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HomeMy Public PortalAbout05-01-1986 ly b BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF RICHMOND, INDIANA, MAY 1, 1986 1 The Board of Public Works and Safety of the City of Richmond, Indiana, met in regular 2 session May 1, 1986 at the hour of 9:00 A.M. in the Municipal Building in said 3 City. Ms. Silberstein presided with Mr. Brown and Mr. Willis in attendance. The 4 following business was had to-wit: 5 ' 6 BID OPENING FOR PARK MOWING EQUIPMENT AND CITY VEHICLES 7 8 The Purchasing Director, Rita Stout, requested all bids be turned in for the mowing 9 equipment and vehicles. Having received all bids, Mr. Brown moved to close the bidding, 10 seconded by Mr. Willis and on unanimous voice vote the motion was carried. 11 12 Mr. Barden examined the Proof of Publication and found it to be in order. Mr. Brown 13 moved to accept and file the Proof of Publication, seconded by Mr. Willis and on 14 unanimous voice vote the motion was carried. 15 16 The following bids were received for Park Department mowing equipment: 17 18 1. Lesco, Inc. of Rocky River, Ohio. The bid was on the proper form, signed 19 and notarized with a bid bond. The bid was for Item #6 (2-Jacobsen Greensking 20 IV and/or approved equal) and the bid price was 7,545.00 each for a total of 21 15,090.00. The delivery date was November of 1986. 22 23 2. Indiana Turf Equipment Company. The bid was on the proper form, signed and 24 notarized and accompanied by a bond. Indiana Turf bid the sprayer at 3,250.00 25 plus options, two (2) Jacobsen Greensking IV at 8,299.76 per unit, one (1) 26 Jacobsen TF 60 at 8,299.76, one (1) Jacobsen GA 200 at 6,225.00 with options 27 and the handmowers at 570.00 each. III 28 29 3. Conniff's Power Equipment. Bid was on the proper form, signed and notarized 30 and a bid bond attached. The bid was for the sprayer at 2,602.00, Ransom mower ' 31 at 6,846.00, Parsons mower at 6,600.00 with options and handmowers at 315.00 32 each. 33 34 4. Cannon Turf Supply. The bid was on the proper form, signed, notarized and 35 accompanied with a certified check. The bid was for the sprayer at 2,945.00 36 with options. 37 38 5. Kenny Machinery. The bid was on the proper form, signed and notarized with 39 a bid bond. The bid was for the sprayer at 4,242.00, two (2) greensmowers at 40 8,295.00 each, one (1) GM 300 mower at 7,995.00, one (1) Toro. 220 mower at 41 5,795.00 and the handmowers at 374.96 each. 42 43 Ms. Stout explained that the bids were very detailed with options and that they would 44 be available in the Purchasing Department for inspection by the vendors. 45 46 Mr. Brown moved to refer the bids for the Park Department equipment to the Purchasing 47 Department and the Park Department for evaluation and recommendation, seconded by 48 Mr. Willis and on unanimous voice vote the motion was carried. 49 50 The following bids were received for the various City vehicles : 51 52 1. Tom Brookbank Chevrolet. The bid was on the proper form, signed and notarized III53 with a bid bond and was for one (1) 1986 seven (7) passenger van at 11,783.41. 54 55 2. Avis. The bid was on the proper form, signed and notarized with a bid bond. 56 The bid was for one (1) 1986 Plymouth Van at 11,900.00, four (4) 1986 Buick 57 Century four door at 8,822.00 each and three (3) 1986 Buick Century two door 58 at 8,369.00 each, three (3) 1986 Chevrolet Cavalier two door at 7,050.00 and 59 four door at 7,194.00 each, three (3) 1985 Chevrolet Cavalier two door at 60 6,315.00 each and four door at 6,505.00 each. 61 62 3. Tom Brookbank Chevrolet . The bid was on the proper form, signed and 63 notarized and accompanied with a bid bond. The bid was for 1-1986 Chevrolet 64 Cavalier four door at 8,491.00 and two door at 8,321.00 and 1-1986 4x4 truck 65 at 8,060.00 and 1-1986 4x6 truck at 12,817. 