HomeMy Public PortalAbout10-09-1986 BOARD OF PUBLIC WORKS AND SAFETY OF THE
CITY OF RICHMOND, INDIANA, OCTOBER 9, 1986
1 The Board of Public Works and Safety of the City of Richmond, Indiana, met in
2 regular session October 9, 1986 at the hour of 9:00 A.M. in the Municipal Building
3 in said City. Ms . Silberstein presided with Mr. Brown and Mr. Willis in attendance.
4 The following business was had to—wit:
5
6 BID OPENING — RESURFACING PROJECTS
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8 The following bids were received for resurfacing projects at North 15th Street
9 from Main to A. Street, North 10th Street from North A to South A, N.W. K Street
10 from Ridge to Harris, South D Street from 3rd to 4th Street and the north 400
11 feet of N.W. 20th Street in Buckholtz Addition:
12 -
13 Having received all bids, Mr. Brown moved to close the bidding, seconded by Ms.
14 Silberstein and on unanimous voice vote the motion was carried.
15
16 The Proof of Publication was examined and found to be in order. Mr. Brown moved
17 to accept and file the Proof of Publication, seconded by Ms. Silberstein and on
18 unanimous voice vote the motion was carried. •
19
20 Purchasing Director, Martha Wilson, opened the following bids':
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• . 22 Stone Valley Paving. The bid was on the, proper form, signed, notarized, arid
23 accompanied by a bid bond. The total bid for all the projects was 14,614.00.
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25 Contractors. United, Inc. THe bid was on, the proper form, signed, notarized
26 and accompanied. by a bid bond. Total bid for all projects was 17,770.20.
27
28 Mr. Brown moved to refer the bids for the resurfacing projects to the Department
29 of Public Works and the Purchasing Director for evaluation and recommendation,
30 seconded by Mr. Willis and on unanimous voice vote the motion was carried.
31
32 INOPERABLE VEHICLE HEARINGS
33 .
34 Mr. Bronston requested the Board hold the inoperable vehicle hearings until the
• 35 end of the agenda since no 'public was in attendance on the hearings .
36
37 APPROVAL OF MINUTES OF OCTOBER 2, 1986
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39 Mr. Brown moved to approve the minutes of the previous meeting as prepared, seconded
40 by Mr. Willis and on unanimous voice vote the motion was carried.
41 •
42 APPROVAL OF CLAIMS FOR PAYMENT
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44 Mr. Brown moved to approve claims for payment in the amount of 493,054.55, seconded
45 by Mr. Willis and on unanimous voice vote the motion was carried..
46
47 PUBLIC REQUESTS AND COMMENTS
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49 American Cancer Society Roadblock
50
51 Mr. Art Yaroch, Special Events Chairman for the American Cancer Society, requested
52 permission from the Board of Works to sponsor roadblocks in connection with the
53 Army Reserves for fundraising purposes. The roadblock will be held on October
54 11, 1986 at the entrance to the Richmond Square Mall nearest to J.C. Penny, North
55 18th Street on the corner near McDonald's and Highway 40 West at the entrance
56 to the K—Mart and' McDonald's. Mr. Yaroch stated that persons participating will
57 ' enter the roadway to collect then traffic permits .
58
59 Captain Williams stated he had no problem with the request and that the volunteers
60 would be approaching cars while they were stopped for traffic.
61
62 Ms. Silberstein stated that the City will accept no liability for persons
63 entering the roadway. -
64
65 Mr. Brown moved to approve the request of the American Cancer Society to sponsor
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Board of Works Minutes Cont'd.
October 9, 1986
Page 2
1 a fundraising roadblock at the requested locations on October, 11, 1986 with the
2 City accenting no liability for persons entering the roadway, seconded by Mr.
3 Willis and on unanimous voice vote the motion was carried.
4
5 Seatbelt Survey at Mall Exits - Wayne County Extension Homemakers
6
7 Ms. Debbie Ramey of 6957 Phihomath Road informed the Board about a survey the,
8 Wayne County Extension Homemakers are planning to conduct regarding new seatbelt
9 laws effective in July of 1987. They will be on mall property at Gateway Mall,
10 Richmond Square Mall, Krogers , K-Mart East and K-Mart West and will be doing the
11 survey on November 29, 1986 from 10:00 A.M. to 3:00 P.M. Ms. Ramey stated they
12 would contact the mall management to get permission to be at the malls.
13
14 Ms. Ramey requested the Board to have an officer from the Richmond Police Department
15 present at the surveys to give credibility to the program.
