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HomeMy Public PortalAbout03-19-1987 BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF RICHMOND,INDIANA,MARCH 19,1987 1 The Board of Public.Works and Safety of the City of Richmond, Indiana, met in regular session March 19, 1987 2 at the hour of 9:00 A.M. in the Municipal Building in said City. Ms. Silberstein presided with Mr. Brown and Mr. 3 Willis in attendance. The following business was had to-wit: 4 5 UNSAFE BUILDING HEARINGS 6 1109 PARRY STREET 7 602 NORTH 12TH STREET 8 400 KINSEY STREET 9 10 Mr. Dennis Bronston, Zoning Administrator, recommended to the Board that the hearings be delayed to the end 11 of the Agenda if there were no property owners or interested parties in attendance. 12 13 There being no property owners or interested parties present, Ms. Silberstein moved the Unsafe Building 14 Hearings to the end of the Agenda to accommodate the public in attendance on other requests. 15 16 APPROVAL OF MINUTES OF MARCH 12,1987 17 18 Mr. Willis moved to approve the minutes of the previous meeting as prepared, seconded by Mr. Brown and on 19 unanimous voice vote the motion was carried. 20 21 APPROVAL OF CLAIMS FOR PAYMENT 22 23 Mr. Brown moved to approve claims for payment in the amount of 184,622.35, seconded by Mr. Willis and on 24 unanimous voice vote the motion was carried. 25 26 PUBLIC REQUESTS AND COMMENTS 27 28 DENIAL OF RESIDENTIAL HANDICAPPED PARKING AT 1012 N.W.D STREET 29 30 Reconsideration Request by Mr. Everett Mayer 31 32 Mr. Everett Mayer of 1012 N.W. D Street requested the Board to reconsider the denial of a residential 33 handicapped parking sign at his residence. Mr. Mayer informed the Board that he has Handicapped Placard No. 34 1516 and did stated that he has a two(2)car garage on his property as Captain Williams had told the Board. 35 36 Mr. Mayer said he used his garage for a repair shop and there was no room for the car when his equipment was 37 set up in the garage. Mr. Mayer presented the Board a sketch of his garage and how he used it for making 38 repairs to various items. 39 40 Ms. Silberstein asked Mr. Mayer if he parked in the garage and Mr. Mayer said only in the winter when he was not 41 using it for repairs. 42 43 Ms. Silberstein explained the policy of the Board on residential handicapped parking spaces and said the Board 44 designates these spaces for people with no other alternative including no off street parking available. She said 45 the Board was not able to designate a parking space for each home. Ms. Silberstein stated it sounds like the 46 garage is really a work shop and the policy of the Board does not address whether garages are used for other 47 than parking vehicles. 48 49 Ms. Silberstein asked Captain Williams if there was adequate parking in the area for all residents with the 50 handicapped space designated. 51 52 Captain Williams stated he supposed there was ample parking and there have been no complaints on the sign. 53 Captain Williams indicated Mr. Mayer has an option on parking with either the garage or the handicapped space 54 and felt if the garage were a permanent workshop it might meet the guidelines. 55 - 56 Mr. Willis stated he agreed with Captain Williams that Mr. Mayer has an option and he must decide what he is 57 going to use the garage for, but letting him have the choice of both was unfair. Mr. Willis said if the garage was 58 closed for parking, he would have a right to the space, but the Board would have to lower their standards to 59 accomodate the request and no one would respect the signs. 60 61 Mr.Willis said Captain Williams could reinspect if the garage was closed. 62 63 Ms. Silberstein agreed that if the Board did not hold to the standards, other would also be entitled that had oft 64 street parking available. 65 Ip0 Board of Works Minutes Cont'd March19, 1987 Page 2 1 Ms. Silberstein suggested the reconsideration be tabled and that Mr. Mayer notify Captain Williams within the 2 next week what he intended to do with the garage in order that the Board could make a final decision. 3 4 Mr. Willis moved to table the reconsideration request of Mr. Everett Mayer for a residential handicapped parking 5 space at 1012 N.W. D Street to March 26, 1987, seconded by Mr. Brown and on unanimous voice vote the 6 motion was carried. 