HomeMy Public PortalAbout02) 7A1 City Council Minutes- 2012-18-121. CALL TO ORDER
CITY COUNCIL
TEMPLE CITY, CALIFORNIA
REGULAR MEETING MINUTES
DECEMBER 18, 2012
AGENDA
ITEM ?.A-1.
Mayor Yu called the City Council Regular Meeting to order at 7:31 p.m. in the
Council Chambers located at 5938 Kauffman Avenue, Temple City.
2. ROLL CALL
PRESENT:
ABSENT:
ALSO PRESENT:
3. INVOCATION
Councilmember-Bium, Chavez, Vizcarra, Sternquist, Yu
Councilmernber-None
Acting City Manager Burroughs, City Attorney Vail, City
Clerk Kuo, Administrative Services Director Hause and Public
Safety and Services Manager Sahagun.
Mayor Yu provided the Invocation.
4. PLEDGE OF ALLEGIANCE
Mayor Yu led those present in the Pledge of Allegiance to the Flag.
5. CEREMONIAL MATTERS
A. St. Luke School Robotic Team
Council presented Certificates of Recognition to the St. Luke Electrolions
Robotics Team.
6. PUBLIC COMMENTS ON ITEMS NOT LISTED ON THE AGENDA
Thomas Wong, representative from Metro, made announcements of their
upcoming public meetings regarding the 710 freeway construction project and
gave suggestions regarding alternative transportation options due to the freeway
construction project.
Jing Li, Temple City Library Manager, made announcement of upcoming library
programs for children, teens and adults.
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December 18,2012
Page 2
Tony Scaduto, Temple City resident, commented on the articles in the City's
Connect magazine.
John Kavanaugh, Temple City resident, commented on the importance of water
quality.
7. CONSENT CALENDAR
Mayor Pro Tern Sternquist pulled item 71 and Mayor Yu pulled item 7G for
discussion.
Councilmember Chavez moved to approve the remainder of the Consent
Calendar, seconded by Councilmember Blum and unanimously carried.
Recommendation: Approve Items A through J per recommendations.
A. APPROVAL OF MINUTES
The City Council is requested to review and approve the Minutes of the
Regular City Council Meeting of December 4, 2012.
Recommendation: Approve.
B. PUBLIC SAFETY COMMISSION ACTIONS -MEETING OF NOVEMBER
28,2012
The City Council is requested to review the Public Safety Commission
actions of their meeting of November 28, 2012.
Recommendation: Receive and file
C. RESOLUTION SUPPORTING THE COUNTY'S EAST PASADENA &
EAST SAN GABRIEL COMMUNITIES BIKEWAY ACCESS PROJECT
FOR THE 2013 METRO CALL FOR PROJECTS
Earlier this month, Los Angeles County Department of Public Works
(LACDPW) requested from the City a letter of support for its submission of
the East Pasadena & East San Gabriel Communities Bikeway Access
Project into the 2013 Metro Call for Projects.
The City Council is recommended to adoption Resolution No. 12-4881 and
provide an official letter supporting LACDPW's East Pasadena & East San
Gabriel Communities Bikeway Access Project which would enhance
LACDPW's application toward successfully securing funding in the 2013
Metro Call for Projects.
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December 18,2012
Page 3
Recommendation:
1) Adopt Resolution No. 12-4881 in support of the Los Angeles
County Department of Public Works' submission of the East
Pasadena & East San Gabriel Communities Bikeway Access
Project into the 2013 Los Angeles County Metropolitan Authority
(MTA) Call for Projects; and
2) Authorize the City Manager to send a letter of support to LACDPW
on behalf of the City Council, supporting the East Pasadena & San
Gabriel Communities Bikeway Access Project in its 2013 Metro Call
for Projects grant application.
D. ADOPTION OF RESOLUTION NO. 12-4879 TO RATIFY CITY CLERK'S
CORRECTION OF A TYPOGRAPHICAL ERROR IN RESOLUTION NO.
