HomeMy Public PortalAbout10-16-1986 . i1
BOARD OF PUBLIC WORKS AND SAFETY OF THE
CITY OF RICHMOND, INDIANA, OCTOBER 16, 1986
1 The Board of Public Works and Safety of the City of Richmond, Indiana, met in regular
2 session October 16, 1986 at the hour of 9:00 A.M. in the Municipal Building in said
3 City. Ms. Silberstein presided with Mr. Willis and Mr. Brown in attendance. The
11/ 4 following busines was had. to-wit:
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6 UNSAFE BUILDING HEARINGS
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8 1302 East Main Street .
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10 Ms. Silberstein opened an Unsafe Building Hearing on property located at 1302 East
11 Main pursuant to an Order issued to James W. Hutchens, c/o James B. McWilliams,
12 P.O. Box 426, Titusville, Florida. The Order was issued on September 16, 1986 and
13 ordered the repair or removal of the building within thirty (30) days of the receipt
14 of the Order.
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16 Ms. Silberstein requested proof of proper notification. Mr. Dennis Bronston presented
17 the return receipt from certified mail. Mr. Brown moved to accept and file the
18 Proof of Notification, seconded by Mr. Willis and on unanimous voice vote the motion
19 was carried. .
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21 The Clerk administered the Oath to give testimony to Mr. Dennis Bronston.
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23 Mr. Bronston informed the Board that after a title search it was determined that
24 Mr. James Hutchens was the owner of record and that the notice had been mailed to
25 Mr. McWilliams to reach Mr. Hutchens. Mr. Bronston stated the property was sold
26 to Mr. John Butler on September 23, 1986 and that Mr. Butler was forwarded a copy
27 of the Order and encouraged to attend the hearing. Mr. Bronston stated that he
III 28 felt proper notification had been served and the hearing could proceed.
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30 Ms. Silberstein added that the Order requires any new purchaser be made aware of
31 a pending Order.
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33 Mr. Bronston stated that the Order was issued for repair or removal of the building
34 and his areas of concern were the exterior condition, wiring and the general
35 disrepair of the structure. Mr. Bronston added that no improvements have been made
36 to the structure, but it has remained secured. He said that in August of 1985 he
37 had informed the owners of the rental rehab program and they did apply and receive
. 38 approval, but never followed through thereby showing no intent to repair the building.
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40 Mr. Bronston stated that a service permit was issued to Mr. John Butler on July
41 3, 1986 on the structure, but no inspections have been made to date indicating no
42 •work has been done.
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44 Mr. Willis asked how long it would take .to tear the structure down and Mr. Bronston
45 said he would recommend to the Board that the Order be modified to eliminate the
46 repair and order the removal of the building within thirty (30) days of the receipt
47 of the Order and bids could be received for demolition upon expiration of the time
48 in the Order.
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50 Mr. Willis stated that the Board is probably looking at 45 to 60 days for removal
51 of the building.
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. 53 Ms. Silberstein asked for comment from interested parties in support of the Order.
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55 Mr. Jim Lees of 1300 E. Main was administered the oath to give testimony by the
56 Clerk. Mr. Lees informed the Board that Mr. Butler was related to the owners and
57 was aware of the problems of the building all along. Mr. Lees said the building
58 • is not always secured and that kids have been in the building, much destruction
59 has been done in the interior and weeds are growing. Mr. Lees said that in his
60 opinion it would not be economically feasible to remodel the building.
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62 Ms. Silberstein gave opportunity to the owner of record or other interested parties
63 to speak in opposition to the Order.
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65 There was no one in opposition to the Order.
Board of Works Minutes Cont 'd
October 16, 1986
Page 2
1 Ms. Silberstein cautioned the Board that they could not make an order more stringent
2 without the owner or record or counsel for the owner present. She said she felt
3 that modifying the Order to remove was more strict and that there were only two
4 (2) days remaining on the Order to repair or remove.
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6 Mr. Willis moved to affirm. the Order issued on property located at 1302 East Main
7 Street for the repair or removal of the building within thirty (30) days of the
8 receipt of the Order, seconded by Mr. Brown and on unanimous voice vote the motion
9 was carried.
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11 The Board requested Mr. Bronston to report next week regarding any progress .
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13 713 North C Street
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15 Mr. Bronston informed the Board that he was unable to serve notice to the owner
16 of record and will request the hearing be reset and will serve notice by
17 publication and certified mail.