7 8 FARMERS MARKET REQUEST FOR USE OF NORTH 7Th STREET PARKING LOT 9 10 Mr. Charlie Springer, representing the Farmer's Market, requested the use of the parking lot on North A Street 11 between 6th and 7th Streets from dawn until noon on Saturday mornings from June 27, 1987 to October 31, 12 1987. Mr. Springer noted the Farmer's Market was rebuilding from the policy change implemented last year and 13 that the change was a good change. 14 15 Mary Merchanthouse,Off Street Parking Manager, had no opposition to the request. 16 17 Ms. Silberstein stated the agreement for the use by the vendors would need to be updated and signed by the 18 Board. 19 20 Mr.Willis moved to allow the use of the North 7th Street Parking Lot for the annual Farmer's Market from dawn to 21 noon on Saturdays from June 27, 1987 to October 31, 1987 and to update and execute the agreement with the 22 vendors participating in the market, seconded by Mr. Brown and on unanimous voice vote the motion was 23 carried. 24 25 TABLED ITEMS 26 27 REQUEST OF WAYNE COUNTY HISTORICAL SOCIETY FOR"MUSEUM ONLY"PARKING 28 29 Captain Williams asked the Board to delay the request for further study and to work with Mr. Willis on alternative 30 parking. 31 32 Mr. Willis stated the museum does have a curb cut in existence and he would work with them on their parking 33 problem. 34 35 Ms. Silberstein asked Captain Williams if he had considered the impact of designating on street parking to the 36 museum and Captain Williams stated he was working on the total parking problem and also was doing better 37 enforcement of the time limitations to keep spaces open for museum clients. 38 39 Mr. Willis stated he did have a philosophical problem with designating street parking to a certain business or 40 agency. 41 42 Ms. Silberstein stated she would like to see the request striken from the agenda and a report made at a later date 43 regarding the parking problem. 44 45 Mr.Willis stated he would do a project study and report back to the Board. 46 47 Mr. Brown moved to strike the request of the Wayne County Historical Society to designate "Museum Only" 48 parking and for a report to be presented to the Board on the parking, seconded by Mr. Willis and on unanimous 49 voice vote the motion was carried. 50 51 CLOSING OF NORTH 6TH STREET RAILROAD CROSSING FOR REPAIRS 52 53 Mr.Willis reported the railroad crossing at North 6th Street had already been closed and repairs started. 54 55 Captain Williams stated the crossing was closed on March 17, 1987 and he requested Norfolk and Western to 56 send correspondence to Mr.Willis regarding an opening date. 57 58 Mr. Brown moved to acknowledge the closing of the North 6th Street railroad crossing from March 17, 1987 to 59 completion of the repairs,seconded by Mr.Willis and on unanimous voice vote the motion was carried. 60 61 DEPARTMENT REQUESTS AND COMMENTS 62 63 PLAN NING, PERMITS AND INSPECTION 64 65 Request to change Unsafe Building Hearing Date on 202 North 15th and 411 South 10th Streets Board of Works Minutes Cont'd March 19, 1987 Page 3 1 Ms. Silberstein acknowledged the correspondence received from Mr. Robert Hudson regarding Unsafe Building 2 Hearings scheduled on March 26, 1987 for accessory buildings located at 202 North 15th Street and 411 South 3 10th Street. Mr. Hudson requested the hearings be rescheduled thirty(30)days from the hearing date due to his 4 surgery. 5 6 Mr.Bronston recommended the Board go along with the request. 7 8 Mr. Brown moved to reschedule Unsafe Building Hearings on accessory buildings located at 202 North 15th 9 Street and 411 South 10th Street from March 16, 1987 to April 23, 1987 at 9:00 A.M.,seconded by Mr.Willis and 10 on unanimous voice vote the motion was carried. 11 12 PURCHASING DEPARTMENT 13 14 Request to Set Date to Receive Bids for Police Department Computer 15 16 Chief Nimitz informed the Board the computer would be used for records and searching records within the Police 17 Department. He said the computer being specified could be networked with a mainframe in the future and it was 18 specifically for Police administrative purposes. 