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HomeMy Public PortalAbout10-23-1986 c / BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF RICHMOND, INDIANA, OCTOBER 23, 1986 1 The•Board of Public Works and Safety of. the City of Richmond, Indiana, met 2 in regular session October 23, 1986 at the hour of 9:00 A.M. in the Municipal 3 Building in said City. Ms. Silberstein presided with Mr. Brown and Mr. III 4 Willis in attendance. The following business was had to-wit: 5 6 BID OPENING - RE-ROOFING OF FIRE HOUSE NO. 1 7 8 Ms. Silberstein requested all bids be received for the re-roofing of Fire • 9 House No. 1. Having received all bids, Mr. Brown moved to close the bidding, 10 seconded .by Mr. Willis and on unanimous voice vote the ?*lotion was carried. 1.1 12 The Proof. of Publication was examined the found to he in order. Mr. Brown 13 moved to accept and file the Proof of Publication; seconded by Mr. Willis 14 and on unanimous voice vote the motion was carried. 15 16 Purchasing Director, •Martha Wilson opened the following bids: 17 18 Harold J. Becker Company. The bid was on the proper form, signed, notarized 19 and accompanied by a bid bond. The total amount of the bid was 15,500.00. 20 - 21 Harold Armbrust representing S.W. Petroleum. The bid was on the proper form, 72 signed, notarized and acompani_ed with a certified check. The total amount. 23 of the hid was 28,775.83. 2.4 • 25 Frost Construction Company. The bid was on the proper form, signed, notarized 26 and accompanied by a bond. The total amount of the bid was 23,492.00. 27 . III 28 McGuff Supply, Inc. The bid was on the proper form, signed, notarized and 29 accompaned by a bond. The total amount of the bid was 18,500.00. 30 31 Bailey Roofing. The bid was on the proper form, signed, notarized and 32 accompanied by a bond. The total amount of the bid was 32,572.00. 3i 34 Adams Roofing Company. The bid was on the Proper form, signed, notarized 35 and accompaned by a bond. The total amount of the bid was for 23,934.00. 36 37 Gentry Industrial Services . The bid was on the proper form, signed, notarized 38 arid accompanied by a certified check. The total amount of the bid was for 39 18,950.00. 40 41 Paul Fuller Construction Company. The bid was on the proper form, signed, 42 notarized and accompanied by a bond. The total amount of the bid was for 43 31,920.00. 44 45 Mr. Brown moved to refer the .bids for the re-roofing of Fire House No. 1 to the 46 Public Works Department, Purchasing Department and Fire Department for evaluation 47 and recommendation with the Board of Public Works and Safety to reconvene today 48 to award the bid, seconded by Mr. Willis and on unanimous voice vote the motion 49 was carried. 50 51 CONTINUATION OF UNSAFE BUILDING HEARING AT 517 NORTH 20TH STREET 52 . III 53 Ms. Silberstein opened the continuation of. the Unsafe Building Hearing on premises 54 located at 517 North 20th Street pursuant to an order issued on August 27, 1987 55 to Merrill Lynch Mortgage Corporation for the removal of the unsafe building. 55 57 The Clerk administered the oath to give testimony to Mr. Dennis Bronston. Mr. 58 Bronston informed the Board that he sent a letter to the prospective purchaser, 59 who has had trouble getting the deed to the property. Mr. Bronston stated that 60 Mr. B.C. Emmons,- the prospective purchaser, was in attendance and could explain • 61 his plans for the property to the Board. 62 63 Mr. Willis asked how long Mr. Bronston had been working on this unsafe premises 64 and Mr. Bronston stated he had not been in contact with anyone prior to the order 55 issued on August 27, 1986. • \c1) • Board of. Works Minutes cont'd October 20, 1986 Page 2 Ms. Silberstein gave opportunity for the owner of record or other interested parties 2 to Present testimony. 3 4 Mr. B.C. Emmons of 627 South 16th Street, informed the Board he was in the process 5 of purchasing the property and was now trying to get the deed. Mr. Emmons 6 stated thathe had retained a contractor to renovate the premises . 