16
17 Captain Williams asked if they would need five (5) officers and Ms. Ramey indicated
18 that the suggested date would be an extremely busy shopping day and there would
19 be a lot of duplication of persons entering the malls . She stated that they were
20 looking a plans to cut back the hours at each location to avoid duplications.
21
22 Captain Williams suggested they might have a sign at each location explaining
23 what they were doing and he would try to get volunteer assistance from the officers.
24
25 Ms. Silberstein stated that the Board would not be able to commit to specifics,
26 but could authorize the full cooperation of the Police Department in the project.
27
28 Mr. Brown moved to authorize the Richmond Police Department to give full cooperation
29 to the Wayne County Extension Homemakers for their seatbelt survey to be conducted
30 on November 29, 1986, seconded by Mr. Willis and on unanimous voice vote the
31 motion was carried.
32
33 Ms. Silberstein stated she appreciated the assistance of the Police Department
34 since mandatory seatbelt requirements will become law in 1987 .
35
36 Tree Removal Proposal - Paul Medford
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38 Mr. Paul Medford of 600 South 6th Street approached the Board regarding the removal
39 of street trees . Mr. Medford stated that he noticed City employees cutting trees
40 and felt that the public should be given a chance to get the wood to use for heating
41 before it is hauled away from the site. Mr. Medford proposed having' ther_Street
42 Department dropping trees into the street in a certain prearranged area and letting
43 the public cut and haul the wood they could use.
44
45 Mr. Willis indicated that would necessitate the closing of a street for an
46 undetermined time and he is opposed to closing streets longer than necessary.
47
48 Mr. Medford suggested issuing permits to persons in advance to cut up the wood
49 and they would know how many would be participating in advance.
50
51 Mr. Barden informed Mr. Medford that the City already has arrangements for permits
52 to be issued to property owners showing proof of insurance to cut trees on right-
53 of-way.
54
55 Ms. Silberstein also questioned Mr. Medford about persons other than the
56 property owners getting the wood and the property owner should be given first
57 opportunity.
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59 Mr. Willis stated another problem with the idea would be dependent on volunteers
60 to clean up the mess in order to get the street opened.
61
62 Mr. Medford indicated that City employees could drop the trees and return later
63 to clean up and not tie them up_ the entire time.
64 •
65 Mr. Willis stated he had problems with blocking off certain streets and hoped
Board of Public Works Minutes Cont'd
October 9, 1986 .
Page 3
1 they get cleaned up. He indicated the proposal was not detailed enough to be
2 certain the job would get done and be a benefit.
3
4 Mr. Medford asked if they would let people remove wood or if they could get it
5 elsewhere.-
6
7 Ms. Silberstein stated if the wood is removed, possibly they could get it. elsewhere.
8
9 Mr. Willis stated he would look at arrangements' regarding cutting and also picking
10 up limbs while cutting.
11
12 Mr. Howard Potts of 15 Industrial Parkway asked if the Board would consider taking
13 bids on tree removal.
14 • .
15 Mr. Barden stated that it was due to the insurance requirements and he would rather
16 deal through the homeowners and.make arrangements to cut directly through the
17. homeowner.
18
19 No formal action was taken by the Board on any suggestions or proposals .
20
21 Drainage Problem - 200 Block of South 23rd Street
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23 Mr. Willis brought to the attention of the Board a drainage problem in the 200
24 block of South 32nd Street. A petition from the residents of this block was forwarded
25 to the Board asking for assistance with the drainage problem. Mr. Willis stated
26 he was looking at General Improvement Funds or Barrett Law Funds to assist the
27 residents in the area and wanted to put the Board on formal notice of their upcoming
28 involvement in an application for the General Improvement Fund.
29
30 Ms. Silberstein asked Mr. Willis to keep the Board posted.
31
32 Ralston Purina Lease Agreement Assignment
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34 Correspondence was received by the Board regarding the need• for an assignment
35 on a Lease Agreement with the City due to Ralston Purina Company transferring
36 its domestic animal feeds business to a wholly-owned subsidiary, Purina Mills,
37 Inc. , a Delaware corporation.
38
39 Mr. Brown moved to approve and execute the Consent of Landlord for an
40 Assignment of Lease between Ralston Purina Company and Purina Mills, Inc. , seconded
41 by Mr. Willis and on unanimous voice vote the motion was-carried.
42
43 Bethel AME Church - Request to Hang Banner •
44
45 Mary Alexander of 831 South 10th Street approached the Board regarding the hanging
46 of a banner at South 6th and A and North 6th and A in celebration of the 150th
47 anniversary of Bethel A.M.E. Church.
