HomeMy Public PortalAbout07-24-1986 94 a-
BOARD OF PUBLIC WORKS AND SAFETY OF THE
CITY OF RICHMOND, INDIANA, JULY 24, 1986
1 The Board of Public Works and Safety of the City of Richmond, Indiana, met in
2 regular session July 24, 1986 at the hour of 9:00 A.M. in the Municipal Building
ill 3 in said City. Ms. Silbertein presided with Mr. Brown and Mr. Willis in attendance.
4 The following business was had to-wit:
5
6 BID OPENING - STREET IMPROVEMENT PROJECTS
7
8 Ms. Silberstein requested the Proof of Publication be presented. The Proof of
9 Publication was found to be in order and Mr. Willis moved to accept and file the
10 Proof of Publication, seconded by Mr. Brown and on unanimous voice vote the motion
11 was carried.
12
13 Ms. Silberstein requested all bids be turned in for the street improvement projects
14 as advertised. Having received all bids , Mr. Brown moved to close the bidding,
15 seconded by Mr. Willis and on unanimous voice vote the motion was carried.
16
17 The following bids were received:
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19 1. Ed Smarelli. The bid was on the proper form signed, and accompanied
20 by a bid bond. The non-collusion affidavit was not notarized, but was signed.
21 The bid was for concrete patch on S.W. 16th, 17th and 18th Streets in the
22 total amount of 16,805.00.
23
24 2. Strauser Slurry Seal. The bid was on the proper form, signed and
25 notarized and accompanied by a bid bond. The bid was for slurry seal on
26 Peacock Road, Reeveston Road and S.E. Parkway and was in the total amount
27 of 71,175.18.
III 28
29 3. Contractor's United Incorporated. The bid was on the proper form, signed
30 and notarized and accompanied by a bid bond. The bid was for paving of an
31 alley between S.W. 2nd and 4th Streets and was in the total amount of 2,679 .02.
32
33 4. P.J. Excavating. The bid was on the proper form, signed and notarized
34 and accompanied by a certified check. The bid was for the paving of an alley
35 and was in the amount of 2,987.20.
36
37 5. Stone Valley Paving. The bid was on the proper form, signed and notarized
38 and accompanied by a bid bond. The bid was for the paving of an alley and
39 was in the total amount of 2;267.45.
40
41 Mr. Willis moved to refer all bids received to the Purchasing Director for
42 evaluation, tabulation and recommendation, seconded by Mr. Brown and on unanimous
43 voice vote the motion was carried.
44
45 Re-Roofing of Fire House No. 1
46
47 Purchasing Director, Martha Wilson informed the Board that there had been a problem
48 with specifications on the re-roofing project and the problem had been discovered
49 too late to send an addendum to the specifications . Ms. Wilson stated that all
50 vendors had been notified that the bidding would be cancelled for July 24, 1986
51 and she requested the Board reset the date for August 21, 1986.
52
III53 Mr. Brown moved to set August 21, 1986 at 9:00 A.M. as the date and time to receive
54 bids for the re-roofing of Fire House No. 1, seconded by Mr. Willis and on unanimous
55 voice vote the motion was carried.
56
57 CONTINUATION OF AN UNSAFE BUILDING HEARING - 1029 SHERIDAN STREET
58
59 Ms. Silberstein opened the continuation of the Unsafe Building Hearing on property
60 located at 1029 Sheridan Street.
61
62 The Clerk administered the oath to give testimony to Mr. Dennis Bronston. Mr.
63 Bronston presented the Board a copy of a building contract between Handley
64 Construction and Carolyn Tate, owner of record. Mr. Bronston stated that he had
65 problems with the contractor regarding not having discussion with electrical and
Board of Works Minutes Cont'd
July 24, 1986
Page 2
1 plumbing contractors. He said the plans included converting the premises to
2 a three (3) apartment facility and this would necessitate the filing of plans
3 with the Department of Fire Prevention and Safety for the State of Indiana.
4
5 Mr. Willis asked if the property was properly zoned and Mr. Bronston stated Hit
6 was.
7
8 Ms. Silbestein clarified that three (3) units fall under the control of the State
9 and two (2) units would fall under local control . Ms. Silberstein added that
10 the Board needs assurances that the unsafe situation will be remedied.
11
12 Mr. Willis stated that he felt the City was providing roadblocks to prevent the
13 completion of the work.
14
15 Mr. Bronston indicated that the Tates did prefer to tear off the rear structure
16 and paint the premises and leave it boarded up.
17 -
18 Mr. Brown stated he would like to see the Board stay with the completion date
19 of October 30, 1986 and let Mr. Bronston contact Handley Construction regarding
20 problems .
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22 Mr. Bronston recommended the order be modified to state the premises to be repaired
23 by October 30, 1986 and then if not completed other action would be available
24 since they would be in violation of the order.
25
26 Mr. Willis moved to modify the order on premises located at 1029 Sheridan Street
27 to read: Repair of Unsafe Premises located at 1029 Sheridan Street to be
28 completed by October 30, 1986 with the removal of the rear structure to be completed
29 within two (2) weeks , seconded by Mr. Brown and on unanimous voice vote the
30 motion was carried.
31
32 APPROVAL OF MINUTES OF JULY 17, 1986
33
34 Mr. Brown moved to approve the minutes of the previous meeting as prepared, seconded
35 by Mr. Willis and on unanimous voice vote the motion was carried.
