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HomeMy Public PortalAbout08-28-1986 aa� BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF RICHMOND, INDIANA, AUGUST 28, 1986 1 The Board of Public Works and Safety of the City of Richmond, Indiana, met in regular 2 session August 28, 1986 at the hour of 9:00 A.M. in the Municipal Building in said 3 City. Ms. Silberstein presided with Mr. Brown and Mr. Willis in attendance. The 4 following business was had to-wit: 5 6 APPROVAL OF MINUTES OF AUGUST 21, 1986 7 8 Mr. Brown moved to approve the minutes of the previous meeting as prepared, seconded 9 by Mr. Willis and on unanimous voice vote the motion was carried. 10 11 APPROVAL OF CLAIMS FOR PAYMENT 12 13 Mr. Brown moved to approve claims in the amount of 64,100.07 and various hand claims 14 for payment, seconded by Mr. Willis and on unanimous voice vote the motion was carried. 15 16 PUBLIC REQUESTS AND COMMENTS 17 18 Approval of Residential Handicapped Parking at 1304 E. Main 19 20 The request of John Shields of 1304 East Main Street for a residential handicapped 21 parking space was presented for action. Mr. Shields has Permit No. 20194 with an 22 expiration date of September, 1987. Captain John Farmer informed the Board that 23 the request meets the guidelines and he recommends approval. 24 25 Mr. Brown moved to approve a residential handicapped parking space at 1304 E. Main 26 Street, seconded by Mr. Willis and on unanimous voice vote the motion was carried. 27 I28 Jaycees Bedpush for Muscular Dystrophy 29 30 A request was presented from the Richmond Jaycees for a Police escort for their 31 annual fundraising bedpush for Muscular Dystrophy on September 1, 1986. The escort 32 would be needed from the City limits on U.S. 40 West to the Second National Bank 33 on 8th Street. The approximate arrival time at the City limits is 11:30 A.M. 34 35 Captain Farmer stated the request is no problem and they have provided the escort 36 in the past. 37 38 Mr. Willis moved to approve• the request of the Richmond Jaycees for an escort for 39 a bedpush on U.S. 40 on September 1, 1986, seconded by Mr. Brown and on unanimous 40 voice vote the motion was carried. 41 42 Intersection of U.S. 40 and Toschlog Road 43 44 Mr. George Hachey of 1036 Sycamore Dr. requested assistance from the Board on the 45 dangerous traffic conditions at U.S. 40 and Toschlog Road. Mr. Hachey stated that 46 with the Swifty Gas Station, the car lot and the shopping center all located at 47 this intersection many traffic hazards have been created. Mr. Hachey said that 48 the car lot places vehicles on the edge of the roadway blocking the view for vehicles 49 trying to enter U.S. 40 from Toschlog Road. He also said that vehicles cut across 50 Toschlog Road from U.S. 40 into the Swifty Station instead of using the U.S. 40 51 entrance. Mr. Hachey said stated he could get more support from residents of the 52 area. 53 54 Captain Farmer stated that the intersection is a problem and that we have been 55 trying to get documentation. He indicated that the State says the intersection 56 will not warrant a traffic signal. He said the intersection is bad at certain times 57 and is falling just shy of meeting the warrants for the state. Captain Farmer stated 58 there have been eight (8) accidents at this intersection since July, 1986. 59 60 Captain Farmer informed the Board that the average speed in the area is 45 MPH to 61 48 MPH and the last study done by the State was within the past three (3) months. 62 63 Mr. Willis asked about funding for signalization and Captain Farmer stated it would 64 be mutual funding. 65 Board of Works Minutes Cont'd August 28, 1986 Page 2 1 Mr. Willis commented that the traffic cutting across Toschlog from U.S. 40 into 2the Swifty station could be controlled by delineators in the right-of-way. 3He added that a comment to the State on a willingness to fund the signal might also 4 be an incentive. 5 6Ms. Silberstein asked about the cars on the car lot parked in the right-of-way and 7Captain Farmer stated the City could get State measurements on right-of-way and 8see about getting the cars removed. 9 10 Mr. Willis suggested the Engineering Department could do some studies on the intersection 11 and report back to the Board. 12 13Mr. Willis moved to refer the request regarding the intersection of U.S. 40 and 14 Toschlog Road to the Engineering Department for a recommendation to the Board in 15thirty (30) days, seconded by Mr. Brown and on unanimous voice vote the motion was 16carried. 17 18 ITEMS UNDER ADVISEMENT 19 20 Bid Award for Leaf Loaders 21 22Purchasing Director Martha Wilson informed the Board that ample time has been given 23to Best Equipment Company to prove they can meet the specifications on the leaf 24 loaders and they have been unable to provide the documentation. 25 26Ms. Wilson recommended that the bid be awarded to Brown Equipment for two (2) American 27Fox six cylinder leaf loaders at 21,986.00 each with a delivery time of three (3) 28to five (5) weeks. The bid of Brown Equipment was the second lowest bid and meets 29the specifications. 30 31Mr. Brown moved to award the bid for two (2) leaf loaders to Brown Equipment at 3221,986.00 each, seconded by Mr. Willlis and on unanimous voice vote the motion was 33carried. 34 35Removal of Fire Master Alarm Boxes 36 37Ms. Silberstein stated that no response has been received from either the public 38or any of the City Departments on the removal of the Master Alarm Boxes . She indicated 39that since there is no opposition to the removal, the public should not be lead 40to believe that they are operable by their remaining up and they should be removed 41 and stored in case of future need. 42 43Mr. Brown moved to approve the removal of the Master Fire Alarm Boxes for storage, 44 seconded by Mr. Willis and on unanimous voice vote the motion was carried. 