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HomeMy Public PortalAbout20110825CC Packet 20110825 CC Packet 20110819 001_001_1 AGENDA REGULAR MEETING OF THE TYBEE ISLAND CITY COUNCIL August 25, 2011 7:00PM Please silence all cell phones during Council Meetings I. Consideration of Items for Consent Agenda 6:30PM II. Executive Session III. Opening Ceremonies Call to Order Invocation: David Laughner, Chapel by the Sea Pledge of Allegiance IV. Recognitions and Proclamations V. Consideration of the approval of the minutes of the regular meetings of the Tybee Island City Council 1 Draft Minutes, 20110811 City Council Minutes VI. Consideration of Boards, Commissions and Committee Appointments VII. Reports of Staff, Boards, Standing Committees and/or Invited Guest Limit reports to 10 minutes. 1 Lisa Callahan, Community Resources Committee, Energy Update 2 Leigh Burns, HPD/DNR, August 26, 2011, Historic Preservation Presentation information 3 Vicky Worden, Pool Update 4 Monty Parks, Chairman, Better Hometown, Historic Butler Median Construction 5 Brad Sherman, Home Energy Consulting, Inc., Geothermal at at Memorial Park VIII. *Citizens to Be Heard: Please limit comments to 3 minutes. Maximum Allowable time is 5 minutes. IX. Consideration Local Requests & Applications-Funding, Special Events, Alcohol License 1 1st Annual Flip Flop (race) and Tybee Island Polar Plunge, December 31, 2011 – January 1, 2012, Beach area south side of Walter W. Parker Pier & Pavilion; Society of 40 Men or 8 Horses & Friends of Tybee Theater X. Consideration of Bids, Contracts, Agreements and Expenditures 1 Comcast Agreement at Rivers End Campground 20110825 CC Packet 20110819 001_001_2 XI. Consideration of Approval of Consent Agenda XII. Public Hearings XIII. Consideration of Ordinances, Resolutions 1 First Reading, Ordinance 36-2011, Use of Municipal Beaches 2 First Reading, Ordinance 31-2011, Business Licenses Sales in Public Property 3 First Reading, Ordinance 30-2011, Beach Equipment Rental 4 Second Reading, Ordinance 37-2011, Sec 4-050(F)(2), Miniature Golf Courses XIV. Council, Officials and City Attorney Considerations & Comments 1 Wanda Doyle, Pool update 2 Bubba Hughes, Shore Protection Ordinance 3 Paul Wolff, Beach Task Force recommendation a) The Beach Task Force voted to recommend that council set aside no less than $1 million a year in addition to SPLOST money for beach re-nourishment. XV. City Managers Report 1 Action Item List 2 Short Term Work Program 3 Bicycle Friendly Program XVI. Minutes of Boards and Committees 1 Community Resource Committee Minutes, June 20, 2011 and July 18, 2011 2 Beach Task Force Minutes, June 16, 2011 and July July 21, 2011 3 Parking Committee Minutes, May 25, 2011; June 6, 2011 and June 22, 2011 4 Better Hometown Minutes, June 15, 2011 XVII. Executive Session 1 Discuss litigation, personnel, and real estate acquisition XVIII. Possible vote on litigation, personnel and real estate acquisition discussed in executive session. XIX. Adjournment *PLEASE NOTE: Citizens wishing to speak on items listed on the agenda, other than public hearings, should do so during the citizens to be heard section. Citizens wishing to place items on the council meeting agenda must submit an agenda request form to the Clerk of Council’s office by Wednesday at noon, eight days prior to the scheduled meeting. 20110825 CC Packet 20110819 001_001_3 Agenda request forms are available outside of the Clerk’s office at City Hall and at www.cityoftybee.org. THE VISION OF THE CITY OF TYBEE ISLAND “is to make Tybee Island the premier beach community in which to live, work, and play.” THE MISSION OF THE CITY OF TYBEE ISLAND “is to provide a safe, secure and sustainable environment by delivering superior services through responsible planning, preservation of our natural and historic resources, and partnership with our community to ensure economic opportunity, a vibrant quality of life, and a thriving future.” Draft Minutes20110811/jrl City Council Meeting 20110811 Mayor Jason Buelterman called the consent agenda to order at 6:30PM. Those in attendance were Paul Wolff, Kathryn Williams, Frank Schuman, Mayor pro tem Shirley Sessions, Wanda Doyle and Bill Garbett. Also in attendance were Bubba Hughes, City Attorney, Dianne Otto, Acting Zoning Director and Jan LeViner, Acting Clerk of Council. Diane Schleicher, City Manager was absent due to a family emergency. Mayor Buelterman administered the oath of office to Meg Heap, Judge pro tem for Tybee Island Municipal Court. Mayor Buelterman listed the following items on the consent agenda: July 28, 2011 City Council Meeting Minutes Taste of Tybee, Savannah Area Chamber of Commerce, Walter W. Parker Pier and Pavilion, September 29, 2011 for beer and wine only. Memorial Park Rendering, $100.00, Line Item 100-1110-52-1200. Ms. Williams stated that monies are in council’s budget and she would like to allocate $100.00 for the renderings for the Memorial Park Master Plan Committee. HGBD Engineering Proposal – Ultraviolet Systems Cullen Chambers, Friends of Tybee Post Theater. Mr. Chambers is requesting the city’s sponsorship with the Tourism Product Development Grant through the Georgia Department of Economic Development, Tourism Division, and Georgia Council for the Arts. The Tourism Product Development Grant requires no city match. Mr. Chambers has a draft Memorandum of Understanding (MOU) for Mr. Hughes to review which mirrors previous years. Approval pending Mr. Hughes review and approval of the MOU. Paul Wolff made a motion to adjourn to Executive Session. Wanda Doyle seconded. Vote was unanimous. Kathryn Williams made a motion to return to regular session. Paul Wolff seconded. Vote was unanimous. Mayor Buelterman called the regular meeting to order at 7:00PM. Opening Ceremonies Call to Order Invocation: Hank Perry, Trinity Chapel United Methodist Church Pledge of Allegiance The following department heads gave their quarterly reports: 1 Finance Department, Mary Hogan 2 Water Water and Sewer Department, George Reese Draft Minutes20110811/jrl 3 Tybee Island Fire Department, Chief Sasser 4 DPW, Joe Wilson 5 Community Development, Dianne Otto 6 Better Hometown, Chantel Morton 7 YMCA, Gina Casagrande Consideration of Bids, Contracts, Agreements and Expenditures River’s End Campground Agreement, Comcast of Georgia. Mr. Hughes stated he was in contact with the representative of Comcast and had sent suggested changes of the clauses as the City cannot appropriately enter into a contract of this type. He is awaiting a response and hopes to bring it back to council by next meeting. Paul Wolff made a motion to approve the consent agenda. Kathryn Williams seconded. Vote was unanimous. Public Hearings Text Amendment, Section 4-050(F), Kyle Pratt. Ms. Otto explained that Section 4-050(F) is a list of uses by right after site plan approval in the C-2 district. When approached by Mr. Pratt for a miniature golf course to be in the C-2 district it was determined that none of the uses currently listed would allow a miniature golf course. course. There is a use in the C-1 business district that reads “commercial amusements including amusements parks and other commercial games and sports.” This text amendment requests that that use be added to the C-2 district. The Planning Commission, July 19, 2011, motion was not to add the suggested language but only “miniature golf courses” in the C-2 district. Mr. Wolff suggested that special review should be attached to the amendment. Ms. Doyle asked Ms. Otto to confirm that only miniature golf courses be added to the amendment. Ms. Otto confirmed. Ms. Williams asked Ms. Otto if she had a recommendation on how to ensure the neighbors would be protected and can council impose conditions if needed without the petitioner incurring double the costs for site plan and special review. Mr. Pratt approached council to address any questions they might have. Mr. Garbett asked what the hours of operation were and how was he going to provide lighting so it does not infringe on the neighbors. Mr. Pratt said his intent was to operate as a miniature golf course and operate during daylight hours only. He also said this would be natural grass and no concrete would be poured other than what will hold fence posts and hedge lines. His intent is to be open by September 22, 2011. Ms. Otto stated that due to the permitting process it would not be before council until October 2011. Shirley Sessions made a motion to approve. Wanda Doyle seconded. Vote was unanimous. Shirley Sessions made a motion to move “miniature golf courses” into Section 4-050(F) (2). Wanda Doyle seconded. Vote was unanimous. First Reading Special Review, 1011 and 1013 Bay Street, Arnold Seyden. Ms. Otto stated that this is a special review for the replacement of a private dune crossover. This crossover does share a property Draft Minutes20110811/jrl line with Kirk and Melody Jones. This is an after-the-fact special review and there was a permit on site but not for the dune crossover. They were directed to contact GaDNR to obtain a permit and have received that permission. When Ms. Otto received GaDNR approval it stated that this included replacement of pilings and stringers. The Section 3-100 that we are currently under states special review is required if work being done goes beyond the replacement of stringers and handrails. If Mr. Seyden receives approval, it does not give him permission to resume work. The Stop Work Order will still be in place until a permit has been issued by the City of Tybee Island. Ms. Otto stated that when presented at the Planning Commission, the vote was to approve. Pat Beaman, agent for Camille Silva, has an easement that is shared with 1011 and 1013 Bay Street. They are in the process of obtaining a permit to connect to the current walkway. The permit is now in the review process with GaDNR and all indications are it is in good order and should be approved. At that point, he will be back in front of council asking for a permit for this new construction. Kathryn Williams made a motion to approve. Frank Schuman seconded. Vote was unanimous. Wall-Nutts (Parking) Pat Valle, 103 and 105 Butler Avenue. Mr. Hughes stated that this was not a public hearing but a hearing in public. This is a hearing on the status of the business license for the operation of a private parking lot at this location. The license holder was given notice on why the business license should not be revoked as this license has not been used in accordance with the rules. Officer Warren Milliken stated that he had been called to this property at least thirty (30) times with complaints stemming from an adjacent property owner. There were property maintenance issues and the owner has been very cooperative in responding to those issues. They were cited on June 3, 2011 for too many vehicles in the parking lot. They are currently permitted to have fifty three (53) cars in the lot and that particular day they had seventy three (73). With that exception, they have received no citations. Mr. Hughes stated that the issue before council tonight was to determine whether their permit to operate a private parking lot should be withdrawn. This location was approved prior to the amendment of the current ordinance. Ms. Sessions asked Mr. Hughes to clarify the options before council. She stated that they (1) to listen to the other side of the issue and to make a recommendation to repeal the license (2) to add conditions such as buffering or (3) do nothing. Mr. Hughes confirmed. He further suggested that council allow the license holder to present and go forward. Ms. Doyle asked if one of the requirements be that the license holder presents a new plan delineating parking spaces. Mr. Hughes confirmed. Kathee Radford and Pat Valle, license holders approached council. Ms. Radford explained that her sister, Pat Valle, has been the license holder for six (6) years and has never incurred problems until a neighbor moved in. Their nephew, Ryan Giannoni, has taken over managing the parking lot and has been providing daily maintenance. The license calls for fifty six (56) parking spaces but when their agent applied for the permit he only drew spaces for one property, not both. They feel that on the day in question, one of their neighbors was having a party and in fact parked in their lot due to not knowing where the property line was. Ms. Sessions asked Ms. Radford to explain the fire that occurred on the property. Ms. Radford stated that there was a great deal of leaves and debris under the trees on the property line and evidentially someone dropped a Draft Minutes20110811/jrl cigarette butt which caused a small fire. All leaves have since been removed. Mr. Schuman asked if they had someone on premises during the day. Ms. Radford confirmed that her nephew is there till 5:00PM and at the end of the day picks up all debris so the parking lot is clean. Mr. Burnsed, 109 Butler, stated that he has never had a problem with the owners or parking lot. Officer Milliken stated that the license holders have been most cooperative and have done everything he has asked of them. Ms. Sessions stated that her biggest concern is neighbors who are concerned about what is going on. The city needs to lessen problems between neighbors if possible. Mayor Buelterman asked Mr. Hughes if we could allow the license holder to continue working through the end of the season and at that time go through the process that is currently in place. Mr. Hughes agreed that was an option as additional work is being done on the ordinance currently. Ms. Sessions suggested that a telephone number be posted so if neighbors have issues or complaints they could call the number rather than going through the City. Ms. Valle stated that issues the police were called about had nothing to do with the parking but rather the condition of the parking lot, all of which have all been addressed. Mr. Garbett asked if council required them to bring the parking lot into compliance with the current ordinance, would they have a problem. Ms. Radford stated no as they have drawings to present to council tonight. No action. Consideration of Ordinances, Resolutions Second Reading, 23-2011, Sec 3-100. Paul Wolff made a motion to approve. Shirley Sessions seconded. Vote was unanimous. Discussion: Mayor Buelterman confirmed that this would allow individuals replacing their existing crossovers would not be required to go through the Special Review process and pay the $500.00 fee. Ms. Otto confirmed. Ms. Doyle asked how this was different from the original Section 3-100. Ms. Otto explained that the original Section 3-100 did not speak to city projects or special events. Ms. Williams explained that when Section 3-100 was adopted previously council has limited the petitioner’s ability to make improvements to the decking and handrails. With this change, it exempts petitioners from going through special review if they are just replacing what was there originally. Paul Wolff made a motion to approve Special Review for Mr. Seyden and the $500.00 Special Review Fee be considered payment of the building permit. Frank Schuman seconded. Vote was unanimous. Second Reading, 33-2011, Non-removal of live animals. Kathryn Williams made a motion to approve. Paul Wolff seconded. Vote was unanimous. Ms. Doyle asked who would be enforcing this ordinance. Ms. Williams stated that it will give the lifeguards, beach patrol, the Marine Science Center, staff and citizens a mechanism to protect our marine life. Council, Officials and City Attorney Considerations & Comments Short Term Work Program, Diane Schleicher. Moved to August 25, 2011 meeting. Draft Minutes20110811/jrl Paul Wolff made a motion to adjourn to Executive Session. Wanda Doyle seconded. Vote was unanimous. Paul Wolff made a motion to return to regular session. Frank Schuman seconded. Vote was unanimous. Meeting adjourned. KILOWATT-HOUR USAGE PER MONTH 2007-2011 AND % INCREASE (+) OR DECREASE (-) FROM SAME MONTH IN 2008 IN 2010 CITY HALL 2007 2008 2009 2010 2011 JANUARY 13102 13265 15163 16455 9291 FEBRUARY 11654 11814 13467 14127 8399 MARCH 9393 9574 7803 11048 7789 APRIL 10303 9150 10177 7918 7994 MAY 11581 12459 15783 11833 8267 JUNE 13929 15374 13455 16267 9656 JULY 17223 16159 16580 16317 11163 AUGUST 18848 14884 17385 13996 SEPTEMBER 13626 12439 14710 12170 OCTOBER 11799 10739 11303 8460 NOVEMBER 9723 12510 8570 9661 DECEMBER 11349 11951 12367 10590 Kilowatt-hours vs. Month -2007-2011 0 2000 4000 6000 8000 10000 12000 14000 16000 18000 20000 2007 2008 2009 2010 2011 CITY HALL Comparison of percent usage -2008 and 2010 2008 2010 2011 % % Average % Change JANUARY 13265 16455 9291 -29.96 -43.54 -36.75 FEBRUARY 11814 14127 8399 -28.91 -40.55 -34.73 MARCH 9574 11048 7789 -18.64 -29.50 -24.07 APRIL 9150 7918 7994 -12.63 +0.96 -5.84 MAY 12459 11833 8267 -33.65 -30.14 -31.89 JUNE 15374 16267 9656 -37.19 -40.64 -38.92 JULY 16159 16317 11163 -30.92 -31.59 -31.25 AUGUST 14884 13996 SEPTEMBER 12439 12170 OCTOBER 10739 8460 NOVEMBER 12510 9661 DECEMBER 11951 10590 GYM 2007 2008 2009 2010 2011 JANUARY 24000 15440 17000 17600 25520 FEBRUARY 21560 11200 10240 22240 13480 MARCH 11840 5360 