36
37 APPROVAL OF CLAIMS FOR PAYMENT
38
39 Mr. Willis moved to approve claims in the amount of 728,823.01 for payment, seconded
40 by Mr. Brown and on unanimous voice vote the motion was carried.
41
42 PUBLIC REQUESTS AND COMMENTS
43
44 Residential Handicapped Parking Space - 630 South 8th Street
45
46 The request of Dorothy Mueller of 630 South 8th Street for a residential handicapped
47 parking space was presented. Captain Farmer stated the request meets the
48 guidelines, but the designated space would have to be slightly north of the residence
49 due to State Highway designated yellow curb. Captain Farmer stated that he could
50 check with the State Highway. Commission regarding using a portion of the yellow
51 curb for the handicapped parking area.
52
53 Mr. Brown moved to table the request for a handicapped parking space at 630 South
54 8th Street for further information, seconded by Mr. Willis and on unanimous voice
55 vote the motion was carried.
56
57 The Board requested some statistical information on the residential handicapped
58 parking spaces, including how many and the cost to designate the areas .
59
60 ITEMS UNDER ADVISEMENT
61
62 Burning of 1134 North J Street for Fire Department Training
63
64 Fire Chief Harbin withdrew the request to burn the house at 1134 North J Street.
65 Chief Harbin also indicated that they would not be burning the property located
Board of Public Works Minutes Cont 'd
July 24, 1986
Page 3
1 2100 South 14th Street due to rats in the premises .
2
3 Mr. Bronston reported that the property located at 2100 South 14th Street would
4 be exterminated and demolished by the owners .
5
6 Mr. Willis moved to deny the request to burn property at 1134 North J Street for
7 Fire Department training, seconded by Mr. Brown and on unanimous voice vote the
8 motion was carried.
9
10 DEPARTMENT REQUESTS AND COMMENTS
11
12 Set Bid Date for Paving Projects - Public Works Department
13
14 Mr. Willis requested the Board to set August 14, 1986 to accept bid for the following
15 paving projects: South F between 9th and llth, South J between 7th and 9th, South
16 5th between L and Q, North 19th between Main and E and North B between 15th and
17 18th.
18
19 Mr. Willis moved to set August 14, 1986 at 9:00 A.M. to receive bids for hot
20 asphalt paving of the requested areas, seconded by Mr. Brown and on unanimous
21 voice vote the motion was carried.
22
23 Planning Department - Set Date for Inoperable Vehicle Hearings
24
25 Mr. Bronston informed the Board that the Planning Department had sent 139 letters
26 on inoperable vehicles and that only fourteen (14) remain unsolved. He also
27 commented on property owners with refrigerators and other appliances on their
28 property and ask that they make arrangements with the Sanitary District to have
29 these articles removed.
30
31 Mr. Brown moved to set August 14, 1986 at 9:00 A.M. as the date and time for fourteen
32 (14) inoperable vehicle hearings as requested, seconded by Mr. Willis and on unanimous
33 voice vote the motion was carried.
34
35 Mayor's Office - Personnel Policy
36
37 Director of Administrative Services Sue Roberson informed the Board that the Common
38 Council had passed an ordinance designating authority to the Mayor, Board of Works
39 and other board and commissions to establish holidays, leave days, etc. and that
40 these were now included in the personnel policy of the City as proposed.
41
42 Ms. Silberstein stated she was confused to the lines of authority and why the
43 personnel policy was presented to the Board. She stated the policy as presented
44 was a good executive policy.
45
46 Ms. Roberson stated there were certain sections falling under the jurisdiction
47 of the Board.
48
49 Ms. Silberstein. stated she thought the policy would be an executive order and
50 she would prefer it be an executive order of the Mayor's Office and leave to the
51 Mayor to administrate.
52
III53 Ms. Silberstein stated that the Board will have to deal with some of the policies
54 as established and should acknowlege receipt of the policy with an effective date.
55
56 Mr. Willis moved to acknowlege the receipt of the Personnel Policy of the City
57 of Richmond with an effective date of July 24, 1986 as provided by the Office
58 of the Mayor, seconded by Mr. Brown and on unanimous voice vote the motion was
59 carried.
60
61 MISCELLANEOUS BUSINESS
62
63 Eastern Indiana Industrial Parkway
64
65 Mr. Willis stated that the Board would need to approve and execute, in the future,
Board of Works Minutes Cont'd
July 24, 1986
Page 4
1 an agreement regarding the furnishing of traffic signals at that intersection
2 as warranted. He stated this agreement would be added to the original contract
3 with the State on the project.
4
5 Ms. Silberstein asked about the time frame on the agreement on traffic signals
6 and Mr. Willis stated it needed to be done as soon as possible.
7
8 Ms. Silberstein stated that shw would have no problems if the funds are available
9 and asked thatit be tabled for August 7, 1986 meeting.
10
11 Mr.. Willis moved to table the agreement on traffic signals for the Eastern
12 Industrial Parkway and U.S. 40 to August 7, 1986, seconded by Mr. Brown and on
13 unanimous voice vote the motion was carried.
14
15 ADJOURNMENT
16
17 There being no further business, on a motion duly made, seconded and passed the
18 meeting was adjourned.
19
20
21 Susan Silberstein, President
22
23
24 ATTEST:
25 Mary Merchanthouse, City Clerk
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