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HomeMy Public PortalAbout03-12-1987 BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF RICHMOND,INDIANA,MARCH 12,1987 1 The Board of Public Works and Safety of the City of Richmond, Indiana, met in regular session March 12, 1987 2 at the hour of 9:00 A.M. in the Municipal Building in said City. Ms. Silberstein presided with Mr. Brown and Mr. 3 Willis in attendance. The following business was had to-wit: 4 5 RECEIVE BIDS FOR POLICE CRUISERS.POOL FILTRATION SYSTEM.DUMP TRUCK&BED AND PICK UP 6 TRUCKS AND SNOW REMOVAL PACKAGES 7 8 Ms. Silberstein requested Proof of Publication for the bids to be received. Having received and examined the 9 Proofs of Publication,they were found to be in order. 10 11 Mr. Brown moved to accept and file the Proofs of Publication, seconded by Mr. Willis and on unanimous voice 12 vote the motion was carried. 13 14 Ms. Silberstein requested all bids be turned in and having received all bids, Mr. Brown moved to close the 15 bidding,seconded by Mr.Willis and on unanimous voice vote the motion was carried. 16 17 The following bids were received and opened by Purchasing Director, Rita Stout: 18 19 POLICE CRUISERS 20 21 1. Jerry Aldermann Ford of Indianapolis,Indiana. The bid was on the proper form, signed, notarized and 22 accompanied by a bid bond. The bid was for 17-Ford Crown Victorias per specifications at 11,144.00 each with 23 options available. 24 25 2. Fred First Ford of Richmond, Indiana. The bid was on the proper form, signed, notarized and 26 accompanied by a certified check. The bid was for 17-Crown Victorias per specifications at 11,879.56 each with 27 options available. 28 29 Mr.Willis asked if the specifications were limited to Ford products and Ms. Stout stated they were not, but these 30 were the only two(2) bids received. 31 32 Mr. Brown moved to refer the bids for the police cruisers to the Purchasing Department and Police Department 33 for evaluation and recommendation, seconded by Mr. Willis and on unanimous voice vote the motion was 34 carried. 35 36 Ms. Stout stated based on time constraints and the need for the vehicles,the bid for the police cruisers would be 37 awarded later in this meeting. 38 39 POOL FILTRATION SYSTEM 40 41 1. Shamrock Enterprises of Cincinnati, Ohio. The bid was on the proper form, signed, notarized and 42 accompanied by a bid bond. The base bid was 58,198.00, Option 1 was 16,000.00, Option 2 was 3,500.00, 43 Option 3 was 3,625.00 and Option 4 was 13,200.00. The total bid excluding option 4 was 81,323.00. 44 45 2. Meyers Mechanical of Richmond, Indiana. The bid was on the proper form, signed, notarized and 46 accompanied by a bid bond. The base bid was 49,090.00, Option 1 was 11,430.00, Option 2 was 3,393.00, 47 Option 3 was 3,344.00 and Option 4 was 13,075.00. The total bid excluding option 4 was 65,999.00. 48 49 3. Edward Whitt of Cincinnati,Ohio. The bid was on the proper form, signed, notarized and accompanied by 50 a bid bond. The base bid was for 53,900.00, Option 1 was 16,785.00, Option 2 was 1,700.00, Option 3 was 51 3,290.00 and Option 4 was 13,452.00. The total bid excluding option 4 was 75,000.00. 52 53 4. Maddox Industrial Construction of Indianapolis. The bid was on the proper form, signed, notarized and 54 accompanied by a bid bond. The base bid was 49,000.00,Option 1 was 19,500,Option 2 was 2,000.00, Option 3 55 was 4,500.00 and Option 4 was 14,800.00. The total bid excluding option 4 was 75,000.00. 56 57 Mr. Brown moved to refer the bids for the pool filtration system to the Park Department and Purchasing 58 Department for evaluation and recommendation,seconded by Mr.Willis and on unanimous voice vote the motion 59 was carried. 60 61 PICK UP TRUCKS,SNOW PACKAGE AND DUMP TRUCK&BED 62 63 1. Tom Wood Pontiac of Indianapolis. The bid was on the proper form, signed, notarized and accompanied 64 by a bid bond. The bid was for a single axle cab and chassis at 27,550.00. 65 Board of Works Minutes Cont'd March12, 1987 Page 2 1 2. Studebaker Buick of Richmond. The bid was on the proper form,signed, notarized and accompanied by a 2 bond. The bid was for a 1987 single axle International cab and chassis at 32,094.45. 3 4 3. Fred First Ford of Richmond. The bid was on the proper form, signed, notarized and accompanied by a 5 certified check. The bid was for a 1987 single axle Ford cab and chassis at 31,859.36 with an alternate bid of 6 29,957.00. 7 8 4. Kencar Equipment of Dayton. The bid was on the proper form, signed, notarized and accompanied by a 9 bid bond. The bid was for snow packages including blade and salt spreader. The bid for the Street Department 10 was for 5,596.00 for a regular blade and 7,586.00 for a three in one blade and for 7,586.00 for the Park 11 Department for a three in one blade. 