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HomeMy Public PortalAbout10-16-1986 . i1 BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF RICHMOND, INDIANA, OCTOBER 16, 1986 1 The Board of Public Works and Safety of the City of Richmond, Indiana, met in regular 2 session October 16, 1986 at the hour of 9:00 A.M. in the Municipal Building in said 3 City. Ms. Silberstein presided with Mr. Willis and Mr. Brown in attendance. The 11/ 4 following busines was had. to-wit: 5 6 UNSAFE BUILDING HEARINGS 7 8 1302 East Main Street . 9 • 10 Ms. Silberstein opened an Unsafe Building Hearing on property located at 1302 East 11 Main pursuant to an Order issued to James W. Hutchens, c/o James B. McWilliams, 12 P.O. Box 426, Titusville, Florida. The Order was issued on September 16, 1986 and 13 ordered the repair or removal of the building within thirty (30) days of the receipt 14 of the Order. 15 16 Ms. Silberstein requested proof of proper notification. Mr. Dennis Bronston presented 17 the return receipt from certified mail. Mr. Brown moved to accept and file the 18 Proof of Notification, seconded by Mr. Willis and on unanimous voice vote the motion 19 was carried. . 20 • 21 The Clerk administered the Oath to give testimony to Mr. Dennis Bronston. 22 23 Mr. Bronston informed the Board that after a title search it was determined that 24 Mr. James Hutchens was the owner of record and that the notice had been mailed to 25 Mr. McWilliams to reach Mr. Hutchens. Mr. Bronston stated the property was sold 26 to Mr. John Butler on September 23, 1986 and that Mr. Butler was forwarded a copy 27 of the Order and encouraged to attend the hearing. Mr. Bronston stated that he III 28 felt proper notification had been served and the hearing could proceed. 29 30 Ms. Silberstein added that the Order requires any new purchaser be made aware of 31 a pending Order. 32 33 Mr. Bronston stated that the Order was issued for repair or removal of the building 34 and his areas of concern were the exterior condition, wiring and the general 35 disrepair of the structure. Mr. Bronston added that no improvements have been made 36 to the structure, but it has remained secured. He said that in August of 1985 he 37 had informed the owners of the rental rehab program and they did apply and receive . 38 approval, but never followed through thereby showing no intent to repair the building. 39 40 Mr. Bronston stated that a service permit was issued to Mr. John Butler on July 41 3, 1986 on the structure, but no inspections have been made to date indicating no 42 •work has been done. 43 44 Mr. Willis asked how long it would take .to tear the structure down and Mr. Bronston 45 said he would recommend to the Board that the Order be modified to eliminate the 46 repair and order the removal of the building within thirty (30) days of the receipt 47 of the Order and bids could be received for demolition upon expiration of the time 48 in the Order. 49 . 50 Mr. Willis stated that the Board is probably looking at 45 to 60 days for removal 51 of the building. 52 • . 53 Ms. Silberstein asked for comment from interested parties in support of the Order. 54 55 Mr. Jim Lees of 1300 E. Main was administered the oath to give testimony by the 56 Clerk. Mr. Lees informed the Board that Mr. Butler was related to the owners and 57 was aware of the problems of the building all along. Mr. Lees said the building 58 • is not always secured and that kids have been in the building, much destruction 59 has been done in the interior and weeds are growing. Mr. Lees said that in his 60 opinion it would not be economically feasible to remodel the building. 61 62 Ms. Silberstein gave opportunity to the owner of record or other interested parties 63 to speak in opposition to the Order. 64 65 There was no one in opposition to the Order. Board of Works Minutes Cont 'd October 16, 1986 Page 2 1 Ms. Silberstein cautioned the Board that they could not make an order more stringent 2 without the owner or record or counsel for the owner present. She said she felt 3 that modifying the Order to remove was more strict and that there were only two 4 (2) days remaining on the Order to repair or remove. 5111 6 Mr. Willis moved to affirm. the Order issued on property located at 1302 East Main 7 Street for the repair or removal of the building within thirty (30) days of the 8 receipt of the Order, seconded by Mr. Brown and on unanimous voice vote the motion 9 was carried. 10 11 The Board requested Mr. Bronston to report next week regarding any progress . 