7 8 Mr. Willis asked if the renovation could be completed by spring and Mr. Emmons 9 stated that he didn't see any problems completing the renovation by then. 10 11 Mr. Brown asked if the contractor was registered and Mr. Emmons stated he was. 12 13 Mr. Willis asked that Mr. Emmons submit to repairs be completed by March 31, 1987 14 and Mr. Emmons stated he would. 15 16 Mr. Bronston recommended to the Board that they modify the order to add repair • 17 of the unsafe building, with repairs to be started within thirty (3Q) days and 18 to be completed by March 31, 1987. 19 20 Ms . Silberstein asked if the building was secured and Mr. Emmons stated it was . 21 22 Mr. Brown moved. to modify the order issued on unsafe premises located at 517 North 23 • 20th Street to cause the unsafe building to be removed or repaired with repairs 24 to be started within thirty (30) days and to be completed by March 31, 1987, 75 seconded by Mr. Willis and on unanimous voice vote the motion was carried. 26 77 APPROVAL OF MINUTES OF OCTOBER 16, 1986 28 79 Mr. Brown moved to approve the minutes of the previous meeting as Prepared, seconded 30 by Mr. Willis and on unanimous voice vote the motion was carried. 31 32 APPROVAL OF CLAIMS FOR PAYMENT 33 34 Mr. Brown moved to approve claims for payment in the amount of 456,248.57, seconded • 35 by Mr. Willis and. on unanimous voice vote the motion was carried. . 36 3.7 PUBLIC REQUESTS AND COMMENT 38 39 RESIDENTIAL HANDICAPPED PARKING SPACES 40 41 1337 Boyer Street - Howard Kimball • 42 43 The renewal application for a residential handicapped parking space for Mr. Howard 44 Kimball of 1337 Boyer Street was presented to the Board. Marshall Smith of the 45 Traffic Division stated the request was still Valid. 46 47 Mr. Brown moved to reanprove the request for a residential handicapped parking 48 space at 1337 Boyer Street, seconded by Mr. Willis and on unanimous Voice vote 49 the motion was- carried. 50 51 425 South 12th - Everett Downing 52 • 53 The request of Mr. Everett Downing of 425 South 12th Street for a residential 54 handicapped parking space was presented for action. The Traffic Division informed 55 the Board that there is a garage and off street Parking available at this 55 address and the request will not meet the guidelines . 57 58 Mr. Brown moved to deny the request for a residential handicapped parking space 59 at 425 South 12th Street, seconded by Mr. Willis and on unanimous voice vote the 60 motion Was carried. 61 62 REQUEST FOR TEMPORARY CT,OSING OF SOUTH LANE OF NORTH A STREET 63 64 Mr. Scott Gibson of Gibson Home Improvement informed the Board that he would be 65 renovating a portion of the YMCA during the time the City would be making repairs Lq • Board of Works Minutes Cont`d October 23, 1986 Page 3 1 to a collapsed sidewalk. Mr. Gibson stated he had talked with Mr. Willis regarding 2 blocking off the south lane of North A Street from 8th Street to the First National 3 Driveway from November 10,, 1986 to December 5, 1986 for removal of debris. 4 5 Mr. Willis further informed the Board that the City would be removing and repairing 6 the sidewalk in the same area due to it having collapsed and there is 7 equipment and storage under the sidewalk. Mr. Willis said the Street Department 8 will need the area barricaded and they will also be getting approval from the 9 State Highway Department to temporarily close the lane. 10 11 Mr. Brown asked if this would be an inconvenience for the First National Bank 12 and Mr. Willis stated if it were properly barricaded and flagged it would cause 13 no problem. 14 15 There was no problem with the Traffic -Division if the area would be lighted well. 16 17 Mr. Willis moved to approve the temporary closing of the south lane of North A 18 Street from 8th Street to the First- National Driveway from November 10, 1986 to 19 December 5, 1986 subject to State Highway approval, seconded by Mr. Brown and 20 on unanimous voice vote the motion was carried. 