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HomeMy Public PortalAbout05-22-1986 BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF RICHMOND, INDIANA,MAY 22, 1986 1 The Board of Public Works and Safety of the City of Richmond, Indiana, met in regular 2 session May 22, 1986 at the hour of 9:00 A.M. in the Municipal Building in said III3 City. Ms. Silberstein presided with Mr. Brown and Mr. Willis in attendance.. The 4 following business was had to-wit: 5 6 Ms. Silberstein opened the meeting of the Board of Public Works and Safety and 7 requested the item under the Street Department entitled "Presentation of Award" 8 be advanced to the first item on the Agenda. 9 10 PRESENTATION OF AWARD TO MAHLON BROWN - STREET DEPARTMENT 11 12 Street Commissioner Bill Hillard informed the Board that after the completion of 13 the Civic Theater project and the fine results, Ralph Willis, Mayor Waltermann 14 and himself had decided to honor the employee responsible for the project. Mr. 15 Hillard stated that Mahlon Brown, a section leader in the Street Department, was 16 responsible for the concrete work on the project along with the coordination of 17 the project and that Mr. Brown had devoted much time, energy and enthusiasm to 18 this project and many other concrete projects in the City. 19 20 Mr. Hillard read a Proclamation from the Mayor's Office citing Mr. Brown as an 21 exemplary citizen of Richmond and a plaque was presented to Mr. Brown from his 22 fellow employees. 23 24 Mr. Brown thanked all involved in this presentation. . 25 26 Ms. Silberstein added the thanks and congratulations of the Board. 27 III 28 Mr. Willis informed the Board that the Civic Theater project exemplifies uses of 29 the General Improvement Ordinance recently adopted by the Common Council. He stated 30 that the Street Department had provided the labor and that one-third (1/3) of the 31 cost of the project was paid for by Civic Theater. Mr. Willis added it was a good 32 government and private sector project. 33 34 INOPERABLE VEHICLE HEARINGS 35 36 324 North 18th Street 37 38 Ms. Silberstein opened the Inoperable Vehicle Hearing on a nuisance located at 39 324 North 18th Street. The Clerk stated that the owner of the nuisance and property 40 had been notified of the hearing by certified mail. 41 42 Mr. Dennis Bronston, Code Enforcement Officer of the Planning Department, informed 43 the Board that he requested a hearing on the four (4) inoperable vehicles located 44 on this property since he had contacted Mr. John Dailey, owner of the nuisances 45 and the property, many times with no response. Mr. Bronston reported that since 46 the hearing notice had been sent, two (2) of the four (4) vehicles had been removed 47 and he recommended that the Board issue an order causing the removal of the- 48 remaining two (2) vehicles within thirty (30) days. Mr. Bronston stated that if 49 the vehicles are not removed within that time period the City Attorney can then- 50 file the appropriate action in court to cause the removal with the costs being 51 filed as a lien against the property owner. 52. 53 Ms. Silberstein asked if the vehicles were licensed and Mr. Bronston stated one 54 (1) vehicle had a temporary license and appeared inoperable- and the other vehicle 55 was not licensed. 56 57 The owner of record was not in attendance. 58 59 Mr. Brown moved to order all inoperable vehicles located on the property at 324 60 North 18th Street removed within thirty (30) days, seconded by Mr. Willis and on 61 unanimous voice vote the motion was carried. 62 63 817 North I Street 64 '65 Ms. Silberstein opened the Inoperable Vehicle Hearing on a nuisance located at Board of Works Minutes Cont'd May 22, 1986 Page 2 1 817 North I Street. The Clerk stated that the owner of record, Mr. Harrison Wilson, 2 had been properly notified of the hearing by certified mail. 3 4 Mr. Bronston informed the Board that there had been two (2) inoperable vehicles 5 located on the 'property and that one (1) has since been removed. Mr. Bronston 6 stated that this property has been the source of other inoperable vehicles hearings 7 in the past and he recommended that the Board order the vehicle removed within 8 thirty (30) days. 9 10. Mr. Bronston stated the vehicle had no plates and had an accumulations of materials 11 inside the vehicle. 