48
' 49 Mr. Willis indicated if the banner is hung on A Street it would be necessary to
50 get the approval of the State Highway Department, but if they could 'go across
51 6th Street, the Board could give approval .
52
53 Ms. Silberstein asked that if the Fire Department assisted that it be done on
54 a voluntary basis .
55
56 Fire Chief Trotter informed the Board that they would not be able to assist since
57 one (1) aerial truck was- out of service and the other .needing repairs .
58
59 Robert Hankosky of Richmond Power & Light suggested they contact the Line
60 Department at Richmond Power & Light regarding assistance.
61
62 Mr. Willis moved to approve the request of Bethel A.M.E. Church to place a banner
63 at the requested locations, subject to State Highway approval where necessary,
64 seconded by Mr. Brown and on unanimous voice vote the motion was carried.
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Board of Works Minutes Cont'd
October 9, 1986
Page 4
.l TABLED ITEMS
2
3 Jaycees Request on Temporary Street Closing
4 •
5 The Jaycees requested this item be withdrawn from the agenda.
6
7 DEPARTMENT REQUESTS AND COMMENTS
8
9 Fire Department •
10
� l September Monthly Report
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13 The Fire Department September Monthly Report showed a total of 63 runs with a
14 total fire loss of 70,810.00.
15
16 Mr. Brown moved to accept and file the September Monthly Report for the Fire
17 Department, seconded by Mr. Willis and on unanimous voice vote the motion was
18 carried.
19
20 Approval of Lieutenant's Promotion - Gayle Cross
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22 The following request was received from the Fire Department:
23
24 Pursuant to General Order No. 3-1986 and the professional negotiation agreement,
25 article 29, the Chief of the Fire Department recommends to the Board of Public
26 Works and Safety that Deputy Fire Marshall Gayle Cross be promoted to the
27 probationary rank of Lieutenant. ,Lieutenant Cross will be stationed at Engine
28 5, "A" shift. This will be effective Thursday, October 9, 1986.
29
30 /s/ Donald Trotter
31 Fire Chief
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33 Mr. Brown moved to approve the promotion of Gayle Cross to the probationary rank
34 of Lieutenant effective October 9, 1986, seconded by Mr. Willis and on unanimous
35 voice vote th'e motion was carried.
36
37 Street Department
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39 Fall Leaf Removal
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41 Ms. Silberstein read the following memo regarding leaf removal:
42 •
43 Richmond Street Commissioner Bill Hillard announced today that the annual
44 fall leaf removal will begin Monday, October 6th.
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46 Hillard said the program will be much the same as last year, in three phases,
47 adding equipment and manpower as the leaves fall with more intensity.
48
49 As last year, four special Saturday leaf sweeps will occur West of the river
50 on October 18th, and November 1st. East of the river on October 25th, and
51 November 8th.
52
53 Leaf removal will end November llth, and after that date residents will be
54 responsible for disposal of any leaves . The reason for a specific cut off
55 date is due to the leaf trucks being the same trucks that must be readied
56 for snow removal.
57
58 Burning of leaves is restricted by city ordinance.
59
60 Ms. Silberstein requested information be shared with the public on leaf removal
61 through the press .
62
63 INOPERABLE VEHICLE HEARINGS
64
65 Mr. Bronston requested the hearings set for 1126 Ridge Street, 1202 Butler Street
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Board of Works Minutes Cont'd
October 9, 1986 •
Page 5
' 1 and 1215 Sheridan Street be dismissed since the• nuisances have been removed.
2
3 1223 Sheridan Street
4
5 Ms. Silberstein opened the Inoperable Vehicle Hearing on a nuisance located at
6 1223 Sheridan Street. The Proof of Notification was examined and found to be
7 in order. Mr. Brown moved to accept the Proof of Notification;;
8
9 The Clerk administered the oath to give testimony to Mr. Bronston.
10
11 Mr. Bronston informed the Board that he had filed a complaint. on September 25,
12 1986 and that a station wagon and truck are still located on the prpoerty. Mr.
13 • Bronston stated the vehicles appear to be inoperable since they are not licensed
14 and in a state of disrepair.
15
16 Mr. Willis asked what was the condition of disrepair and Mr. Bronston stated that
17 there were flat tires and they have not been moved within the last sixty (60)
18 days. Mr. Bronston added they were visible from an alley.
19
20 Mr. Brown.moved to issue an order to remove the nuisance at 1223 Sheridan Street .
21 within ten days of the receive of the order, seconded by Mr. Willis and on
22 unanimous voice vote the motion was carried.