1_2 13 713 North C Street 14 15 Mr. Bronston informed the Board that he was unable to serve notice to the owner 16 of record and will request the hearing be reset and will serve notice by 17 publication and certified mail. 18 19 APPROVAL OF MINUTES OF OCTOBER 9, 1986 20 • 21 Mr. Brown moved to approve the minutes of the previous meeting as prepared, seconded 22 by Mr. Willis and on unanimous voice vote the motion was carried. 23 24 APPROVAL OF CLAIMS FOR PAYMENT 25 26 Mr. Brown moved to approve claims for payment in the amount of 697,600.89, seconded 27 by Mr. Willis and on unanimous voice vote the motion was carried. 28 29 PUBLIC REQUESTS AND COMMENTS 30 31 Request for Neighborhood Hayride 32 33 Mr. Larry Pippin of 1126 North Drive sent correspondence to the Board regarding 34 a neighborhood hayride in the Berry Field and Oak Park housing areas. Mr. Pippin . 35 stated in his letter that Sylvan Nook Drive would be used between the two (2) areas 36 and they were scheduling the event for October 25, 1986 from 4:00 P.M. to 6:00 P.M. 37 38 Ms. Silberstein stated there was no need for formal action of the Board and Captain 39 Williams stated they would need a slow moving vehicle sign and he will contact Mr. 40 Pippin about the sign. 41 42 DEPARTMENT REQUESTS AND COMMENTS 43 44 Public Works 45 46 Temporary Closing of G Street Bridge 47 48 Mr. Ralph Willis; Public Works Director, informed the Board that the temporary closing 49 of the G Street Bridge is in cooperation with the County Engineer to allow testing 50 by the removal of asphalt in certain areas for core sampling and then the bridge 51 would be repaired and reopened. He said the testing will determine if the bridge 52 needs to be repaired or replaced. Mr. Willis said the bridge will need to be closed 53 starting October 20, 1986 for a maximum period of two (2) weeks, but the sidewalks 54 will remain opene for pedestrian traffic. 55 56 Mr. Willis moved to authorize the temporary closing of the G Street Bridge' beginning ill 57 October 20, 1986 for a tWo (2) week period and to authorize the placing of the proper 58 barricades by the City, seconded by Mr. Brown and on unanimous voice vote the motion 59 was carried. 60 61 Fire Department 62 63 Reclassification of Fire Prevention Specialist 64 65 I3 Board of Works Minutes Cont'd October 16, 1986 Page 3 1 Assistant Fire Chief James Turman informed the Board that there was a need to 2 clarify the duties of the two (2) inspectors in the Fire Prevention Bureau.• 3 Assistant Chief Turman stated that in the past inspectors in the Fire Prevention 4 Bureau had certain. areas of expertise and different duties, but now with 5 anticipated changes in the Bureau, it would be beneficial for the two (2) . 6 inspectors to share equally the duties and responsibilities . He requested the 7 Board to reclassify the position of Fire Prevention Specialise to Inspection 8 Specialist, effective immediately, in order to allow for both positions to be the 9 same. 10 11 Mr. Willis mo,ed to approve the reclassification of the position of Fire 12 Prevention Specialist within the Fire Prevention Bureau to Inspection Specialist, 13 effective .immediately, seconded by Mr. Brown and on unanimous voice vote the motion 14 was carried. - 15 16 - Police Department 17 18 Retirement of Officer Keith Retz 19 20 ' Police Chief Nimitz read the following letter to the Board: 21 • 22. Board of Public Works and Safety 23 • 24 Attached find a copy of the- letter of retirement of Patrolman Keith 0. Retz, 25 'effective October 16, 1986. 26 27 I recommend acceptance of Officer Retz's retirement as he has exceeded the 28 minimum 20 'years service for retirement, 29 30 Officer Retz has served the City of Richmond for twenty years, having been 31 hired on October 16, 1966. 32 . . 33 . /s/ Joseph A. Nimitz 34 Chief of Police 35 . 36 Chief Nimitz informed the Board that Officer Retz had served the City well and really 37 enjoyed his job. He stated that Officer Retz had maintained a positive attitude 38 throughout his twenty (20) years of service and he wished him the very best. 39 40 Ms. Silberstein added the thanks of the Board to Officer Retz and said the Board 41 appreciated his positive spirit. • 42 ' 43 Mr. Willis moved to accept the retirement of Officer Keith Retz, effective October 44 16, 1986 and wish him well in his new endeavors; seconded by Mr. Brown and on. 45 unanimous voice vote the. motion was carried. 46 . 