12 13 Mr. Harrison Wilson, the owner of record of the nuisance and real property at 817 14 North I Street informed the Board that he was in the process of removed the remaining 15 vehicle and would remove it over the upcoming week-end. 16 17 Mr. Brown moved to order the removal of the inoperable vehicle located at 817 North 18 I Street within thirty days, seconded by Mr. Willis and on unanimous voice vote 19 the motion was carried. 20 21 APPROVAL OF MINUTES OF MAY 15, 1986 22 23 Mr Wiillis -movedl'.to `approve the minutes of the previous meeting as prepared, seconded 24 by Mr. Brown and on unanimous voice vote the motion was carried. 25 26 APPROVAL OF CLAIMS FOR PAYMENT 27 28 Mr. Brown moved to approve claims in the amount of 134,667.16 for payment, seconded 29 by Mr. Willis and on unanimous voice vote the motion was carried. 30 31 PUBLIC REQUESTS AND COMMENTS 32 33 Ms. Silberstein noted the change in the agenda format by moving the public requests 34 and comments forward on the agenda. She indicated this format would better serve 35 the public coming before the Board. 36 37 C&0 Request to Temporarily Close South 9th Street Railroad Overpass 38 39 Ms. Silberstein presented a request from C&0 Railroad that had been forwarded to 40 the Clerk's Office to close the South 9th Street railroad overpass from May 27,. 41 1986 to May 30, 1986 for repairs. 42 43 Mr. Willis commented that the maintenance problems on the bridge are the same as 44 before and the railroad is going to repair the holes in the bridge. Mr. Willis 45 stated the bridge will continue to be a source of maintenance problems until it 46 is replaced, but that right now the railroad has the responsibility for the 47 maintenance. 48 49 Traffic Captain Farmer stated he had no problems with the request. 50 51 Mr. Willis moved to approve the temporary closing of the South 9th Street railroad 52 overpass from May 27, 1986 to May 30, 1986, seconded by Mr. Brown and .on unanimous 53 voice vote the motion was carried. 54 55 DEPARTMENT REQUESTS AND COMMENTS 56 57 Police Department 58 59 Resignation of Frederick Holsinger- Patrolman 60 61 Chief Nimitz read the following letter to the Board: 62 63 Dear Board Members: 64 65 Attached find a copy of the letter of resignation of Patrolman Frederick Holsinge Board of Works Minutes Cont `d May 22, 1986 Page 3 1 effective immediately. 2 3 I recommend acceptance of this resignation. 4 5 /s/ Joseph A. Nimitz 6 Chief of Police 7 8 Chief Nimitz also read the following: 9 10 To the Chief of the Richmond Police Department 11 12 I hereby respectfully resign my position with this department for personal 13 reasons. I will seek new employment in the private sector. Please accept 14 this letter of my resignation. 15 16 /s/ Fred L. Holsinger, Jr. 17 Dated 5/20/86 18 - 19 20 Mr. Willis moved to approve the resignation of Patrolman Frederick L. Holsinger, 21 Jr. , effective. May 20, 1986, seconded by Mr. Brown and on unanimous voice vote 22 the motion was carried. 23 24 Planning Department 25 26 Final.Report on Unsafe Building Order on Premises Located at 1018 Butler Street 27 28 Mr. Bronston reported to the Board that repairs had been completed on the unsafe 29 accessory building located at 1018 Butler Street pursuant to an order of the Board. 30 31 Set June 19, 1986 for Unsafe Building Hearings 32 33 Mr. Bronston requested that Unsafe Building Hearing dates be scheduled for June 34 19, 1986 for the following properties: 35 36 517 North 20th Street - Merrill Lynch 37 640 South 10th Street - Malicoat 38 326 North 10th Street - Laswell 39 1431 South I Place - Bowling 40 1029 Sheridan Street - Tate 41 . 42 Mr. Bronston stated that several of the structures had been damaged by fire and 43 that his office had received no response from the owners and no information available 44 on the condition. or ability to repair. 45 46 Ms. Silberstein indicated that information on insurance should be forwarded to 47 the Planning Department along with other information requested of the Fire Department. 