HomeMy Public PortalAbout08-07-1986 BOARD OF PUBLIC WORKS AND SAFETY OF THE
CITY OF RICHMOND, INDIANA, AUGUST 7, 1986
1 The Board of Public Works and Safety of the City of Richmond, Indiana, met in regular
2 sesison August 7, 1986 at the hour of 9:00 A.M. in the Municipal Building in said
3 City. Ms. Silberstein presided with Mr. Brown and Mr. Willis in attendance. The
4 following business was had to-wit:
5
6 BID OPENING - LEAF LOADERS
7
8 Ms. Silberstein opened the bidding for two (2) leaf loaders for the Street Department
9 and requested Proof of Publication for the bidding. Having examined the Proof
10 of Publication and finding it to be in order, Mr. Willis moved to accept and file
11 the Proof of Publication, seconded by Mr. Brown and on unanimous voice vote the
12 motion was carried.
13
14 Ms. Silberstein requested all bids be turned in for the leaf loaders. Having received
15 all bids, Mr. Willis moved to close the bidding, seconded by Mr. Brown and on unanimous
16 voice vote the motion was carried.
17
18 The following bids were received and opened:
19
20 McDonald Machinery Co. , Inc. of Fort Wayne, Indiana. The bid was on the proper
21 from signed, notarized and accompanied by a bid bond. The bid was for two
22 (2) leaf loaders at 14,380.00 each for a total of 28,760.00 with a thirty
23 to sixty day delivery time.
24
25 Best Equipment Company of Indianapolis. The bid was on the proper form, signed,
26 notarized and accompanied by a bid bond. The bid was for two (2) leaf loaders
27 at 10,588.00 each for a total of 21,176.00 with a thirty day delivery time.
28
29 Kencar Equipment Company of Dayton, Ohio. The bid was on the proper form,
30 signed, notarized and accompanied by a bid bond. The bid was for two (2)
31 leaf loaders at 10,997.00 each for a total of 21,994.00 with a forty-five
32 day delivery time. The bid also included other options.
33
34 Brown Equipment Company of Fort Wayne, Indiana. The bid was on the proper
35 form, signed, notarized and accompanied by a bid bond. The bid was for two
36 (2) 6 cylinder leaf loaders at 10,993.00 each for a total of 21,986.00 with
37 a three to five week delivery time. The bid also included other options .
38 An alternate bid was also received for two (2) 4 cylinder leaf loaders at
39 7,897.00 each for a total of 15,794.00.
40
41 Mr. Brown moved to refer the bid for the leaf loaders to the Purchasing Director
42 and the Street Department for evaluation and recommendation, seconded by Mr. Willis and
43 on unanimous voice vote the motion was carried.
44
45 APPROVAL OF MINUTES OF JULY 24,1986
46
47 Mr. Willis moved to approve the minutes of the previous meeting as prepared, seconded
48 by Mr. Brown and on unanimous voice vote the motion was carried.
49
50 APPROVAL OF CLAIMS FOR PAYMENT
51
52 Mr. Willis moved to approve claims in the amount of 69,327.57 for payment , seconded
III53 by Mr. Brown and on unanimous voice vote the motion was carried.
54
55 ITEMS UNDER ADVISEMENT
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57 Traffic Signal Agreement for Eastern Industrial Parkway
58
59 Ms. Silberstein presented the agreement with Howard Needles Tammen & Bergendoff
60 for engineering services for traffic signals at the intersection of U.S. 40 and
61 Eastern Industrial Parkway. Mr. Willis stated that funds were available through
62 Local Road and Street funds to pay for the services . Mr. Willis stated that the
63 project will lead to 40,000.00 traffic signals at the intersection which are currently
64 not funded and the need will be based on this engineering survey.
65
Board of Works Minutes Cont 'd
August 7, 1986
Page 2
1 Mr. Brown moved to approve and execute the agreement for engineering services for
2 traffic signals with Howard Needles Tammen & Bergendoff at a fee of 7,500.00, seconded
3 by Mr. Willis and on unanimous voice vote the motion was carried.
4
5 Residential Handicapped Parking Space - 630 South 8th Street
6
7 Lt. Jenkins repoerted that the request had been approved by Captain Farmer. The
8 Board was reminded that the request had been held in order to check with the State
9 Highway Department about using a portion of their no parking area to place the
10 handicap parking space.