5440 12760 10960 APRIL 8320 8640 6320 5280 9120 MAY 9960 14560 7600 12400 10400 JUNE 14000 18400 19240 16360 16040 JULY 16920 19080 14520 14040 23200 AUGUST 22600 16120 15120 13280 SEPTEMBER 12120 13720 13160 10040 OCTOBER 8160 10920 6720 3840 NOVEMBER 2290 17160 4760 5080 DECEMBER 13560 15360 15480 31360 Kilowatt-hours vs. Month -2007-2011 0 5000 10000 15000 20000 25000 30000 35000 2007 2008 2009 2010 2011 GYM Comparison of percent usage-2008 and 2010 2008 2010 2011 % % Average % Change JANUARY 15440 17600 25520 +64.22 +45.00 +54.61 FEBRUARY 11200 22240 13480 +20.36 -39.39 -9.51 MARCH 5360 12760 10960 +104.48 -14.11 +45.19 APRIL 8640 5280 9120 +5.56 +73.73 +39.14 MAY 14560 12400 10400 -28.57 -16.13 -22.35 JUNE 18400 16360 16040 -12.83 -1.96 -7.39 JULY 19080 14040 23200 +21.59 +65.24 +43.42 AUGUST 16120 13280 SEPTEMBER 13720 10040 OCTOBER 10920 3840 NOVEMBER 17160 5080 DECEMBER 15360 31360 YMCA – OLD SCHOOL 2007 2008 2009 2010 2011 JANUARY 11800 14280 18080 17480 18080 FEBRUARY 10840 13320 15280 17120 12160 MARCH 8800 8040 7280 10320 7800 APRIL 10400 7880 8920 7400 9360 MAY 11720 17360 14520 14960 10880 JUNE 16560 23280 24360 21160 15920 JULY 20640 24520 19440 24880 19200 AUGUST 25760 23000 20080 20720 SEPTEMBER 1720 17800 18040 17320 OCTOBER 13280 12560 11680 8640 NOVEMBER 9440 13440 8520 7640 DECEMBER 9440 13560 14400 21120 Kilowatt-hours vs. Month -2007-2011 0 5000 10000 15000 20000 25000 30000 2007 2008 2009 2010 2011 YMCA – OLD SCHOOL Comparison of percent usage-2008 and 2010 2008 2010 2011 % % Average % Change JANUARY 14280 17480 18080 +26.61 +3.43 +13.03 FEBRUARY 13320 17120 12160 -8.71 -28.97 -18.84 MARCH 8040 10320 7800 -2.99 -24.42 -10.71 APRIL 7880 7400 9360 +18.78 +26.49 +22.63 MAY 17360 14960 10880 -37.33 -27.27 -32.30 JUNE 23280 21160 15920 -31.62 -24.76 -28.19 JULY 24520 24880 19200 -21.70 -22.80 -22.26 AUGUST 23000 20720 SEPTEMBER 17800 17320 OCTOBER 12560 8640 NOVEMBER 13440 7640 DECEMBER 13560 21120 FIRE DEPARTMENT ADMINISTRATION 2007 2008 2009 2010 2011 JANUARY 3325 2971 2202 3422 1916 FEBRUARY 2393 1303 1907 2030 1263 MARCH 1545 772 821 940 956 APRIL 1158 971 1199 918 1695 MAY 1813 1559 2026 1911 2601 JUNE 2107 2662 3560 2756 3593 JULY 0 2952 2565 3511 4388 AUGUST 6276 2633 2671 3559 SEPTEMBER 2163 1614 2315 3127 OCTOBER 1226 1456 1267 1518 NOVEMBER 1069 940 704 1129 DECEMBER 1995 2119 1997 2213 Kilowatt-hours vs. Month -2007-2011 0 1000 2000 3000 4000 5000 6000 7000 2007 2008 2009 2010 2011 FIRE DEPARTMENT ADMINISTRATION Comparison of percent usage-2008 and 2010 2008 2010 2011 % % Average % Change JANUARY 2971 3422 1916 -35.51 -44.01 -39.76 FEBRUARY 1303 2030 1263 -3.07 -37.78 -20.43 MARCH 772 940 956 +23.81 +1.70 +12.71 APRIL 971 918 1695 +74.56 +84.64 +79.60 MAY 1559 1911 2601 +66.84 +36.11 +51.47 JUNE 2662 2756 3593 +34.97 +30.37 +32.67 JULY 2952 3511 4388 +48.64 +24.98 +36.81 AUGUST 2633 3559 SEPTEMBER 1614 3127 OCTOBER 1456 1518 NOVEMBER 940 1129 DECEMBER 2119 2213 MAYOR Jason Buelterman CITY COUNCIL Shirley Sessions, Mayor Pro Tem Wanda D. Doyle Bill Garbett Frank Schuman, Sr. Kathryn Williams Paul Wolff CITY OF TYBEE ISLAND CITY MANAGER Diane Schleicher ACTING CLERK OF COUNCIL Jan LeViner CITY ATTORNEY Edward M. Hughes P.O. Box 2749 – 403 Butler Avenue, Tybee Island, Georgia 31328-2749 (866) 786-4573 – FAX (866) 786-5737 www.cityoftybee.org City Council Agenda Item Request Agenda Item Requests must be submitted to the Clerk of Council by 4:00PM on the Thursday prior to the scheduled Council meeting. If this form is received after the deadline, the item will be listed on the next scheduled agenda. Council Meeting Date for Request: 8-25-2011 Item: 8/26 Historic Preservation Presentation information – Leigh Burns, HPD/DNR Explanation: __________________________________________________________________________________ ____________________________________________________________________ ______________________ Budget Line Item Number (if applicable): Paper Work: Attached* Already Distributed ______ To Be Handed Out at Council Meeting (by Requester) ______ Audio/Video Presentation** * Thirteen copies for packets must be provided with request. ** Audio/video presentation must be submitted to the IT department at City Hall by 4:00PM on the Thursday prior to the meeting. NOTE: Request will be postponed if necessary information is not provided. Submitted by: Chantel Morton Phone /Email: 912-786-4573, ext. 123 /cmorton@cityoftybee.org Comments: ________________________________________________________________________________ __________________________________________________________________________________________ Date given to Clerk of Council 8-17-2011 Certified Local Government Program: Preservation through Local Planning Any historic resource is important in the history of a particular community. Preservation activity occurs first at the local level; therefore, a community is in the best position to identify and protect its own resources. The Certified Local Government (CLG) program assists local governments with integrating historic preservation concerns into local planning decisions. Joining the CLG program is an important and effective way to preserve Georgia's historic places. Historic preservation has been a part of local government planning in this country since the 1930s. However, only a few communities took advantage of this early opportunity to include preservation as part of their planning process. With the National Historic Preservation Act of 1966, a federal and state partnership was initiated that developed into a nationwide preservation program. As this program matured, the need for relating federal and state activities to local efforts became apparent. The CLG program extends the federal and state preservation partnership to the local level. It enhances the local government role in preservation by strengthening a community’s preservation program and its link with HPD. In Georgia, the CLG program builds upon the longstanding working relationship between HPD and the local governments by expanding the scope of local responsibilities and opportunities for preservation. Any city, town, or county that has enacted a historic preservation ordinance, enforces that ordinance through a local preservation commission, and has met requirements outlined in the Procedures for Georgia’s Certified Local Government Program, is eligible to become a CLG. What are the benefits of becoming a CLG? • Once certified, a local government becomes eligible to apply for federal historic preservation grant funds that are available only to CLGs. • A CLG participates directly in the National Register of Historic Places program by reviewing local nominations prior to their consideration by the Georgia National Register Review Board. • Opportunities for technical assistance in historic preservation are available in the form of training sessions, information material, statewide meetings, workshops and conferences. • Communication and coordination are increased among local, state, and federal preservation activities, as well as with other CLGs. There are five broad standards that must be met by a local government in order to become a CLG: 1. Enforce appropriate state or local legislation for the designation and protection of historic properties. A local government must adopt a preservation ordinance that complies with the Georgia Historic Preservation Act, the state’s enabling legislation for designating and protecting historic buildings, sites, and neighborhoods. 2. Establish an adequate and qualified historic preservation review commission by state or local legislation. A preservation review commission is a locally appointed board that reviews design changes in designated historic districts in order to maintain the district’s special and irreplaceable qualities. 3. Maintain a system for survey and inventory of historic properties that furthers the purpose of the National Historic Preservation Act. A survey identifies properties that have historic significance and are therefore worthy of protection. The survey is the basis for the identification, identification, designation, and protection of local historic districts and properties. 4. Provide for adequate public participation in the local historic preservation program, including the process for recommending properties for nomination to the National Register of Historic Places. A local government must encourage the public’s participation in its preservation efforts by having meetings that are open to all local residents, by sponsoring community-wide information and education activities and by encouraging National Register nominations. 5. Satisfactorily perform the responsibilities delegated to it under the National Historic Preservation Act. HPD works closely with a CLG to help it meet local needs and interests and to fully participate in the CLG program. For more information, visit our website at www.gashpo.org or contact Leigh Burns, Certified Local Government Coordinator at 404-651-5181 or Leigh.Burns@dnr.state.ga.us revised May 2011 WHAT PROJECT COULD YOUR CLG COMPLETE? BELOW IS A LIST OF PAST HPF GRANT PROJECTS. ·City of Athens-Clarke County -$3,680 to complete the Athens-Clarke Co. Commercial, Institutional, & Industrial design guidelines. ·City of Brunswick -$5,400 to complete a historic resources survey of the Old Town Brunswick Historic District. ·City of Hawkinsville -$3,000 to complete a National Register Historic District nomination for the city of Hawkinsville. ·City of Atlanta -$16,500 to complete two thematic studies for the city of Atlanta, including "Post-World War II Housing in the City of Atlanta" and "Agricultural/Rural Resources in the City of Atlanta." ·City of Kennesaw -$9,000 to produce a restoration plan for the Kennesaw City Cemetery. Historic Preservation Fund Grants: Predevelopment, Survey and Planning The Historic Preservation Division receives funds annually from the National Park Service to carry out a statewide historic preservation program in participation with state and local governments, organizations, and the citizens of Georgia. Each year, 10% of that federal allocation is given out in the form of the grants to Georgia's Certified Local Governments. Who Can Apply Certified Local Governments (CLG's) may apply for this grant funding. CLG's are assigned to categories by HPD based on the historic preservation work previously completed in their communities. CLGs in Category I have not completed a community-wide historic structural resources surveys and/or archaeological surveys, and are only eligible to apply for survey funding. Category II CLGs have completed a community-wide survey and may apply for any of the activities listed below. Eligible Activities Predevelopment, Survey and Planning grants are awarded on an annual basis for projects which will enhance historic preservation in local communities or throughout the state. All grants are awarded on a 60% federal/40% local matching basis. Eligible activities include the following: · Historic resource surveys · Preservation planning activities & studies · National Register nominations · Educational activities & publications · Archaeological surveys and testing · Predevelopment (plans & specifications) Grant Awards The Historic Preservation Fund grant funds are awarded once a year on a competitive basis. Approximately 10 grants are awarded annually, depending on the amount of the Historic Preservation Fund allocation. Grant amounts generally range from $1,000 to $15,000. Grant applications are rated according to objective selection criteria, and in relation to the quality of all the other applications received. The selection criteria emphasize the need for the project, sound project and financial administration, and proper preservation methodology. Also, geographical distribution and the selection of a variety of project types are factors in the award of grant funds. Requirements The grantee is required to follow federal and state regulations that govern the use of federal grant funds. The grant must be matched by nonfederal funds. This match must be partially cash, but may include donated materials and labor, as well as staff and/or volunteers. All grant projects must be either conducted or supervised by personnel who meet recognized professional qualifications. Application and Schedule Grant applications are distributed to all interested parties in mid November. Completed applications are accepted until February 1. Applicants are encouraged to discuss grants projects with the grants coordinator before submitting applications. Grant awards are announced in April. For more information, visit our Web site at www.gashpo.org or contact: Carole Moore, Grants Coordinator at 404-463-8434 or carole.moore@dnr.state.ga.us or Leigh Burns, Certified Local Government Coordinator at 404-651-5181 or Leigh.Burns@dnr.state.ga.us updated December 2009 What’s the Difference Between a National Register Historic District and a Local Historic District? A National Register District Identifies; a Local District Protects. Both National Register district and locally designated historic districts can be used as effective preservation tools, either independently or together, to help preserve a community’s historic resources. For example, the National Register program might be used as a convenient and credible way to identify a community’s historic resources, followed by local district designation, which would further protect and enhance those resources through the process of design review. Conversely, a local survey to establish a local historic district might also be used as the basis for a National Register district nomination, which would afford additional preservation incentives, including rehabilitation tax credits, to properties protected in the local district. Local district designation might also be used to selectively protect portions of National Register Register districts considered especially significant to a community or subject to particularly strong development pressures. Local designation also might be afforded to an area larger than a National Register district to provide an even greater degree of protection to the historic resources within the National Register district. Some community’s preservation needs may be met entirely with either a locally designated district or a National Register district; there are many examples in Georgia of both situations. Other communities may believe that a package involving both types of districts works best. Remember: local districts and National Register districts are different, but complementary, and can work effectively by themselves or together to meet a community’s historic preservation needs. For further information, visit our Web site at www.gashpo.org or contact: Gretchen Brock, National Register & Survey Program Manager at 404-651-6782 or gretchen.brock@dnr.state.ga.us or Leigh Burns, Preservation Planner & Certified Local Government Coordinator at 404-651-5181 or leigh.burns@dnr.state.ga.us Following is a detailed analysis of what both National Register districts and local historic districts are and the ways in which they can be used as preservation planning tool. National Register District A National Register historic district is a historic district that is listed in the National Register of Historic Places. The National Register is our country’s official list of historic places worthy of preservation. It includes individual buildings, structures, sites, and objects as well as historic districts that are historically, architecturally, or archaeologically significant. National Register listing recognizes the significance of properties and districts. By doing so, it identifies significant historic resources in a community. Boundaries of National Register districts are tightly drawn to encompass only concentrated areas of historic properties. Information compiled to nominate a historic district can be used in a variety of planning and development activities. National Register listing also makes available specific preservation incentives and provides a limited degree of protection from the effects of federally funded, licensed, or permitted activities. The National Register is maintained by the U.S. Department of the Interior. In Georgia, the National Register program is administered by the Historic Preservation Division of the Department of Natural Resources. Districts and other properties are listed in the National Register through a 17-step process that involves identification, documentation, and evaluation. National Register historic districts most commonly encompass central business districts, residential neighborhoods, industrial areas, rural areas, and occasionally, entire communities. Local Historic District A local historic district is a district designated by a local ordinance, which falls under the jurisdiction of a local historic preservation review commission. A local historic district is generally “overlaid” on the existing zoning classifications in a community. Therefore, a local district commission deals only with the appearance of the district, not with the uses of those properties. According to the 1980 Georgia