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HomeMy Public PortalAbout12-04-1986 141 BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF RICHMOND, INDIANA, DECEMBER 4, 1986 1 The Board of Public Works and Safety of the City of Richmond, Indiana, met in 2 regular session December 4, 1986 at the hour of 9:00 A.M. in the Municipal 3 Building in said City. Ms. Silberstein presided with Mr. Brown and Mr. Willis 4 in attendance. The following business was had to-wit: 5 6 APPROVAL OF CORRECTED MINUTES OF NOVEMBER 26, 1986 7 8 Ms. Silberstein recommended the following corrections be made to the minutes 9 of November 26, 1986: Page 1, line 39 - "hours" should be "house"; page 2, line 10 29 - date should be 12-31-86 and page 3, line 4 should read "excepted Offer to 11 Purchase". e 12 13 Mr. Willis moved to approve the minutes of the previous meeting with the recommended 14 corrections, seconded by Mr. Brown and on unanimous voice vote the motion was 15 carried. 16 I 17 APPROVAL OF CLAIMS FOR PAYMENT 18 19 Mr. Brown moved to approve claims in the amount of 147,897.76 for payment, seconded 20 by Mr. Willis and on unanimous voice vote the motion was carried. 21 22 PUBLIC REQUESTS AND COMMENTS 23 24 Petition for Residential Parking District-300 'Block of South 5th 25 26 Mr. Alan Leitner, 325 South 5th Street, presented a petition to the Board asking 27 that a residential parking area be established in the 300 block of South 5th 28 Street to insure parking be available for the residents of the block 24 hours 29 every day. 30 31 Mr. Leitner explained that on nights there are events at the YMI the persons 32 attending use parking available on the streets and not the parking lots available. 33 34 Ms. Silberstein commented that she believed the residential parking zones had 35 time restrictions ending at 5:00 P.M. and might not help the situation. 36 37 Mr. Leitner commented that they have tried to 'request the persons to move their 38 vehicles and they get nasty when approached. 39 40 Mr. Brown stated that he did not feel establishing a two hour residential parking 41 zone would help this situation. 42 43 Mr. Willis asked if the time could be interpreted differently in different 44 situations and Captain Ron Williams stated that parking was a privilege and not 45 a right and he would look into the situation. 46 47 Mr. Leitner informed the Board that the residents of the area have no off street 48 parking available to them to help the situation. 49 50 Ms. Silberstein stated they would look into the Ordinance establishing residential 51 parking areas to see about the restrictions and would notify Mr. Leitner. 52 53 Ms. Silberstein acknowleged the receipt of a petition from the residents of the 54 300 Block of South 5th Street with seven (7) signatures . 55 56 DEPARTMENT REQUESTS AND COMMENTS 57 58 Planning Department 59 60 November Monthly Report - Building Division 61 62 The November Monthly Report showed a total of 130 permits issued. Mr. Brown 63 moved to accept and file the November Monthly Report of the Building Division 64 of the Planning Department, seconded by Mr. Willis and on unanimous voice vote 65 the motion was carried. Board of Works Minutes Cont 'd December 4, 1986 Page 2 1 Update on 1302 East Main 2 3 The Clerk reported to the Board that Ms. Lois Miller did have the deed on the 4 property at 1302 East Main Street. Ms. Miller also has a Building Permit and 5 Mike Hill has an Electrical Permit for re-wiring of the structure. It was 6 reported that work on the property has begun. 7 8 Ms. Silberstein suggested that the Order on the unsafe structure at 1302 East 9 Main be modified to drop the requirement for the posting of a perfomance bond 10 and leave the time schedule requirements for repairs as originally ordered. 11 12 Mr. Brown moved to modify the Unsafe Building Order issued on property located 13 at 1302 East Main to require the removal or repair of the unsafe building by 14 June 23, 1987, seconded by Mr. Willis and on unanimous voice vote the motion 15 was carried. 16 17 Update 326 North 10th Street 18 19 Ms. Silberstein reported that the Order on the unsafe premises at 326 North 20 10th Street had been stayed for thirty (30) days for submission of compliance 21 schedule and good faith activity on the renovation of the structure to begin. 22 23 Mr. Robert Delaney, Attorney at Law, representing Mr. Laswell, owner of the 24 property, informed the Board that doors and windows had been replaced and the 25 debris was almost removed and the removal would be completed by December 8, 26 1986. 27 Mr. Delaney also reported that general contractors and heating and plumbing 28 contractors had been contacted and had submitted estimates on repairs, but that 29 Mr. Laswell had been unable to get a firm quote on electrical repairs due to 30 fire damage. Mr. Delaney stated that the electrical contractor would do the 31 job only on a time and materials basis. 32 33 Mr. Delaney informed the Board that work to be done by the general contractor 34 and heating and plumbing contractors would be completed within ninety (90) days . 35 36 Mr. Willis stated he was still not hearing a commitment on completion of the 37 renovation by June 1, 1987. 38 39 Mr. Brown asked if they had contacted more than one electrical contractor and 40 Mr. Delaney stated they had and all had been unable to give firm estimates. due 41 to fire damage. 42 43 Ms. Silbertein asked about Mr. Laswell's ability to finance the renovation and 44 Mr. Delaney stated he was satisfied that Mr. Laswell could pay and he did have 45 a written commitment from Mr. Laswell regarding his financial abilities, but 46 did not have any formal financial statement. Mr. Delaney stated the repairs 47 have been estimated between 15,000.00 and 17,000.00 depending on the electrical 48 repairs. 49 50 Mr. Willis asked about commitment from Mr. Laswell and Mr. Delaney stated the 51 commitment is to have all but the electric work completed by March 15, 1987, 52 well in advance of the June 1, 1987 deadline and he will be living in the structure. 