HomeMy Public PortalAbout10-23-1986 c /
BOARD OF PUBLIC WORKS AND SAFETY OF THE
CITY OF RICHMOND, INDIANA, OCTOBER 23, 1986
1 The•Board of Public Works and Safety of. the City of Richmond, Indiana, met
2 in regular session October 23, 1986 at the hour of 9:00 A.M. in the Municipal
3 Building in said City. Ms. Silberstein presided with Mr. Brown and Mr.
III 4 Willis in attendance. The following business was had to-wit:
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6 BID OPENING - RE-ROOFING OF FIRE HOUSE NO. 1
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8 Ms. Silberstein requested all bids be received for the re-roofing of Fire
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9 House No. 1. Having received all bids, Mr. Brown moved to close the bidding,
10 seconded .by Mr. Willis and on unanimous voice vote the ?*lotion was carried.
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12 The Proof. of Publication was examined the found to he in order. Mr. Brown
13 moved to accept and file the Proof of Publication; seconded by Mr. Willis
14 and on unanimous voice vote the motion was carried.
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16 Purchasing Director, •Martha Wilson opened the following bids:
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18 Harold J. Becker Company. The bid was on the proper form, signed, notarized
19 and accompanied by a bid bond. The total amount of the bid was 15,500.00.
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- 21 Harold Armbrust representing S.W. Petroleum. The bid was on the proper form,
72 signed, notarized and acompani_ed with a certified check. The total amount.
23 of the hid was 28,775.83.
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25 Frost Construction Company. The bid was on the proper form, signed, notarized
26 and accompanied by a bond. The total amount of the bid was 23,492.00.
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III 28 McGuff Supply, Inc. The bid was on the proper form, signed, notarized and
29 accompaned by a bond. The total amount of the bid was 18,500.00.
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31 Bailey Roofing. The bid was on the proper form, signed, notarized and
32 accompanied by a bond. The total amount of the bid was 32,572.00.
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34 Adams Roofing Company. The bid was on the Proper form, signed, notarized
35 and accompaned by a bond. The total amount of the bid was for 23,934.00.
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37 Gentry Industrial Services . The bid was on the proper form, signed, notarized
38 arid accompanied by a certified check. The total amount of the bid was for
39 18,950.00.
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41 Paul Fuller Construction Company. The bid was on the proper form, signed,
42 notarized and accompanied by a bond. The total amount of the bid was for
43 31,920.00.
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45 Mr. Brown moved to refer the .bids for the re-roofing of Fire House No. 1 to the
46 Public Works Department, Purchasing Department and Fire Department for evaluation
47 and recommendation with the Board of Public Works and Safety to reconvene today
48 to award the bid, seconded by Mr. Willis and on unanimous voice vote the motion
49 was carried.
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51 CONTINUATION OF UNSAFE BUILDING HEARING AT 517 NORTH 20TH STREET
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III 53 Ms. Silberstein opened the continuation of. the Unsafe Building Hearing on premises
54 located at 517 North 20th Street pursuant to an order issued on August 27, 1987
55 to Merrill Lynch Mortgage Corporation for the removal of the unsafe building.
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57 The Clerk administered the oath to give testimony to Mr. Dennis Bronston. Mr.
58 Bronston informed the Board that he sent a letter to the prospective purchaser,
59 who has had trouble getting the deed to the property. Mr. Bronston stated that
60 Mr. B.C. Emmons,- the prospective purchaser, was in attendance and could explain
• 61 his plans for the property to the Board.
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63 Mr. Willis asked how long Mr. Bronston had been working on this unsafe premises
64 and Mr. Bronston stated he had not been in contact with anyone prior to the order
55 issued on August 27, 1986. •
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Board of. Works Minutes cont'd
October 20, 1986
Page 2
Ms. Silberstein gave opportunity for the owner of record or other interested parties
2 to Present testimony.
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4 Mr. B.C. Emmons of 627 South 16th Street, informed the Board he was in the process
5 of purchasing the property and was now trying to get the deed. Mr. Emmons
6 stated thathe had retained a contractor to renovate the premises .