19 20 Purchasing Director, Rita Stout told the Board the specifications were finalized and would be ready on 21 advertisement of the bid. She said the computer would have eight (8)to twelve (12)terminals and would be a 22 3600 system. Ms. Stout also said the purchase had been approved by the Capital Equipment Committee. 23 24 Mr. Willis moved to set April 16, 1987 at 9:00 A.M. as the date and time to receive bids for a computer for the 25 Richmond Police Department,seconded by Mr. Brown and on unanimous voice vote the motion was carried. 26 27 Bid Award for Pool Filtration System,Single Axle Vehicle and Pick Uo Trucks 28 29 Purchasing Director, Rita Stout made the following recommendations to the Board: 30 31 Pool Filtration System. Ms. Stout recommended the bid be awarded to Meyers Mechanical of Richmond at 32 60,520.00. Ms. Stout said this was the low bid and after checking she has been assured the bid meets the 33 specifications. 34 35 Mr.Willis moved to award the bid for the pool filtration system to Meyers Mechanical at a bid price of 60,520.00 36 as the lowest and best bid, seconded by Mr. Brown and on unanimous voice vote the motion was carried. 37 38 Cab and Chassis for Single Axle Vehicle. Ms. Stout informed the Board that Tom Wood was the lowest bid at 39 27,739.00,but that the bid did not include an extension for the snow package. Mr. Stout said after checking with 40 the Street Department and manufacturers of snow packages, she fund it necessary to have the extension on 41 the vehicle and the bid of Tom Wood did not meet the specifications. 42 43 Ms. Stout stated she recommended the bid be awarded to Tom Brookbank Chevrolet at a bid price of 29,175 as 44 the lowest bid meeting the specifications. 45 46 Mr.Willis moved to award the bid for a cab and chassis for the Street Department to Tom Brookbank Chevrolet at 47 29,275.00 as the lowest and best bid, seconded by Mr. Brown and on unanimous voice vote the motion was 48 carried. 49 50 Pick Up Trucks. Ms. Stout recommended the bid be awarded to Tom Wood Pontiac for three pick up trucks at 51 12,488.00 each for a total of 37,464.00 as the lowest and best bid. 52 53 . Mr. Willis moved to award the bid for three (3) pick up trucks to Tom Wood Pontiac of Indianapolis at 12,488.00 54 each as the lowest and best bid,seconded by Mr. Brown and on unanimous voice vote the motion was carried. 55 56 POLICE DEPARTMENT 57 58 Chief Nimitz announced there would be a public information session on March 23, 1987 at 9:00 A.M.for the new 59 member of the canine corps. He said the public is welcome. 60 61 BOARD OF WORKS MISCELLANEOUS 62 63 RECOMMENDATION OF TELECOMMUNICATIONS COUNCIL FOR OPERATING AUTHORITY FOR PEG 64 CHANNEL 65 Board of Works Minutes Cont'd March 19, 1987 Page 4 1 Ms.Silberstein read the following correspondence from the Richmond Telecommunications Council: 2 3 Ms. Susan Silberstein, President 4 Board of Public Works and Safety 5 6 The Telecommunications Council, at its regularly scheduled meeting in March, passed a motion to 7 recommend to the Board of Public Works and Safety to delegate the operating authority for the Richmond 8. P.E.G. channel to a non-profit corporation established for the purpose of exercising such authority. 9 10 Ms. Silberstein stated it was a consensus that a non-profit corporation needed to be formed for the day to day 11 operations of the P.E.G. channel and to get it functioning to its capacity. 12 • 13 Mr.Willis moved to delegate the authority to the City Attorney to prepare the Articles of Incorporation for a non- 14 profit corporation to be established as the operating authority for the Richmond P.E.G. channel, seconded by 15 Mr. Brown and on unanimous voice vote the motion was carried. 16 17 EXECUTION OF RESOLUTIONS NO.1 AND 2-1987 FOR THE SALE OF SURPLUS PROPERTY 18 19 Ms. Silberstein presented Resolutions No. 1 and 2-1987 for execution by the Board. The Resolutions are the 20 formal declaration of surplus property to allow the sale of property in the 500 Block of North 18th Street and and 21 500 Block of North 20th Street. The Board had previously declared the properties useless to the City and 22 surplus in order that they could be sold. 23 24 Mr.Willis moved to adopt and execute Resolutions No 1 and 2-1987 authorizing the sale of surplus City property, 25 seconded by Mr. Brown and on unanimous voice vote the motion was carried. 