53 54 Mr. Willis inquired about requiring the posting of a performance bond and Ms. 55 Silberstein stated the Board could require the posting of a maximum bond of 56 7,500.00 for structural repairs and 3,000.00 for electrical, plumbing and heating. 57 58 Mr. Willis stated he could like to see a letter of credit from the bank or bonds 59 posted and get on with the renovation. 60 61 Mr. Delaney commented that posting a bond would limit cash for the renovation. 62 63 Mr. Willis stated that the performance bond requirement could be met with such 64 instruments as a letter of credit and certain sums of moneys could be removed 65 as repairs were completed. • Board of Works Minutes Cont'd December 4, 1986 Page 3 _1 Ms. Silberstein stated that she hated to go with a performance bond except as 2 a last resort and suggested that the Board might want to consider moving the 3 order date up. 4 5 Mr. Willis stated that Mr. Laswell had been difficult to deal with and was not 6 willing to work with the Board. Mr. Willis stated the Board would like to see 7 the property renovated and occupied or torn down. Mr. Willis stated that when 8 the Board backed off being firm, they found people not to be credible. 9 10 Ms. Silberstein indicated that they could look at requiring a bond be posted 11 as a condition of the stay with a maximum amount of 10,000.00. 12 13 Mr. Delaney stated that performance bonds were costly and Mr. Willis said that 14 contractors can get performance bonds at a rate of 2% of the cost of the work 15 to be performed. 16 17 Mr. Delaney informed the Board that there could be a potential law suit involved 18 regarding the crime scene posting not being removed, thereby permitting no access 19 to Mr. Laswell. Mr. Delaney said Mr. Laswell has only had access to his property 20 in the last sixty (60) days and the signs are still posted on the building. 21 22 Fire Chief Don Trotter explained that he informed Mr. Laswell the signs were 23 posted to keep kids out of the premises after the fire since the house was full 24 of combustible material and felt that Mr. Laswell had gotten confused. 25 26 Mr. Delaney did indicated that Mr. Laswell did get confused about matters . 27 28 Mr. Brown stated that he was concerned with completing part of the renovation 111 29 work and not being able to get an electrical contractor. 30 31 Mr. Delaney stated they have been able to get a verbal commitment from an electrical 32 contractor, but only on a time and materials basis. 33 34 Ms. Silberstein stated that if Mr. Laswell had commitments for completion of 35 the general contracting and the plumbing and heating to be completed by March 36 15, 1987 that he should be able to have the electrical completed by June 1, 1987. 37 38 Mr. Delaney indicated that if the repairs were not made by June 1, 1986, the 39 Board could complete the order by having the structure demolished. 40 41 Mr. Willis moved to modify the Order to remove or repair the unsafe building 42 on property located at 326%N:orth 10th by June 1,1987 to include the posting of 43 a performance bond in the amount of 10,500.00, seconded by Mr. Brown and on a 44 voice vote with Ms. Silberstein voting no the motion was carried. 45 46 Public Works 47 48 Traffic Signal Agreement - U.S. 40 and Industrial Parkway 49 50 Mr. Willis presented the Agreement between the City of Richmond and the State 51 of Indiana for a traffic signal at the intersection of U.S. 40 and Eastern Indiana 52 Industrial Parkway with the State to provide the hardware for the signal and 53 the City to provide the materials, supplies, labor and electricity. 54 55 Mr. Willis reported that Council had approved a 30,000.00 additional 56 appropriation for the costs. 57 58 Mr. Willis indicated that the Board also needed to set a date to receive bids 59 for the installation of the equipment and they would need a pre-qualified company 60 to do the work. 61 62 Ms. Silberstein asked what the time frame was on the installation of the signal 63 and Mr. Willis stated that two (2) weeks would be a reasonable amount of time 64 after work started, dependent on the weather. He said they should be complete 65 by the mid to the end of January, 1987. GkLf Board of Works Minutes Cont 'd December 4, 1986 Page 4 1 Mr. Brown moved to approve and execute the Agreement between the City of Richmond 2 and the State of Indiana for the signalization of the intersection of U.S. 40 3 and Eastern Industrial Parkway, seconded by Mr. Willis and on unanimous voice 4 vote the motion was carried. 5 6 Ms. Silberstein noted that the meeting for the week of Christmas would need to 7 be rescheduled to December 23, 1986 and bids could be received at that time. 8 9 Mr. Brown moved to set December 23, 1986 as the date for a regularly scheduled 10 meeting of the Board of Public Works and Safety and to receive bids for the 11 installation of the traffic signal at U.S. 40 and Industrial Parkway on December 12 23, 1986 at 9:00 A.M. , seconded by Mr. Willis and on unanimous voice vote the 13 motion was carried. 14 15 Fire Department 16 17 November Monthly Report 18 19 Mr. Brown commented on 22% of the fire runs being leaf fires and asked if there 20 were citations issued. Chief Trotter explained at,Lis verya : hard to determine 21 who set the fires and he had no knowledge of citations being issued. Chief 22 Trotter stated that it had actually been a pretty good year for leaf fires. 23 24 Mr. Brown moved to accept and file the November Monthly Report of the Fire 25 Department, seconded by Mr. Willis and on unanimous voice vote the motion was 26 carried. 27 28 Miscellaneous Business 29 30 Mr. Willis requested that the Community Improvement Committee of the Chamber 31 of Commerce be sent a monthly report of the Building Division of the Planning 32 Department. 33 34 ADJOURNMENT 35 36 There being no further business, on a motion duly made, seconded and passed the 37 meeting was adjourned. 38 39 40 41 Susan Silberstein, President 42 43 44 ATTEST 45 Mary Merchanthouse, City Clerk - 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65