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8 Mr. Willis asked if the renovation could be completed by spring and Mr. Emmons
9 stated that he didn't see any problems completing the renovation by then.
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11 Mr. Brown asked if the contractor was registered and Mr. Emmons stated he was.
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13 Mr. Willis asked that Mr. Emmons submit to repairs be completed by March 31, 1987
14 and Mr. Emmons stated he would.
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16 Mr. Bronston recommended to the Board that they modify the order to add repair
• 17 of the unsafe building, with repairs to be started within thirty (3Q) days and
18 to be completed by March 31, 1987.
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20 Ms . Silberstein asked if the building was secured and Mr. Emmons stated it was .
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22 Mr. Brown moved. to modify the order issued on unsafe premises located at 517 North
23 • 20th Street to cause the unsafe building to be removed or repaired with repairs
24 to be started within thirty (30) days and to be completed by March 31, 1987,
75 seconded by Mr. Willis and on unanimous voice vote the motion was carried.
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77 APPROVAL OF MINUTES OF OCTOBER 16, 1986
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79 Mr. Brown moved to approve the minutes of the previous meeting as Prepared, seconded
30 by Mr. Willis and on unanimous voice vote the motion was carried.
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32 APPROVAL OF CLAIMS FOR PAYMENT
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34 Mr. Brown moved to approve claims for payment in the amount of 456,248.57, seconded
• 35 by Mr. Willis and. on unanimous voice vote the motion was carried. .
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3.7 PUBLIC REQUESTS AND COMMENT
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39 RESIDENTIAL HANDICAPPED PARKING SPACES
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41 1337 Boyer Street - Howard Kimball •
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43 The renewal application for a residential handicapped parking space for Mr. Howard
44 Kimball of 1337 Boyer Street was presented to the Board. Marshall Smith of the
45 Traffic Division stated the request was still Valid.
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47 Mr. Brown moved to reanprove the request for a residential handicapped parking
48 space at 1337 Boyer Street, seconded by Mr. Willis and on unanimous Voice vote
49 the motion was- carried.
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51 425 South 12th - Everett Downing
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53 The request of Mr. Everett Downing of 425 South 12th Street for a residential
54 handicapped parking space was presented for action. The Traffic Division informed
55 the Board that there is a garage and off street Parking available at this
55 address and the request will not meet the guidelines .
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58 Mr. Brown moved to deny the request for a residential handicapped parking space
59 at 425 South 12th Street, seconded by Mr. Willis and on unanimous voice vote the
60 motion Was carried.
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62 REQUEST FOR TEMPORARY CT,OSING OF SOUTH LANE OF NORTH A STREET
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64 Mr. Scott Gibson of Gibson Home Improvement informed the Board that he would be
65 renovating a portion of the YMCA during the time the City would be making repairs
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Board of Works Minutes Cont`d
October 23, 1986
Page 3
1 to a collapsed sidewalk. Mr. Gibson stated he had talked with Mr. Willis regarding
2 blocking off the south lane of North A Street from 8th Street to the First National
3 Driveway from November 10,, 1986 to December 5, 1986 for removal of debris.
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5 Mr. Willis further informed the Board that the City would be removing and repairing
6 the sidewalk in the same area due to it having collapsed and there is
7 equipment and storage under the sidewalk. Mr. Willis said the Street Department
8 will need the area barricaded and they will also be getting approval from the
9 State Highway Department to temporarily close the lane.
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11 Mr. Brown asked if this would be an inconvenience for the First National Bank
12 and Mr. Willis stated if it were properly barricaded and flagged it would cause
13 no problem.
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15 There was no problem with the Traffic -Division if the area would be lighted well.
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17 Mr. Willis moved to approve the temporary closing of the south lane of North A
18 Street from 8th Street to the First- National Driveway from November 10, 1986 to
19 December 5, 1986 subject to State Highway approval, seconded by Mr. Brown and
20 on unanimous voice vote the motion was carried.