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19 APPROVAL OF MINUTES OF OCTOBER 9, 1986
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21 Mr. Brown moved to approve the minutes of the previous meeting as prepared, seconded
22 by Mr. Willis and on unanimous voice vote the motion was carried.
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24 APPROVAL OF CLAIMS FOR PAYMENT
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26 Mr. Brown moved to approve claims for payment in the amount of 697,600.89, seconded
27 by Mr. Willis and on unanimous voice vote the motion was carried.
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29 PUBLIC REQUESTS AND COMMENTS
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31 Request for Neighborhood Hayride
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33 Mr. Larry Pippin of 1126 North Drive sent correspondence to the Board regarding
34 a neighborhood hayride in the Berry Field and Oak Park housing areas. Mr. Pippin .
35 stated in his letter that Sylvan Nook Drive would be used between the two (2) areas
36 and they were scheduling the event for October 25, 1986 from 4:00 P.M. to 6:00 P.M.
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38 Ms. Silberstein stated there was no need for formal action of the Board and Captain
39 Williams stated they would need a slow moving vehicle sign and he will contact Mr.
40 Pippin about the sign.
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42 DEPARTMENT REQUESTS AND COMMENTS
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44 Public Works
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46 Temporary Closing of G Street Bridge
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48 Mr. Ralph Willis; Public Works Director, informed the Board that the temporary closing
49 of the G Street Bridge is in cooperation with the County Engineer to allow testing
50 by the removal of asphalt in certain areas for core sampling and then the bridge
51 would be repaired and reopened. He said the testing will determine if the bridge
52 needs to be repaired or replaced. Mr. Willis said the bridge will need to be closed
53 starting October 20, 1986 for a maximum period of two (2) weeks, but the sidewalks
54 will remain opene for pedestrian traffic.
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56 Mr. Willis moved to authorize the temporary closing of the G Street Bridge' beginning
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57 October 20, 1986 for a tWo (2) week period and to authorize the placing of the proper
58 barricades by the City, seconded by Mr. Brown and on unanimous voice vote the motion
59 was carried.
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61 Fire Department
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63 Reclassification of Fire Prevention Specialist
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Board of Works Minutes Cont'd
October 16, 1986
Page 3
1 Assistant Fire Chief James Turman informed the Board that there was a need to
2 clarify the duties of the two (2) inspectors in the Fire Prevention Bureau.•
3 Assistant Chief Turman stated that in the past inspectors in the Fire Prevention
4 Bureau had certain. areas of expertise and different duties, but now with
5 anticipated changes in the Bureau, it would be beneficial for the two (2)
. 6 inspectors to share equally the duties and responsibilities . He requested the
7 Board to reclassify the position of Fire Prevention Specialise to Inspection
8 Specialist, effective immediately, in order to allow for both positions to be the
9 same.
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11 Mr. Willis mo,ed to approve the reclassification of the position of Fire
12 Prevention Specialist within the Fire Prevention Bureau to Inspection Specialist,
13 effective .immediately, seconded by Mr. Brown and on unanimous voice vote the motion
14 was carried. -
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16 - Police Department
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18 Retirement of Officer Keith Retz
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20 ' Police Chief Nimitz read the following letter to the Board:
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22. Board of Public Works and Safety
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24 Attached find a copy of the- letter of retirement of Patrolman Keith 0. Retz,
25 'effective October 16, 1986.
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27 I recommend acceptance of Officer Retz's retirement as he has exceeded the
28 minimum 20 'years service for retirement,
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30 Officer Retz has served the City of Richmond for twenty years, having been
31 hired on October 16, 1966.
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. 33 . /s/ Joseph A. Nimitz
34 Chief of Police
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36 Chief Nimitz informed the Board that Officer Retz had served the City well and really
37 enjoyed his job. He stated that Officer Retz had maintained a positive attitude
38 throughout his twenty (20) years of service and he wished him the very best.
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40 Ms. Silberstein added the thanks of the Board to Officer Retz and said the Board
41 appreciated his positive spirit.
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43 Mr. Willis moved to accept the retirement of Officer Keith Retz, effective October
44 16, 1986 and wish him well in his new endeavors; seconded by Mr. Brown and on.
45 unanimous voice vote the. motion was carried.
