HomeMy Public PortalAbout07 09 19 MeetingMINUTES OF THE REGULAR MEETING AND PUBLIC HEARING HELD BY THE TOWN
COMMISSION OF THE TOWN OF GULF STREAM ON TUESDAY, JULY 9, 2019 AT 9:00
A.M. IN THE WILLIAM F. KOCH, JR. COMMISSION CHAMBERS OF THE TOWN HALL,
100 SEA ROAD, GULF STREAM, FLORIDA.
I. Call to Order
Mayor Morgan called the meeting to order at 9:00 A.M.
II. Pledge of Allegiance
Mayor Morgan led the Pledge of Allegiance.
III. Roll Call
Present and
Participating: Scott W. Morgan
Thomas W. Stanley
Paul Lyons, Jr.
Joan K. Orthwein
Also Present &
Participating:
Absent w/Notice:
IV. Minutes
Gregory Dunham
John Randolph
Edward Nazzaro
Edward Allen
Rita Taylor
Donna White
Mayor
Vice Mayor
Commissioner
Commissioner
Town Manager
Town Attorney
Staff Attorney
Police Chief
Town Clerk
Commissioner
A. Regular Meeting of June 14, 2019.
Vice Mayor Stanley made a motion to accept the minutes of
June 14, 2019, and the motion was seconded by Commissioner Orthwein with
all voting AYE at roll call.
V. Additions, withdrawals, deferrals, arrangement of agenda items
There were none.
VI. Announcements
A. Regular Meetings and Public Hearing
1. August 9, 2019 at 9:00 A.M.
2. September 13, 2019 at 4:00 P.M.
3. October 11, 2019 at 9:00 A.M.
4. November 8, 2019 at 9:00 A.M.
5. December 13, 2019 at 9:00 A.M.
B. Proposed Budget Meeting and Hearing Dates
1. September 13, 2019 at 5:01 P.M.
2. September 24, 2019 at 5:01 P.M.
Mayor Morgan called attention to these dates.
VII. Communication from the Public (3 min. maximum)
Kristine de Haseth reminded everyone of the District IV Luncheon
coming up on July 15, 2019 at Noon being held in Ocean Ridge. She
thanked the Commission for allowing the students from Gulf Stream School
to attend the May Commission meeting and stated three of them did
reports on the meeting and she brought pictures of the PowerPoint
presentation for the record. Ms. de Haseth added that the Florida
Federation of Independent Schools had contacted Gulf Stream School to
"bring their show on the road" and attend the national convention in
February.
Minutes of Town Commission
Regular Meeting & Public Hearing
Held July 9, 2019 @ 9:00 A.M.
VIII. Reports
A. Town Manager
1. Utility Undergrounding
Town Manager Dunham stated that both Comcast and AT&T are
basically done pulling fiber and splicing in the Core area but both had
separate issues. Comcast has conduit that needs replaced at no charge
to the town. AT&T has a section between Golfview and Middle Road that
needs conduit replaced at a level that is safe for them to get into.
Once that is complete, they will be connecting the homes and be
finished, he added.
2. Obstructions in Town Rights-of-way
Town Manager Dunham stated he sent a follow-up letter to
Mayor's original letter and that there were around 20 who still had not
removed the stakes. Mr. Dunham stated that he will probably be going
house to house now with a bit of a personal touch and see how that
works. Commissioner Orthwein asked if there had been discussion with
residents whose vegetation is in the right of way and has become too
tall, especially on the narrow streets. Mr. Dunham said he would be
addressing those issues. Commissioner Lyons added that he calls that
"creep" and it goes further and further into the rights-of-way with each
passing year and at some point it has to end. It has become
inconvenient for drivers and a safety hazard, he added. Commissioner
Lyons stated he was pleased with the residents who had adhered to the
Mayor's letter, but very displeased with those who had not. Mayor
Morgan then told Mr. Dunham to use his discretion on the remaining
residents and condos who still had the stakes up. Mayor Morgan asked
what the status was on the curb issue. Mr. Dunham stated the town was
waiting for a few more bids and were also trying to get in contact with
the property owners who aren't in town at the present time.