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22 REQUEST 0F' DOWNTOWN MERCHANTS FOR CHRISTMAS DECORATIONS ON LIGHT POLES •
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24 Ms . Silberstein read the following request from Jeanne Hoffman, Executive Director
25 of Downtown Merchants Association:
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27 For the Holidays this year the Merchants Association would like to put a
' 28 wire ring around each light globe on the Promenade. The ring will rest on
III 29 the largest part of the globe and will have 5 ribbons hanging from each
30 globe ring. This is to add the festive spirit during the holidays.
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32 We would like to put the rings up the week before Thanksgiving and leave
33 them up until Jan. 1, 1987.
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35 Ms. Silberstein stated she was confused why this request did not go to the Park
36 Board and Mr. Robert Hankosky of Richmond Power & Light stated that the Board
37 of. Works has jurisdiction over the light poles . Mr. Hankosky stated he sees no
38 problem with the request and the Downtown Merchants Association will have to
39 set up the decorations and bear liability.
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41 Ms . Silberstein asked if the City needed an agreement or should insurance liability
42 be filed and Mr. Hankosky said an agreement should be sufficient.
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44 Mr. Willis moved to approve the request of the Downtown Merchants Association
45 to place decorations on the light poles on the Downtown Promenade contingent upon
46 the Downtown Merchants Association accepting any liability, seconded by Mr. Brown
47 and on unanimous voice vote the motion was carried.
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49 DEPARTMENT REQUESTS AND COMMENTS
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51 PLANNING DEPARTMENT
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53 Monthly Report - Weights and Measures Division
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55 Mr. Brown moved to accept and file the September Monthly Report of the Division
55 of Weights and Measures, seconded by Mr. Willis and on unanimous voice vote the
57 motion was carried.
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59 Curb •Cut Petition - 403 S.W. 16th Street
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61 The petition Qf Mrs. Eileen Mann of 403 S.W. 16th Street for a curb cut was presented
62 to the Board.
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64 . Ms. Silberstein asked if the petition had been approved by Planning, Traffic and
65 Engineering and Mr. Bronston stated they have not given approval and he recommended
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Board of Works Minutes Cont'd
October 23, 1986
Page 4 •
1 the petition be held until the following week for review.
2
3 Mr. Robert Hankosky of RP&L stated they would like to be inf.ormed' when they would
4 be pouring concrete in order that RP&L might install a duct underneath the
5 concrete for easier access .
6
7 Mr. Brown moved to table the request for a curb cut at 403 S.W. 16th Street to
8 October 30, 1986, seconded by Mr. Willis and on unanimous voice vote the motion
9 was carried.
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11 Report on Unsafe Building at 1302 East Main Street
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1.3 Mr. Bronston reported to the Board that Mr. John Butler, owner of record of the
14 property at 1302 E. Main Street had been in his office last Friday . following the
15 unsafe building hearing and he has submitted documents to the Office of Fire
16 Prevention and Building Safety for renovation of the structure to a three (3)
17 unit apartment building. Mr. Bronston read a letter from Mr. Butler stating that
18 renovation of -the structure would be completed within six (6) months and he was
19 prepared to get the proper permits for the renovation.
20
21 Ms. Silberstein asked what his plans were to make the structure safe for the
22 adioining owner and Mr. Bronston stated there was no problem with the party wall
73 since it was iust a small attachment .
24
25 Ms . Silberstein asked if repair estimates were submitted and financing available
26 and Mr. Bronston stated the estimates were 12,000.00 and Mr. Butler was working
27 on securing the financing. Mr. Bronston said he informed Mr. Butler it was
28 important that he be in attendance, but he was not present.
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30 Mr. Willis stated he could not understand why Mr. Butler would not attend for
31 a decision important enough to order a house torn down. He said Mr. Butler
32 would have the option to go to court to have the order stayed on the removal or
33 repair of the structure.
