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HomeMy Public PortalAbout02-13-1986 V` BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF RICHMONL`; INDIANA, FEBRUARY 13, 1986 1 The Board of Public Works and Safety of the City of Richmond, Indiana, met in regular 2 session February 13, 1986 at the hour of 9:00 A.M. in the Municipal Building in 3 said City. Ms. Maness presided with Mr. Brown and Ms . Silberstein in attendance. III 4 The following business was had to-wit : 5 6 BID OPENING FOR STREET MATERIALS FOR 1986 7 8 Purchasing Director, Rita Stout, requested all bids be turned for street materials. 9 10 Having received all bids, Ms. Silberstein moved to close the bidding, seconded 11 by Mr. Brown and on unanimous voice vote the motion was carried. 12 13 Mr. Barden examined the Proof of Publication and found it to be in order. Ms. 14 Silberstein moved to accept and file the Proof of Publication, seconded by Mr. 15 Brown and on unanimous voice vote the motion was carried. 16 17 Ms. Stout explained that the bids would be very detailed and lengthy depending 18 on the particular items bid by each vendor. She recommended opening the bids 19 publically and then leaving the bids open for public inspection in her office rather 20 than take the Board's time to read the bids item by item. 21 22 The following bids were received: 23 24 American Aggregates. The bid was on the proper form, signed and notarized 25 and accompanied by a bid bond. The bid was for items 3, 4 and 5. 26 27 Stonehenge Gravel. The bid was on the proper form signed and notarized and 28 accompanied by a bid bond. The bid was for items 3, 4 and 5. III 29 30 Ashland Oil Company. The bid was on the proper form, signed and notarized 31 and accompanied by a bid bond. The bid was for item 6, bituminous products. 32 33 Stone Valley Paving. The bid was on the proper form, signed and notarized 34 and accompanied by a bid bond. The bid was for Item 6 - Cold Mix and was 35 for 24.75 per ton FOB Plant. 36 37 Middleboro Stone. The bid was on the proper form signed and notarized and 38 accompanied by a bid bond. The bid was for Items 3 and 4. 39 40 Contractors United, Incorporated. The bid was on the proper form, signed 41 and notarized and accompanied by a bid bond. The bid was for Item 6 - Cold 42 Mix and was for 24.85 per ton FOB Plant. 43 44 Richmond Concrete. The bid was on the proper form, signed and notarized and 45 accompanied by a bid bond. The bid was for Item 2 - Ready Mix Concrete. ,,. 46 • 47 Ms. Silberstein moved to refer the bids for street materials to the Purchasing 48 Director, Public Works Director and the Street Commissioner for evaluation and 49 recommendation and, that the :bids; be summarized in writing to ther.Boarduptior ` e 50 bid award, seconded by Mr. Brown and on unanimous voice vote the motion was carried. 51 52 APPROVAL' OF MINUTES OFi:FEBRUARY1,6,r:1986, ,,. ,: 'r. cl, j v;, i ,,. r:m i,:, t: „ r. i iI.r• 111 53 54 Ms. Silberstein moved to approve the minutess of the previous meeting as prepared, 55 seconded by Mr. Brown and on unanimous voice vote the motion was carried. 56 57 APPROVAL OF CLAIMS FOR PAYMENT 58 59 Mr. Brown moved to approve claims for payment in the amount of 304,952.21, seconded 60 by Ms. Silberstein and on unanimous voice vote the motion was carried. 61 62 DEPARTMENT REQUESTS AND COMMENTS 63 64 Planning Department - Building Division 65 Board of Works Minutes Cont 'd February 13, 1986 Page 2 1 January Monthly Report 2 3 The January Monthly report of the Building Division of the Planning Department 4 showed a total number of permits at 89 with 267 inspections being made and two 5 (2) buildings 'demolished. 111 6 7 Mr. Brown moved to accept and file the monthly report of the Building Division 8 of the Planning Department, seconded by Ms. Silberstein and on unanimous voice 9 vote the motion was carried. 10 11 Report on Open Cistern at 516 South 8th Street 12 13 Mr. Bronston stated that he had been contacted by a Mr. Paul Buckholz regarding 14 the open cistern on the property at 516 South 8th Street and that Mr. Buckholz 15 indicated he would have his son that living in Richmond to seal the cistern. Mr. 16 Bronston also contacted the First National Bank as the mortgage holder and they 17 also indicated they would take care of sealing the cistern. Mr. Bronston stated 18 he would follow up on the matter since the time would lapse on the Order issued 19 by the Board to seal the cistern on February 15, 1986. 20 21 Fire Department 22 23 January Monthly Report 24 25 The January Monthly Report of the Fire Department showed a total of 71 runs and 26 113 inspections. 27 28 Ms. Silberstein moved to accept and file the January Monthly Report of the Fire 29 Department, seconded by Mr. Brown and on unanimous voice vote the motion was carried. '" 30 31 Police Department 32 33 Advancement of Three (3) Probationary Officers 34 35 Chief Nimitz read the following letter to the Board: 36 37 Dear Board Members : 38 39 I recommend that Officers Thomas Legear, Thomas Porfidio and John Miller, 40 be advanced from the rank of Probationary Patrolman to that of Patrolman on 41 the Richmond Police Department. 42 43 These officers have successfully completed their probationary period as required. 44 These officers ' date of hire was February 11, 1985. 45 46 Request that this be effective February 11, 1986. 