12. J\ Board of Works Minutes Cont'd May 1, 1986 Page 2 1 Ms. Stout stated that the bids would be available in the Purchasing Office for 2 inspection. 3 4 Mr. Brown moved to refer the bids for various city vehicles to the Purchasing 5 Department for evaluation and recommendation, seconded by Mr. Willis and on 6 unanimous voice vote the motion was carried. 7 8 UNSAFE BUILDING HEARING AT 519 SOUTH 10TH STREET 9 10 Ms . Silberstein opened an Unsafe Building Hearing pursuant to an order issued on March 11 10, 1986 to Carl Bradley Lindsey, Jr. of 519 South 10th Street, Richmond,. IN. The 12 order required the following action be accomplished: 13 14 1. Sealing of the unsafe building within ten (10) days . 15 2. Repair of unsafe building to minimum Richmond Building and Housing Code 16 Standards or removal of unsafe building within thirty (30) days . 17 18 Ms. Silberstein requested Proof of Notification regarding the hearing. 19 20 Mr. Barden stated that it had been legally advertised in the Palladium Item on April 21 16, 1986 and April 17, 1987 since the owner was unable to be notified by certified 22 mail. 23 24 Mr. Brown moved to accept and file the Proof of Notification, seconded by Mr. Willis 25 and on unanimous voice vote the motion was carried. 26 27 Ms. Silberstein requested the finding of fact and recommendation of the Planning 28 Department be presented. 29 30 The Clerk administered the oath to give testimony to Mr. Bronston. Mr. Bronston 31 informed the Board that he had received complaints on the unsafe premises at 519 32 South 10th Street from the Richmond Police Department, Richmond Fire Department and 33 many residents of the area. He stated it has been vacant for a long period of time 34 and the power had been disconnented since September of 1985. 35 36 Mr. Bronston told the Board that the porch was in need of repair, and the interior 37 had extensive water damage in the kitchen along with debris in the interior of the 38 structure. 39 40 Mr. Bronston stated the structure was now sealed and it would take force to gain entry. 41 42 Mr. Bronston stated it was a single family dwelling and still structurally sound, 43 but there is an accessory building that needs to be torn down. 44 45 Mr. Willis asked if it had been advertised for demolition and Mr. Bronston explained 46 that the order needed to be affirmed prior to that. 47 48 Mr. Willis asked if the accessory building could be addressed with this order and 49 Ms. Silberstein explained that it could be since the order refers to premises. 50 51 Ms. Silberstein called for testimony by the owner of record. 52 53 The Clerk administered the oath to give testimony to Mr. Carl Lindsey, Jr. 54111 55 Mr. Lindsey informed the Board that he had an estimate from Bowers for repairs to 56 the porch and he was willing to go through whatever procedures the Board suggested 57 to bring the property to code. 58 59 Ms. Silberstein asked what the intended use of the property would be after. repairs 60 were made and Mr. Lindsey stated it would be sold or rented. 61 • 62 Ms. Silberstein asked how long Mr. Lindsey had owned the property and he stated he 63 owned it since 1976 and it had been vacant eighteen (18) months. 64 65 Ms. Silberstein asked if the repair estimate included all repairs and Mr. Lindsey ' i,. 1b Board of Works Minutes Cont'd May 1, 1986 Page 3 1 stated it was in the amount of 4,640.00 and was for the porch and gutters. 2 3 Mr. Willis asked about the plumbing and Mr. Bronston stated the fixtures were in place, 4 but there was some wiring update needed and there had been water damage in some 5 receptacles in the kitchen. 