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47 Planning Department
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49 Finding of Fact - Unsafe Premises 326 North 10th Street
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51 Mr. Bronston presented the Finding of Fact on the affirmed Order issued on unsafe
52 premises located at 326 North 10th Street.
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54 Mr. Brown moved to approve and execute the Finding of.Fact on the unsafe premises.
55 located at 326 North 10th Street, seconded by Mr. Willis and on unanimous voice
56 vote the motion was carried.
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58 Set Date for Unsafe Building Hearings
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60 Mr. Bronston requested the Board set November 13, 1986 for Unsafe Building Hearings
61 on properties located at 820 North 18th Street, 1826 East Main Street and 713 North
62 C Street.
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64 Mr. Brown moved to set November 13, 1986 at 9:00 A.M. as the date and time for Unsafe
65 Building Hearings on premises located at 820 North 18th Street, 1826 East' Main Street
Board of Works Minutes Cont 'd
October 16, 1986
Page 4
1 and 713 North C Street, seconded by Mr. Willis and on unanimous voice vote- the -motion
2 was carried.
3
4 September Monthly Building Report
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6 The September Monthly Report of the Building Division showed a total of 104 permits
7 issued.
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9 Mr. Brown moved to accept and file the September Monthly Report, seconded by Mr.
10 Willis and on unanimous voice vote the motion was carried.
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12 Purchasing Department
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14 Purchasing Director, Martha Wilson, informed the Board they were ready to award
15 the bids for the resurfacing proiects . Ms. Wilson stated the bids were for paving
16 projects on North 15th Street', North 10th Street, South 10th Street, N.W. K Street,
17 South D Street and N.W. 20th Street.
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19 Ms. Wilson explained that bids were received from Stone Valley and Contractors United,
20 Inc. and that during the bid opening bid totals were read and not unit prices for
21 the proiects. Ms . Wilson stated that upon inspection of the bids CUI had the lower
22 unit price and Stone Valley had the lower total price. She said that CUI had
23 followed bid specifications and measured the amount of tonage needed, thereby bidding
24 a higher tonage of materials at a lower unit price and she and Mr. Willis recommended
2.5 awarding the bid to Contractor's United, Incorporated at a unit price of 27.60
26 per ton.
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28 Mr. Willis explained that when the specifications had been prepared the tonage had
29 been underestimated and that the specs invite the vendors to inspect the projects
30 and allow for the award to be made on a tonage price instead of overall total.
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32 Ms. Wilson added that both vendors had the right to inspect the projects and make
33 recommendations on materials needed.
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35 Mr. Willis moved to award the bid for paving projects on North 15th Street, North
36 10th Street, South 10th Street, N.W. K Street, South D Street and N.W. 20th Street
37 to Contr,actor's United, Inc. at a total hid price of 17,770.20 or unit price of
38 27.60 per ton, seconded by Mr. Brown and on unanimous voice vote the motion was
39 carried. •
40
41 PEG CHANNEL AGREEMENT
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43 Ms. Silberstein informed the Board that it was the recommendation of the
44 Telecommunications Council that the Board. of Public Works and Safety approve and
45 execute a formal agreement locking in the use of a channel dedicated by Clearview
46 Cable for PEG use. She said the agreement will be between the City and Clearview
47 Cable and will spell out the parameters of intended useage for the PEG channel and
48 that it would specifically be a PEG channel and not be used for commercial
49 broadcasting.
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51 Mr. Brown stated that the Telecommunications Council had done a good iob in reviewing
52 the PEG channel and he recommended approval of the agreement.
53
54 Mr. Willis moved to approve and execute the Agreement of Dedication of Public,
. 55 Educational, Governmental Access Channel, seconded by Mr. Brown and on unanimous
56 voice vote the motion was carried.
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58 MISCELLANEOUS BUSINESS
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60 Police Chief Nimitz thanked Mr. Dennis Bronston for his work on unsafe buildings
51 • and thanked the Board for their fair assessment of the problems . He stated that
62 Mr. Bronston and the Board's actions assist the law enforcement community in
63 eliminating causes for homocides, theft, etc in those situations.
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Board of Works Minutes Cont'd
October 16, 1986
Page 5
1 ADJOURNMENT
2
3 There being no further business, on a motion, duly made, seconded and passed the
4 meeting was adjourned.
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8 Susan Silberstein, President
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11 ATTEST: .
12 Mary Merchanthouse, City Clerk
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