 Page 5 1 612 North A Street 2 3 The request of Lawrence Cox for a curb cut at 612 North A Street was presented to the Board. The property 4 fronts North A Street and North 6th Street and the cut would be into North 6th Street using an entrance across 5 from the American Legion Parking Lot. 6 7 Mr. Bronston stated the Planning Departments and Traffic Division have approved the request. 8 9 Mr. Willis recommended the cut be made as far from the North A Street intersection as possible and Captain 10 Williams commented he approved the request only because it was onto a one way street south bound. 11 12 Mr.Willis moved to approve a curb cut request for Lawrence Cox at 612 North A Street with the cut to be made 13 onto 6th Street,seconded by Mr. Brown and on unanimous voice vote the motion was carried. 14 15 POLICE DEPARTMENT 16 17 Contract for Security Personnel 18 19 Chief Ninitz presented the standard Contract used between the City and businesses when contracting private 20 security personnel. The Chief stated the contract is the same as used in past years and makes the private 21 entities responsible for any and all liability when hiring security personnel. Chief Nimitz informed the Board the 22 contract needs updated and signatory changes made. 23 24 Mr. Willis moved to update and execute the Contract Between City and Business for Security Personnel, 25 seconded by Mr. Brown and on unanimous voice vote the motion was carried. - 26 27 FIRE DEPARTMENT 28 29 Request for Additional Hydrants 30 31 Fire Chief Don Trotter presented a request to the Board for hydrants to be placed in Hunters Pointe and Forest 32 Hills (Meadow Park) Subdivisions. He said he had been contacted by the Water Works on the additional 33 hydrants. 34 35 Mr. Willis asked how far apart hydrants are placed and Chief Trotter said 800 to 900 feet, but 500 feet is 36 recommended. He explained that he likes to keep hydrants within 1000 feet since two trucks can handle that 37 distance with their hoses. 38 39 Ms. Silberstein asked who pays for the hydrants and installation and the annual charge. 40 41 Chief Trotter indicated the City pays an annual charge of 375.00 and the Water Works does the installation. 42 43 Mr. Dennis Bronston asked why the hydrants were not taken into consideration with the planning of the 44 subdivision. 45 46 Mr.Willis agreed they should have been a part of the subdivision plat. He said the request needs investigated 47 with regards to the subdivision requirements in order that the contractor bear the costs. Mr. Willis stated the 48 request needs to go back through Planning. 49 50 Mr. Bronston stated the request was possibly premature and will probably be handled through the applications 51 for the subdivisions. 52 53 Mr.Willis said that upon final plat approval the Board would then accept responsibility of the hydrants. 54 55 Ms. Silberstein suggested the item be striken from the Agenda until the Board finds out what is going on with the 56 subdivisions and the developers. 57 58 Request for Burning Along Railroad Right of Way-Jeff Turner 59 60 Mr.Jeff Turner requested the Board to allow a permit for burning brush and debris along the railroad right of way 61 in the area of N.W. 2nd and H Streets. It was also suggested it could be used as a Fire Department training 62 exercise. 63 64 Mr.Turner informed the Board that he had received permission from Mr.Don Moberly of the Dayton terminal to do 65 burning along the right of way. He said the burning of the debris and brush will help get rid of the rats and ground `� Board of Works Minutes Cont'd March 26, 1987 Page 6 1 hogs. 2 3 Mr. Barden said he was not certain if this case would fall under State Law regarding burning since clearing of 4 right of way is exempt from the laws and does not have to be cleared through the State. 5 6 Mr. Barden recommended the burning be done under the supervision of the Fire Department. 7 8 Mr. Turner stated there were some old materials there and he was hopeful they would burn or he would have to 9 shovel it out. 10 11 Fire Chief Trotter indicated there were lots of small limbs and trees on the right away along with railroad ties and 12 an old box car door. He said it was useless as a training exercise and he felt it would require an exemption from 13 the State Pollution Control Board. 14 15 Mr. Barden said he feels clearing of fence rows, easements and right of ways are exempt from State Law, but 16 regardless Mr.Turner would still fall under the City Ordinance on open burning. 17 18 Mr. Willis stated he definitely feels the Fire Department needs to be notified when burning to prevent something 19 from happening. 20 21 Mr.Willis moved to grant a variance allowing the burning of brush along a fence row on railroad right of way in the 22 area of N.W. H and 2nd Streets under the supervision of the Fire Department,with a letter to Conrail requesting 23 them to remove abandoned railroad ties and parts of box cars, burning subject to any approval of the State, 24 seconded by Mr. Brown and on unanimous voice vote the motion was carried. 25 26 Mr. Willis suggested it be publicized to let the public know of the burning and that if any problems arise the fire 27 would be extinguished. 28 29 Chief Trotter asked if we were going to remove the railroad ties before allowing burning and Mr.Turner indicated 30 Conrail said they would remove the old door and he would get the other items out of the way before doing any 31 burning. 32 33 MAYOR'S OFFICE 34 35 911 CONTRACT 36 37 Mayor Frank H. Waltermann announced he signed the contract with General Telephone for the E 9-1-1 38 equipment. He said he was now waiting an executed copy to be returned from General Telephone. 39 40 Mayor Waltermann said he was asking the Board to ratify the contract as executed contracted between the City 41 and General Telephone for the E 9-1-1 equipment. 42 43 Mayor Waltermann shared a copy of the letter that will go to telephone customers in the 9-1-1 area requesting 44 any special information that might be needed to assist them in an emergency. 45 46 Mr.Willis moved to ratify the contract between the City of Richmond and General Telephone to provide the E 47 9-1-1 equipment, seconded by Mr. Brown and on unanimous voice vote the motion was carried. 48 49 Mr. Willis asked when the E 9-1-1 would be on line and Mayor Waltermann stated that with the water problem in 50 the EOC they are now looking at October to be in place. Mayor Waltermann added that Richmond will be one of 51 the first E 9-1-1 operations in Indiana and the State is now looking at assisting communities with the funding of 52 9-1-1 operations. 53 54 Emergency Bus Purchase Possibility 55 56 Mayor Waltermann informed the Board that he will exercise the right to purchase a bus under emergency 57 conditions rather than bidding, if another bus goes out of service for repairs and creates a shortages of buses to 58 operate the transit system. 59 60 BEST OF LUCK TO RED DEVILS 61 62 Ms. Silberstein wished the Richmond Red Devil Boy's Basketball team the "BEST OF LUCK" in the State 63 Championship games this Saturday. 64 65 Board of Works Minutes Cont'd March 26, 1987 Page 7 1 ADJOURNMENT 2 3 There being no further business,on a motion duly made,seconded and passed the meeting was adjourned. 4 5 6 7 Susan Silberstein, President 8 9 10 11 ATTEST: 12 Mary Merchanthouse, City Clerk 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 • 46 47 48 49 50 • 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65