23
24 1213 Sheridan Street •
25
26 Ms. Silberstein opened the Inoperable Vehicle Hearing on a nuisance located at
27 1213 Sheridan Street. The Proof of Notification was presented to the Board.
28 Mr. Brown moved to accept the Proof of Notification, seconded by Mr. Willis and
29 on unanimous voice vote the motion was carried.
30
31 Mr. Bronston, still being under oath, informed the Board that there is one (1)
32 vehicle located on this property which is not licensed and is visible from the
33 public right-of-way. Mr. Bronston said he had talked with the owner was was
34 informed that the vehicle would be removed as of October 8, 1986, but it is riot
35 removed as yet.
36
37 Mr. Brown moved to issued an order to remove the nuisance at 1213 Sheridan Street,
38 within ten (10) days of the receipt of the order, seconded by Mr. Willis and on
39 unanimous voice vote the motion was carried.
40
41 CONTINUATION OF UNSAFE .BUILDING HEARING - 517 NORTH 20th
42
43 Ms. Silberstein opened the Unsafe Building Hearing on property located at 517
44 North 20th Street.
45
46 The" Clerk administered the oath to give testimony to Mr. Dennis Bronston. Mr.
47 Bronston informed the Board that he had spoken with a Brenda Davidson of Merrill
48 Lynch and he was informed that property was sold to B.C. Emmons, a local realtor.
49 Mr. Bronston stated he had been unable to contact Mr. Emmons, but he was prepared
50 to continue with the hearing if that was the pleasure of the Board. Mr. Bronston
51 further informed the Board that he would like to include the new owner since he
52 felt this property could be rehabilitated if the owner showed any interest. He
53 said the property had been -sold on September 30, 1986.
54
55 Ms. Silberstein stated that Merrill Lynch should have informed Mr. Emmons of the
56 pending order and asked if the premises was secured.
57 -
58 Mr. Bronston stated there was a door unsecured that did allow entry to a storage
59 area containing combustables.
60
61 Mr. Willis asked how long the City has been involved with the unsafe structure
62 and Mr. Bronston stated it had become a nuisance in the last seven -(7) months .
63 "
64 Ms. Silberstein recommended that the Board allow two (2) weeks to contact the •
65 new owner.
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Board of Works Minutes Cont 'd
October 9, 1986
Page 6
1 Mr. Willis moved to continue the Unsafe Building Hearing on property located at
2 517 North 20th Street to October 23, 1986 at 9:00 A.M. , seconded by Mr. Brown
3 and on unanimous voice vote the motion was carried.
4
5 STATUS REPORT ON STORM DAMAGE.
6
7 Public Works Director, Ralph Willis reported that the City was currently placing
8 major focus on getting furnaces and water heaters in working order for persons
9 who had suffered damage in the recent rain storm. Mr. Willis stated that there
10 were also City crews working to assist with clean up and to sanitize unhealthy
11 conditions.
12
13 Mr. Willis further reported that the Sanitary Crews were doing video tape recordings
14 through both storm and sanitary sewers in the area of the major flooding. He
15 said they would progress through all areas of town in the future.
16
17 Mr. Willis announced a meeting set for October 9, 1986 at 6:30 P.M. in the Common
18 Council Chambers with the Sanitary Commissioners. The meeting is for the public
19 to discuss the sewer and flooding problems and ask questions of the Sanitary
20 Commissioners .
21
22 Mr. Willis stated that without admitting liability, the Sanitary District and
23 the City will assist with repairs of furnaces and water heaters on a priority
24 need basis.
25
26 Ms. Silberstein thanked all City employees and other for assisting the disaster
27 victims.
28
29 MISCELLANEOUS BUSINESS
30
31 Ms. Silberstein announced the Telecommunications Council would be meeting on October
32 9, 1986 at 6:30 P.M. in the Municipal Building.
33
34 Mr. Dennis Bronston brought to the Board's attention a fire damaged property at
35 1114 Hunt Street. Mr. Bronston stated the building poses a hazard and needs to
36 be razed. He said he had contacted the owner and that the owner was unable to
• 37 raze the building in a timely manner and that under emergency conditions he would
38 proceed with getting quote to demolish the structure.
39
40 Ms. Silberstein suggested Mr. Bronston involve the City Attorney and obtain the
41 proper releases from Police and Fire.
42
43 ADJOURNMENT
44
45 There being no further business, on a motion duly made, seconded and passed the
46 meeting was adjourned.
47
48
49 Susan Silbserstein, President
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51
52 ATTEST:
53 ' Mary Merchanthouse, City Clerk -
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