HomeMy Public PortalAbout02-27-1986 BOARD OF PUBLIC WORKS AND SAFETY OF THE
CITY OF RICHMOND, INDIANA, FEBRUARY 27, 1986
1 The Board of Public Works and Safety of the City of Richmond, Indiana met in
2 regular session February 27, 1986 at the hour of 9:00 A.M. in the Municipal Building
3 in said City. Ms. Maness presided with Mr. Brown and Ms. Silberstein in attendance.
4 The following business was had to-wit:
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6 APPROVAL OF MINUTES OF FEBRUARY 20, 1986
7 •
8 Ms. Silberstein moved to approve the minutes of the previous meeting as prepared,
9 seconded by Mr. Brown and on unanimous voice vote the motion was carried.
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11 APPROVAL OF CLAIMS FOR PAYMENT
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13 Mr. Brown moved to approve claims in the amount of 352,631.55 for payment, seconded
14 by Ms. Silberstein and on unanimous voice vote the motion was carried.
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16 DEPARTMENT REQUESTS AND COMMENTS
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18 Police Department
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20 Appointment of Special Officer for Earlham College
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22 In the absence of Chief Nimitz, Ms . Maness read the following request:
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24 Dear Board Members:
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26 Chief Kenneth A. Christmon, Director of Earlham College Security has requested
27 the appointment of Paul David Phillips, Age: 30, 619 South 22nd Street,
28 Richmond, Indiana, as a Special Officer to serve with Earlham College Security.
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1/1 30 The Chief of Police recommends approval of this request .
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32 The Officer will have police powers limited to the hours of assignment as
33 approved by Earlham College Security and limited to those properties owned
34 and/or controlled by Earlham College.
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36 Please make this apointment effective February 27, 1986.
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38 The Officer will not carry any weapon until such time he has received firearms
39 training and is qualified with the weapon he will carry while on duty.
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41 /s/ Joseph A. Nimitz
42 Chief of Police
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44 Ms. Maness stated that there was also a letter from Chief of Security at Earlham
45 College, Kenneth A. Christmon, requesting the appoint of Mr. Phillips.
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47 Mr. Brown moved to approve the appointment of Paul David Phillips as a Special
48 Officer to serve with Earlham College Security, effective February 27, 1986,
49 seconded by Ms. Silberstein and on unanimous voice vote the motion was carried.
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51 Revocation of Police Powers of Reserve Officer
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Ili53 Ms. Maness read the following letter:
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55 Dear Board Members:
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57 Request that the Police Powers of Kenneth Miller, Richmond Police Reserve
58 Officer be revoked.
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60 Please make this revocation effective immediately.
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62 This action is the result of officer failing to meet requirements of the
63 Police Reserves .
64
65 /s/ Joseph A. Nimitz, Chief of Police
Board of Works Minutes Cont'd
February 27, 1986
Page 2
1 Ms. Maness read the following letter from Captain John Farmer:
2
3 Reserve Officer Kenneth Miller
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5 As a result of your failure to contact me in regards to becoming active
6 in the Richmond Police Reserves, I am left with no alternative but to dismiss
7 you from the Richmond Police Reserves effective immediately. I will expect
8 the return of all Reserve equipment by noon Monday, February 24, 1986.
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10 I regret having to take this action but I feel that you have left me no
11 alternative.
12
13 /s/ John R. Farmer, Captain
14 Reserve Coordinator
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16 Mr. Brown moved to revoke the police powers of Reserve Officer Kenneth Miller,
17 effective immediately, seconded by Ms. Silberstein and on unanimous voice vote
18 the motion was carried.
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20 Law Department
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22 Release of Mortgage
23
24 Mr. Barden presented the Release and Satisfaction of Mortgage for Richard and
25 Rhett Baumgartner on property at 308 North 18th Street .
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27 Ms. Maness stated this was an Historic Loan paid off in January.
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29 Ms. Silberstein moved to approve and execute the Release and Satisfaction of
30 Mortgage for Richard and Rhett Baumgartner, seconded by Mr. Brown and on unanimous
31 voice vote the motion was carried.
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33 Traffic Control Contract with Richmond Square Mall
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35 Mr. Barden presented a contract signed by the Manager of Richmond Square Mall
36 that would give the City the right to control traffic on the parking lot, with
37 the approval of the Board of Works and the Common Council. He stated this only
38 affects the Richmond Square Mall and not other shopping centers. If the contract
39 is approved the City would be able to enforce local ordinances and fine
40 accordingly. Mr. Barden asked the Board to look over the contract and bring
41 it back on the next agenda.