6 7 Mr. Willis stated that Mr. Lindsey needed to get all repairs surveyed and get all 8 the costs. He suggested this be done and that Mr. Lindsey get back with a schedule 9 of repairs, times and costs next week. 10 11 Ms. Silberstein asked if Mr. Bronston could inspect the interior and Mr. Lindsey 12 said that would be possible and added that the debris in the interior had been 13 bagged up. 14 15 The Board was reminded that Mr. Barden and Mr. Bronston would both be absent from 16 the May 8, 1986 Board meeting. 17 18 Mr. Willis moved to continue the unsafe building hearing at 519 South 10th Street 19 to May 15, 1986 at 9:00 A.M. , seconded by Mr. Brown and on unanimous voice vote the 20 motion was carried. 21 22 APPROVAL OF MINUTES OF APRIL 24, 1986 23 24 Ms. Silberstein requested the following correction be made to the minutes of April 25 24, 1986: 26 27 Page 3, line 41 - for truck traffic which could cause deterioration of it and 28 Henley Road. II 29 30 Mr. Brown moved to approve the minutes of April 24, 1986 with the suggested 31 correction, seconded by Mr. Willis and on unanimous voice vote the motion was carried. 32 33 APPROVAL OF CLAIMS FOR PAYMENT 34 35 Mr. Brown moved to approve claims in the amount of 53,105.64 for payment, seconded 36 by Mr. Willis and on unanimous voice vote the motion was carried. 37 38 DEPARTMENT REQUESTS AND COMMENTS 39 40 Purchasing Department 41 42 Award Bid for Fire Department Breathing Apparatus 43 44 Ms. Martha Wilson, representing the Purchasing Department, recommended to the Board 45 that the complete breathing air system per specifications be awarded to Breathing 46 Air Systems at 14,907.00 and the Pressure Demand self-contained units (26) , 57 47 additional face pieces, 83 nose cup kits and 83 carrying cases be awarded to 48 Midwest Fire and Safety at 32,878.25 with a trade in of 26 units for 2,730.00 for 49 a total cost of 30,148.25. 50 51 Ms. Silberstein asked if the equipment from the two (2) companies was compatible and 52 Ms. Wilson stated they were. I53 54 Mr. Willis moved to award the bids for the Fire Department Breathing Apparatus per 55 recommendation, seconded by Mr. Brown and on unanimous voice vote the motion was 56 carried. 57 58 Planning Department 59 60 Set date for Inoperable Vehicle Hearings 61 62 Mr. Willis moved to set May 22, 1986 at 9:00 A.M. as the date and time for two 63 (2) inoperable vehicle hearings on nuisances located at 817 North I Street and 324 64 North 18th Street, seconded by Mr. Brown and on unanimous voice vote the motion was 65 carried. Board of Works Minutes Cont'd May 1, 1986 Page 4, 1986 1 Report on 1530 East Main Street 2 3 Mr. Bronston stated taht quotes will be received by the City today for demolition 4 of the property at 1530 East Main Street. Mr. Bronston also explained to the Board 5 that Cox Excavating had submitted a proposal accepted as contract by the owners 6 of record to demolish the structure with an approximate start date of May 1, 1986 7 and approximate completion date of June 1, 1986. 8 9 Ms . Silberstein stated that no bond had been filed per the order and asked if the 10 June 1, 1986 completion date was acceptable. 11 12 Mr. Willis suggested the Board leave awarding of the demolition bids tabled until ` 13 June 5, 1986 and see if the property has been razed. 14 15 Mr. Silberstein stated that if quotes for demolition have been received by the City, 16 it could be awarded immediately if work was not started in a timely fashion. 17 18 Law Office 19 20 Litter Ordinance Violation Reminders 21 22 Mr. Barden reminded the public that signs are not be placed in public right-of-way 23 and also ask political candidates to have all signs removed within one (1) week after 24 the primary election. 