26 27 GENERAL ORDER NO. 1-1987(FIRE DEPARTMENT) 28 29 The following General Order No. 1-1987 was issued by the Board of Public Works and Safety: 30 31 FIRE DEPARTMENT 32 33 The following administrative order is hereby adopted by the Board of Public Works and Safety of the City of 34 Richmond, Indiana, relative to its Fire Department, effective immediately: 35 36 General Order No.3-1986 of this Board,dated May 8, 1986 is modified in the following manner: . 37 38 MOVING BY SENIORITY-VACANCIES 39 40 Whenever a vacancy occurs within a member's classification in any fire house, or on any platoon, the 41 most senior member shall be afforded the opportunity to fill said vacancy, in accord with Article 29 of the 42 Professional Negotiation Agreement. 43 44 The method for accomplishing this is as follows: 45 46 Upon the existence of a vacancy, in fact or due to a written and signed declaration of intention to vacate a 47 rank or duty station,the Fire Chief's Office shall contact, beginning no sooner than three (3) days prior to a 48 signed and stated effective date and no later than three (3) days after the existence in fact of the 49 vacancy, eligible personnel of the same classification as the vacancy, beginning with the most senior 50 member of the classification, to notify them of such vacancy and allow then to bid. Such contact, and 51 response by members,may be oral or written;but both the date of notification and response of the member 52 shall be noted in writing with the initials of the person contacting, by the Chief's Office. 53 54 A vacancy shall be awarded to the most senior member of the classification desiring to bid on the 55 vacancy, only after it has been documented by the Chief's Office that all more senior members of the 56 classification have been duly notified and have declined to bid;but shall in any event be awarded no later 57 than ten (10) days after the existence of the vacancy, unless unusual extenuating circumstances can be 58 demonstrated. 59 60 Upon the filling of a vacancy in this matter, the Chief's Office shall promptly notify the Office of the 61 Director of Administrative Services and shall forward such documentation as required. 62 63 Ms. Silberstein explained the Order modifies a previous order and covers only the administrative handling of 64 vacancies which are changes from shift to shift or house to house. She said in the past it was posted and 65 handled like promotions and was very time consuming. Ms.Silberstein said the Order will move the procedure to 1o93 Board of Works Minutes Cont'd March 19, 1987 Page 5 1 the Chiefs Office and allows it to handle vacancy bidding by seniority rights and handle it quickly to enable the 2 promotion aspect to kick in quicker. 3 4 Fire Chief Trotter commented he felt the Chief's Office could work with the order very well. 5 6 Ms. Silberstein stated the Order provides safe guards, documentation and speeds up the process of handling 7 vacancies. 8 9 Mr. Brown moved to adopt and execute General Order No. 1-1987, seconded by Mr. Willis and on unanimous 10 voice vote the motion was carried. 11 12 Mr. Brown moved to adopt and execute General Order No. 1-1987 for the Fire Department, seconded by Mr. 13 Willis and on unanimous voice vote the motion was carried. 14 15 Request of Harry Ray Post 65 to Hang Banner 16 17 Mr. Everett Reece of 3221 Avon Lane requested permission from the Board to place a banner at 7th and North A 18 Streets to assist persons involved in the American Legion Bowling Tournament to locate Post 65. Mr. Reece 19 explained the one way streets in the City cause difficulty in locating the Legion Post and there are many persons 20 from all over the state participating in the tournament. Mr. Reece said the banner would say "Welcome 21 Legionnaires" and would be 12'long. He added that Richmond Power& Light will assist with the hanging of the 22 banner. 23 24 Mr. Willis commented that Post 65 would need State Highway approval if they placed the banner on North A 25 Street, but the Board could approve it if they placed in on 7th Street. 