Historic Preservation Act which makes such local designations possible, a local historic district is a “geographically definable area, urban or rural, which contains structures, sites, and/or works of art which have special historical or aesthetic interest or value; represent one or more periods or styles of architecture typical of one or more eras in the history of the municipality, county, state, or region; and cause that area to constitute a visibly perceptible section of the community.” The designation of a local district protects the significant properties and the historic character of the district. It provides communities with the means to make sure that growth, development, and change take place in ways that respect the important architectural, historical, and environmental characteristics within a district. Local designation encourages sensitive development in the district and discourages unsympathetic changes from occurring. This happens through a process called design review, whereby the historic preservation commission approves major changes that are planned for the district and issues Certificates of Appropriateness which allow the proposed changes to take place. National Register District Identifies significant properties and districts for general planning purposes Analyzes and assesses the historic character and quality of the district Designates historic areas based on uniform national criteria and procedures Sets district boundaries tightly, based on the actual distribution pattern of intact historic properties in the area Makes available specific federal and state tax incentives for preservation purposes Provides a limited degree of protection from the effects of federally assisted undertakings Qualifies property owners for federal and state grants for preservation purposes, when funds are available Does not restrict the use or disposition of property or obligate private property owners in any way Does not require conformance to design guidelines or preservation standards when property is rehabilitated unless specific preservation incentives (tax credits, grants) are involved Does not affect state and local government activities Does not prevent the demolition of historic buildings and structures within designated areas Local Historic District Protects a community’s historic properties and areas through a design review process Protects the historic character and quality of the district with specific design controls Designates historic areas on the basis of local criteria and local procedures Sets district boundaries based on the distribution pattern of historic resources plus other preservation and community planning considerations Provides no tax incentives for preservation purposes unless such are provided by local tax law Provides no additional protection from the effects of federally assisted undertakings Does not qualify property owners for federal or state grants for preservation purposes Does not restrict the use to which property is put in the district or require property owners to make improvements to their property Requires local historic preservation commission review and approval, based on conformance to local design guidelines, before a building permit is issued for any “material changes” in appearance to the district Does not affect federal, state, or local government activities Provides for review of proposed demolitions within designated areas; may prevent or delay proposed demolitions for specific time periods to allow for preservation alternatives. revised March 2010 MAYOR Jason Buelterman CITY COUNCIL Shirley Sessions, Mayor Pro Tem Wanda D. Doyle Bill Garbett Frank Schuman, Sr. Kathryn Williams Paul Wolff CITY OF TYBEE ISLAND CITY MANAGER Diane Schleicher ACTING CLERK OF COUNCIL Jan LeViner CITY ATTORNEY Edward M. Hughes P.O. Box 2749 – 403 Butler Avenue, Tybee Island, Georgia 31328-2749 (866) 786-4573 – FAX (866) 786-5737 www.cityoftybee.org City Council Agenda Item Request Agenda Item Requests must be submitted to the Clerk of Council by 4:00PM on the Thursday prior to the scheduled Council meeting. If this form is received after the deadline, the item will be listed on the next scheduled agenda. Council Meeting Date for Request: 8-25-11 Item: Historic Butler Median construction Applicant: Monty Parks, Chairman of Better Hometown Board of Directors Explanation: Budget Line Item Number (if applicable): Paper Work: Attached* Already Distributed ______ To Be Handed Out at Council Meeting (by Requester) ______ Audio/Video Presentation** * Thirteen copies for packets must be provided with request. ** Audio/video presentation must be submitted to the IT department at City Hall by 4:00PM on the Thursday prior to the meeting. NOTE: Request will be postponed if necessary information is not provided. Submitted by: Chantel Morton Phone /Email: 786-4573, ext. 123 /cmorton@cityoftybee.org Comments: ________________________________________________________________________________ __________________________________________________ ________________________________________ Date given to Clerk of Council 8-18-11 ORDINANCE NO. 37-2011 AN ORDINANCE TO AMEND THE CODE OF ORDINANCES PERTAINING TO SEC. 4-050(F)(2) FOR THE CITY OF TYBEE ISLAND, GEORGIA WHEREAS, the duly elected governing authority for the City of Tybee Island, Georgia, is authorized under Article 9, Section 2, Paragraph 3 of the Constitution of the State of Georgia to adopt reasonable ordinances to protect and improve the public health, safety, and welfare of the citizens of Tybee Island, Georgia, and WHEREAS, the duly elected governing authority for the City of Tybee Island, Georgia, is the Mayor and Council thereof, and WHEREAS, the governing authority desires to adopt ordinances under it police, zoning, and home rule powers, and WHEREAS, the City of Tybee Island so as to amend in particular Section 4-050(F)(2) to add miniature golf courses, and NOW, THEREFORE, it is hereby ordained by the governing authority of the City of Tybee Island that Sec. 4-050(F)(2)c is hereby added so as to hereafter provide as follows: Sec. 4-050(F)(2)c: c. Miniature golf courses. It is the intention of the governing body, and it is hereby ordained, that the provisions of this ordinance shall become and be made a part of the Code of Ordinances, City of Tybee Island, Georgia, and the sections of this ordinance may be renumbered if necessary to accomplish such intention. This Ordinance shall become effective on ________ day of __________________, 2011. ADOPTED THIS DAY OF , 2011. ______________________________ MAYOR ATTEST: CLERK OF COUNCIL FIRST READING: 08.11.11 SECOND READING: ______ ENACTED: EMH/Tybee/Ordinances/2011/37-2011 Sec. 4-050(F)(2)(c) miniature golf courses 08.18.11 Action Item Date Department Completed Additional Comments 1 HWY 80 Laning Pedestrian/Bicycle Lane for Lazaretto Bridge 4/1/2006 Mayor on-going Project is now being prioritized by the County. Bridge replacement study meeting was held on March 8, 2011./Bridge funding in T-SPOST List. 3 Municode Codification 1/2/2006 Clerk/Hughes on-going 5 Derelict Structures on the Beach 9/28/2006 Mayor/BTF on-going City did not receive NOAA Funding. Mayor wrote letter to General about monitoring and safety issues. Structures are now starting to become visible now. City installing new warning signage. City sent WARDA request for funding to Senator Chambliss' office on 5/17/10. Currently a WARDA Request. 6 Business Tax Relief/Incentives 1/23/2007 City Council on-going 7 Tybee Advocacy 7/26/2008 Mayor Postponed. 8 Publicizing Tybee and City Initiatives 7/26/2008 IT/City Manager on-going Updating Cable 7 programming, information on web newsletter and back of W & S bill, Facebook, Twitter, and reverse 911 system to communicate. 9 Permitting Beach Management Plan 6/8/2008 BTF on-going BTF Sub-Committee has completed draft, and plan has been review by Erik Olsen and returned to the BTF Sub-Committee. 10 Land Development Codes Updated 1/8/2008 Ethan Imhoff/Hughes on-going In Process 11 Parking Issues 7/9/2009 Parking Committee on-going Meters were installed at Medical Clinic site and at St. Michael's (Between Butler Ave. and Lovell), parking stops installed in Inlet parking lot and no parking signs installed on one side of Chatham. P&D installed in Memorial Park. Decal Ordinance approved on 10/14/10. 12 Memorial Park Plan Follow-Up 8/18/2008 City Council/BHT Workshop was held on August 3rd, 2011. 13 Jones Avenue Bike Lanes 10/18/2008 City Council on-going Grant Applied for through the Safe Routes to Schools. City did not receive grant in 2008/09. Project is no longer eligible for safe routes to schools due to the closing of St. Michael's. 14 Bicycle Friendly Designation City Manager/Mayor on-going City received Bronze Recognition in May of 2011. 15 Leadership Tybee 1/4/2009 Steering Committee on-going Program completed. Graduation was held in January 2011. 16 Beach Showers like the St. Simons Showers 10/8/2009 Infrastructure Committee/Infrastructure Committee is looking at possible options. 17 Revamp Hotel/Motel Ordinance & Streamline Enforcement 2/13/2010 Hughes/Hogan on-going 18 Ensure Trash Can Ordinance if Enforced 2/13/2010 City Manager/Police Chief City Marshal is using a sticker program with two warning and then will issue citation. 8/18/2011 19 Ensure WastePro is adhering to Contractual Obligations 2/13/2010 City Manager on-going Staff is meeting weekly on new RFP for contract/Workshop scheduled for August 29, 2011. 20 Apply for Sustainable Office Partnership 2/13/2010 City Manager/Otto on-going City received Bronze Recognition in August 2010 21 Add Trash/Recycle Cans on Beach & Services Regularly 2/13/2010 City Manager/DPW on-going 100 new garbage cans and 50 new recycling cans were in place on the beach by the weekend of the 4th of July, 2011. 50 recycling cans from coca cola will be dontated in August. 22 Check Beach Safety Signage/Mobi Mats 2/13/2010 City Manager/DPW on-going All new mobi mats are in place at Gulick, East Gate and 18th Street 23 Beach Signage 6/24/2010 City Manager/Public Safety Committee on-going New beach rules signage is in the FY12 budget. 24 Set up Workshop for Beach Business Clerk 25 Send out short PR pieces regarding recycling and trash containers CM/IT on-going 26 Revamp Personnel Policy regarding accrued time off Hughes/HR 27 Committee minutes to be included in City Council packets Clerk/Hughes on-going 28 Set up workshop for short-term rental business Mayor 29 Salt Meadows DPW FY12 Budged 30 Beach Rentals Ordinance Hughes 31 Animal Control Ordinance Hughes 32 Lighting Ordinance Hughes Draft ordinance is scheduled to go to the planning commission in August. 8/18/2011 MAYOR Jason Buelterman CITY COUNCIL Shirley Sessions, Mayor Pro Tem Wanda D. Doyle Bill Garbett Frank Schuman, Sr. Kathryn Williams Paul Wolff CITY OF TYBEE ISLAND CITY MANAGER Diane Schleicher ACTING CLERK OF COUNCIL Jan LeViner CITY ATTORNEY Edward M. Hughes P.O. Box 2749 – 403 Butler Avenue, Tybee Island, Georgia 31328-2749 (866) 786-4573 – FAX (866) 786-5737 www.cityoftybee.org City Council Agenda Item Request Agenda Item Requests must be submitted to the Clerk of Council by 4:00PM on the Thursday prior to the scheduled Council meeting. If this form is received after the deadline, the item will be listed on the next scheduled agenda. Council Meeting Date for Request: August 25, 2011 Item: Short Term Work Plan – Report of Accomplishments and 5 Year Update Explanation: _ __________________________________________________________________________________ ________________________________________________________________ __________________________ Budget Line Item Number (if applicable): Paper Work: __X___Attached* Already Distributed ______ To Be Handed Out at Council Meeting (by Requester) ______ Audio/Video Presentation** * Thirteen copies for packets must be provided with request. ** Audio/video presentation must be submitted to the IT department at City Hall by 4:00PM on the Thursday prior to the meeting. NOTE: Request will be postponed if necessary information is not provided. Submitted by: Diane D. Schleicher Phone /Email: dschleicher@cityoftybee.org Comments: ________________________________________________________________________________ __________________________________________________________________________________________ Date given to Clerk of Council 8.17.11 Short Term Work Program Update -City of Tybee Island Page 1 of 17 ** Currently underway or temporarily postponed activities or projects appear in the “new” STWP. PART I: REPORT OF ACCOMPLISHMENTS (pages 1 – 10) Project Description Completed Currently Underway ** Postponed ** Not Accomplished ** Explanation for postponement /not accomplished project /activity ** POPULATION Conduct a marketing study to determine what types of services, facilities, and commercial establishments would be necessary to attract additional tourist groups to the Island. X Develop a tourism marketing campaign that focuses on drawing identified tourist groups to the Island. X Ongoing with BHT As part of carrying capacity study determine sufficiency of services and facilities for the aging population. X Need funding from DCA or other source for study. Develop an education packet to be distributed to visitors about available activities/services/resources (include information about natural resources protection, local ordinances, etc. X Vacation planner and visitor guide now available. Development of information packet for new residents is underway. Work with various rental agencies, realtors, hotels/bed and breakfast establishments to distribute the packet to island visitors. X Vacation planner and visitor guide now available. Development of information packet for new residents is underway. ECONOMIC DEVELOPMENT Create a position for Better Hometown Project Coordinator. X Work with local businesses to prepare for an application to the Better Hometown Program. X Reactivate the DDA upon completion of the Market Study. X Market study completed. Reactivation of DDA on hold at the present time. Prepare economic development plan for business district. Consider identified issues and opportunities for economic development. X Economic development plan has not been completed at this time. Better Hometown is conducting groundwork for plan. Plan needs grant funding to be completed. Evaluate potential for an Urban Redevelopment plan and creation of an enterprise zone. X Request that the Pier be dedicated to the City by Chatham County. X This is not financially feasible at the current time. Chatham County has made planking, lighting and plumbing upgrades to the Pier. Renovate the Pier once it has been dedicated to the City. X Pier has not been dedicated to the City, but some improvements have been done. Develop programs for small business retention and recruitment. X BHT developed a Business Resources Guide. Short Term Work Program Update -City of Tybee Island Page 2 of 17 ** Currently underway or temporarily postponed activities or projects appear in the “new” STWP. Project Description Completed Currently Underway ** Postponed ** Not Accomplished ** Explanation for postponement /not accomplished project /activity ** Support the development of heritage tourism. X Tourism Council works with park service to promote Fort. Pulaski. Historical Society maintains heritage sites on the lighthouse property. Provide assistance to new businesses developing on the Island. X BHT works closely with new businesses, both existing and proposed. Consider development of a City sponsored small business incubation center to provide for establishment and development of small island businesses. X Deemed not practical. Develop a strong working relationship with Savannah Development & Renewal Authority. X Internal changes at SDRA are underway. Working relationship will continue. Work with the Tourism Council and local business groups to encourage revitalization of business district. X Tourism Council has partnership with BHT. Encourage the development of “off season” events and activities. X Tourism Council spends 20% of their budget marketing off season activities. Tybee for the Holidays program initiated by BHT. Consider allowing dogs on identified beaches during off-season (Oct-Apr.) X There is no current support to change existing year round prohibition. Develop and promote eco-tourism businesses and resources. X These types of businesses and activities are promoted in Tourism Council brochures as well at BHT Newsletters. Investigate potential for developing a convention center on the Island. X This has not been formally explored due to shortage of land, cost /space and there are existing facilities in Savannah. Encourage small conventions to locate on the Island during off-season. X Tourism Council sees this as a future opportunity. BHT works with facilities hosting convention goers. Coordinate and offer package deals for conferences. X Not under consideration at this time. Local business specials offered to convention goers via BHT working with hosting facility. Evaluate opportunity to expand or relocate Visitor’s Center and provide for hotel/bed and breakfast establishments activity bookings