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BOARD OF PUBLIC WORKS AND SAFETY OF THE
CITY OF RICHMOND, INDIANA, AUGUST 28, 1986
1 The Board of Public Works and Safety of the City of Richmond, Indiana, met in regular
2 session August 28, 1986 at the hour of 9:00 A.M. in the Municipal Building in said
3 City. Ms. Silberstein presided with Mr. Brown and Mr. Willis in attendance. The
4 following business was had to-wit:
5
6 APPROVAL OF MINUTES OF AUGUST 21, 1986
7
8 Mr. Brown moved to approve the minutes of the previous meeting as prepared, seconded
9 by Mr. Willis and on unanimous voice vote the motion was carried.
10
11 APPROVAL OF CLAIMS FOR PAYMENT
12
13 Mr. Brown moved to approve claims in the amount of 64,100.07 and various hand claims
14 for payment, seconded by Mr. Willis and on unanimous voice vote the motion was carried.
15
16 PUBLIC REQUESTS AND COMMENTS
17
18 Approval of Residential Handicapped Parking at 1304 E. Main
19
20 The request of John Shields of 1304 East Main Street for a residential handicapped
21 parking space was presented for action. Mr. Shields has Permit No. 20194 with an
22 expiration date of September, 1987. Captain John Farmer informed the Board that
23 the request meets the guidelines and he recommends approval.
24
25 Mr. Brown moved to approve a residential handicapped parking space at 1304 E. Main
26 Street, seconded by Mr. Willis and on unanimous voice vote the motion was carried.
27
I28 Jaycees Bedpush for Muscular Dystrophy
29
30 A request was presented from the Richmond Jaycees for a Police escort for their
31 annual fundraising bedpush for Muscular Dystrophy on September 1, 1986. The escort
32 would be needed from the City limits on U.S. 40 West to the Second National Bank
33 on 8th Street. The approximate arrival time at the City limits is 11:30 A.M.
34
35 Captain Farmer stated the request is no problem and they have provided the escort
36 in the past.
37
38 Mr. Willis moved to approve• the request of the Richmond Jaycees for an escort for
39 a bedpush on U.S. 40 on September 1, 1986, seconded by Mr. Brown and on unanimous
40 voice vote the motion was carried.
41
42 Intersection of U.S. 40 and Toschlog Road
43
44 Mr. George Hachey of 1036 Sycamore Dr. requested assistance from the Board on the
45 dangerous traffic conditions at U.S. 40 and Toschlog Road. Mr. Hachey stated that
46 with the Swifty Gas Station, the car lot and the shopping center all located at
47 this intersection many traffic hazards have been created. Mr. Hachey said that
48 the car lot places vehicles on the edge of the roadway blocking the view for vehicles
49 trying to enter U.S. 40 from Toschlog Road. He also said that vehicles cut across
50 Toschlog Road from U.S. 40 into the Swifty Station instead of using the U.S. 40
51 entrance. Mr. Hachey said stated he could get more support from residents of the
52 area.
53
54 Captain Farmer stated that the intersection is a problem and that we have been
55 trying to get documentation. He indicated that the State says the intersection
56 will not warrant a traffic signal. He said the intersection is bad at certain times
57 and is falling just shy of meeting the warrants for the state. Captain Farmer stated
58 there have been eight (8) accidents at this intersection since July, 1986.
59
60 Captain Farmer informed the Board that the average speed in the area is 45 MPH to
61 48 MPH and the last study done by the State was within the past three (3) months.
62
63 Mr. Willis asked about funding for signalization and Captain Farmer stated it would
64 be mutual funding.
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Board of Works Minutes Cont'd
August 28, 1986
Page 2
1 Mr. Willis commented that the traffic cutting across Toschlog from U.S. 40 into
2the Swifty station could be controlled by delineators in the right-of-way.
3He added that a comment to the State on a willingness to fund the signal might also
4 be an incentive.
5
6Ms. Silberstein asked about the cars on the car lot parked in the right-of-way and
7Captain Farmer stated the City could get State measurements on right-of-way and
8see about getting the cars removed.
9
10 Mr. Willis suggested the Engineering Department could do some studies on the intersection
11 and report back to the Board.
12
13Mr. Willis moved to refer the request regarding the intersection of U.S. 40 and
14 Toschlog Road to the Engineering Department for a recommendation to the Board in
15thirty (30) days, seconded by Mr. Brown and on unanimous voice vote the motion was
16carried.
17
18 ITEMS UNDER ADVISEMENT
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20 Bid Award for Leaf Loaders
21
22Purchasing Director Martha Wilson informed the Board that ample time has been given
23to Best Equipment Company to prove they can meet the specifications on the leaf
24 loaders and they have been unable to provide the documentation.
25
26Ms. Wilson recommended that the bid be awarded to Brown Equipment for two (2) American
27Fox six cylinder leaf loaders at 21,986.00 each with a delivery time of three (3)
28to five (5) weeks. The bid of Brown Equipment was the second lowest bid and meets
29the specifications.
30
31Mr. Brown moved to award the bid for two (2) leaf loaders to Brown Equipment at
3221,986.00 each, seconded by Mr. Willlis and on unanimous voice vote the motion was
33carried.
34
35Removal of Fire Master Alarm Boxes
36
37Ms. Silberstein stated that no response has been received from either the public
38or any of the City Departments on the removal of the Master Alarm Boxes . She indicated
39that since there is no opposition to the removal, the public should not be lead
40to believe that they are operable by their remaining up and they should be removed
41 and stored in case of future need.
42
43Mr. Brown moved to approve the removal of the Master Fire Alarm Boxes for storage,
44 seconded by Mr. Willis and on unanimous voice vote the motion was carried.