26 27 Ms. Silberstein stated the Board could give authority for the banner on North 7th Street with the cooperation of 28 the Traffic Division and Richmond Power&Light and if the decision was made to place it on A Street the approval 29 would be have to be made subject to State Highway approval. 30 31 Mr.Willis moved to authorize Harry Ray Post 65 to hang a banner on North 7th Street for four(4)weeks subject 32 to cooperation by the Traffic Division and Richmond Power&Light, seconded by Mr. Brown and on unanimous 33 voice vote the motion was carried. 34 35 UNSAFE BUILDING HEARINGS 36 37 1109 Parry Street 38 39 Ms. Silberstein opened an Unsafe Building Hearing on property located at 1109 Parry Street pursuant to on 40 Order issued on January 26, 1987 to Mr. David Dilley, P.O. Box 1513, Pittsburgh, Pa. The Order specified the 41 wrecking removal of the unsafe building within forty-five (45)days. 42 43 Ms. Silberstein requested Proof of Notification of the Hearing to the property owner. 44 45 Mr. Dennis Bronston stated he was unable to notify Mr. Dilley by certified mail, but had caused the Order to be 46 legally published on January 29th and 30th, 1987. 47 48 Mr. Brown moved to accept and file the Proof of Publication, seconded by Mr. Willis and on unanimous voice 49 vote the motion was carried. 50 51 The Clerk administered the Oath to give testimony to Mr. Bronston. 52 53 Mr. Bronston informed the Board that the structure had been vacant since July 13, 1983 and has been the 54 source of many complaints. He said the building is secured and he has not gained entry, but it needs exterior 55 repairs. He said he could determine by looking through windows that plaster is missing and water damage has 56 been done. He stated that animals are gaining entry through the foundation and the interior appears to need 57 much remodeling and repair. Mr. Bronston added that the owner seems to have abandoned the property and has 58 no interest in it. 59 60 Ms. Silberstein questioned the certified mail to Mr. Dilley and Mr. Bronston stated no return receipt had been 61 received and it was unusual to not hear from Mr. Dilley since he had responded in he past to other unsafe 62 properties. 63 64 Mr. Willis asked if it were possible to gain the right of entry and get a full report on the condition of the property 65 and Mr. Barden stated it could be done with a Court Order. ion Board of Works Minutes Cont'd March 19, 1987 Page 6 1 Mr.Willis said since no one has responded to the Order, he would like to get a report on the interior condition of 2 the structure to see exactly what the Board is talking about. 3 4 Mr. Bronston said he concurred with needing to see the interior, but the property has been the source of many 5 repeated complaints from both the Council and neighbors. 6 7 Ms. Silberstein stated the Board needed to continue the hearing to give time for a Court Order to gain entry to the 8 property and if need be the hearing could be continued again if this could not be accomplished in the time 9 allotted. 10 11 Mr. Bronston informed the Board that there are many properties in the City in the same condition and the owners 12 are out of town and cannot be reached. 13 14 There was no owner of record or other interested party in attendance at the hearing for the unsafe property 15 located at 1109 Parry Street. 16 17 Ms. Silberstein stated she would like to see another attempt at certified mail to notify the owner of the 18 continuation of the hearing. 19 20 Mr. Willis moved to continue the Unsafe Building Hearing on property located at 1109 Parry Street to April 9, 21 1987 at 9:00 A.M.,seconded by Mr. Brown and on unanimous voice vote the motion was carried. 22 23 Mr. Willis moved to direct the City Attorney to cause an interior inspection of the unsafe premises at 1109 Parry 24 Street by Court Order, seconded by Mr. Brown and on unanimous voice vote the motion was carried. 25 26 602 North 12th Street 27 28 Ms.Silberstein opened the Unsafe Building Hearing on property located at 602 North 12th Street pursuant to an 29 Order issued on January 26, 1987 to Tennie Mai McGill of 925 34th Avenue No., Nashville, Tenn. The Order 30 specified the wrecking and removal of the unsafe building within forty-five (45)days of the receipt of the Order. 31 32 Ms. Silberstein requested Proof of Notification of the Hearing. 