21 22 REQUEST 0F' DOWNTOWN MERCHANTS FOR CHRISTMAS DECORATIONS ON LIGHT POLES • 23 24 Ms . Silberstein read the following request from Jeanne Hoffman, Executive Director 25 of Downtown Merchants Association: 26 27 For the Holidays this year the Merchants Association would like to put a ' 28 wire ring around each light globe on the Promenade. The ring will rest on III 29 the largest part of the globe and will have 5 ribbons hanging from each 30 globe ring. This is to add the festive spirit during the holidays. 31 32 We would like to put the rings up the week before Thanksgiving and leave 33 them up until Jan. 1, 1987. 34 35 Ms. Silberstein stated she was confused why this request did not go to the Park 36 Board and Mr. Robert Hankosky of Richmond Power & Light stated that the Board 37 of. Works has jurisdiction over the light poles . Mr. Hankosky stated he sees no 38 problem with the request and the Downtown Merchants Association will have to 39 set up the decorations and bear liability. 40 41 Ms . Silberstein asked if the City needed an agreement or should insurance liability 42 be filed and Mr. Hankosky said an agreement should be sufficient. 43 44 Mr. Willis moved to approve the request of the Downtown Merchants Association 45 to place decorations on the light poles on the Downtown Promenade contingent upon 46 the Downtown Merchants Association accepting any liability, seconded by Mr. Brown 47 and on unanimous voice vote the motion was carried. 48 49 DEPARTMENT REQUESTS AND COMMENTS 50 51 PLANNING DEPARTMENT 52 53 Monthly Report - Weights and Measures Division 54 55 Mr. Brown moved to accept and file the September Monthly Report of the Division 55 of Weights and Measures, seconded by Mr. Willis and on unanimous voice vote the 57 motion was carried. 58 59 Curb •Cut Petition - 403 S.W. 16th Street 60 61 The petition Qf Mrs. Eileen Mann of 403 S.W. 16th Street for a curb cut was presented 62 to the Board. 63 64 . Ms. Silberstein asked if the petition had been approved by Planning, Traffic and 65 Engineering and Mr. Bronston stated they have not given approval and he recommended • Board of Works Minutes Cont'd October 23, 1986 Page 4 • 1 the petition be held until the following week for review. 2 3 Mr. Robert Hankosky of RP&L stated they would like to be inf.ormed' when they would 4 be pouring concrete in order that RP&L might install a duct underneath the 5 concrete for easier access . 6 7 Mr. Brown moved to table the request for a curb cut at 403 S.W. 16th Street to 8 October 30, 1986, seconded by Mr. Willis and on unanimous voice vote the motion 9 was carried. 10 11 Report on Unsafe Building at 1302 East Main Street 12 1.3 Mr. Bronston reported to the Board that Mr. John Butler, owner of record of the 14 property at 1302 E. Main Street had been in his office last Friday . following the 15 unsafe building hearing and he has submitted documents to the Office of Fire 16 Prevention and Building Safety for renovation of the structure to a three (3) 17 unit apartment building. Mr. Bronston read a letter from Mr. Butler stating that 18 renovation of -the structure would be completed within six (6) months and he was 19 prepared to get the proper permits for the renovation. 20 21 Ms. Silberstein asked what his plans were to make the structure safe for the 22 adioining owner and Mr. Bronston stated there was no problem with the party wall 73 since it was iust a small attachment . 24 25 Ms . Silberstein asked if repair estimates were submitted and financing available 26 and Mr. Bronston stated the estimates were 12,000.00 and Mr. Butler was working 27 on securing the financing. Mr. Bronston said he informed Mr. Butler it was 28 important that he be in attendance, but he was not present. 29 30 Mr. Willis stated he could not understand why Mr. Butler would not attend for 31 a decision important enough to order a house torn down. He said Mr. Butler 32 would have the option to go to court to have the order stayed on the removal or 33 repair of the structure. 