12 13 5. Tom Wood Pontiac of Indianapolis. The bid was on the proper form, signed, notarized and accompanied 14 by a bond. The bid was for three GMC pick up trucks at 12,488.00 each. 15 16 6. Studebaker Buick of Richmond. The bid was on the proper form, signed, notarized and accompanied by a 17 bond. The bid was for two 1987 GMC pick up trucks for the Street Department at 13,185.00 each and one 1987 18 GMC pick up truck for the Park Department at 13,685.59 including specified paint. 19 20 7. Deeds Equipment Company of Lawrence. The bid was on the proper form, signed, notarized and 21 accompanied by a bond. The bid was for one snow plow at 1,750.00, one three in one plow at 2,480.00, one 22 snow blade at 1,800.00 and salt spreaders at 2,385.00 each. 23 24 8. Deeds Equipment Company. The bid was on the proper form,signed, notarized and accompanied by a bid 25 bond. The bid was for one dump body for the single axle vehicle with snow package for a total price of 26 13,998.00. 27 28 9. Kencar Equipment Company. The bid was on the proper form, signed, notarized and accompanied by a 29 bid bond. The bid was for a dump body and snow package for a single axle vehicle. Total bid price was 30 16,296.00. 31 32 10. Brown Equipment Company of Fort Wayne. The bid was on the proper form, signed, notarized and 33 accompanied by a bid bond. The bid was for three snow packages. One snow package was in the amount of 34 6,124.00 and two snow packages for three in one blades were for 7,590.00 each. 35 36 11. Brown Equipment Company. The bid was on the proper form,signed, notarized and accompanied by a bid 37 bond. The bid was for a snow package for a single axle vehicle at 15,850.00. 38 39 12. Fred First Ford of Richmond. The bid was on the proper form, signed, notarized and accompanied by a 40 certified check. The bid was for three pick up trucks at 13,893.76 each. 41 42 , 13. Tom Brookbank Chevrolet of Richmond. The bid was on the proper form, signed, notarized and 43 accompanied by a bond. The bid was for three 1987 pick up trucks at 13,183.00 each and one single axle cab 44 and chassis at 29,050.00. 45 46 14. Kaffenvarger of Dayton. The bid was on the proper form, signed, notarized and accompanied by a 47 certified check. The bid was for one dump body for a single axle vehicle at 7,384.00,one plow at 3,447.00, one 48 salt spreader at 6,068.00, one snow package at 16,033.00,three salt spreaders at 3,391.00 each and two three 49 in one blades at 3,368.00 each. 50 51 Having opened all bids, Mr. Brown moved to refer the bids to the Purchasing Department, Street and Park 52 Departments for evaluation and tabulation, seconded by Mr.Willis and on unanimous voice vote the motion was 53 carried. 54 55 Ms. Silberstein stated all bids would be available for public inspection in the Purchasing Office. 56 57 APPROVAL OF MINUTES OF MARCH 5,1987 58 59 Mr. Brown moved to approve the minutes of the previous meeting as prepared, seconded by Mr. Willis and on 60 unanimous voice vote the motion was carried. 61 62 APPROVAL OF CLAIMS FOR PAYMENT 63 64 Mr. Brown moved to approve claims for payment in the amount of 164,622.68, seconded by Mr. Willis and on 65 unanimous voice vote the motion was carried. Board of Works Minutes Cont'd March 12, 1987 Page 3 1 PUBLIC REQUESTS AND COMMENTS 111 2 3 RESIDENTIAL HANDICAPPED PARKING AT 1012 N.W.D STREET 4 5 The renewal application of Mr. Everett Mayer of 1012 N.W. D Street for a residential handicapped parking space 6 was presented to the Board. 7 8 Captain Williams informed the Board there was ample off street parking available and the application should not 9 have been approved and recommended denial of the renewal request. 10 11 Mr. Willis moved to deny the renewal application for a residential handicapped parking space at 1012 N.W. D 12 Street,seconded by Mr. Brown and on unanimous voice vote the motion was carried. 13 14 REQUEST OF RICHMOND COMMUNITY SCHOOLS FOR BUS LOADING DESIGNATION AND NO PARKING 15 AREA ON S.W.E STREET 16 17 Mr.John Martin, Director of Buildings and Grounds for the Richmond Community Schools, requested the Board 18 to designate the North side of Southwest E Street between First and Second Streets as a"Bus Loading Zone" 19 with No Parking allowed from 7:00 A.M. until 4:00 P.M. Monday through Friday. Mr.Martin also asked for the cul- 20 de-sac at the end of Southwest E Street be designated as a No Parking area and be designated for loading only: 21 He stated this area is very congested and they are not able to get emergency vehicles into the area. 22 23 Mr. Willis indicated the Board could move on this request and then start the procedure to vacate the area to the 24 schools. 