33 34 Mr. Barden presented the signed return receipt from certified mail to Ms. McGill received on January 30, 1987. 35 36 Mr.Willis noted a Life Estate involved in the property and asked if they should have been notified. 37 38 Mr. Barden indicated that since the individual involved in the life estate was not living in the property and the 39 property was vacant, it was not necessary. 40 41 Mr. Brown moved to accept and file the Proof of Notification of the hearing, seconded by Mr. Willis and on 42 unanimous voice vote the motion was carried. 43 44 Mr. Bronston,still being under oath, informed the Board there had been a fire at the property on July 1, 1986 with 45 6,000.00 of structural damage reported. Mr. Bronston said the property had been released from investigation 46 and had not been insured. He said it had been rented through a John Carter and Mr. Carter had indicated they 47 were looking at demolition of the property,but he has not been in touch with office regarding the demolition. 48 49 Mr. Bronston indicated the first floor of the structure is secured and there is major structural damage to the 50 outside due to the fire. 51 52 There were no owners of record or other interested parties in attendance at the hearing on property located at 53 602 North 12th Street. 54 55 Mr. Willis moved to affirm the Order issued on unsafe premises located at 602 North 12th Street to wreck and 56 remove the unsafe building,seconded by Mr. Brown and on unanimous voice vote the motion was carried. 57 58. 400 Kinsey Street 59 60 Ms. Silberstein opened an Unsafe Building Hearing on property located at 400 Kinsey Street pursuant to an 61 Order issued on January 26, 1987 to Sharron Werner of 400 Kinsey Street . The Order specified the wrecking 62 and removing of the unsafe building within forty-five (45)days of receipt of the Order. 63 64 Ms. Silberstein requested Proof of Notification of the Hearing. 65 1°5 Board of Works Minutes Cont'd March 19, 1987 Page 7 1 Mr. Bronston,still being under oath, informed the Board that the Certified Mail to Ms.Werner had been returned 2 for no known address. Mr. Bronston stated that the premises remain secured from a previous unsafe building 3 hearing. He said he has been approached by a party interested in purchasing the property and had been 4 provided the correct address for Ms.Werner. Mr. Bronston stated he contacted Ms.Werner,whose name is now 5 Sharon Bailey, and she denied ownership. Mr. Bronston stated that he again contacted Ms. Bailey at 98 1/2 6 West Main Street and she did finally admit ownership of the property to him, but that she had no interest in the 7 property nor any funds to repair the structure. 8 9 Mr. Bronston also informed the Board that the Chase Manhattan Bank holds a 9,000.00 mortgage on the 10 property and after being contacted are indicating they would rather write off the debt than sell the property. Ms. 11 Silberstein asked if the Bank had been sent a copy of the Order. 12 13 Mr. Barden asked if the property owner would Quit Claim the property to the City. 14 15 Mr.Willis stated the Board could affirm the Order and acquire about a Quit Claim deed to the property. 16 17 Ms. Silberstein stated she was uncertain the Board could proceed with the hearing since there was question 18 about proper notification of the hearing. She said that if there is proper notification the Board could proceed, but 19 without sufficient notice the hearing would need to be continued and certified mail sent out on the continued 20 hearing to make certain of proper notification. 21 22 It was decided proper notification of the property owner had not been accomplished and Mr. Willis moved to 23 continue the Unsafe Building Hearing on property located at 400 Kinsey Street to April 9, 1987 at 9:00 A.M., 24 seconded by Mr. Brown and on unanimous voice vote the motion was carried. 25 26 Mr. Barden said in the interim he would check on a Quit Claim Deed and notify Chase Manhattan of the hearing. 27 28 ADJOURNMENT 29 30 There being no further business, on a motion duly made,seconded and passed the meeting was adjourned. 31 32 33 34 Susan Silberstein, President 35 36 37 38 ATTEST: 39 Mary Merchanthouse, City Clerk 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65