11
12 Mr. Willis moved to approve the request for a handicapped parking space at or as
13 close as possible to 630 South 8th Street in accordance with State Highway approval,
14 seconded by Mr. Brown and on unanimous voice vote the motion was carried.
15
16 PUBLIC REQUESTS AND COMMENTS
17
18 Residential Handicapped Parking Space at 310 North 16th Street
19
20 The request of Robert Pike for a residential handicapped parking space was presented
21 to the Board.
22
23 Lt. Jenkins explained that Mr. Pike did not want the space in front of his residence
24 at 310 North 16th, but rather in front of his garage on Starr Street. Lt. Jenkins
25 stated that off street parking was available for Mr. Pike, but that when he used
26 the garage, he was unable to get in or out with persons parking in front of the
27 garage. Lt. Jenkins stated that the request did not meet the guidelines for a
28 residential handicapped parking designation, but that Mr. Pike did have a problem
29 with access to his off street parking.
30
31 Mr. Willis suggested that the real problem of access to the garage be addressed
32 and moved to deny the request for a residential handicapped parking space for Mr.
33 Robert Pike, seconded by Mr. Brown and on unanimous voice vote the motion was carried.
34
35 Mr. Willis will investigate the problem for Mr. Pike and work on a solution.
36
37 DEPARTMENT REQUESTS AND COMMENTS
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39 Fire Department
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41 Participation in MD Fundraiser
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43 Ms. Silberstein read the following request from Fire Chief Harbin:
44
45 The Richmond Fire Department requests permission to participate in the 1986
46 Muscular Dystrophy Fund Raiser August 22 and 23, 1986. Lt. Wayne Jackson
47 is the chairman for this event.
48
49 Ms. Silberstein stated this was an annual request for the Fill the Boot for the
50 Fire Department and the trucks would remain in service.
51
52 Mr. Willis moved to approve the request for the Fire Department to participate
53 in a MD Fundraiser on August 22 and 23, 1986, seconded by Mr. Brown and on
54 unanimous voice vote the motion was carried.
55
56 Use of Fire House No. 1 for Benefit Fundraiser
57 -
58 Fire Chief Harbin presented a request to the Board regarding the use of Fire House
59 No. 1 for a fundraiser barbeque for the family of retired firefighter George Young.
60 Chief Harbin stated that Mr. Young's family has been financially destroyed by an
61 illness and members of the Fire Department wish to assist by donating and cooking
62 food to sell to the public and use the rear parking lot at No. 1 Fire House for
63 the event. The fundraiser would be on September 6, 1986 and all funds would be
64 donated to the George Young family. The event would be at no cost to the Fire
65 Department.
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Board of Works Minutes Cont 'd
August 7, 1986
Page 3
1 Ms. Silberstein asked that the Fire Chief check with the City Attorney regarding
2 any public liability.
3
4 Mr. Brown moved to approve the use of the rear parking lot at Fire House No. 1
5 on September 6, 1986 for a fundraiser for the George Young family, seconded by
6 Mr. Willis and on unanimous voice vote the motion was carried.
7
8 Third Party Testing of Aerial Devices
9
10 Fire Chief Harbin reported to the Board that he had received only one (1) quote
11 on the testing of the aerial devices for the Fire Department. He stated that a
12 quote had been received from Underwriters Laboratories for 750.00 for each of the
13 two ladder trucks and 2.00 a foot for the ground ladders.. for a total of 584 .00
14 for the ground ladders.
15
16 Ms. Silberstein asked about the funding and Chief Harbin stated that it had been •
17 approved by the Capital Equipment Committee.
18
19 In response as to when the test would be conducted, Chief Harbin stated that upon
20 approval by the Board and the location of a backup vehicle.
21
22 Ms. Silberstein commented that further funding should be investigated for rental
23 of a back up unit or repairs to any of the aerial devices .
24
25 Mr. Willis moved to accept the quote of Underwriters Laboratories for testing of
26 the two (2) aerial devices at 750.00 each and testing of the ground ladders at
27 a total of 584.00, seconded by Mr. Brown and on unanimous voice vote the motion
I28 was carried.