at the center. X Tourism Council is satisfied with existing facility. Cost would be an issue for relocation to south end of the island. BHT /City have added an Information Hut at south end. Implement beautification /façade improvements in business districts through a revolving loan program. X DDRLF application was made to DCA in 2009, but was denied. HOUSING Develop recommendations for new development, redevelopment, and restoration that address mass, scale and density of development. X Short Term Work Program Update -City of Tybee Island Page 3 of 17 ** Currently underway or temporarily postponed activities or projects appear in the “new” STWP. Project Description Completed Currently Underway ** Postponed ** Not Accomplished ** Explanation for postponement /not accomplished project /activity ** Ensure that new development is consistent with the character of the neighborhood as defined in the Master Plan. X Consider adopting a standard for maximum lot coverage. X Consider allowing upstairs residential development in commercial areas, if the use is primarily commercial. X Consider the need for variances for rooflines where floodplains restrict first floor development, but do not allow fourth floor development. X LAND USE Appoint a task force to review effectiveness of current code. X Process underway of updating LDC in accordance with the Master Plan. Update Land Development Code in accordance with recommendation of the Task Force and vision of this Plan. X Process underway of updating LDC in accordance with the Master Plan. As part of the update, restrict residential down-zoning in commercial areas. X As part of the update, ensure zoning regulations are consistent with the Master Plan. X Process underway of updating LDC in accordance with the Master Plan. Improve the level of code enforcement. X Police Department has an officer dedicated to code enforcement. Educate residents about zoning, allowable land uses, and the rezoning process. X Community Development Department has a brochure regarding when permits are necessary. It is available for the public in the office, on the city website and via various city communications. Develop and adopt a Catastrophic Disaster Rebuild Plan for the Island. X Need to funding for this comprehensive plan. Develop a comprehensive GIS database for the City. X Short Term Work Program Update -City of Tybee Island Page 4 of 17 ** Currently underway or temporarily postponed activities or projects appear in the “new” STWP. Project Description Completed Currently Underway ** Postponed ** Not Accomplished ** Explanation for postponement /not accomplished project /activity ** TRANSPORTATION Conduct transportation engineering study in accordance with issues & opportunities identified in this Plan. X RS & H conducted a Hwy 80 Corridor Pedestrian /Traffic study for safety and traffic calming measures. As part of this study, explore possibility of taking control of Butler/Highway 80. X Maintenance costs of resurfacing all of Highway 80 are cost prohibitive. As part of the study, explore potential to offer subsidized open-air trolley services around the Island to reduce traffic. X Private businesses are operating transportation services on island. As part of this study, explore charging additional “hotel tax” to help fund a city subsidized on and off Island transportation system. X BHT and the City worked with Coastal Regional Commission to implement a Savannah – Tybee Beach Shuttle. Funding through an additional “hotel tax” is not necessary. As part of this study, investigate potential to make Highway 80 a toll road. X A toll road would be cost prohibitive with no funding available for a feasibility study. Concerns arise over how the City would be able to control parking locations and ensure that once a toll payment is received, a parking space would be available. As part of this study, investigate need and potential to locate a parking garage on the Island. X This issue has been explored. However, the cost of a parking garage is prohibitive due to the seasonal demand of parking and shortage of land. As part of this study, investigate feasibility of using commercial parking lots for public parking. X Additional parking has been identified and implemented. Private parking lots are now permitted in residential areas with a Tybee business license approved by Council. As part of this study, develop “peak use” contingency for parking. X Private parking lots are now permitted between Memorial Day and Labor Day in residential areas with a Tybee business license approved by Council. As part of this study, explore the potential for providing employee transportation for Island workers. X BHT issued a survey to businesses re: a Vanpool program operated by the Coastal Regional Commission. There was a lack of interest due to need for shared cost between employee and employer. Develop a GIS inventory of roads by type (arterial, collector, local) and assess condition. X Coordinate with GDOT to ensure that any widening of the Lazaretto Creek bridge includes a separate bike lane X GDOT has assured the City that bike lanes will exist on future bridge upgrades. Short Term Work Program Update -City of Tybee Island Page 5 of 17 ** Currently underway or temporarily postponed activities or projects appear in the “new” STWP. Project Description Completed Currently Underway ** Postponed ** Not Accomplished ** Explanation for postponement /not accomplished project /activity ** Encourage development of the bikeway to connect Tybee Island with Wilmington Island X TE grant has been approved to form the first trail connection to Lazaretto Bridge. As part of Land Code Update, develop zoning overlay to require easements from property owners along Highway80 to complete the Tybee/Wilmington Island bikeway. X Develop multi-use paths throughout the City. X Bike routes created for bicycle friendly designation. Support and Implement beautification and streetscaping along Butler Avenue/Highway 80 X Streetscape project on Butler Ave. between 14th Street and Tybrisa will begin in the fall of 2011. Palm trees were planted along 1st Street (Hwy 80) in 2009. Bring level of service up to streets designated use. X The city has a 5-year resurfacing plan currently underway dependent on funding. Implement Tybrisa Streetscape Project. X . Clearly define parking requirements for seasonal rentals and educate visitors about requirements. X City, BHT and Tourism Council addressed this issue. A public parking map was created and published in local newspaper and through various means of communications. Educate residents and visitors about transportation related ordinances, alternative transit, and alternative transportation routes. X Shuttle service provided by Coastal Regional Commission is promoted on a limited basis by Tourism Council. Future promotion will be determined by the capacity of the shuttle service. BHT promotes the Savannah – Tybee Beach Shuttle via various means of communication and advertisements in partnership with the City of Savannah. As part of the Wayfinding Project, review and revise existing sign ordinance to create design standards and a theme for signage along roadways. X . CULTURAL & HISTORIC RESOURCES Revisit the potential for establishing “Local Historic Districts” on the Island. X Three local Historic Districts are established going back to 2000. City Council has reactivated the Historic Preservation Commission as of 2009. Appoint members to the Historic Preservation Review Committee. X As part of Land Code Update, review and update section 14 of Tybee’s Land Development Code. X Under review by the Historic Preservation Commission and City Council. Anticipated update due by the end of 2011. Use Historic Review Committee to determine appropriate design guidelines X Short Term Work Program Update -City of Tybee Island Page 6 of 17 ** Currently underway or temporarily postponed activities or projects appear in the “new” STWP. Project Description Completed Currently Underway ** Postponed ** Not Accomplished ** Explanation for postponement /not accomplished project /activity ** Pursue Certified Local Government Status. X Currently underway with the Historic Preservation Commission. Establish a GIS inventory of historic structures. X Create a cultural arts liaison. X This is encompassed within the Better Hometown Coordinator and program as a whole. Educate residents and developers with regard to cost effective materials, treatments X Work with historic preservation groups to seek funding to assist with restoration projects X Educate owners of historic structures about economic benefits such as tax credits, conservation easements, tax freezes, etc. X BHT has hosted public meetings with HPD and Historic Preservationists presenting. Support the City’s Arts Commission and the development of additional cultural resources. X BHT hosts musical outdoor concerts as part of the program’s mission. City has issued a significant loan for the Friends of Tybee Theater to help with the restoration of the Tybee Post Theater. Continue to support the renovation of Guard House Tybee Post Theatre. X City has issued a significant loan to the Friends of Tybee Theater to help with the restoration of the Tybee Post Theater. Consider the development of a public arts center/artist incubator center. X Tybee Arts Center Support Preservation of Buckley property. X X Continue to support Lighthouse Museum. X Examine potential to use the Tybee Gymnasium for art showings, craft fairs, and/or artist’s space. X Gym is used for recreation and for local plays. NATURAL RESOURCES Develop complete GIS inventory of City’s natural resources. X A partial tree inventory was completed with a forestry grant and entered into GIS in 2009. Prioritize acquisition and preservation of greenspace, parks and conservation easements. X Create linkages between green space, parks, cultural, and historic interest points. X The new bicycle/pedestrian path along hwy 80 will add an important connection. Identify various tools that support preservation efforts such as grants, conservation easements, etc. X Continue to implement the NPDES Phase I MS4 Permit SWMP. X Public works continues to implement in partnership with MPC/Chatham County. $40,000 in improvements per year. Short Term Work Program Update -City of Tybee Island Page 7 of 17 ** Currently underway or temporarily postponed activities or projects appear in the “new” STWP. Project Description Completed Currently Underway ** Postponed ** Not Accomplished ** Explanation for postponement /not accomplished project /activity ** Implement a citywide bacteria monitoring program to identify the source of bacteria contamination on the beaches. X Bacteria and beach water quality is monitored via a partnership with Coastal Environmental Services, EPD and Chatham County. Implement a sanitary sewer inspection and rehabilitation program in compliance with NPDES requirements. X As needed upgrades are made. Master Plan has been created for prioritized repairs. Develop a water conservation program that meets requirements of the Coastal Plan for Saltwater intrusion. X In place. Implement water conservation program that meets requirements of the Coastal Plan for Saltwater intrusion. X The City adopted a tiered water rate schedule and removed beach showers to reduce water usage to the 2006 water withdrawal levels. Provide education to visitors on natural resource protection efforts including: recycling, water conservation, stormwater pollution, and respect of marine and marsh life. X This is accomplished through literature provided at the visitors center and city hall. Also promoted through social media. Keep Tybee Tidy marketing campaign currently being promoted. BHT has a grant for anti-litter, debris and recycling usage and awareness. Develop a targeted education program from developers that cover topics such as E & S control, buffers, tree protection and stormwater management. X As part of the Land Code Update, allow for and encourage Low Impact Development practices such as rain barrels, green roofs and rain gardens in public and private projects. X A Community garden started on city property for the public in 2010. The garden is a demonstration project for water reuse. As part of the Wayfinding Project, place interpretive signage on dune crossings and along trails to educate residents and visitors about the fragile coastal environment. X Signs have been placed at multiple beach access points by Marine Science Center and the city. Continue to work with DNR for wetlands/marsh protection X As part of the Land Code Update, review Tree Ordinance; develop incentives to promote the retention of trees as opposed to removal and replacement. X Sixty percent of Island’s tree canopy is inventoried in the City’s GIS. Target date for completion is 2012. Support Marine Science Center Relocation. X City has SPLOST funds set aside for new building. Short Term Work Program Update -City of Tybee Island Page 8 of 17 ** Currently underway or temporarily postponed activities or projects appear in the “new” STWP. Project Description Completed Currently Underway ** Postponed ** Not Accomplished ** Explanation for postponement /not accomplished project /activity ** Continue to support work of Marine Science Center. X The City contributes to the TIMSC annually with funding, project assistance and space. Continue urban reforestation program. X Public Works Department developed a partnership with Savannah Tree Foundation to plant native trees on the Island. Continue to monitor drainage issues in dunes. X Continue to seek funding and implement beach renourishment. X City sets aside SPLOST and general fund money each year for funding the next renourishment and looks for other funding sources. Promote the use of native plants/xeriscape through the development of landscaping guidelines. X Update the Solid Waste Management Plan. X FACILITIES & SERVICES Conduct a study to determine the carrying capacity of the Island as it relates to infrastructure and natural resources. X Need funding from DCA or other source for study. Develop a capital improvement plan to be implemented in conjunction with road rehabilitation X The city has a 5-year resurfacing plan currently underway that is dependent on funding. As part of carrying capacity study, develop a water supply contingency plan that evaluates and plans for alternative sources. X City staff and engineer are evaluating alternative water supply sources. Develop a wayfinding & educational sign system that is Island-wide and has a theme or “brand”. X Conduct a GIS inventory of the number of shallow wells and septic tanks on the Island. X Prioritized the GIS inventory of city’s infrastructure, parking spaces and trees. Plan to inventory these as funds are available. Assess viability of building more permanent and/or temporary public restrooms. X Two mobile bathrooms were installed on the southend for public use due to FEMA requirements. Permanent public restrooms are located at the southend and the north beach area. Public parks and the Back River Fishing Pier also have permanent public restrooms. Explore the potential to bury power lines. X Cost of this item is prohibitive. Produce information packets for residents and visitors. X . Work with YMCA to develop programs at the gym. X The YMCA hosts Friday Night Skate Night for the youth. Short Term Work Program Update -City of Tybee Island Page 9 of 17 ** Currently underway or temporarily postponed activities or projects appear in the “new” STWP. Project Description Completed Currently Underway ** Postponed ** Not Accomplished ** Explanation for postponement /not accomplished project /activity ** Support continued planning and program development for the Rivers End Campground to attract visitors in the off season. X Program Planning/Facilitation is implemented via volunteer, seasonal Camp Host. Off-season programming duties promoted by Campground staff. Continue to upgrade sidewalks /public facilities to be ADA compliant X $165,000 in TE Grant and City funding has been spent on sidewalk upgrades. $40,000 of SPLOST funds were spent in 2011 on MOBI Mats for accessibility to the beach. City Hall restrooms improved for ADA accessibility in 2011. Continue upgrade of sewer collection system; improve efficiency, reduce stormwater intrusion and explore feasibility of connecting existing septic systems users to the treatment facility. X System is updated frequently. Approximately ten residential dwellings have been removed from septic. Continue to plan for wastewater treatment plant expansion X There is currently no upswing in demand to justify the cost of plant expansion. Examine potential to incorporate reuse water treatment and purple pipe systems during the wastewater treatment plant expansion. X Without expansion of treatment plant, sources of reuse water are limited. Make improvements to the public works complex. X Storage capacity at the complex has been increased. Continue to maintain/replace as necessary all public works equipment. X Public Works Department maintains a CIP to replace equipment as necessary. Develop a stormwater master plan to address drainage issues. X