25 26 Mr. Brown asked if preventing parking in this area would cause more congestion in the residential areas around 27 the school. 28 29 Captain Williams recommended the Board approve the request and stated he will be meeting with with school on 30 the parking problem and would be making further recommendations to the Board regarding the parking problems 31 around the High School. 32 33 Mr. Willis moved to approve the removal of parking on the north side of Southwest E Street from First to Second 34 Street and designate the area as a Bus Loading Zone from Monday through Friday, 7:00 A.M.to 4:00 P.M. and to 35 designate the cul-de-sac at the end of Southwest E Street as a No Parking Area for emergency access and 36 loading only,seconded by Mr. Brown and on unanimous voice vote the motion was carried. 37 38 REQUEST OF WAYNE COUNTY HISTORICAL SOCIETY FOR DESIGNATED MUSEUM PARKING 39 40 Ms. Michele Bottoroff, Director of the Wayne County Museum, requested the Board to designated Museum Only 41 Parking on North A Street between North 11th and 12th Streets on Monday through Friday, 8:00 A.M. to 5:00 42 P.M. and Saturday and Sunday from 1:00 to 4:00 P.M. She told the Board that museum personnel and visitors 43 have a difficult time parking. Ms. Bottoroff added they are investigating off street parking facilities for staff and 44 volunteers. 45 46 Ms. Silberstein stated she saw two problems with the request that being North A Street is a designated time limit 47 parking by Ordinance and she questions the Board authority to change the designation. She also questioned 48 the procedure for restricting street parking to a certain business. 49 50 Captain Williams informed the Board he would like to study the problem for one week and give the Board more 51 information at that time. 52 53 Ms. Silberstein stated she was not disputing the value of Museum parking, but no other areas of street parking 54 are specifically designated for any institution. She asked how you would identify the proper parkers. Ms. 55 Silberstein stated that providing handicapped parking might be an option the Board could address. Ms. 56 Silberstein said the Board would investigate the possibilities and get back with the Museum. 57 58 Mr. Willis stated his engineering staff could assist the Museum with their off street parking plans. 59 60 Mr. Willis moved to table the request of the Wayne County Historical Society for Museum parking to March 26, 61 1987 for a status report,seconded by Mr.Brown and on unanimous voice vote the motion was carried. 62 63 TABLED ITEMS 64 65 NO PARKING IN THE 1600 AND 1700 BLOCKS OF NORTH B STREET Board of Works Minutes Cont'd March 12, 1987 Page 4 1 Ms. Silberstein stated the request to remove the parking on North B Street had been tabled to see if there was 2 any opposition. 3 4 Captain Williams stated there was one person concerned and he had worked with the individual to resolve the 5 parking issue. 6 7 Mr. Brown moved to approve a No Parking area on the North side of the 1600 and 1700 blocks of North B Street, -8 seconded by Mr.Willis and on unanimous voice vote the motion was carried. 9 10 DEPARTMENT REQUESTS AND COMMENTS 11 12 POLICE DEPARTMENT 13 14 Hiring of Michael G. French as Probationary Police Officer 15 16 Chief Nimitz presented the following request to the Board: 17 18 The following applicant for the position of Probationary Police Officer with the Richmond Police Department 19 is recommended for hiring: 20 21 Michael G. French 22 400 S.W. I Street 23 Richmond, Indiana 24 25 This applicant has successfully completed written examinations, background investigation, physical 26 qualifications and has been accepted by the Police Pension Board. 27 28 This applicant has been approved by the Police Merit Commission. 29 30 It is requested that the above named individual enter police service with the Richmond Police Department 31 effective March 16, 1987. 32 33 Mr. Willis moved to approve the hiring of Michael G. French as a Probationary Patrolman effective March 16, 34 1987,seconded by Mr. Brown and on unanimous voice vote the motion was carried. 35 36 Mayor Frank Waltermann administered the Oath to Mr. French to become a Probationary Patrolman effective 37 March 16, 1987. 38 39 The congratulations of the Board was extended to Mr. French. 40 41 LAW DEPARTMENT 42 43 Citizens Action Coalition in Community 44 45 It was announced that the Citizens Action Coalition was now soliciting for donations in the Richmond Community 46 and the Board wished to notify the citizens of their presence. A list of all participants is available in the Clerk's 47 Office. 