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35 Ms . Silberstein stated if Mr. Butler was sincere about the renovation, the Board
36 should look into a performance bond and then she might be comfortable with staying
37 the action.
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39 Ms . Silberstein stated that the Board might hold un on bids for demolition one
40 (1) week for a.per formance bond commitment .
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42 RECESS OF BOARD OF PUBLIC WORKS AND SAFETY
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44 Mr. Brown moved to recess the October 23, 1986 meeting of the Board of Public
45 Works and Safety to 4:00 P.M. on October 23, 1986, seconded by Mr. Willis and
46 on unanimous voice vote the motion was carried.
47
48 BOARD OF PUBLIC WORKS AND SAFETY FOR OCTOBER 23, 1986 RECONVENED
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50 The Board of Public Works and Safety of the City of Richmond, Indiana reconvened
51 its regular meeting of October 23, 1985 at the hour of 4 :10 P.M. in the Municipal
52 Building in said City. In the absence of Ms. Silberstein, Mr. Brown presided
53 with Mr. Willis in attendance. The following business was held to-wit :
54
55 Unsafe Building - 1302 East Main Street
55
57 Mr. Willis reported that Mr. Butler had met with him earlier in the day' and •
58 expressed his desire to upgrade and renovate the unsafe building at 1302 East
59 Main Street. Mr. Willis stated Mr. Butler would re-wire and re-plumb the premises-
60 and would make the structure a three (3) unit apartment complex. Mr. Willis
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stated that Mr. Butler has presented the Board a certificate from State Farm
52. Insurance Company stating that he had anplied for a performance bond and licensing
63 permit bond.
54
'65 Mr. Willis stated that conditioned upon the Certificate of State Farm Insurance
Board of Works Minutes Cont 'd
October 23, 1986
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Page 5
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'1 he. moved to stay the removal portion of the order issued on usafe premises located
.2 at 1302 East Main Street, conditioned upon the receipt of a Performance Bond in
3 the amount of 15,000.00 pursuant to Resolution No. 4-1985, Section 2 (g) and a
4 Licensing Permit for Mr. John Butler:, owner of record, with repairs to the premises
5 to be completed and occupancy permit issued by June 23, 1987, seconded by mr.
6 Brown and on unanimous voice vote the motion was carried.
7
. 8 Award of Bid for Re-Roofing of. Fire House No. 1
9
10 Purchasing Director, Martha Wilson informed the Board that the obvious low bidder
ll was H.J. Becker Company. She said there are some questions they'need to have
12 Becker answer regarding the bid and due to telephone lines being out, they have
13 been unable to reach the company to clarify questions regarding a 10 year •
14 unconditional warranty and a certification of the materials to be used.
15
16 Ms. Wilson suggested a tentative award, to Becker contingent upon questions being
17 answered satisfactorily and if they are unable to do to, the bid he •awarded to
18 the next lowest bidder of Gentry; Supply.
19
20 Mr. Willis moved to tentively award Harold J. Becker Company the bid for re-roofing
21 of Fire House. No. 1 at a bid price of 15,500.00 conditioned the receipt of the
22 10 year unconditional warranty and certification of the materials to be used,
23 failing to meet the conditions the bid be awarded to Gentry Supply at 18,950.00
24 with the City Attorney to develop any contracts as necessary or legal, seconded
25 by Mr. Brown and .on unanimous voice vote the motion was carried.
26 .
27 Approval of Project Inspector for Fire House No. 1
28
III 29 Mr. Willis moved to approve the hiring of Richard Terwilliger, local. architect,
30 for inspection and contract administration with authority to act as the owners
31 representative to handle problems for the re-roofing -of Fire HouseiNo.'r,l; .
32 seconded.by Mr. Brown and on unanimous voice vote the motion was carried.
33,
34 ADJOURNMENT •
35
36 There being no further business, on a motion duly made, seconded and passed the
37 meeting was adjourned.
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41 Susan Silberstein, President •
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44 John Brown, Vice president
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47 ATTEST:
48 Mary Merchanthouse, City Clerk .
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