45
46 DEPARTMENT REQUESTS AND COMMENTS
47
48Public Works - Paving Contract Amendment
49
50Mr. Willis presented an Amendment to the Contract with Stone Valley Paving Corporation
51 for the paving of an alley south of Main Street between S.W. 2nd and 4th Streets.
52Additional H.A.C. surface Type 12 was needed to solve a drainage problem and the
53change in the contract is an additional 407.23 for a total cost of 2,674.68.
54
55Mr. Brown moved to approve and execute the Amendment to the Contract for the paving
56of an alley in the amount of 407.23, seconded by Mr. Willis and on unanimous voice
57vote the motion was carried.
58
59Police Department - Traffic Division
60
61Removel of No-Parking in 1100 and 1200 Blocks of South 0 St.
62
63 Captain Farmer requested the Board fo reinstitute the parking in the 1100 and 1200
64 Blocks of South 0 Street. He indicated that the earlier removal of the parking
65has created a visibility problem for vehicles entering South 0 Street from Cobine
a3
•
Board of Works Minutes Cont 'd
' August 29, 1986
Page 3
1 Place. Captain Farmer stated that the addition of parking would alleviate the problem.
2 He also requested a no parking area from 1227 South 0 to Cobine Place to assist
3 with the visibility.
45 Ms. Silberstein asked why the parking was originally removed and Captain Farmer
6 stated it was to assist with congestion in front of one (1) area to assist
7 access for handicapped members of that family.
8
9 Captain Farmer stated that he additionally proposed a 15 Minute Loading Zone in
10 front of the residence at 1222 South 0 to allow loading and unloading for the
11 handicapped members of the family at this residence and then to remove the vehicle
12 to rear of the property where they have off street parking available.
13
14 Ms. Silberstein asked if this would solve the neighborhood problem with parking
15 and Captain Farmer stated that he felt it would since there is limited parking and
16 many of the residents have more than one (1) vehicle. He added that the street
17 is congested and does have visibility problems since the street runs right to the
18 property lines.
19
20 Mr. Willis moved to remove the no parking signs and establish parking on the North
21 Side of the 1100 and 1200 Blocks of South L Street, to establish a fifteen (15)
22 . minute loading zone at 1222 South 0 Street and to establish a no parking from here
23 to corner from 1227 South 0 Street to Cobine Place, seconded by Mr. Brown and on
24 unanimous voice vote the motion was carried.
25
26 U.S. 40 and S.W. 16th Traffic Signal
27
28 Ms. Silberstein stated that correspondence have been received from the Indiana
29 Department of Highways regarding the removal of the traffic signal at the
30 Intersection of U.S. 40 and S.W. 16th or downgrading the signal to a flasher. The
31 correspondence proposed placing the traffic signal on flash for six (6) months to
32 determine the final outcome of the traffic control. If no objections are received
33 by September 26, 1986, the State assumes that the City has no objections. to the
34 action.
35
36 Captain Farmer informed the Board that this was the only signalized intersection
37 from S.W. 5th Street through Hidden Valley and only signalized intersection for
38 school children crossing to Westview School and Dennis Middle School. Captain Farmer
39 stated that he was not in favor of removing the signal or downgrading the signal.
40
41 Ms. Silberstein requested the Traffic Department to draft the reasons to retain
42 the signal at the intersection of U.S. 40 and S.W. 16th Street.
43
44 Mr. Willis stated that the Board should send some strong language to the State
45 Department of Highways in opposition to the action.
46
47 Mr. Willis moved to table the action on the traffic signal at U.S. 40 and S.W.
48 16th for two (2) weeks, seconded by Mr. Brown and on unanimous voice vote the motion
49 was carried.
50
51 Law Department - EEO Case against Police Department
52
I53 Mr. Barden reported that the EEO age discrimination case against the Richmond
54 Police Department had been dismissed and it was found that the Department had not
55 violated any EEO laws or did not intent to violate. He stated that the case did
56 prevail against a coule of other Indiana cities that demonstrated actual discrimination.
57
58 BOARD OF WORKS MISCELLANEOUS BUSINESS
59
60 Resolution Authorizing City. Controller to Accept Pension Liability
61
62 A Resolution authorizing Marge Sweet, City Controller, to accept pension liability
63 and to execute and deliver documents related to the Public Employees' Retirement
64 Fund was presented to the Board.
65
(1.'1;4--
Board of Works Minutes Cont 'd
August 28, 1986
Page 4
Mr. Barden explained that the PERF Board required an authorized person to release
2 information and accept liability for the information.
3
4 Mr. Willis moved to approve Marge Sweet as the agent to accept Pension liabilty
5 on behalf of the City of Richmond, seconded by Mr. Brown and on unanimous voice
6 vote the motion was carried.
7
8 FOP Grievance No. 1-1986
9
10 Grievance No. 1-1986 from the FOP was presented to the Board. Ms . Silberstein stated
11 that a hearing date needed to be set by September 5, 1986 and resolve needed to
12 be completed within thirty (30) days.
13
14 Mr. Willis moved to set an Executive Session of the Board of Public Works and Safety
15 on September 3, 1986 at 4:00 P.M. in the Board of Works Room for personel matters ,
16 seconded by Mr. Brown and on unanimous voice vote the motion was carried.
17
18 Labor Day Trash Collection
19
20 Mr. Willis stated that the pick up scheduled for September 1, 1986 (Labor Day) will
21 not be picked up until the following Monday due to a transitional period in the
22 Sanitary District in _the- side loading equipment.23
24 ADJOURNMENT
25
26 There being no further business, on a motion duly made, seconded and passed the
27 meeting was adjourned.
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31 Susan Silberstein, President
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34 ATTEST:
35 Mary Merchanthouse, City Clerk
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