48 49 MAYOR'S OFFICE 50 51 Director of Administrative Services 52 53 Termination of Leave of Absence-Michael Caudle. Street Department Employee 54 55 Ms.Sue Roberson explained to the Board that Mr. Michael Caudle had been released to return to work on March 56 10, 1987 with some restrictions. She requested the Board to terminate the leave of absence for Mr.Caudle. 57 58 Mr. Willis moved to terminate the leave of absence of Michael Caudle to return to work on March 12, 1987 at his 59 request,seconded by Mr. Brown and on unanimous voice vote the motion was carried. 60 61 Mr.Willis asked what would happen if the employee could not handle the work and Ms. Roberson said he would 62 have to follow the same procedure before the Board for another leave of absence. 63 64 65 Board of Works Minutes Cont'd March 12, 1987 Page 5 1 PLAN NING, PERMITS AND INSPECTION 2 3 Quotes for Mowing and Hauling 4 5 Mr. Bronston explained to the Board that the Planning Department would like to receive quotes for mowing and 6 hauling by March 26, 1987. He stated the Board had previously approved a standard contract and asked that 7 the Board update the contract prior to the 26th. Mr. Bronston added that interested contractors should contact 8 the Planning Department for information. 9 10 TRAFFIC DIVISION 11 12 Repairs to North 6th Street Railroad Crossing 13 14 Captain Williams informed the Board he had been asked late last week by Norfolk&Western to close the 600 15 Block of North 6th Street for repairs to the crossing. He said they have not yet started the repairs and ask the 16 Board if they wanted to act on permission to close the street for any future repairs. 17 18 Mr. Willis stated he would rather see the Board act on a request to make certain that the area will be properly 19 marked and a closing deadline would be set on the request. 20 21 Captain Williams said he would contact the Track Supervisor and get more information for the Board for the 22 March 19th meeting so the Board could be more restrictive on the closing of the street. 23 24 BOARD OF WORKS MISCELLANEOUS 25 26 SET DATE FOR CONTINUATION OF EXECUTIVE SESSION 27 28 Mr. Brown moved to set March 17, 1987 at 3:45 P.M. for a continuation of an Executive Session opened on 29 February 24, 1987 regarding personnel matters,seconded by Mr.Willis and on unanimous voice vote the motion 30 was carried. 31 32 BID AWARD FOR POLICE CRUISERS 33 34 Purchasing Director, Rita Stout, informed the Board that she and Chief Nimitz had evaluated the bids received 35 for the police cruisers. She said base bids from Aldermann Ford was 11,144.00 and from Fred First was 36 11,879.56. Ms. Stout explained with the options wanted by the City the total unit price would be: Aldermann at 37 12,144.00 and Fred First at 12,767.00. 38 39 Ms.Stout recommended the bid for seventeen police cruisers be awarded to Jerry Aldermann Ford as the lowest 40 and best bid. 41 42 Ms. Silberstein asked how the bid price compared with the State bulk purchase price. 43 44 Mr. Aldermann of Aldermann Ford, explained to Ms. Silberstein the state price was 11,061.45 and the price 45 difference was the options. 46 47 Mr. Willis stated he hoped in the future the bids could be more timely in order not to eliminate vendors from 48 participating. 49 50 Ms.Stout stated in order to bid the cruisers any sooner,the Capital Equipment Committee of the City would have 51 to set equipment priorities sooner. 52 53 Ms. Silberstein question why the State bulk purchase price was not the same as the price bid by Aldermann 54 Ford, which holds the State bid. She stated she would like to see a comparison to see if it would have been 55 . better to participate in the State bidding. 56 57 Mr. Aldermann informed the Board that the State had not processed the bids until February of this year which 58 eliminated many vendors from participating in the bidding since their manufacturers have cut off dates for fleet 59 deliveries. 60 61 The Board requested it be pointed out the minutes show a detailed description of the purchase of the police 62 cruisers. 63 64 Mr. Willis moved to award the bid for seventeen (17) police cruisers to Jerry Aldermann Ford at a unit price of 65 12,144.00,seconded by Ms. Silberstein and on unanimous voice vote the motion was carried. l� Board of Works Minutes Cont'd March 12, 1987 Page 6 1 ADJOURNMENT 2 3 There being no further business,on a motion duly made, seconded and passed the meeting was adjourned. 4 5 6 7 Susan Silberstein, President 8 9 10 11 ATTEST: 12 Mary Merchanthouse, City Clerk 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65