HomeMy Public PortalAbout11-06-1986 XI
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BOARD OF PUBLIC WORKS AND SAFETY' OF THE
CITY OF RICHMOND, INDIANA, NOVEMBER 6, 1986
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1 The Board of Public Works and Safety of the City of Richmond, Indiana met in regular
2 sesion November 6, 1986 at .the hour of 9:00 A.M. in the Municipal Building in said
3 City. Ms:- Silberstein presided with Mr. Brown and Mr. Willis in attendance. The
4 following business was had to-wit:
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6 APPROVAL OF MINUTES OF OCTOBER 30, 1986
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8 Mr. Brown moved to approve the minutes of the previous meeting as prepared, seconded
9 by Mr. Willis and on unanimous voice vote the motion was carried.
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11 APPROVAL OF CLAIMS FOR PAYMENT
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13 Mr. Brown moved to approve claims in the amount of 64,011.26 for payment, seconded
14 by Mr. Willis 'and on unanimous voice vote the motion was carried.
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16 DEPARTMENT REQUESTS AND COMMENTS
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18 Law Department
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20 Ticketing in Fire Lanes
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22 Mr. Barden announced that the Police Department had been giving warning tickets
23 for vehicles parked in fire lanes for the past few weeks . He stated that effective
24 November 12, 1986 fines would be issued to motorists parked in fire lanes.
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26 Fire Department
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28 October Monthly Report
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30 The October Report of the Richmond Fire Department showed commercial losses at
31 350,000.00 and residential losses at 53,600.00.
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33 Mr. Brown moved to accept and file the October Monthly Report of the Fire Department,
34 seconded by Mr. Willis and on unanimous voice vote the motion was carried.
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36 Re-Roofing of Fire House No. 1 1
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38 - Architect Richard Terwilliger informed the Board that he had investigated. the
39 warranties .offered by the' successful bidder H.J. Becker Company. He said the warranty
40 offered with the bid is -a warranty limited to a replacement amount total to the
41 bid price or the Board could purchase a warranty with no limits over a ten year
42 period for 2,000.00. Mr. Terwilliger indicated the additional 2,000.00 would still
43 make H.J. Becker the lowest bidder.
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45 Mr. Terwilliger stated he recopa..iended the Board stay with the warranty as offered
46 and proceed with the project . He said he had requested insurance be filed and
47 a performance bond be forwarded on the project.
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49 Mr. Willis moved to accept the first warranty of H.J. Becker Company for a ten
50 year warranty limited to 15,500.00 replacement costs and to execute the Standard
51 ATA Contracts for the re-roofing of Fire House No. 1, seconded by Mr. Brown and
52 on unanimous voice vote the motion was carried..
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54 Public Works Department
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56 Change Order No. 1 - Industrial Parkway .
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58 Mr. Willis explained to the Board that the available State funds for the Eastern
59 Indiana Industrial Parkway extension were 160,000.00 and that the contractor's
60 estimate had been 135,000.00 leaving a 25,000.00 margin. Mr. Willis stated that
61 the contractor was now performing work that was . to have been done in-house and
62 the contract needs to reflect, 20,846.00 in additional costs. Mr. Willis also added
63 that additional work for some side ditches will be added to the project costing
64 1,665.00 in additional funds .
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Board of Works Minutes Cont 'd
November 6, 1986
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Page 2
Mr. Willis stated he would have the contract administrator prepare the Change Order
2 if the Board would formally approve the additional expenses.
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4 Mr. Willis moved to amend the contract with Stone Valley Paving for work on the
5 Eastern Indiana Industrial Parkway extension to include Type 0 aggregate,
6 mulched seeding and guard rail at an additional cost of 20,846.95 and to add 111
7 the additional work to the contract for a paved side ditch at an additional
8 cost of 1,665.00 to be entitled Change Order No. 1 with the contract
9 administrator to prepare the appropriate paper work, seconded by Mr. Brown and
10 on unanimous voice vote the motion was carried.
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J2 Planning Department
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14 Curb Cut Request - Stonehenge Apartments
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16 Captain Ron Williams stated he had not had the opportunity to look at the request,
17 but the Planning Department had recommended approval. •
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19 Mr. Willis explained that the request is a part of a planned unit development
20 approved by the Plan Commission and the curb cut request was a formality that had
21 been possibly overlooked.
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23 Mr. Barden stated that it was decided .the curb cut request should be forwarded
24 to the Board of Works.
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26 Mr. Willis added that the project has been done to sub-division standards and
27 suggested it be approved subject to review by the Traffic Division.
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29 Mr. Willis moved to approve the curb cut request of Stonehenge Apartments,
30 3823 South A street, subject to review by the Traffic Division, seconded by Mr.
31 Brown and on unanimous voice vote the motion was carried.
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33 Monthly Report - Building Division
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35 The October Monthly Report of the Building Division of the Planning Department
36 showed a total of 179 permits issued.
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38 Mr. Brown moved to accept and file the October Monthly report of the Building
39 Division of the Planning Department, seconded by Mr. Willis and on unanimous voice
40 vote the motion was carried.