As part of master plan, investigate potential for locating permanent drainage structures through dunes. X After completion of master plan, make recommended improvements to Storm Drainage System. X Public Works completed the 14th th Street drainage project to handle a 50 year flood. Overall storage capacity has been increased 40%. Convert all drainage and water & sewer data to digital GIS format. X Develop conceptual design & architectural drawings for project to replace Public Safety Facility. X Safety Committee appointed by City Council is analyzing a design build program for a new facility. Replace Parking Services Building on Tybrisa Street; add Lifeguard Station to new facility as part of Tybrisa/Strand Streetscape. X Investigate potential to reinstall portions of the Strand boardwalk. X This issue was examined during Tybrisa /Strand streetscape project, and it was decided boardwalk would not be installed, but a wide sidewalk installed instead. Update dune crossovers. X Public Works Department has a Master schedule in place to replace two or three crossovers per year. Short Term Work Program Update -City of Tybee Island Page 10 of 17 ** Currently underway or temporarily postponed activities or projects appear in the “new” STWP. Project Description Completed Currently Underway ** Postponed ** Not Accomplished ** Explanation for postponement /not accomplished project /activity ** INTERGOVERNMENTAL COORDINATION Work with Chatham Area Transit and other local governments to identify remote park and ride sites. X Included as a partner in Highway 80 Challenge Study. BHT and CRC developed and implemented a shuttle service from Savannah to Tybee. Continue to participate in regional transportation efforts. X Included as a partner in Highway 80 Challenge Study. Coordinate with CEMA, Chatham County and other local and regional planning agencies to implement Tybee Island’s Hurricane Disaster Management Plan. X City employees participated in Hurricane Gilligan exercise in 2010. Short Term Work Program Update -City of Tybee Island Page 11 of 17 ** Currently underway or temporarily postponed activities or projects appear in the “new” STWP. PART II: FIVE (5) YEAR UPDATE (pages 11 – 17) Project Description 2012 2013 2014 2015 2016 Responsible Party Total Cost Estimate Funding Source POPULATION Develop a tourism marketing campaign that focuses on drawing identified tourist groups to the Island. X X X X X Tourism Council, BHT $100,000 Tourism Council As part of carrying capacity study determine sufficiency of services and facilities for the aging population. X X City, BHT $45,000 DNR, ACOE, General Fund Develop an education packet to be distributed to visitors about available activities/services/resources (include information about natural resources protection, local ordinances, etc. X X X X X City, Tourism Council, BHT $25,000 General Fund, DCA, H/M Tax Work with various rental agencies, realtors, hotels/bed and breakfast establishments to distribute the packet to island visitors. X X X X X Tourism Council Staff Time H/M Tax, General Fund ECONOMIC DEVELOPMENT Reactivate the DDA upon completion of the Market Study. X City, BHT $50,000 DNR, General Fund Prepare economic development plan for business district. Consider identified issues and opportunities for economic development. X X City, BHT $75,000 City, DCA Evaluate potential for an Urban Redevelopment plan and creation of an enterprise zone. X X X City Staff Time General Fund Support the development of heritage tourism. X X X X X City, Tourism Council, BHT Staff Time, Grants National Parks Service, DCA Provide assistance to new businesses developing on the Island. X X X X X City, BHT $10,000/year General Fund Develop a strong working relationship with Savannah Development & Renewal Authority. X X X X X City, BHT Staff Time General Fund Work with the Tourism Council and local business groups to encourage revitalization of business district. X X X X X City, BHT, Tourism Council Staff Time General Fund Encourage the development of “off season” events and activities. X X X X X City, BHT, Tourism Council Staff Time General Fund Short Term Work Program Update -City of Tybee Island Page 12 of 17 ** Currently underway or temporarily postponed activities or projects appear in the “new” STWP. Project Description 2012 2013 2014 2015 2016 Responsible Party Total Cost Estimate Funding Source Develop and promote eco-tourism businesses and resources. X X X X X City, BHT, Tourism Council Staff Time General Fund Investigate potential for developing a convention center on the Island. X X City, BHT, Tourism Council Staff Time General Fund Encourage small conventions to locate on the Island during off-season. X X X X X City, BHT, Tourism Council Staff Time General Fund Implement beautification /façade improvements in business districts through a revolving loan program. X X X X X City, BHT $10,000 DCA HOUSING Develop recommendations for new development, redevelopment, and restoration that address mass, scale and density of development. X X City $65,000 DCA, City Ensure that new development is consistent with the character of the neighborhood as defined in the Master Plan. X X X X X City Staff Time General Fund Consider adopting a standard for maximum lot coverage. X X City Staff Time General Fund Consider allowing upstairs residential development in commercial areas, if the use is primarily commercial. X X City Staff Time General Fund Consider the need for variances for rooflines where floodplains restrict first floor development, but do not allow fourth floor development. X X City Staff Time General Fund LAND USE Update Land Development Code in accordance with recommendation of the Task Force and vision of this Plan. X X X X X City $65,000 DCA, City As part of the update, restrict residential down-zoning in commercial areas. X X City $65,000 DCA, City As part of the update, ensure zoning regulations are consistent with the Master Plan. X X X X X City $65,000 DCA, City Improve the level of code enforcement. X X X X X City Staff Time General Fund Educate residents about zoning, allowable land uses, and the rezoning process. X X X X X City Staff Time General Fund Develop and adopt a Catastrophic Disaster Rebuild Plan for the Island. X X City $80,000 DCA Short Term Work Program Update -City of Tybee Island Page 13 of 17 ** Currently underway or temporarily postponed activities or projects appear in the “new” STWP. Project Description 2012 2013 2014 2015 2016 Responsible Party Total Cost Estimate Funding Source Develop a comprehensive GIS database for the City. X X X X X City $45,000 General Fund, ESRI, SPLOST, ACOE TRANSPORTATION Conduct transportation engineering study in accordance with issues & opportunities identified in this Plan. X X X X X City, CUTS $75,000 General Fund, DCA As part of this study, explore possibility of taking control of Butler/Highway 80. X X X City, CUTS $125,000 General Fund, DCA, GDOT As part of the study, explore potential to offer subsidized open-air trolley services around the Island to reduce traffic. X X X City, CUTS $125,000 General Fund, DCA, GDOT As part of this study, explore charging additional “hotel tax” to help fund a city subsidized on and off Island transportation system. X X X City, CUTS $125,000 General Fund, DCA, GDOT As part of this study, investigate potential to make Highway 80 a toll road. X X X City, CUTS $125,000 General Fund, DCA, GDOT As part of this study, investigate need and potential to locate a parking garage on the Island. X X X City, CUTS $125,000 General Fund, DCA, GDOT As part of this study, investigate feasibility of using commercial parking lots for public parking. X X X City, CUTS $125,000 General Fund, DCA, GDOT As part of this study, develop “peak use” contingency for parking. X X X City, CUTS $125,000 General Fund, DCA, GDOT Coordinate with GDOT to ensure that any widening of the Lazaretto Creek bridge includes a separate bike lane X X X X X City Staff Time General Fund Encourage development of the bikeway to connect Tybee Island with Wilmington Island X X X X X City Staff Time General Fund As part of Land Code Update, develop zoning overlay to require easements from property owners along Highway80 to complete the Tybee/Wilmington Island bikeway. X X City $65,000 DCA, City Develop multi-use paths throughout the City. X X X X X City $150,000 General Fund, DCA, DNR, State, GDOT Short Term Work Program Update -City of Tybee Island Page 14 of 17 ** Currently underway or temporarily postponed activities or projects appear in the “new” STWP. Project Description 2012 2013 2014 2015 2016 Responsible Party Total Cost Estimate Funding Source Support and Implement beautification and streetscaping along Butler Avenue/Highway 80 X X X X X City $250,000 GDOT Bring level of service up to streets designated use. X X X X X City $1 million/year SPLOST, General Fund, GDOT Clearly define parking requirements for seasonal rentals and educate visitors about requirements. X X X X X City, Tourism Council, BHT Staff Time General Fund Educate residents and visitors about transportation related ordinances, alternative transit, and alternative transportation routes. X X X X X City, Tourism Council, BHT Staff Time General Fund CULTURAL & HISTORIC RESOURCES Revisit the potential for establishing “Local Historic Districts” on the Island. X X City Staff Time General Fund As part of Land Code Update, review and and update section 14 of Tybee’s Land Development Code. X X City $65,000 DCA, City Use Historic Review Committee to determine appropriate design guidelines X X X X X City Staff Time General Fund Pursue Certified Local Government Status. X X City Staff Time General Fund Establish a GIS inventory of historic structures. X X City $45,000 General Fund, ESRI, SPLOST, SAGIS Educate residents and developers with regard to cost effective materials, treatments X X X X X City Staff Time General Fund Work with historic preservation groups to seek funding to assist with restoration projects X X X X X City Staff Time General Fund Educate owners of historic structures about economic benefits such as tax credits, conservation easements, tax freezes, etc. X X X X X City Staff Time General Fund Support the City’s Arts Commission and the development of additional cultural resources. X X X X X City Staff Time General Fund Continue to support the renovation of Guard House Tybee Post Theatre. X X X X X City $50,000 SPLOST Consider the development of a public arts center/artist incubator center. X X X X City Staff Time General Fund Continue to support Lighthouse Museum. X X X X X City $25,000/year General Fund Short Term Work Program Update -City of Tybee Island Page 15 of 17 ** Currently underway or temporarily postponed activities or projects appear in the “new” STWP. Project Description 2012 2013 2014 2015 2016 Responsible Party Total Cost Estimate Funding Source NATURAL RESOURCES Develop complete GIS inventory of City’s natural resources. X X City $45,000 General Fund, ESRI, SPLOST Prioritize acquisition and preservation of greenspace, parks and conservation easements. X X X X X City Staff Time General Fund Create linkages between green space, parks, cultural, and historic interest points. X X X X X City $150,000 General Fund, GDOT, DCA, County, DNR, State Identify various tools that support preservation efforts such as grants, conservation easements, etc. X X X X X City Staff Time General Fund Continue to implement the NPDES Phase I MS4 Permit SWMP. X X X X X City, MPC, County $25,000 General Fund Implement a citywide bacteria monitoring program to identify the source of bacteria contamination on the beaches. X X X X X City $25,000 DNR, General Fund Implement a sanitary sewer inspection and rehabilitation program in compliance with NPDES requirements. X X X X X City $440,000 SPLOST Provide education to visitors on natural resource protection efforts including: recycling, water conservation, stormwater pollution, and respect of marine and marsh life. X X X X X City, Tourism Council, BHT $25,000 General Fund, DCA Develop a targeted education program from developers that cover topics such as E & S control, buffers, tree protection and stormwater management. X X X X X City $5,000/yr Permit Fees, DCA, NCRS As part of the Land Code Update, allow for and encourage Low Impact Development practices such as rain barrels, green roofs and rain gardens in public and private projects. X X X X X City $65,000 DCA, City As part of the Wayfinding Project, place interpretive signage on dune crossings and along trails to educate residents and visitors about the fragile coastal environment. X X X X X City $50,000 DNR, General Fund Continue to work with DNR for wetlands/marsh protection X X X X X City Staff Time General Fund As part of the Land Code Update, review Tree Ordinance; develop incentives to promote the retention of trees as opposed to removal and replacement. X X City $65,000 DCA, City Support Marine Science Center Relocation. X X X X X City Staff Time General Fund SPLOST Continue to support work of Marine Science Center. X X X X X City $50,000/year General Fund Short Term Work Program Update -City of Tybee Island Page 16 of 17 ** Currently underway or temporarily postponed activities or projects appear in the “new” STWP. Project Description 2012 2013 2014 2015 2016 Responsible Party Total Cost Estimate Funding Source Continue urban reforestation program. X X X X X City Varies General Fund, “Palms Up” user fees Continue to monitor drainage issues in dunes. X X X X X City Staff Time General Fund Continue to seek funding and implement beach renourishment. X X X X X City $12 million SPLOST, ACOE-Federal Government, State of Georgia, Chatham County Promote the use of native plants/xeriscape through the development of landscaping guidelines. X X X X X City Staff Time General Fund FACILITIES & SERVICES Conduct a study to determine the carrying capacity of the Island as it relates to infrastructure and natural resources. X X City $45,000 DNR, ACOE, General Fund Develop a capital improvement plan to be implemented in conjunction with road rehabilitation X X X X X City $100,000 SPLOST, General Fund, GDOT As part of carrying capacity study, develop a water supply contingency plan that evaluates and plans for alternative sources. X X City $45,000 DNR, ACOE, General Fund Conduct a GIS inventory of the number of shallow wells and septic tanks on the Island. X X City $10,000 DNR, General Fund, Water Systems Council Work with YMCA to develop programs at the gym. X X X X X City Staff Time General Fund Support continued planning and program development for the Rivers End Campground to attract visitors in the off season. X X X X X City, Tourism Council $30,000 General Fund, DNR Continue to upgrade sidewalks /public facilities to be ADA compliant X X X X X City $50,000 General Fund, DCA, SPLOST Continue upgrade of sewer collection system; improve efficiency, reduce stormwater intrusion and explore feasibility of connecting existing septic systems users to the treatment facility. X X X X X City $2,225,000 SPLOST Make improvements to the public works complex. X X X X X City $300,000 SPLOST Continue to maintain/replace as necessary all public works equipment. X X X X X City $100,000 General Fund, SPLOST After completion of master plan, make recommended improvements to Storm Drainage System. X X X X X City $750,000 SPLOST Develop conceptual design & architectural drawings for project to replace Public Safety Facility. X X City $75,000 SPLOST Update dune crossovers. X X X X X City $100,000 per crossing General Fund, DNR Short Term Work Program Update -City of Tybee Island Page 17 of 17 ** Currently underway or temporarily postponed activities or projects appear in the “new” STWP. Project Description 2012 2013 2014 2015 2016 Responsible Party Total Cost Estimate Funding Source INTERGOVERNMENTAL COORDINATION Work with Chatham Area Transit and other local governments to identify remote park and ride sites. X X X City, BHT Staff Time General Fund Continue to participate in regional transportation efforts. X X X X X City Staff Time General Fund Coordinate with CEMA, Chatham County and other local and regional planning agencies to implement Tybee Island’s Hurricane Disaster Management Plan. X X X X X City Staff Time General Fund MAYOR Jason Buelterman CITY COUNCIL Shirley Sessions, Mayor Pro Tem Wanda D. Doyle Bill Garbett Frank Schuman, Sr. Kathryn Williams Paul Wolff CITY OF TYBEE ISLAND CITY MANAGER Diane Schleicher ACTING CLERK OF COUNCIL Jan LeViner CITY ATTORNEY Edward M. Hughes P.O. Box 2749 – 403 Butler Avenue, Tybee Island, Georgia 31328-2749 (866) 786-4573 – FAX (866) 786-5737 www.cityoftybee.org City Council Agenda Item Request Agenda Item Requests must be submitted to the Clerk of Council by 4:00PM on the Thursday prior to the scheduled Council meeting. If this form is received after the deadline, the item will be listed on the next scheduled agenda. Council Meeting Date for Request: August 25, 2011 Item: Bicycle Friendly Program – Power Point Presentation Explanation: _ __________________________________________________________________________________ ____________________________________________________________________________ ______________ Budget Line Item Number (if applicable): Paper Work: __X___ Attached* Already Distributed ______ To Be Handed Out at Council Meeting (by Requester) ______ Audio/Video Presentation** * Thirteen copies for packets must be provided with request. ** Audio/video presentation must be submitted to the IT department at City Hall by 4:00PM on the Thursday prior to the meeting. NOTE: Request will be postponed if necessary information is not provided. Submitted by: Diane D. Schleicher Phone /Email: dschleicher@cityoftybee.org Comments: ________________________________________________________________________________ ______________________________________________ ____________________________________________ Date given to Clerk of Council 8.17.11 Tybee Island – Bicycle Friendly Diane Schleicher, City Manager APPLICATION CRITERIA •Engineering •Education •Encouragement •Enforcement •Evaluation and Planning ENGINEERING 8 miles of designated marked & signed bicycle route Tybee has approximately 36 paved and unpaved roads. ENGINEERING 2 miles of bicycle route is dedicated to a bicycle boulevard ENGINEERING -Bicycle Racks – Off Street ENGINEERING -Bicycle Racks – next to beach access ENGINEERING Bicycle Racks: On Street ENGINEERING -Bicycle Racks – Commercial Zoning City adopted an ordinance that allows a business to substitute one required parking space for a bicycle rack that accommodates at least 8 bicycles ENGINEERING -Signage ENGINEERING More Signage ENGINEERING Marked man hole covers on bicycle route with green reflectors to aid in bicycling at night. EDUCATION -Bicycle route map on city bicycle web page & on local tourism council web page. Bicycle rental businesses give out the map visitors/customers. EDUCATION Regular Helmet Safety and Fit Clinics. SafeKids does regular classes at the local YMCA day camps during the summer. EDUCATION -Youth Bicycle Rodeo ENCOURAGEMENT “Bike to Work Week” in May of each year and “Bicycle Month” during May of each year. ENCOURAGEMENT -Community Rides Tybee to Savannah Ride ENCOURAGEMENT -Community Rides -Annual Joyce Harrison Memorial Poker Ride ENCOURAGEMENT Community Rides -YMCA Anniversary Ride ENFORCEMENT Police Department is involved in the bicycle community educational and rides for support and sponsor their own events where the officers distribute bicycle helmets to children who don’t have helmets after they have been properly fitted. The Tybee Island police officers have been trained by a Savannah Bicycle Campaign Member who is a LCI on proper bicycle fit. Currently, officers have bicycle helmets to give to youth under the age of 16 years old in order to gain compliance to the state law. Police department has an active bicycle registration program to deter bicycle thefts. EVALUATION & PLANNING The city manager attended “Workshop on Wheels” in 2009 . EVALUATION & PLANNING A Tybee Island police officer completed Traffic 101 . In addition, the city manager completed Traffic 101 & 201 and the League Certified Instructor Course to become a LCI in 2010. PLANNING & EVALUATION Tybee elected officials and staff attended the Georgia Bicycle Summit in 2010. EVALUATION & PLANNING City applied for a grant in 2010 and has been awarded a TE Grant from GDOT to building a off-road bicycle/pedestrian trail to connect the current bicycle route with western most portion of the city. PLANNING & EVALUATION City conducted a survey in early 2010 to gather information and input from the Tybee bicycling community: 70% of Tybee bicyclists are over 46 years old. 87% of Tybee bicyclists ride 2 or more miles to get to their destination. 65% of Tybee bicyclists never wear helmets when riding. BENEFITS OF BICYCLE FRIENDLY DESIGNATION •Recognition •Promotion •Benchmarking •Technical Help •Inspiration RECOGNITION PROMOTION BENCHMARKING – How is the city and local bicycling community improving the bicycling experience on Tybee from year to year? The Tybee Island Bicycle Friendly Committee meets monthly. TECHNICAL HELP – from the league and local bicycle advocacy organizations. INSPIRATION Current -Memorial Park Bicycle/Pedestrian Path Potential -a smooth bicycle/ped path like the one in Jaycee Park Bicycle/Ped Path INSPIRATION Current -project condition Potential -smooth developed bicycle/pedestrian trail with the new grant award INSPIRATION Current -2 lane bridges to Tybee with no bicycle/pedestrian lanes Potential -4 lane bridges to Tybee with protected bicycle/pedestrian lanes Questions? COMMUNITY RESOURCE COMMITTEE Minutes: Monday, June 20, 2011 MEMBERS PRESENT: Lisa Callahan, Don Ernst, Rusty Fleetwood, Frank Kelly, Karen Kelly, Tommy Linstroth, Sandy Major, Judy Miller, Mallory Pearce, Freda Rutherford, Brad Sherman, Paul Wolff MEMBERS ABSENT: Libby Bacon, Jim Burke, Shelly Krueger, Pat Locklear CALL TO ORDER: Rusty called the meeting to order at 4:28pm. MINUTES FROM THE MARCH, APRIL AND MAY MEETINGS: Freda made a motion to approve the March 21, April 18 and May 16 minutes. Tommy seconded the motion. The motion passed unanimously. Freda confirmed she would send the approved minutes to Michael Bodine and Jan LeViner. COMMITTE REPORTS: Water Committee – Water Fair: Judy Miller Judy reported that the Tybee Water & Energy Fair will be held February 11 at the gym. There will be a variety of vendors and workshops. Sandy will help with securing a used banner. Beach Showers budget issue: Rusty Fleetwood Rusty reported that they are still pursuing designs for the beach showers. The key thing right now is to ask the Council to rent Royal Restrooms instead of purchasing them. Paul confirmed that consensus of Council is to not rent them. Judy stated that she has never seen lines of people waiting to use the existing restrooms and inquired why more restrooms are needed. Rusty will go to the council meeting to address this budget item. Frank said he has details about a water purification system that uses rain water with UV lights. Home Depot is using this system at their stores. Don confirmed he has something similar. Bio Cell Plan: Don Ernst Rusty confirmed the shallow well ideas are being explored by the committee for next season. Don made a site visit to North Beach with Deb Barreiro, our DNR representative. There will be some issues with DNR. He talked to the Water and Sewer Department in hopes that they used shallow wells in the dune area for irrigation. They confirmed they were irrigating with drinking water. This was many years ago when the sea oats were being established. He spent a day at the Wastewater Treatment Plant (WWTP) and learned that since 2000, ultraviolet light is used to sterilize the 1.3 million gallons of water /day before it goes into the Savannah River. Don confirmed the bio cell is not going to happen. He proposed George Reese, Water and Sewer Manager, run a pilot bio cell on a smaller scale to see if it works and collect data to take to the State of Georgia. Don said the beach shower committee will meet again in August. There is a state law regarding using rainwater. Discussion ensued regarding the use of rainwater and and potential shallow well(s). Don made a motion to have the Community Resource Committee’s July 18 meeting at the WWTP. Freda seconded the motion. The motion passed unanimously. Energy: Freda Rutherford Freda reported that the energy subcommittee met prior to this meeting. Tommy has obtained data for the entire community including the following: energy use, commute data, solid waste, recycling, and electricity. Propane and gas consumption are still needed. Tommy said the data will be converted into an annual snapshot of greenhouse gas emissions for the community. This will provide a baseline. The focus will be on the largest contributors to the carbon footprint. Lisa has joined the committee and is focusing on the Memorial Park energy project. She distributed data she obtained from the Georgia Power website. For trending purposes, she will extend the data back to 2008 for comparisons necessary with the grant. She will review installation of various items, such as the Ecobee system, to compare figures. Brad Brad explained that David Gray and he are looking at software that will compare the building’s footprints on a national level. Freda confirmed their idea in driving conservation is to provide stakeholders at each building visuals that accurately reflect usage. Paul stated that it would be reasonable to set a baseline starting with the 2nd Quarter. Transportation: Frank Kelly City Fuel Usage Frank reported they he is still waiting for the numbers. He has looked at green fleet policies. More research is needed in terms of setting goals for new types of equipment, educating people, retraining employees about proper usage, and recycling concepts (i.e. cleaning vehicles). Rusty stated he sent the City Committee meeting schedule to members so that they may attend. Shelly said she will be attending the Parking Committee meetings. Chantel stated that City Committee approved minutes are posted on the City’s website. Recycling Logo Frank reported that the recycling logo is on hold until recycling is available. Some ideas are to have the logo posted on business doors and /or on restaurant menus. Solid Waste: Karen Kelly Karen stated that decisions have to be made about recycling especially since this is an island. She referred to a trip she took to the Outer Banks where she learned they do not permit non-recyclable materials (i.e. Styrofoam cups). Karen stated Diane Kaufman and she have been discussing recycling. She stated recycling containers are needed by every trash container and in parking areas; plus businesses should be required to separate glass, aluminum and cardboard. Joe Wilson and she met the other day and discussed pulling glass, aluminum and cardboard in order to reduce the tonnage being taken off the island. Rusty reported the Mayor told him that he will set up a recycling meeting with vacation rentals, DPW, committee members, businesses, etc. so that everything can be put on the table for a reasonable, workable plan. Karen made a motion to gather all interested parties to attend a recycling workshop. Tommy seconded the motion. The motion passed unanimously. Rusty will draft the request for Council. Green Space: Mallory Pearce Mallory reported on the status of the North Beach Wax Myrtle shrub area. The City Attorney has prepared a draft which will be reviewed by DNR. Upon DNR review, a public notice will be issued. Don inquired about unopened city rights of way. Treasurer Position: Judy Miller Judy reported that she is resigning as Treasurer. Rusty accepted her resignation. Sandy made a motion to have Pat Locklear be the Treasurer. Freda seconded the motion. The motion passed unanimously. NEW BUSINESS: N/A OLD BUSINESS: N/A ADJOURN: Mallory made a motion to adjourn the meeting at 5:33pm. Don seconded the motion. The motion passed unanimously. COMMUNITY RESOURCE COMMITTEE Summary: Monday, July 18, 2011 MEMBERS PRESENT: Libby Bacon, Don Ernst, Rusty Fleetwood, Shelly Krueger, Judy Miller, Freda Rutherford, MEMBERS ABSENT: Jim Burke, Lisa Callahan, Frank Kelly, Karen Kelly, Tommy Linstroth, Pat Locklear, Sandy Major, Mallory Pearce, Brad Sherman, Paul Wolff GUEST(S) PRESENT: George Reese, Stanley Beard CALL TO ORDER: Rusty called the meeting to order at 4:38pm. The purpose of the meeting is to have the committee become familiar with the processes of Tybee Island’s Wastewater Treatment Plant (WWTP). George Reese handed out an informational sheet that listed the effluent limitations and monitoring requirements set by GDNR – Environmental Protection Division. George also explained how the Plant operates and addressed questions from committee members present. Rusty stated that the committee will continue to promote less burden on the island’s WWTP and that the tiered water rates are necessary. Rusty will let George know if there are any funding options options available to assist with the demand and upkeep of the clarifier. ADJOURN: The meeting adjourned at 4:40pm. 20110616 Beach Task Force Minutes Those in attendance: Cecil DeLorme, Chuck Powell, Freda Rutherford, Harry Spirides, Harvey Ferrelle, Jimmy Burke, Joe Richardson, John Wylly, Lou Off, Mary McCracken, William Sprague, Diane Schleicher, City Manager and Paul Wolff, City Council Liaison. Excused: Amy Lanier and Wick Searcy Harvey Ferrell called the meeting to order. Freda Rutherford made a motion to accept the minutes as amended. Lou Off seconded. Vote was unanimous. Old Business: Mayor’s Update. Mr. Ferrell read the Mayor’s update dated June 16, 2011 as submitted by Ms. Lanier. Public Relations Progress. Mr. Off stated that he brought in all his newspaper articles that he had previously written to be copied so the next person doing public relations would have a history of what was done in the past. He further explained that we need to keep the citizens of Tybee aware of what is going on with the Beach Task Force (BTF). Mr. Off suggested that we need to appoint to someone to be in charge of public relations. Ms. Rutherford asked if there is a way we could archive all these documents on the City’s website. Mr. Wolff asked Mr. Off if he would consider submitting one more article covering the period from his last article to present. There was no response. Mr. Ferrell asked the Committee how they would like to proceed. Ms. Rutherford asked Eric Curl, Savannah Morning News, if he would consider submitting a small article monthly to make the community aware of the BTF progress with beach re-nourishment. Sub-committee Reports o State Funding Committee. Berta Adams was not present but sent a report to Mr. Ferrell stating that Dr. Watson had put her in contact with the Policy Advisor Economic Development and Natural Resources and will be making a trip sometime in July. o County Funding Committee. No report. o 2015 Re-nourishment Oversight Committee. Mr. Off reported that the COE is not ready to begin the planning process as the re-nourishment is so far in the future. In regards to Channel Deepening, a SEG meeting has not been scheduled to date. o Channel Impact Study, Phase II Oversight Committee. No report o Fort Screven Shoreline Hazard Committee. Dr. Richardson has reviewed the report from Olsen Associates and based on his readings, it seems it is a stalemate. He feels that the Mayor or possibly Rep. Kingston should get involved in this issue. Ms. Rutherford agreed that we need to get some sort of congressional action. Mr. Off recommends that the City go to the State of Georgia and affirm that we do not recognize any liability for this work. In this way, the state will have to contact the appropriate departments for assignment of liability if someone is injured. Mr. Burke made a motion that Mayor Buelterman send a letter to the COE transferring liability from the City of Tybee to the COE. Mr. Sprague seconded. Vote was unanimous. New Business Mr. Burke stated that the crossover in from of Ocean Plaza, designated as a handicap access area, is currently covered with excess sand from the dune as it is currently moving north. Can we move the sand? Mr. Wolff asked Ms. Schleicher is this would be covered in the City’s Beach Management Plan. She feels we can do regular maintenance on the site. Dr. Richardson would like to have a dune model/template as there are some dunes that are growing and the sand could be moved to areas where sand is needed. He would also like the DNR to attend our meetings in the future. Mr. Wolff confirmed that DNR representatives will come to a BTF meeting to address specific concerns but due to budgeting constraints they cannot attend our regular monthly meetings. Shore Protection Committee Update. One more meeting is scheduled and then their recommendations will go before the Planning Commission. Cockspur Lighthouse Update. The committee met with the COE recently to discuss stabilization of the land the lighthouse sits on. A retaining wall will be built to protect the lighthouse. Ms. McCracken reported that the Georgia Historical Society will be installing a marker, location to be decided upon, on September 15, 2011. Ms. Rutherford made a motion to adjourn. Ms. McCracken seconded. Vote was unanimous. DraftMinutes20110721 20110721 Beach Task Force Minutes Those in attendance: Amy Lanier, Arnie Seyden, Berta Adams, Freda Rutherford, Harry Spirides, Harvey Ferrelle, Helen Downing, Jimmy Burke, Joe Richardson, John Wylly, Mary McCracken, Paul Wolff, Mayor Jason Buelterman Amy Lanier called the meeting to order. Harvey Ferrelle made a motion to accept the minutes. Freda Rutherford seconded. Vote was unanimous. Mayor’s Update. Mayor Buelterman reported on his meeting with the Attorney General and requested by the Beach Task Force Committee. Accompanying the Mayor was Amy Lanier and Bubba Hughes, City Attorney. Mr. Hughes will be sending a follow-up letter to the Attorney General to get them on board with the issues from the harbor deepening. Mayor Buelterman also reported on his recent trip to Washington, D.C. to meet with all our congressional representatives in gaining their support for our next beach renourishment. He also met with a consulting firm that is made up of retirees from the COE. They have agreed to meet with the BTF in August or September to give options for our next re-nourishment. They feel there is a way to tie maintenance and renourishment together and will communicate with him for final dates. He will then coordinate with Amy to set a date. Sub Committee Report State Funding Committee. Berta Adams reported on her recent trip with Amy Lanier to Atlanta where she met with Governor’s Deal policy advisor. There she discussed ways to establish a long term funding mechanism from the state and not depend on federal funding. She is hoping for one more federal renourishment in 2015 which would include state and local funds. In the future she would like a solution that would be independent not only of the federal government but also of the COE. It was suggested that the BTF contact the GaDNR to make them aware we will be asking for a state contribution as in the past for future re-nourishments. Our local representatives suggested we contact Jekyll and St. Simons Island in an effort to assist in our endeavors for state funding. Ms. Lanier asked Ms. Adams to provide a copy of the correspondence between the local representatives and GaDNR for the BTF files. She indicated she would. Ms. Adams stated that if we were to go with state, local or private DraftMinutes20110721 funding which would be supervised and/or controlled for re-nourishment we would have a cost savings of 20% overhead. County Funding Committee. Harvey Ferrell is still waiting for a time frame for the next meeting. Mayor Buelterman stated that in 2007 when Tybee tried to get state money, we worked with Armstrong Atlanta State University to have a study done on the economic impact regarding re-nourished vs. non-re-nourished beach. Mayor Buelterman is going to begin to work with them again to do another study but adding a component about it benefits the county with the tax revenue. This would help justify our request for state and local funding. 