48 49 Mr. Willis stated that definitely information on insurance should be forwarded 50 by the Fire Department to Mr. Bronston to allow him to include the insurance 51 company in the unsafe building procedure. 52 53 Mr. Willis moved to set June 19, 1986 at 9:00 A.M. as the date and time for the 54 unsafe building hearings on premises located at 517 North 20th Street, 640 South 55 10th Street, 325 North 10th Street, 1431 South I Place and 1029 Sheridan Street, 56 seconded by Mr. Brown and on unanimous voice vote the motion was carried. 57 58 Fire Department 59 60 Firefighter Promotions of Elsrod and Schroeder 61 62 Ms. Silberstein read the following request submitted by Fire Chief Harbin: 63 64 Probationary Firefighter Karl Elsrod has successfully completed his one-year 65 probationary period May 16, 1986. eo Board of Works Minutes Cont 'd May 22, 1986 Page 4 • 1 Probationary Firefighter Paul Schroeder has successfully completed his one-year 2 probationary period May 17, 1986. 3 4 It is my recommendation that Mr. Elsrod and Mr. Schroeder be promoted to 5 Firefighter - First Class respectively. 6 7 Mr. Brown moved to approve the promotion of Karl Elsrod to First Class Firefighter 8 effective May 16, 1987 and the promotion of Paul Schroeder to First Class Firefighter 9 effective May 17, 1986, seconded by Mr. Willis and on unanimous voice vote the 10 motion was carried. 11 12 Purchasing Department 13. 14 Backhoe Bid Award - Park Department 15 16 Ms. Martha Wilson informed the Board that she and the Park Department had inspected 17 the bids received for the backhoe and that the two (2) lowest bids of Reid Holcomb 18 and Thurston Equipment for John Deere backhoes do not meet the specifications. 19 Ms. Wilson stated that the next lowest bid of Twin Valley Equipment for one Case 20 580 Super E backhoe fully meets the specifications and she recommended the 21 bid be awarded to Twin Valley. Ms. Wilson indicated that they would like to . 22 exercise the option for a cab at 3,158.00 making the total bid price 26,487.31. 23 24 Mr. Brown moved to award the bid for one backhoe with cab per specifications to 25 Twin Valley Equipment Company at a total bid price of 26,487.31, seconded by Mr. 26 Willis and on unanimous voice vote the motion was carried. 27 -- 28 Bid Award for City Vehicles 29 30 Ms. Wilson informed the Board that she recommended the bid for four six-cylinder — 31 vehicles and three four-cylinder vehicles be awarded to Avis. Ms. Wilson stated 32 the vehicles are used vehicles with mileage not to exceed 24,000 miles and the 33 warranty is a twelve (12) month, 12,000 mile with repairs to be made by" a local 34 dealer. 35 36 Ms. Wilson added that all the vehicles would be Buick Centuries and she felt it 37 was desirable for all the vehicles to be the same for maintenance purposes and 38 the size of the Buick is more desirable. 39 40 Ms. Wilson stated that the price for the six-cylinders is 8,822./each for a total 41 price of 35;288.00 and the four-cylinders are 8,369./each for a total of 25,107.00. 42 the total bid price is 60,395.00. 43 44 Mr. Willis asked about the warranty on the vehicles and if it was sufficient for 45 the City. He indicated they might want to investigate an extended warranty. 46 47 Chief Nimitz informed the Board that the Police Department had purchased two (2) 48 used vehicles from Avis in the past and that these cars will be used for 49 administrative and investigative purposes . He said they investigated an 50 extended warranty, but discovered the local maintenance program was more cost 51 effective than the purchase of an extended warranty. 52 53 Mr. Willis moved to award the bid for four six-cylinder Buick Centuries S.C)8/822b.00 54 each and three four-cylinder Buick Centuries at 8,369.00 each to Avis, seconded 55 by Mr. Brown and on unanimous voice vote the motion was carried. 56 57 MISCELLANEOUS BUSINESS 58 59 Chief Nimitz informed the Board and the public that the west traffic lane adjacent 60 to Glen Miller Park in front of the Rose Garden will be barricaded for an 61 undetermined period of time for repairs to a area sinking from a broken tile. 62 63 ADJOURNMENT 64 65 There being no further business on a motion duly made, seconded and passed the meeting was adjourned. ATTEST: Susan Silberstein, President Mary Merchanthouse, City Clerk _