29
30 July Monthly Report
31
32 Chief Harbin presented the July Monthly Report and commented on the involvement
33 in the hazardous material spill on Interstate 70. The report showed a total of
34 74 runs at a total loss of 25,915.00.
35
36 Mr. Brown asked about the number of violations found versus the number corrected
37 and Chief Harbin stated that the violator was given thirty (30) days to correct
38 the violation.
39
40 Mr. Brown moved to accept and file the July Monthly Report of the Fire Department,
41 seconded by Mr. Willis and on unanimous voice vote the motion was carried.
42
43 Purchasing Department
44
45 Fire Station No. 1 - Roof Project
46
47 The following memo was presented from Purchasing Director Martha Wilson:
48
49 Due to unforeseen circumstances in developing the specifications for this
50 project, I would like to request that the bid date which was set at the last
51 meeting of the board of Public Works and Safety be postponed indefinitely.
52 When the specifications have been completed I will notify you and request
I53 a new bid date. Please delete the August 21 bid date, set last week, from
54 the agenda. I apologize for any inconvenience this change may have caused
55 the Board.
56
57 Mr. Brown moved to cancel the bid date of August 21, 1986 for the re-roofing of
58 Fire House No. 1, seconded by Mr. Willis and on unanimous voice vote the motion
59 was carried.
60
61 Bid Award for Paving Projects
62
63 Paving of Alley south of Main between S.W. 2nd and S.W. 4th St .
64
65 Martha Wilson, Purchasing Director, recommended that the bid be awarded to Stone
Board of Works Minutes Cont 'd
August 7, 1986
Page 4
1 Valley Paving at 2,267.45 as the lowest bid and meeting all the requirements.
2
3 Mr. Willis 'moved to award the bid for the paving of an alley south of Main between
4 S.W. 2nd and S.W. 4th to Stone Valley Paving at 2,267.45, seconded by Mr. Brown
5 and on unanimous voice vote the motion was carried.
6
7 Slurry Seal
8
9 Ms. Wilson stated in a memorandum to the Board that only one (1) bid had been
10 received for the slurrry seal project and the bid received was under the engineer's
11 estimated costs for the project. Ms. Wilson recommended the bid for slurry seal
12 be awarded to Strawser Slurry Seal at a total cost of 71,174.98.
13
14 Mr. Willis moved to award the bid for the slurry seal projects to Strawser Slurry
15 Seal at a total cost of 71,174.98, seconded by Mr. Brown and on unanimous voice
16 vote the motion was carried.
17
18 Cement Patch for S.W. 16th, 17th and 18th
19
20 Ms. Wilson informed the Board in her memorandum that the City has decided to exercise
21 its option not to award any bids, since only one (1) had been received and it was
22 double the engineer's estimates for the project.
23
24 Mr. Willis moved not to award the bid for the concrete patch on S.W. 16th, 17th
25 and 18th Streets, seconded by Mr. Brown and on unanimous voice vote the motion
26 was carried.
27
28 Planning Department
29
30 Weights and Measures Division - Monthly Report
31
32 The June to July monthly report of the Weights and Measures Division was presented
33 and Mr. Brown moved to accept and file the monthly report for Weights and Measures,
34 seconded by Mr. Willis and on unanimous voice vote the motion was carried.
35
36 Building Division - Monthly Report for June and July
37
38 The June Monthly Report showed a total of 143 permits issued and three (3) buildings
39 demolished. The July Monthly Report showed a total of 149 permits and four (4)
40 buildings demolished.
41
42 Mr. Brown moved to accept and file the June and July Monthly Reports for the Building
43 Division, seconded by Mr. Willis and on unanimous voice vote the motion was carried.
44
45 Status Report 216 N.W. J Street - Unsafe Building
46
47 Mr. Bronston reported that a building permit had been obtain on July 31, 1986 and
48 that a contractor should be on the job. He stated he was still receiving complaints
49 and that he will monitor the situation.
50
51 ADJOURNMENT
52
53 There being no further business, on a motion duly made, seconded and passed the
54 meeting was adjourned.
55
56
57 Susan Silberstein, President
58
59
60 ATTEST:
61 Mary Merchanthouse, City Clerk
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