47 Planning Department 48 49 Finding of Fact - Unsafe Premises 326 North 10th Street 50 51 Mr. Bronston presented the Finding of Fact on the affirmed Order issued on unsafe 52 premises located at 326 North 10th Street. I53 54 Mr. Brown moved to approve and execute the Finding of.Fact on the unsafe premises. 55 located at 326 North 10th Street, seconded by Mr. Willis and on unanimous voice 56 vote the motion was carried. 57 . 58 Set Date for Unsafe Building Hearings 59 60 Mr. Bronston requested the Board set November 13, 1986 for Unsafe Building Hearings 61 on properties located at 820 North 18th Street, 1826 East Main Street and 713 North 62 C Street. 63 ' 64 Mr. Brown moved to set November 13, 1986 at 9:00 A.M. as the date and time for Unsafe 65 Building Hearings on premises located at 820 North 18th Street, 1826 East' Main Street Board of Works Minutes Cont 'd October 16, 1986 Page 4 1 and 713 North C Street, seconded by Mr. Willis and on unanimous voice vote- the -motion 2 was carried. 3 4 September Monthly Building Report 5 6 The September Monthly Report of the Building Division showed a total of 104 permits 7 issued. 8 9 Mr. Brown moved to accept and file the September Monthly Report, seconded by Mr. 10 Willis and on unanimous voice vote the motion was carried. 11 - 12 Purchasing Department 13 14 Purchasing Director, Martha Wilson, informed the Board they were ready to award 15 the bids for the resurfacing proiects . Ms. Wilson stated the bids were for paving 16 projects on North 15th Street', North 10th Street, South 10th Street, N.W. K Street, 17 South D Street and N.W. 20th Street. 18 19 Ms. Wilson explained that bids were received from Stone Valley and Contractors United, 20 Inc. and that during the bid opening bid totals were read and not unit prices for 21 the proiects. Ms . Wilson stated that upon inspection of the bids CUI had the lower 22 unit price and Stone Valley had the lower total price. She said that CUI had 23 followed bid specifications and measured the amount of tonage needed, thereby bidding 24 a higher tonage of materials at a lower unit price and she and Mr. Willis recommended 2.5 awarding the bid to Contractor's United, Incorporated at a unit price of 27.60 26 per ton. 27 28 Mr. Willis explained that when the specifications had been prepared the tonage had 29 been underestimated and that the specs invite the vendors to inspect the projects 30 and allow for the award to be made on a tonage price instead of overall total. 31 32 Ms. Wilson added that both vendors had the right to inspect the projects and make 33 recommendations on materials needed. 34 35 Mr. Willis moved to award the bid for paving projects on North 15th Street, North 36 10th Street, South 10th Street, N.W. K Street, South D Street and N.W. 20th Street 37 to Contr,actor's United, Inc. at a total hid price of 17,770.20 or unit price of 38 27.60 per ton, seconded by Mr. Brown and on unanimous voice vote the motion was 39 carried. • 40 41 PEG CHANNEL AGREEMENT 42 43 Ms. Silberstein informed the Board that it was the recommendation of the 44 Telecommunications Council that the Board. of Public Works and Safety approve and 45 execute a formal agreement locking in the use of a channel dedicated by Clearview 46 Cable for PEG use. She said the agreement will be between the City and Clearview 47 Cable and will spell out the parameters of intended useage for the PEG channel and 48 that it would specifically be a PEG channel and not be used for commercial 49 broadcasting. 50 51 Mr. Brown stated that the Telecommunications Council had done a good iob in reviewing 52 the PEG channel and he recommended approval of the agreement. 53 54 Mr. Willis moved to approve and execute the Agreement of Dedication of Public, . 55 Educational, Governmental Access Channel, seconded by Mr. Brown and on unanimous 56 voice vote the motion was carried. 57 58 MISCELLANEOUS BUSINESS 59 60 Police Chief Nimitz thanked Mr. Dennis Bronston for his work on unsafe buildings 51 • and thanked the Board for their fair assessment of the problems . He stated that 62 Mr. Bronston and the Board's actions assist the law enforcement community in 63 eliminating causes for homocides, theft, etc in those situations. 64 65 MA Board of Works Minutes Cont'd October 16, 1986 Page 5 1 ADJOURNMENT 2 3 There being no further business, on a motion, duly made, seconded and passed the 4 meeting was adjourned. 5 6 7 8 Susan Silberstein, President 9 • 10 11 ATTEST: . 12 Mary Merchanthouse, City Clerk 13 14 15 - 16 17 18 19 . 20 21 22 23 . 24 25 26 77 • 28 III 29 30 31 32 33 34 35 36 37 38 39 40 41 42 . 43 44 . 45 46 47 48 49 50- 51 52 53 54 _ 55 56 57 58 59 60 61 62 63 64 • 65