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42 Controller's Office
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44 Annual City Auction
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46 City Controller Marge Sweet presented the Board with lists of obsolete items from
47 the Fire Department, Sanitary District , Park and Recreation Department , Police
48 Department and Street Department for sale in the annual City Auction. Ms. Sweet
49 requested the Board declare the items obsolete and useless and to set the date
50 for the action on December 6, 1986. She said the format for the auction would
51 be as in the past with the Police confiscated articles being sold at the
52 Police Garage starting at 10:00 A.M. and the obsolete items being sold at the City
53 Garage at 2:00 P.M.
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55 Mr. Willis moved to set December 6, 1986 at 10:00 A.M. and 2:00 P.M. as the date
56 and time for the annual City Auction, seconded by Mr. Brown and on unanimous voice
57 vote the motion was carried.
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59 Mr. Willis moved to declare items submitted by the Fire Department, Sanitary District,
60 Park Department, Police Department and Street Department as obsolete and useless
61 and to be sold at auction, seconded by Mr. Brown and on unanimous voice vote the •
62 motion was carried.
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64 PUB;TC REQUESTS AND COMMENTS
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aq'
Board of Works Minutes Cont'd
• November 6, ,1986
Page 3
1 Intersection of Toschlog Road and U.S. 40 - George Hachey
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3 Mr. George Hachey of 1036 Sycamore Lane informed the Board that there had been
III4 a little improvement at the Toschlog Road intersection with the removal of the
5 streamers from the car lot. He asked how the State was able to determine from
6 their surveys if the intersection needed signalization since the surveys were
7 done during the hours of 8AM to LOAM and 1PM to 3PM and not during times with high
8 volume useage.
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10 Mr. Hachey also stated that cars were still entering -the Swifty Station by cutting
11 across Toschlog Road and the City still needed to address that problem.
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13 Mr. Willis stated that he had issued a work order for turtles to be placed on
14 Toschlog Road to deter traffic from' cutting across the road and had been requested
15 by persons in the Toschlog Road area not to complete that project.
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17 Mr. Hachey stated the City needed to close the drive off of Toschlog or relocate
18 the drive and Mr. Willis stated that it is out of bounds to diminish a driveway,
19 but the public right-of-way can be dealt with.
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21 Mr. Willis said the same problems exist with S.W. 16th and National Road with the
22 State making decisions on the signalization with their only idea being to keep
23 traffic moving on a four lane highway. .
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25 Mr. Hachey stated the shopping center at Toschlog Road was adding more businesses
26 and would be creating more traffic.
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28 Mr. Willis indicated that the intersection should be signalized, but the City has
29 no control.
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31 Captain Williams stated that the Traffic Division also did a study of the
32 intersection and that most accidents are on U.S. 40 and not on Toschlog Road.
33' He said the results of the State study should be release soon.
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35 Ms. Silberstein asked if Toschlog Road was wide enough for an island to prevent
36 traffic from cutting across Toschlog Rd.
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38 Mr. Willis said it was, but the turtles were a suggestion for a quicker fix to
39 buy time to see what would be happening with the intersection.
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41 Mr. Hachey stated that it would be helpful to repaint the lines and stop bars at
42 the intersection.
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44 Mr. Willis stated they would try to do some work at the intersection to help with
4.5 the problem.
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47 Captain Williams indicated they would be able to repaint the lines and bars.
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49 NOTICE OF CANDIDACY FOR NOMINATIONS AND SELECTIONS COMMITTEE
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51 - Ms. Silberstein stated the Board had received the Notice of Candidacy of Thomas
52 Legear for the Nominations and Selections Committee for the Police Merit Commission.
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III54 Mr. Barden indicated it would still be necessary to hold the election to be in
55 compliance with the Merit Commission Rules .
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57 MISCELLANEOUS BUSINESS
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59 S.W. 16th and U.S. 40 Intersection
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61 Correspondence had been forwarded to the Board from Mayor Frank H. Waltermann
62 regarding a proposal by the State of Indiana to downgrade the signal at S.W. 16th
63 and U.S. 40 to a flasher except during the hours school children would be usingthe
64 intersection.
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Board of Works Minutes Cont'd .
November 6, 1986
Page 4
1 Ms. Silberstein stated that the City had to December 1, 1986 to .file objections
2 and they would be filing objections.
3
4 Mayor Waltermann added that the City would definately file objections and he
5 was opposed to the State dictating traffic control for the City.
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7 Ms. Silberstein added that there were other concerns than just the school children
8 using the intersection such as other citizens using the intersection for
9 crossing and the intersection being the only signalized intersection for traffic
10 exiting from a large sub-division onto U.S. 40.
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12 Birthday Greetings to Ralph Willis
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14 Ms. Silberstein presented Mr. Willis with a gift from the Board and City and
15 offered best wishes for his birthday.
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17 ADJOURNMENT
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19 There being no further business, on a motion duly made, seconded and passed. the
20 meeting was adjourned.
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73 Susan Silberstein, President
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26 ATTEST:
27 Mary Merchanthouse, City Clerk
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