2015 Re-nourishment Oversight Committee. Lou Off not present, therefore no report. Channel Impact Study, Phase II Oversight Committee. On hold for the present due to timing. Fort Screven Shoreline Hazard Committee. Dr. Richardson reported that the State had asked for pictures which have been sent. Mayor Buelterman also stated that he wrote another letter to the COE in regards to the liability if someone should get hurt with the derelict structures. Dr. Richardson stated that the most dangerous area is that north of the rocks and the north jetty. Public Relations Progress. Ms. Lanier will ask Diane Schleicher if there is anyone at the City that could take on this responsibility. Mr. Ferrell asked if there was anyone currently at the City that could take on this role such as a Public Information Officer. Mayor Buelterman stated that was not. Mr. Ferrell suggested we speak with a representative from SMN to see if they would be interested doing a monthly article. Ms. Adams feels we might contact the managing editor at SMN to have a column set up for the BTF to submit a monthly article, therefore anyone could submit an article for print. New Business Ms. Lanier asked the committee to forward questions to her for the upcoming meeting. Mr. Spud Woodward, GaDNR, will be invited and will entertain questions we might have. Community Information Shore Protection Protection Committee Update. Lou Off is absent therefore no update. Cockspur Lighthouse. Harvey Ferrell reported that September 15, 2011 there will be a historic marker dedication at Ft Pulaski at 6:00PM. Approved: June 22, 2011 Page 1 of 2 CITY OF TYBEE ISLAND PARKING COMMITTEE MINUTES: May 25, 2011 ATTENDEES Council representatives: Wanda Doyle, Bill Garbett, Paul Wolff Staff representatives: Diane Schleicher, Mary Hogan, Ethan Imhoff, Chantel Morton, Pete Ryerson, Joe Wilson, Jennifer Wittendorf CALL TO ORDER Bill called the meeting to order at 9:05am. APPROVAL OF MINUTES Paul made the motion to approve the April 27, 2011 Parking Committee minutes. Wanda seconded the motion. The motion passed unanimously. NEW BUSINESS I. Review Seasonal Public Parking Limitation Ordinance Adopted in 2010 Bill reported that an individual contacted him about a notice he received about parking restrictions from Memorial Day until Labor Day for commercial vehicles even though his vehicle is not used for commercial purposes. Diane confirmed vehicles need to be moved every seven (7) days whether it is or is not a commercial vehicle. Bill confirmed he will follow up with the individual. Old Business: I. Review Outcome of Parking Parking and Shuttle Plan for 2011 Sand Arts Festival Bill reported that the parking concerns with the SCAD event was a nonevent due to the weather. The organizer did not follow through with the offsite parking and shuttle. Chantel reported that the organizer checked with the Police Department regarding the number of parking spaces on the north end versus the south end in anticipation of changing the event location. The organizer told her the ridership on the SCAD shuttle coming from downtown to Tybee had more ridership this year than last year. Pete reported that no one parked in the overflow parking lot. The organizer will need to be held accountable to have offsite parking and shuttle transportation from the overflow lot to the site next year in order to avoid congestion. Discussion ensued regarding the Lighthouse having a private parking lot. II. Review Schedule and Cost for Replacement “Pay for Parking” Banner /Discuss Proposed New Permanent “Pay for Parking” Sign on Hwy 80 Diane reported that Chantel reserved the banner space with Karen. Better Hometown does not have enough to pay for a banner. Chantel confirmed the banner is reserved to start June 6 through the end of the year at available times. Wanda expressed concern about spending money for a temporary sign when a permanent sign is being considered. Diane explained that an encroachment permit will be required from DOT for a permanent sign near Breezy Point in the city right of way which will resemble the “Thank you for visiting Tybee Island” sign. Joe explained that in that speed limit area the post has to be placed 18’ from the edge of the travel lane and a certain distance from there to the marsh which will Approved: June 22, 2011 Page 2 of 2 limit the sign size. DNR and DOT need to be involved for approval and /or permitting. Paul made a motion to establish where the high ground is beginning 18’ from the travel lane and that once established, the city immediately apply for permits from DOT and DNR to put in a permanent sign. Wanda seconded the motion. The motion passed unanimously. Bill confirmed this will be on Diane’s action item list. II. Parking Updates /Parking Enforcement on Private Property with No Sales Transaction Pete confirmed Parking Services needs to have the right of way issues defined. Discussion ensued regarding a call Paul received from a resident on Jones. He suggested Parking Services contact those that have inquired about guests parking at their homes and let them know that they should not be parking in the right of way. Diane reiterated that resident only signage continues to be dealt with and this may cause confusion. Pete confirmed Parking Service staff patrols areas they know are main issues with city right of way parking and they need clarification for consistency. Mary will write a statement to include on the water bill regarding city right of way parking. Currently, one car width (approx. 8’) parallel to the pavement is considered right of way for allowable parking for decals or pay and display receipts. Diane requested that the final policy be presented at the City Council meeting for discussion. Bill, Paul and Wanda agreed to ride around with Pete. Paul made the motion to adjourn the meeting at 9:45am. Wanda seconded the motion. The motion passed unanimously. Approved: July 27, 2011 Page 1 of 3 CITY OF TYBEE ISLAND PARKING COMMITTEE SPECIAL MEETING MINUTES: JUNE 6, 2011 ATTENDEES Council Committee representatives: Wanda Doyle, Bill Garbett, Paul Wolff Staff Committee representatives: Diane Schleicher, Mary Hogan, Ethan Imhoff, Chantel Morton, Pete Ryerson CALL TO ORDER Bill called the meeting to order at 4:00pm. OLD BUSINESS: I. Revisit Process of Parking Enforcement in City ROW Bill explained that the purpose of the special parking committee meeting is to discuss the enforcement of parking in the city rights of way. He read the notice that was in the last water bill as follows: To alleviate parking congestion, (the City) has begun the process of allowing cars to park in unmetered spaces along the side of city streets. Parked customers must have a city decal or a pay and display receipt in the windshield. The enforcement area is defined as nine (9) feet from the paved, improved or travelled portion of the road. Cars parked in the area without a valid decal or receipt will be ticketed. Please ask family, friends and visitors to your home to park at least nine (9) feet from the street to avoid a fine. Bill provided background that the policy was not an effort to increase parking revenue, but an attempt to control what was already taking place with visitors parking in city rights of way and residential neighborhoods. Visitors were getting tickets and claiming they were told they could park in front of their friend’s house. Parking Services cannot tell the difference between a friend and someone parking where they could find a space. Parking Service asked for guidance with this situation and the parking committee recommended that visitors parking in the city rights of way display a valid parking permit with the intention that this would cut down parking in residential areas. The city owns and controls the rights of way which are typically 60’ wide and the pavement is usually 20’ wide, which leaves 10’ on either side of the pavement. This is city property and, in many cases, someone’s yard. Requiring a paid permit to park does not change the status of parking in the city rights of way. Parking has always been allowed in city rights of ways and will continue to be allowed. They are simply trying to figure out the best way to control it. Currently, there are no controls of parking in the rights of way other than park with the flow of traffic and park entirely off the pavement. It is quite apparent that residents and property owners have great concerns over the recent policy announcement and the meeting is held to revisit the issue. Several scenarios have been put forward such as: to prohibit parking along the rights of way; allow residents to control who parks in front of their homes – implying parking is assumed to be allowed unless a resident calls parking services to report a vehicle in front of their house; allow anyone to park in the rights of way without paying anywhere/anytime unless it is a marked parking spot or designated parking area which would then require a decal or receipt; designate areas where parking in the rights of way is allowed but is pay to park – ideally these areas would be convenient to pay and display kiosks. Bill opened the floor to attendees for other suggestions. He explained the goal of the meeting is to have a solution to fairly and consistently Approved: July 27, 2011 Page 2 of 3 regulate parking while trying to minimize the impact on residents. 20 minutes are being allowed for public comments with a limit of two (2) minutes per person. -Dac Cowart presented pictures of city rights of way where Hwy 80 and Old Hwy 80 come together and signage for parking. His suggestion is to allow for parking to go east out of the Lazaretto Creek business area for better safety measures. -Dale Williams spoke as a residential property owner. His suggestion is to give property owners the discretion to handle parking in city rights of way. -Harvey Farrell expressed concern with increased crowds, property values decreasing and agreed that people parking in yards is not favorable. He agreed with Dale’s suggestion. -Frank Kelly reviewed his research regarding allowing pay and display parking in unmarked spaces. He expressed concerns with safety issues, egress in /out of lots with people parking in rights of ways and runoff issues with dying grass. He asked if the City was going to put up silt fencing and if the police department would reroute people to available parking when the southend area is full. He suggested raising parking fees during peak times such as is done at Clearwater Beach. He agreed that allowing the resident to control who parks in front of their home in the rights of way adjacent to their property is an option unless it is a marked spot. -Angela Byers addressed the committee with questions such as: who would maintain the rights of ways regarding litter; will the property owner be required to remove plants /trees in the rights of ways; and who will be responsible for safety issues with cars parked on rights of way. -Jim Glass commented that the step that has been taken has been positive because it has always been permitted, but now the visitors have to pay to park in those areas. He noted that restricting public access to this public beach could result in the city being put in a position of weakness when seeking public funding for Island needs such as beach renourishment. He regularly witnesses the congestion on the southend and sees police and /or parking services redirecting traffic. -Stewart Clay commented it is important to know whose responsibility it will be when someone parks in their yard /city rights of way. He understands the difficulty of the situation to make a policy and understands the trash and safety concerns. He confirmed that he would rather have control over the rights of way in front of his properties. -Tyler Marion presented a picture in front of his property and commended parking services. The picture depicted debris in front of his property and safety is his foremost concern. He will volunteer to help devise a solution. -Skip Sasser asked if what was approved by council several years ago that allowed people to place moveable items within three (3) feet of the roadway would now be null and void and people would now need to remove items such as railroad ties, etc. He suggested going with allowing the owner to make the call. -Frank Shuman commented that he has PVC piping and chain to block parking because of previous issues with people disturbing his yard. He believes nine (9) feet is too wide. -Carry Efird requested answers to questions that have been posed throughout the meeting. Bill reiterated that the format of the meeting is for solutions to be posed for consideration. She asked what the goal of the policy is and how will the visiting community know about the policy. Wanda confirmed that the purpose is to give guidance to Parking Services. Carry suggested that when the island is at maximum capacity people could be turned away. She suggested the committee devise an illustrated display to show public areas for parking and publicize it. Her solution is that the city needs to do a better job at communicating to outlying areas where they can park and where parking is restricted. Approved: July 27, 2011 Page 3 of 3 -Karen Kelly expressed concern about parking on tree roots, near stop signs and trash. Her solution is to have a sign at Bull River for day trippers that conveys the message that Tybee public parking is full or congested and possibly have a parking garage. -Keith Gay reiterated that there are two issues which are Tybee is a diverse island and the rights of the owners need to be honored. He believes the rights of way should be under the guidance of the property owner in terms of how it is used. His solution is to have City Council pass on ordinance that allows the property owner to have a car towed which is parked in the rights of way at their property without getting in trouble. He also suggested allowing property owners to post no parking signs or barriers to block people from parking in the city rights of way without permission. -Lisa McKenzie does not agree that the property owner should tell the visitor they are or are not allowed to park in the city rights of way at their property. She does agree that communication needs to be improved and police foot traffic should be present to keep traffic moving and that people need to be aware where parking is available, such as at the Police lot. Bill called the public comment section to close. Paul made a motion that people be allowed to control the rights of way in front of their property to allow or not allow people to park there. Wanda seconded the motion for discussion. She asked for a consensus from the attendees. Wanda confirmed with the city manager that people are to call parking services regarding people parking in their yard. Wanda sees that this is an issue when parking services is not available every hour of every day. She understands the dilemma of those that have done improvements on city rights of way and the need for communication. She explained that various shuttles are available on island currently. There is a need to let people know where parking is available. Paul