3. Street Lighting in Place Au Soleil
Commissioner White asked to move this item to the August
meeting since she could not be present at the July meeting. Mr. Dunham
said he knew Commissioner White had met with Mr. Snavely and the Board
of Place Au Soleil. They had made some choices and FP&L was going to
get pricing to the town.
4. Guardhouse in Place Au Soleil
Town Manager Dunham reminded the Commission that they had
chosen the low bidder and that the Town would be executing the contract
next week.
B. Architectural Review & Planning Board
1. Meeting Dates
a July 25, 2019 at 8:30 A.M.
b. No August meeting
c. September 26, 2019 at 8:30 A.M.
d. October 24,2019 at 8:30 A.M.
e. To be determined
f. To be determined
Mayor Morgan called attention to these dates.
C. Finance Director
1. Financial Report for June 2019
oil
Minutes of Town Commission
Regular Meeting & Public Hearing
Held July 9, 2019 @ 9:00 A.M.
Town Manager Dunham stated that the report represented 750-.
of the Town's 18/19 budget.
D. Police Chief
1. Activity for June 2019
Chief Allen asked that his report be accepted as
presented. The Mayor declared both reports accepted.
IX. Items for Commission Action.
A. Presentation of 2017/2018 Independent Auditor's Report -Ron
Bennett, Nowlen, Holt & Miner, P.A.
Mr. Ron Bennett presented the audit and explained that
government audits were a smorgasbord of reports put into one document.
This year, he stated, the Town was receiving a totally clean opinion
and was in compliance with all government auditing standards. Mr.
Bennett went over the financial highlights and passed out a
presentation to put into record. Commissioner Lyons had questions about
internal control and reconciliation to which Mr. Bennet stated it had
been addressed and reconciled. Commissioner Lyons asked if Mr. Bennett
did an audit on the safekeeping of the town's information. Mr. Bennett
stated that was more of an IT function and was outside his area of
expertise. Vice Mayor Stanley made a motion to approve the audit for
fiscal year 2017/2018 and the motion was seconded by Commissioner
Orthwein with all voting AYE at roll call.
B. Presentation of Proposed Budget for Fiscal Year 2019-2020
1. Budget Consideration
Town Manager Dunham pointed out the Towns ending
unrestricted fund balances for fiscal years since 2011 and stated that
for the year ending 2018 the town was at a balance of $4,947,793
representing 1020 of the budget.
2. 2018-2019 Millage Rate
Town Manager Dunham stated that the millage rate was 4.05
and the ad valorem proceeds for operations were $4,618,123. Mr. Dunham
added the proposed 2020 millage rate is 3.8606, which is the 2020 rolled
back rate. The ad valorem proceeds at the proposed millage rate for
2020 operations is $4,618,484. He added that the prior year final gross
taxable value for Gulf Stream was $1,134,609,911 and the estimated gross
taxable value for this year is $1,196,312,415, which is a five and a
half percent increase, he said. Mr. Dunham stated that the Town had re-
negotiated its Fire/Rescue contract with Delray Beach with the same
increase that existed so the terms are the same. Mr. Dunham told the
Commission that the CIP for roadway construction/restoration on AlA, N.
County Road and Little Club Road was estimated at $578,750. He noted
that Rebecca Travis, from Baxter and Woodman, was present to answer any
questions the Commissioners may have. The CIP for the water main project
is $2,516,943 and Mr. Dunham added that the total budget for the year is
around ten million dollars, whereas last year it was seven million, but
the increase is due primarily to the water project scheduled for this
year.
Mr. Dunham asked Rebecca Travis to give an update on the
status of the project. Ms. Travis stated they were finishing up the
survey for the water main that is going to be along AlA from Golfview up
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Minutes of Town Commission
Regular Meeting & Public Hearing
Held July 9, 2019 @ 9:00 A.M.
to Sea Road, west to N. County Road, then around the tennis courts up to
Little Club Road, then west to the end of Little Club Road. The next
step is to prepare a preliminary design report, which is basically an
alignment study, she added. Ms. Travis stated they are trying to stay
out of the pavement because it's less money to restore and they would be
re-routing the main to not go under the tennis courts where it is
presently located. There was discussion about reconstruction of N.