42
43 Right of Way Encroachment - Waverly Drive
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45 Mr. Barden presented an for the right-of-way encroachment on Waverly Drive.
46 He stated the property owners would also have to go to the Board of Zoning Appeals
47 for a height variance on the fence. Mr. Barden asked the Board to look over the
48 agreement and return it to the agenda at the next meeting.
49
50 Ms. Silberstein asked if the property owner had acquired the insurance and Mr.
51 Barden stated it would be handled through their homeowners insurance.
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53 Ms . Silberstein inquired if it was the same agreement as before and Mr. Barden
54 stated it was and precedent has been established in such projects as the Radisson
55 awnings.
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57 Ms. Silberstein indicated the precedent seems to be to erect before asking Board
58 of Works permission.
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60 Ms. Maness asked that Proof of Insurance be submitted before the Board acts on
61 the agreement.
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63 Purchasing Department
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65 Award of Bids for Street Materials
04
Board of Works Minutes Cont'd
February 27, :11986
Page 3
1 Ms. Maness stated that she had reviewed the Street material bids with the Street
2 Department and Public Works Director and was now making the following recommendations:
3
ill 4 Section 2 Class A and Class B Concrete delivered and FOB Plant to Richmond
5 Concrete.
6 Section 3 - #1 stone, #2 stone, #4 stone, #12 stone, #9C stone, #11Cstone,
7 #73 maintenance limestone, #53 crushed, screening and rip rap to Middleboro
8 Stone.
9 Section 3 and 4 - #12 Gravel, #53 Gravel, #73 Gravel, #9 Washed Gravel,
10 #11 washed gravel, #7C washed gravel, fill sand, pea gravel, washed gravel
'11 both delivered and FOB plant to American Aggregates .
12 Section 5 - fill sand, shot sand, concrete sand, mason sand and 310-B borrow
13 both delivered and FOB plant to American Aggregates .
14 Section 6 - paragraph 1 to Ashland Petroleum.
15 Section 6 - paragraph 2 (cold mix) to Stone Valley Paving.
16
17 Ms. Silberstein asked if all bids were the lowest and Mr. Stout indicated they
18 were the lowest and best.
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20 Ms . Silberstein moved to award the street material bids as per written recommendation
21 of February 25, 1986, seconded by Mr. Brown and on unanimous voice vote the motion
22 was carried.
23
24 Tree Cutting on City Right-of-Way
25
26 Ms. Stout explained to the Board that some trees marked to be cut on City right-
27 of-way have been cut by persons not contracted by the City.
III 28
29 Mr: Barden stated that apparently there were a group of people saying they have
30 permission to cut the trees and then charging persons for the removal. He asked
31 the assistance of the press to put the public on notice to contact the City if
32 approached about being charged for the removal of a city tree marked for removal.
33
34 Controller's Office
35
36 Declaration of Surplus Property - Dumpster •
37
38 City Controller Cathy Maness informed the Board that the dumpster used at the .
39 City Building is no longer of use and the scrap value is less than $500.00.
40 She requested the dumpster (001) to be declared surplus property in order that
41 it may be sold and the proceeds placed in the general fund.
42
43 Ms. Silberstein moved to declare dumpster #001 as surplus property, seconded
44 by Mr. Brown and on unanimous voice vote the motion was carried.
45
46 ITEMS UNDER ADVISEMENT
47
48 Criteria for Wrecker Service Rotation
49
50 Ms. Stout presented the re-written criteria and the agreement to hold the City
51 harmless. Ms. Stout indicated that all services on the rotation had been mailed
52 copies of the criteria. She stated there were two (2) lists to be used for the
53 rotation since in some instances only a few companies will be able handle trucks,
11/
54 RV's, etc.
55
56 Ms. Stout stated the Indiana Wrecking and Towing Association will help train
57 officers to inspect the towing services and that the City really needs to get
58 on top of safety items.
59
60 Ms . Silberstein moved to approve the criteria regulating wrecker and towing services,
61 effective March 1, 1986, seconded by Mr. Brown and on unanimous voice vote the
62 motion was carried.
63
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65
Board of Works Minutes Cont'd
February 27, 1986
Page 4
1 Contract with Public Works Director
2
3 Ms. Maness stated the contract was being re-written and would be presented at
4 a later date for action.
5
6 Optimist Club Requests for Peacock Road
7
8 Ms . Maness stated this item would remain under advisement.
9
10 ADJOURNMENT
11
12 There being no further business, on a motion duly made, seconded and passed the
13 meeting was adjourned.
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17 Cathy A. Maness, President
18
19 ATTEST:
20 Mary Merchanthouse, City Clerk
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