withdrew his motion for clarification. Bill reiterated that Paul’s motion was to rescind last week’s opinion to parking services and would allow residents to control who parks in front of their home and who can park in the rights of way adjacent to their property. Paul restated the motion as to allow property owners to determine who may park in the rights of way adjacent to their property. Enforcement is not necessarily included. It will be the parking committee’s responsibility to establish policy regarding who property owners should call, if ticketing /towing is allowed and if property can be signed as such. Bill seconded the motion. The motion passed with Bill and Paul in favor and Wanda opposed. Bill explained that the issue would be revisited at the next City Council meeting with the recommendation made by the Parking Committee. He welcomed people to contact them with other suggestions and /or comments. Kathryn commented that, as was said at the beginning of the meeting, Parking employees were coming and saying “I am finding people parked down residential streets, what do I do if they already have a pay and display?” Therefore, that is what brought all of this to fruition. The motion that has passed as a recommendation to come before City Council is that things are basically going back to the way they were before. Now people would have recourse to call parking services or police to address the issues and protect all home owners. City Council does not want to cloudy the waters. Bill confirmed this motion will increase property owner’s control of the rights of way and will cost the city a substantial amount of money because enforcement would cease in these areas. Wanda moved to adjourn the meeting at 5:05pm. Paul seconded the motion. The motion passed unanimously. Approved: July 27, 2011 Page 1 of 4 CITY OF TYBEE ISLAND PARKING COMMITTEE MINUTES: June 22, 2011 ATTENDEES Council representatives: Wanda Doyle, Bill Garbett, Paul Wolff Staff representatives: Diane Schleicher, Mary Hogan, Ethan Imhoff, Chantel Morton, Pete Ryerson, Joe Wilson, Jennifer Wittendorf GUEST(S) Bob Bryson, Tybee Island Chief of Police CALL TO ORDER Bill called the meeting to order at 9:00am. APPROVAL OF MINUTES Paul made the motion to approve the May 25, 2011 Parking Committee minutes. Wanda seconded the motion. The motion passed unanimously. NEW BUSINESS I. Towing as an Enforcement Option Chief Bryson reported that he spoke with several towing companies. They do not tow on what they perceive to be private property, but will if it involves enforcing the law. City rights of way are area they do not typically get involved with due to liability and logistics. Sapp Towing is not necessarily involved, but will help the police department in cases of enforcement (i.e. blocking roadway /property access, public safety in general) as requested at a fee. Parking Services would need to assist a towing company if towing is necessary. Diane confirmed the City does not have a towing policy. Towing is an option if it is a public safety issue or emergency. Towing signs are not necessary unless there is a public safety issue or access issue. If a resident calls the police to have a car towed, it will be up to the resident to call the towing company. Wanda made a motion that the Parking Committee make a recommendation to City Council that towing only be considered in cases of public safety, access and emergency in city rights of way and a private land owner has the option to call a towing company to tow from their private property. Paul seconded the motion. The motion passed unanimously. Discussion ensued regarding parking near stop signs. Mary confirmed curbs need to and will be better painted. II. Stickers for Pay and Display Meters Jennifer reported that she has ordered stickers that say “Pay receipts from pay machines are valid only in designated spaces and parking lots”. The stickers will go on all three sides of pay and display machines within ten days. They will be on before July 4 weekend. III. Parking Lot Status on Facebook and Twitter Mary reported that the pilot project started Friday. Updates are posted everyday at 10am, 12pm, 2pm, and 4pm to help people plan where they will park and when they will come to the Island. Facebook and Twitter posts refer to the website. There is a one to twenty nine minute delay to show on FB and Twitter. Savannah Morning News has relayed the Approved: July 27, 2011 Page 2 of 4 information and others are sharing on their FB pages. Chantel will contact the Tourism Council and Savannah Visit to help spread the word. Diane will work with Michael on a press release. Chantel presented the map she worked on with the print company which shows where public parking is available on the Island. She and Jen reviewed the map yesterday to make sure the locations are correctly depicted. A text box will be added about Tybee regarding the Island is a pay to park community, listing the main parking areas and explaining parking is available along the main corridor and beach side streets. Mary confirmed that only the webpage should be mentioned in the text box. The bike lanes are also shown on the map and the legend will include bike rack availability. Paul corrected where the parking is near the police department. Mary suggested that only City landmarks be shown on the map. Bill suggested highlighting the parking along beachside streets on the map. Chantel reported that she has pricing for ads in SMN and that Tom Barton and Eric Curl will hopefully help get the word out before July 3. Effingham and Bryan Counties are important to reach and she has pricing for ad space targeting those areas. Discussion ensued regarding listing businesses that provide “shuttle” service on the Island. Ethan confirmed that the cleaner the map is showing parking the better and there is a risk of leaving someone off. The committee agreed to have Diane and Chantel advertise the parking map. Wanda inquired about businesses soliciting business. Bill confirmed this topic is within the ordinance being presented at the next City Council meeting and it can be discussed then. IV. Possible Additional Coastal Regional Coaches for 4th of July Weekend and Fort Pulaski as a Parking Options Chantel reported that she is working with her representative at Coastal Regional Commission (CRC) and the City of Savannah for additional shuttles and times. Savannah may have a vacant lot to use as a pickup/drop-off off location for the weekend prior to July 4. She spoke with the Superintendent of Ft. Pulaski and he said, after meeting with his staff, using their location would not be doable because they are historically busy that weekend and they close at 5pm. Discussion ensued regarding the Wal-Mart parking lot. Chantel will discuss with her CRC representative. Mary inquired about who is riding the Coaches currently. Chantel and Diane confirmed they are people coming from Savannah as visitors and /or locals to visit Tybee and see what is here. V. Supply and Demand Parking – Weekend Pricing Diane sent an email regarding weekend pricing. She reported that Mary obtained a price from the company to reprogram the pay & display not the regular meters. It would cost approximately $2,000. They could be reprogrammed to $2 or $3 on the weekend based on supply and demand. Paul and Wanda confirmed this would be a PR nightmare. Mary stated that a year ago pricing was $1.50 at pay & display machines (i.e. beachfront) and $1 at meters. The meters were updated to $1.50 because of public concerns with the difference. Pete confirmed that people want to be near the pier and will continue looking for a space there. Parking Service staff encourages people to park at Memorial Park and the majority still wants to go near the pier. The committees agreed to not make any changes right now, but leave the topic open for discussion later. Diane commented that south of 14th Street parking could be priced slightly higher in the future since that is the area that is in more demand. Pete confirmed the designated two hour parking on the South End is working well. Approved: July 27, 2011 Page 3 of 4 VI. Different Color and Numeration of Decals for Resident versus Visitors for Identification and Parking Districts for the Future Diane reported that Dana Braun talked about resident parking and how to distinguish deals given to residents versus paid for parking decals. She asked if when the decals are provided, the ad valorem decals could be one color and the purchased ones be a different color. This would be a proactive approach in dealing with residential parking zones in the future. She and Ethan have discussed residential districts. Bill mentioned, in the meantime, a differentiating stamp could be used. Bill confirmed a map of the island is needed to show what type of parking is allowed on the various streets. Ethan mentioned that the decals could be coded according to zone. Pete stated the simpler the better for enforcement. VII. Proposal to Add Additional Designated Parking Spaces in City ROW Next to Commercial Properties Bill suggested the committee adopt the list list Diane provided of spaces in city rights of way to be metered. The locations for metering discussed are as follows: -Sting Rays (est. 9 spaces) @14th Street and Lovell -McElwee’s (est. 12 spaces) on Lovell -AJ’s (est. 15 spaces) along 14th Street -Dunes Inn (est. 15 spaces) on Lovell -Laundry Mat /Accountants on Tybee (est. 8 spaces) on the eastside of 2nd -Hunter House (est. 7 spaces) on Butler Wanda confirmed that this is being done for consistency island wide. Diane confirmed she will talk with the impacted businesses. Discussion ensued regarding surveying the listed locations to confirm they are city rights of way if SAGIS is not clear. Wanda presented a list she prepared as she drove around with a couple of individuals last weekend. The list is of suggested areas for additional parking to be primarily used on weekends and holidays. Parking on Butler Avenue in front of the bike shop was reviewed. Diane confirmed curbing will be added during the Historic Butler Median project which will clean-up the area and additional parking will be available. Bill inquired about a yellow curb at Sugar Shack and Wanda inquired about vision issues when turning left onto Butler from 2nd. Pete will look at those areas again. Mary confirmed meters are budgeted. They will be installed and they will continue to go up Butler as planned. Everyone will review Wanda’s list and provide comment at the next meeting. Old Business: I. Signage for Parking in Designated Areas and for No-Parking Areas Ethan confirmed that the sign ordinance states signs are prohibited in the city rights of way that are not placed there by the city or the state for traffic control purposes. II. Private “No Parking” Signs and “Resident Only Parking” Signs in City ROW Bill inquired if an ordinance addressing this topic exists. Diane reported that Ethan, Joe, the City Marshall and she met regarding signage in the City Rights of Way. There are 51 signs posted by residents referring to no parking in city rights of way. Joe confirmed that the ordinance states states you cannot build, erect, nor plant on city rights of way, but it has not been enforced. He requested committee direction for a designated residential parking district between 14th and 18th which can be a starting point for a rights of way parking zone that can Approved: July 27, 2011 Page 4 of 4 be enforced. Bill acknowledged that some residents have beautified areas that may be in rights of way and this is a hard decision. III. Private Parking Lots and ROW Issues Discussion ensued regarding some private parking lot license holders that need to come into compliance and license holders allowing people to park in city rights of way. Bill provided a synopsis of “Old Business” as follows: -Signage for parking in designated areas and for no parking areas will need continue to be addressed. A map needs to be developed to depict areas that are pay to park, residential parking only and undesignated areas. -Bill asked about enforcement regarding no parking signs in city rights of way or wait. Diane suggested the enforcement be postponed until a good designated parking location is determined, owners are notified by certified mail regarding moving signage with the code section noted, and that there is a uniform, island wide plan. -Private parking lots using rights of ways are enforced by the City Marshall. Diane confirmed she is working with Parking Services and Mary to meter those areas being used as overflow parking. Ethan confirmed Hodad and he met about private parking lots. All private parking lots are being reviewed for compliancy. Mary requested clarification for Parking Services staff during the weekend of July 4. Wanda suggested that Diane or the Mayor make an announcement at the Council meeting that the committee is working on long term solutions, but for July 4 weekend parking will be status quo. Bill confirmed Diane and he will develop a statement. Policy for highly populated weekends (i.e. July 4 weekend, Labor Day weekend) will be discussed at a later meeting. Paul made the motion to adjourn the meeting at 9:45am. Wanda seconded the motion. The motion passed unanimously. Approved: August 17, 2011 Page 1 of 2 BETTER HOMETOWN BOARD OF DIRECTORS Meeting Minutes: June 15, 2011 Directors Present: Judy Malins, Beth Martin, Monty Parks, Dick Smith, Peggy Stone, Patricia Miller Wann, John Yarbrough Directors Absent: Stephen Palmer, Shirley Sessions Call to Order: The meeting was called to order at 6:04pm by Monty. Welcome Monty welcomed everyone. Dick commented that he received positive comments from Dusty & David while he was at Spanky’s on Strand regarding the support the City is currently showing towards businesses. He attributes this to the Better Hometown Program and will ask them for a letter next time he sees them. He commented about a couple of naysayers, but is confident that they have not read about the program to give it a chance. Chantel said that the open position for the Board is still posted and the deadline has been extended to July 20. Approval of Minutes Dick made a motion to approve the May 18, 2011 Better Hometown Board of Directors meeting minutes. Patricia seconded the motion. The motion passed unanimously. Review of 2011 – 2012 Committee Work Plans and Budget Chantel distributed and reviewed the committee work plans for 2011 – 2012 which were developed from input received during the Community Visioning Workshop held in April. Each committee has reviewed and accepted their work plans. Directors reviewed the goals and objectives, actions and budget. Discussion ensued about the time length of three to five years that is typical before seeing the full benefits of the program. The progress to date has been remarkable. Directors agreed that a short BHT video should be put together highlighting accomplishments in order to use for promotional materials and presentations. The promotional video will be an action for the Organization /Outreach Committee. Beth and Peggy have local contacts that may be able to help. They will work with Chantel on the video. Discussion ensued regarding the “New Resident Welcome” packet under Economic Restructuring. The packet will include basic information about services and businesses on the Island, a map, volunteer opportunities and the City Website. Under Promotion, the Board discussed extending the duration of Third Thursdays on Tybee, the BHT Branding concept and Tybee for the Holidays. Lights on for Tybee is set to take place December 2 at 6:30pm. The Holiday Parade is set for December 3 at 1:00pm. Dick inquired about the name of the parade. Chantel commented in Stephen’s absence that the promotions committee opted to call the parade “Holiday” instead of “Christmas” last year in order to be all encompassing of the holiday season Approved: August 17, 2011 Page 2 of 2 and to be inclusive of all beliefs. Dick made a motion to change the name of the Holiday Parade back to Christmas Parade. Judy seconded the motion. The vote was five to one. Beth commented that she is not opposed to either and did not feel it was necessary to vote. Peggy agreed to call her contact at Chatham County about securing a stage for the dancers and Renee for lighting during Lights on for Tybee night. Directors accepted the Work Plans 2011 – 2012 and the budget with the realization that fundraising may need to be done this year. Other Business: Monty introduced a concept to have an event including local musicians and requested conversation about BHT involvement. Better Hometown is able to host and organize events and this could be a good tie in with the local community and the BHT mission of encouraging the arts separate from Third Thursdays on Tybee. Directors discussed the option of using Memorial Park, options to benefit local nonprofits, time of the concerts concerts and other logistics. Monty will review further with musicians and the Board will continue to discuss at the next meeting. Adjourn John made the motion to adjourn the meeting at 7:05pm. Dick seconded the motion. The motion passed unanimously.