County Road and putting it in the correct location once the water main
is put in. Commissioner Lyons asked if Ms. Travis could give the
Commission options with pros and cons of each option, to which she said
she would.
Mr. Dunham asked CFO Tew to address the general fund and
water fund transfers. Mrs. Tew stated that the fund balances would flow
like water from one place to another over the different budgets
throughout the year.
Mr. Dunham stated the Police Department would be
purchasing two new police cars and four in -car cameras to replace those
that are antiquated.
Mr. Dunham discussed some personnel changes he would like
to make starting with the Police Department. He handed out a salary
survey for Palm Beach County and proposed that the Police Department's
starting salary be $51,250, giving a raise across the board of $3,750
and not giving the officers a six month probation boost for this year.
Mayor Morgan agreed that Gulf Stream was well below the average and
needed to maintain a steady and competent police force. He added that
he had studied this as well and was in agreement with the starting
salary Mr. Dunham was proposing. Commissioner Lyons agreed commending
Chief Allen on the professionalism and courtesy of the entire team of
officers. Commissioner Orthwein agreed adding that she loved the Gulf
Stream Police Department and the safe environment they provide to the
Town.
Mr. Dunham recommended to change Mrs. Basel's title from
Executive Administrative Assistant to Assistant Town Clerk stating that
she had been working closely with veteran Town Clerk, Rita Taylor, to
learn the job responsibilities of the Town Clerk position. He added
that Mrs. Basel had been writing the minutes, putting the agenda packets
together and attending pre -app meetings and classes for clerk
certification to become a very capable back-up to Ms. Taylor, much to
Ms. Taylor's delight. There were no objections.
Mr. Dunham recommended to change Staff Attorney Nazzaro's
title to Assistant Town Attorney and stated that anywhere else he would
be classified as an Assistant Town Attorney. There were no objections.
Mr. Dunham stated that due to the many internal controls
suggested by our auditors, he would like to incorporate Mrs. Dena
Gillion-Williams into the internal controls and give a boost in her
salary for the responsibilities she will be taking on. He added that
she would be training a lot under Mrs. Tew, and possibly become an
assistant to Mrs. Tew in the future. Mr. Dunham added that due to our
small staff he has now had to become a part of the internal controls by
Minutes of Town Commission
Regular Meeting & Public Hearing
Held July 9, 2019 @ 9:00 A.M.
properly and instantly recording the water bills as they come in per our
auditor's recommendation.
Commissioner Lyons commended Mr. Dunham on providing
opportunities for the team to grow within the profession and to develop
internally as opposed to hiring from the outside. Mr. Dunham stated he
had a very good staff and he would like to try and keep them here.
Mayor Morgan agreed with both of them and stated the Town had
exceptional staff and he would like to continue to develop from within
as opposed to going out and pay them accordingly. Commissioner Lyons
then complimented the Mayor on creating a great culture and added that
it starts at the top.
3. Proposed Millage Rate for Fiscal Year 2019-2020
Vice Mayor Stanley made a motion to approve the 2020
millage rate of 3.8606, which is the 2020 rolled back rate. The motion
was seconded by Commissioner Orthwein with all voting AYE at roll call.
4. Certification of Rolled Back Millage Rate
Vice Mayor Stanley made a motion to certify the rolled
back millage rate of 3.8606 and the motion was seconded by Commissioner
Orthwein with all voting AYE at roll call.
5. Date of First Public Hearing -Tentative Budget Adoption
Vice Mayor Stanley made the motion to approve the first
public hearing -tentative budget adoption date to September 13, 2019 at
5:01 P.M. and the motion was seconded by Commissioner Orthwein with all
voting AYE at roll call.
6. Date of Second Public Hearing -Final Budget Adoption
Vice Mayor Stanley made the motion to approve the second
public hearing -final budget adoption date to September 24, 2019 at 5:01
P.M. and the motion was seconded by Commissioner Orthwein with all
voting AYE at roll call.
D. Items by Mayor & Commissioners
There were none.
X. Adjournment.
Mayor Morgan adjourned the meeting at 10:17 A.M.
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