47 48 /s/ Joseph A. Nimitz 49 Chief of Police 50 51 Ms. Silberstein moved to advance Probationary Patrolmen Thomas Legear, Thomas Porfidio 52 and John Miller to the rank of Patrolman effective February 11, 1986, seconded 53 by Mr. Brown and on unanimous voice vote the motion was carried. 54 55 Purchasing Department 56 57 Criteria for Wrecker Service Rotation 58 59 Ms. Stout presented the Board a draft of Criteria for Regulating Rotation Wrecker 60 Service. Ms. Silberstein stated it was a good idea and the Board would like to 61 consider the draft as the first proposal to look at. 62 63 Ms. Stout explained that Chief Nimitz had requested a Section 15 be added regarding 64 debris from accidents to be swept along the roadside by the wrecker service before 65 the wrecker service leaves the scene of the accident. C('7 Board of Works Minutes Cont 'd February 13, 1986 Page 3 1 Ms. Silberstein asked if the wrecker services had been consulted and Ms. Stout 2 indicated that she had not contacted them yet, but was working with the Indiana III 3 Towing and Wrecker Service, Inc. for their assistance with additional safety factors. 4 5 Ms. Silberstein suggested a disclaimer be included in the body of the criteria 6 in order that the City not be held liable for damages by the wrecker services. 7 8 Mr. Barden suggested that a form be executed by the wrecker services for 9 indemnifications purposes and to hold the City harmless . 10 11 Mr. Barden also commented that Section 9 sets forth towing and storage fees and 12 that the City has a Code provision establishing the fees and charges now in effect 13 and he is not certain the issue applies in this situation. 14 15 Ms. Maness asked Mr. Barden to further investigate Section 9 and the City Code 16 provision. She also stated that this is the charge the wrecker service sets for 17 customers not any city charges. 18 19 Ms. Stout stated that a representative from the Indiana Towing and Wrecker Service 20 would also inspect wreckers involved to see if they meet the criteria. 21 22 Ms. Silberstein question Section 7 on enclosure and asked how many of the wrecker 23 services would be able to meet the criteria on the storage of at least five (5) 24 vehicles and also criteria on a fence around the storage area. She stated she 25 would like to know what kind of burden this will impose on the wrecker services 26 since the City does need to control the services, but not impose unreasonable 27 burdens on the wrecker services . III 28 29 Mr. Brown asked if wrecker services that would not immediately qualify to be placed 30 on the rotation list, would qualify at a later date could they be added and Ms. 31 Stout indicated they could when they met the criteria and inspections . 32 33 Ms. Stout also indicated that the criteria has a standard regarding wrecker services 34 not responding to calls being deleted from the list if they do not have a viable 35 reason. 36 37 Ms. Silberstein asked if March 1, 1986 was the target date for the criteria to 38 become effective and Ms. Stout stated that was correct if all issues can be resolved 39 by then. She commented that the time can be extended if necessary. 40 41 Law Office 42 43 Traffic Regulation Enforcement for Shopping Centers 44 45 Mr. Barden stated he was including this contract for the City to provide traffic 46 enforcement for shopping centers just as a progress report. He said that the new 47 manager of the Richmond Square Mall had initiated the idea again, but that he will 48 not approve any such actions until the shopping centers can properly insure the 49 city against any liability in this matter. 50 51 It was noted that the Richmond Police Department now only have the authority to 52 enforce state regulations on handicapped violation in shopping centers parking III53 areas and can tow from a fire lane in emergency situations. 54 55 Mr. Barden will keep the Board informed on any future action. 56 57 Controller's Office 58 59 1986 Cable Franchise Payment 60 61 Ms. Maness announced that the City had received payment on the Cable Franchise 62 Fee in the amount of 41,910.12 which is 150.00 less that last year's payment. 63 64 Ms. Silberstein requested that the Board investigate the possibility of any fees 65 collected in excess of the 1986 payment for 1987 be dedicated to the PEG Access Board of Works Minutes Cont'd February 13, 1986 Page 4 1 to assist in the operation of such a channel for the City. 2 3 Ms. Maness stated she would take this under advisement when preparing the 1987 4 budget. 5 6 PUBLIC REQUESTS AND COMMENTS 7 8 Residential Handicapped Parking Designation at 1222 South 0 Street 9 10 The request of Dorothy Watson for a residential handicapped parking space at her 11 residence at 1222 South 0 Street was presented. 12 13 This request will be held for action at the next regular meeting of the Board of 14 Public Works and Safety in order that the Traffic Division have time to investigate 15 the request. 16 17 ITEMS UNDER ADVISEMENT 18 19 Intersection of East Main and 5th Streets 20 21 Captain.:.Farmer informed the Board that he should have access to the equipment to 22 do a traffic count prior to the next Board meeting and he would also be doing a 23 speed study at the intersection as soon as possible. 