3i 35 Ms . Silberstein stated if Mr. Butler was sincere about the renovation, the Board 36 should look into a performance bond and then she might be comfortable with staying 37 the action. 38 39 Ms . Silberstein stated that the Board might hold un on bids for demolition one 40 (1) week for a.per formance bond commitment . 41 • 42 RECESS OF BOARD OF PUBLIC WORKS AND SAFETY �+3 44 Mr. Brown moved to recess the October 23, 1986 meeting of the Board of Public 45 Works and Safety to 4:00 P.M. on October 23, 1986, seconded by Mr. Willis and 46 on unanimous voice vote the motion was carried. 47 48 BOARD OF PUBLIC WORKS AND SAFETY FOR OCTOBER 23, 1986 RECONVENED 49 50 The Board of Public Works and Safety of the City of Richmond, Indiana reconvened 51 its regular meeting of October 23, 1985 at the hour of 4 :10 P.M. in the Municipal 52 Building in said City. In the absence of Ms. Silberstein, Mr. Brown presided 53 with Mr. Willis in attendance. The following business was held to-wit : 54 55 Unsafe Building - 1302 East Main Street 55 57 Mr. Willis reported that Mr. Butler had met with him earlier in the day' and • 58 expressed his desire to upgrade and renovate the unsafe building at 1302 East 59 Main Street. Mr. Willis stated Mr. Butler would re-wire and re-plumb the premises- 60 and would make the structure a three (3) unit apartment complex. Mr. Willis 61 stated that Mr. Butler has presented the Board a certificate from State Farm 52. Insurance Company stating that he had anplied for a performance bond and licensing 63 permit bond. 54 '65 Mr. Willis stated that conditioned upon the Certificate of State Farm Insurance Board of Works Minutes Cont 'd October 23, 1986 • Page 5 • '1 he. moved to stay the removal portion of the order issued on usafe premises located .2 at 1302 East Main Street, conditioned upon the receipt of a Performance Bond in 3 the amount of 15,000.00 pursuant to Resolution No. 4-1985, Section 2 (g) and a 4 Licensing Permit for Mr. John Butler:, owner of record, with repairs to the premises 5 to be completed and occupancy permit issued by June 23, 1987, seconded by mr. 6 Brown and on unanimous voice vote the motion was carried. 7 . 8 Award of Bid for Re-Roofing of. Fire House No. 1 9 10 Purchasing Director, Martha Wilson informed the Board that the obvious low bidder ll was H.J. Becker Company. She said there are some questions they'need to have 12 Becker answer regarding the bid and due to telephone lines being out, they have 13 been unable to reach the company to clarify questions regarding a 10 year • 14 unconditional warranty and a certification of the materials to be used. 15 16 Ms. Wilson suggested a tentative award, to Becker contingent upon questions being 17 answered satisfactorily and if they are unable to do to, the bid he •awarded to 18 the next lowest bidder of Gentry; Supply. 19 20 Mr. Willis moved to tentively award Harold J. Becker Company the bid for re-roofing 21 of Fire House. No. 1 at a bid price of 15,500.00 conditioned the receipt of the 22 10 year unconditional warranty and certification of the materials to be used, 23 failing to meet the conditions the bid be awarded to Gentry Supply at 18,950.00 24 with the City Attorney to develop any contracts as necessary or legal, seconded 25 by Mr. Brown and .on unanimous voice vote the motion was carried. 26 . 27 Approval of Project Inspector for Fire House No. 1 28 III 29 Mr. Willis moved to approve the hiring of Richard Terwilliger, local. architect, 30 for inspection and contract administration with authority to act as the owners 31 representative to handle problems for the re-roofing -of Fire HouseiNo.'r,l; . 32 seconded.by Mr. Brown and on unanimous voice vote the motion was carried. 33, 34 ADJOURNMENT • 35 36 There being no further business, on a motion duly made, seconded and passed the 37 meeting was adjourned. 38 39 40 . - 41 Susan Silberstein, President • 42 • 43 44 John Brown, Vice president 45 46 47 ATTEST: 48 Mary Merchanthouse, City Clerk . 49 50 ' • 51 52 53 III 54 55 56 57 58 59 60 • 61 62 63 • 64 65 . -