45 46 DEPARTMENT REQUESTS AND COMMENTS 47 48Public Works - Paving Contract Amendment 49 50Mr. Willis presented an Amendment to the Contract with Stone Valley Paving Corporation 51 for the paving of an alley south of Main Street between S.W. 2nd and 4th Streets. 52Additional H.A.C. surface Type 12 was needed to solve a drainage problem and the 53change in the contract is an additional 407.23 for a total cost of 2,674.68. 54 55Mr. Brown moved to approve and execute the Amendment to the Contract for the paving 56of an alley in the amount of 407.23, seconded by Mr. Willis and on unanimous voice 57vote the motion was carried. 58 59Police Department - Traffic Division 60 61Removel of No-Parking in 1100 and 1200 Blocks of South 0 St. 62 63 Captain Farmer requested the Board fo reinstitute the parking in the 1100 and 1200 64 Blocks of South 0 Street. He indicated that the earlier removal of the parking 65has created a visibility problem for vehicles entering South 0 Street from Cobine a3 • Board of Works Minutes Cont 'd ' August 29, 1986 Page 3 1 Place. Captain Farmer stated that the addition of parking would alleviate the problem. 2 He also requested a no parking area from 1227 South 0 to Cobine Place to assist 3 with the visibility. 45 Ms. Silberstein asked why the parking was originally removed and Captain Farmer 6 stated it was to assist with congestion in front of one (1) area to assist 7 access for handicapped members of that family. 8 9 Captain Farmer stated that he additionally proposed a 15 Minute Loading Zone in 10 front of the residence at 1222 South 0 to allow loading and unloading for the 11 handicapped members of the family at this residence and then to remove the vehicle 12 to rear of the property where they have off street parking available. 13 14 Ms. Silberstein asked if this would solve the neighborhood problem with parking 15 and Captain Farmer stated that he felt it would since there is limited parking and 16 many of the residents have more than one (1) vehicle. He added that the street 17 is congested and does have visibility problems since the street runs right to the 18 property lines. 19 20 Mr. Willis moved to remove the no parking signs and establish parking on the North 21 Side of the 1100 and 1200 Blocks of South L Street, to establish a fifteen (15) 22 . minute loading zone at 1222 South 0 Street and to establish a no parking from here 23 to corner from 1227 South 0 Street to Cobine Place, seconded by Mr. Brown and on 24 unanimous voice vote the motion was carried. 25 26 U.S. 40 and S.W. 16th Traffic Signal 27 28 Ms. Silberstein stated that correspondence have been received from the Indiana 29 Department of Highways regarding the removal of the traffic signal at the 30 Intersection of U.S. 40 and S.W. 16th or downgrading the signal to a flasher. The 31 correspondence proposed placing the traffic signal on flash for six (6) months to 32 determine the final outcome of the traffic control. If no objections are received 33 by September 26, 1986, the State assumes that the City has no objections. to the 34 action. 35 36 Captain Farmer informed the Board that this was the only signalized intersection 37 from S.W. 5th Street through Hidden Valley and only signalized intersection for 38 school children crossing to Westview School and Dennis Middle School. Captain Farmer 39 stated that he was not in favor of removing the signal or downgrading the signal. 40 41 Ms. Silberstein requested the Traffic Department to draft the reasons to retain 42 the signal at the intersection of U.S. 40 and S.W. 16th Street. 43 44 Mr. Willis stated that the Board should send some strong language to the State 45 Department of Highways in opposition to the action. 46 47 Mr. Willis moved to table the action on the traffic signal at U.S. 40 and S.W. 48 16th for two (2) weeks, seconded by Mr. Brown and on unanimous voice vote the motion 49 was carried. 50 51 Law Department - EEO Case against Police Department 52 I53 Mr. Barden reported that the EEO age discrimination case against the Richmond 54 Police Department had been dismissed and it was found that the Department had not 55 violated any EEO laws or did not intent to violate. He stated that the case did 56 prevail against a coule of other Indiana cities that demonstrated actual discrimination. 57 58 BOARD OF WORKS MISCELLANEOUS BUSINESS 59 60 Resolution Authorizing City. Controller to Accept Pension Liability 61 62 A Resolution authorizing Marge Sweet, City Controller, to accept pension liability 63 and to execute and deliver documents related to the Public Employees' Retirement 64 Fund was presented to the Board. 65 (1.'1;4-- Board of Works Minutes Cont 'd August 28, 1986 Page 4 Mr. Barden explained that the PERF Board required an authorized person to release 2 information and accept liability for the information. 3 4 Mr. Willis moved to approve Marge Sweet as the agent to accept Pension liabilty 5 on behalf of the City of Richmond, seconded by Mr. Brown and on unanimous voice 6 vote the motion was carried. 7 8 FOP Grievance No. 1-1986 9 10 Grievance No. 1-1986 from the FOP was presented to the Board. Ms . Silberstein stated 11 that a hearing date needed to be set by September 5, 1986 and resolve needed to 12 be completed within thirty (30) days. 13 14 Mr. Willis moved to set an Executive Session of the Board of Public Works and Safety 15 on September 3, 1986 at 4:00 P.M. in the Board of Works Room for personel matters , 16 seconded by Mr. Brown and on unanimous voice vote the motion was carried. 17 18 Labor Day Trash Collection 19 20 Mr. Willis stated that the pick up scheduled for September 1, 1986 (Labor Day) will 21 not be picked up until the following Monday due to a transitional period in the 22 Sanitary District in _the- side loading equipment.23 24 ADJOURNMENT 25 26 There being no further business, on a motion duly made, seconded and passed the 27 meeting was adjourned. 28 29 30 31 Susan Silberstein, President 32 33 34 ATTEST: 35 Mary Merchanthouse, City Clerk 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 - 59 60 61 62 63 64 65