24 25 MISCELLANEOUS BUSINESS 26 27 Request of Telecommunications Council regarding PEG Channel 28 29 A request was presented from the Telecommunications Council regarding the operation 30 of a Public Educational and Governmental (PEG) channel that will be dedicated to 31 the City upon completion of the expanded basic service by Clearview Cable. The 32 Telecommunications Council offered their assistance to the Board to investigate 33 operations of such a channel and make recommendations to the Board. 34 35 Ms. Maness indicated that the Board would need to have a study session regarding 36 the PEG channel and make any decisions on what to do with the channel. 37 38 Ms. Silberstein stated she appreciated the interest of the Telecommunications Council 39 in this matter. 40 41 16th and East Main Street Demolition Lien 42 43 Mr. Barden explained that he was holding off filing this lien and that Mr. Robert 44 Maley was filing a lien against the estate of Vernon Dunaway to assist the City 45 to clear up this matter. 46 47 Ms. Maness asked Mr. Barden to keep the Board informed of any developments or action. 48 49 CONTINUATION OF UNSAFE BUILDING HEARING — 1215 NORTH A STREET 50 51 Ms. Maness opened the Unsafe Building Hearing on property located at 1215 North 52 A Street pursuant to an Order Issued to Stanley J. Brzoska, Jr. , and Linda D. 53 Brzoska. The order was issued on November 22, 1985 and ordered the removal of 54 the unsafe building. The hearing was continued from January 2, 1986 to insure 55 contact had been made with all parties involved. 56 57 The Clerk administered the oath to Mr. Dennis Bronston to give testimony regarding 58 the unsafe building. 59 60 Mr. Bronston infomed the Board that certified mail had been served on the Brzoskas 61 on November 22, 1985 and that the hearing had been legally published on November 62 27th and 28th, 1985. 63 64 Mr. Bronston stated he had received a letter from the Brzoska's attorney, Mr. 65 Steve Hunyadi indicating they had no financial interest in the property and that Ve Board of Works Minutes Cont'd February 13, 1986 Page 5 1 they should contact a Mr. Jeff Michaels, which Mr. Bronston had attempted to so 2 with no success. A letter has been forwarded to Mr. Michaels. 3 III 4 Mr. Bronston submitted copies of the title search, notifications proof to all interested 5 parties, a structural condition report and photographs. 6 7 Mr. Bronston stated that the structural condition report showed a lack of exterior 8 maintenance, inadequate electric service panel, debris and trash, interior damage, 9 plumbing fixtures torn out, and interior trash and debris. Mr. Bronston stated 10 the first floor was secured, but that entry could be gained through the basement 11 and it appeared that someone was periodically staying in the premises . 12 There was no one speaking in opposition to the Order. 13 Mr. Bronston informed the Board that he should recommend to the Board that they 14 affirm the Order for removal of the unsafe premises on the grounds that there is 15 a lack of maintenance, its a fire hazard and it has been abandoned more than six 16 (6) months making it an attractive nuisance, but he also feels the premises is 17 worth saving and making a viable part of the housing stock in the City. Mr. 18 Bronston stated that this premises is a perfect example of a property that could 19 developed as a Homestead property. 20 21 Ms. Silberstein stated she could also see possibilities for the premises and it 22 was not one of the worst properties to come before the Board. 23 24 Mr. Bronston stated that the Planning Department was working on an Ordinance regardin 25 Homesteading and he would like to work with the responsible parties, especially 26 since the property is scheduled for tax sale in the near future. 27 III28 Mr. Bronston commented that the Board has the right to modify the original order. 29 30 Mr. Brown stated he would still like to hold off in order for Mr. Bronston to make 31 contact with Mr. Michaels, the contracted owner. 32 33 Ms. Silberstein commented she hated to see the premises continue to be in this 34 state, but she would also like to see it returned to the housing stock of the City. 35 She inquired if the order could be modified to order the premises cleaned up and 36 secured and place a lien to cover the costs . 37 38 Mr. Bronston stated that the Board has that authority. 39 40 Mr. Bronston stated he would also like the order to state anything not removed 41 within a time period will be considered junk and debris . 42 43 Ms. Silberstein moved to modify the order issued on the unsafe premises at 1215 44 North A Street to cause the garage and basement to be sealed within the ten (10) 45 day period and for the removal of all debris to be accomplished within a thirty 46 (30) day period and any objects not removed within thirty (30) days to be considered 47 debris and subject to removal and if the items are not completed within the 48 alloted time the City will cause to occur with appropriate liens to be placed against 49 the property, seconded by Mr. Brown and on unanimous voice vote the motion was 50 carried. 51 52 Ms. Maness,:closed the Unsafe Building Hearing on property located at 1215 North III 53 A. Street. 54 55 ADJOURNMENT 56 57 There being no further business, on a motion duly made, seconded and passed the 58 meeting was adjourned. 59 60 61 Cathy A. Maness, President 62 63 ATTEST: 64 Mary Merchanthouse, City Clerk 65