25 26 Exemption of Rose Festival from Transient Vendor Ordinance 27 28 Mr. Barden informed the Board that they would need to exempt the vendors with official 29 authorization from the Rose Festival from the Transient Vendor Ordinance. 30 31 Ms. Silberstein requested the following motion be made: Move to exempt those vendors 32 specifically authorized by Rose Festival, Ind. and exhibiting proof of such 33 authorization from the provisions of the Transient Vendor Ordinance during the 34 period of the scope of the authorization. • 35 36 Mr. Brown so moved, seconded by Mr. Willis and on unanimous voice vote the motion 37 was carried. 38 39 PUBLIC REQUESTS AND COMMENTS 40 41 Approval of Temporary Street Closings - Idlewild Drive 42 43 The Board received the written request of Mr. Thomas Glennen, Jr. for the temporary 44 closing of Idlewild Drive for block parties on May 25, 1986, July 4, 1986 and August 45 31, 1986 from 9:00 A.M. to 9:00 P.M. 46 47 Mr. Willis moved to approve the temporary closing of Idlewild Drive from 9:00 A.M. 48 to 9:00 P.M. on May 25, 1986, July 4, 1986 and August 31, 1986, seconded by Mr. Brown 49 and on unanimous voice vote the motion was carried. 50 51 Request for 5K Run for Mental Health 52 53 The request of Mr. Charles Hinde for a 5 K run with proceeds to go to the Mental 54 Health Association of Wayne County was presented. Mr. Hinde stated the run would 55 be September 6, 1986 starting at 9:00 A.M. at Charles School and would proceed over 56 city streets in the S.E. area. 57 58 Mr. Hinde stated they will have an aid station and this if the first time for this 59 event. 60 61 Ms. Silberstein asked if the request has been cleared through the Traffic Division. 62 63 With the absence of Captain Farmer from the meeting, the Board suggested the 64 information be submitted to the Traffic Division and return to the agenda the 65 following week for action. Board of Works Minutes Cont 'd May 1, 1986 Page 5 Yellow Curb Marked at North H and 8th Streets - Lynn Morris 2 3 Councilmember Lynn Morris requested the yellow curb be marked on North H and North 111 4 8th to make visibility safe for that intersection. Ms. Morris felt that the 5 marking should possibly be 20' to insure visibility at the intersection. 6 7 Mr. Brown moved to authorize Mr. Willis and Captain Farmer to make the appropriate 8 designations to insure the visibility at the intersection of North H and 8th 9 Streets, seconded by Mr. Willis and on unanimous voice vote the motion was carried. 10 11 ITEMS UNDER ADVISEMENT 12 13 Rose Garden - 3800 South A Street 14 15 Mr. Omer Thomas of 3800 South A Street requested permission of the Board to plant 16 roses at the end of a cul-de-sac at 3800 South A Street . He said he would assume 17 the costs and he and other residents of Cambridge Square would maintain the area, 18 if the City would guarantee they would not pile snow and salt over the roses. 19 20 Mr. Willis asked if a guard rail would held protect the plants and Mr. Thomas 21 stated it would be of great help. 22 23 Mr. Willis stated the City owned Mr. Thomas a thank you for offering to plant the 24 roses and maintain them. 25 26 Ms. Silberstein stated the area in question was public -right-of-way and she appreciated 27 Mr. Thomas requesting permission in advance to use the right-of-way. 28 29 Mr. Willis moved to grant permission for use of the public right-of-way at 3800 South 30 A Street for a rose garden, with the Street Department to construct a guard rail, 31 seconded by Mr. Brown and on unanimous voice vote the motion was carried. 32 33 ADJOURNMENT 34 35 There being no further business, on a motion duly made, seconded and passed the meeting 36 was adjourned. 37 38 39 40 Susan Silberstein, President 41 42 43 ATTEST: 44 Mary Merchanthouse, City Clerk 45 46 47 48 49 50 51 52 III 53 54 55 56 57 58 59 60 61 62 63 64 65