12-4856 AMENDING THE NUMBER OF COUNCILMEMBERS TO BE
ELECTED FOR THE MARCH 5, 2013 GENERAL MUNICIPAL ELECTION
The City Clerk identified a typographical error in Resolution No. 12-4856
pertaining to the number of Councilmembers to be elected for the
upcoming March 5, 2013 Election. The 2013 General Municipal Election
was called for electing two, not three, members of the City Council for the
full term of four years. After conferring with City Attorney Vail and Diane
Gladwell, City's election consultant, the City Clerk determined that this
was clearly a typographical error that the City Clerk has authority to
correct.
The City Council is recommended to adopt Resolution No. 12-4879
ratifying the City Clerk's correction of a typographical error in Resolution
No. 12-4856.
Recommendation: Adopt Resolution No. 12-4879
E. FINAL SUBDIVISION MAP APPROVAL FOR TRACT NO. 71721, A
PROPOSED 10-UNIT CONDOMINIUM PROJECT AT 5549 SULTANA
AVENUE
The proposed project is consistent with the land use designation of the
site and with the City's development standards. The site is zoned for
multiple-family residential development and the land area is large enough
to accommodate ten detached condominium dwelling units.
The tentative subdivision map for this project was approved by the City
Council subsequent to a noticed public hearing, and the County of Los
Angeles Department of Public Works advises that applicable conditions of
the tentative map approval for street and sanitary sewer improvements
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December 18, 2012
Page4
have been satisfied in a manner consistent with the provisions of the
Subdivision Map Act and pertinent state statutes.
The City Council is recommended to approve the final subdivision map for
Tract No. 71721 and accept the dedications indicated on the map and the
work agreements and improvement securities for road and sanitary sewer
improvements required for the project.
Recommendation:
1) Make findings as enumerated in the attached letter from the County
of Los Angeles Department of Public Works;
2) Accept and approve the associated work agreements and
improvement securities for road and sanitary sewer improvements;
3) Approve the final subdivision map for Tract No. 71721 and accept
dedications as indicated on the map; and
4) Authorize the City Clerk to certify the approval of the final map for
Tract No. 71721.
F. AWARD OF CONTRACT SERVICES AGREEMENT WITH HARRIS AND
ASSOCIATES FOR PAVEMENT MANAGEMENT SYSTEM (PMS)
SERVICES
The Pavement Management System (PMS) Request for Proposal
identified services desired by the City in order to maintain and plan for a
sustainable and adequate street network. The City's most recent
Pavement Evaluation and Pavement Management Program Study
performed by RKA Consulting Group is based largely upon pavement
conditions that existed from 2005 and 2006 subsequently, the data has
become outdated and is no longer useful in assessing street conditions for
repair/rehabilitation.
Staff has identified needs not currently covered by the most recent study
and determined that the City also needs a comprehensive evaluation of
alleys, parking lots and sidewalks. The assessment would be important in
coordinating proposed infrastructure projects.
The City Council is recommended to approve a Contract Service
Agreement with Harris & Associates for Pavement Management System
Services as they offer the most comprehensive cost effective scope of
services.
Recommendation:
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December 18, 2012
Page 5
1) Award a Contract Services Agreement with Harris & Associates for
Pavement Management Services not to exceed $32,000; and
2) Authorize the City Manager to finalize and execute the Contract
Services Agreement with Harris & Associates.
H. DECENTRALIZED PURCHASE SYSTEM
When Ordinance No. 10-937 was adopted in September 2010, the
Financial Services Department, which has since became part of the
Administrative Services Department, had a part-time position dedicated to
a centralized purchasing function. Upon retirement of that incumbent, the
decision was made to not fill that position. Due to the limited staff in the
area of Administrative Services Department, resources to maintain a
centralized purchasing system in accordance with the current Ordinance
are not available, nor would it make fiscal sense to have a full time
position dedicated to purchasing function.
The Ordinance does allow for the Purchasing Officer (i.e., Administrative
Services Director) with approval of the City Council, to authorize
Departments to purchase and contract for their own supplies, services and
equipment without having to amend the existing Ordinance.
The City Council is recommended to authorize the Purchasing Officer to
provide documentation to allow the City Departments exemptions from
centralized purchasing.
Recommendation: Authorize the Purchasing Officer to provide
documentation to allow the City Departments
exemptions from centralized purchasing.
J. ADOPTION OF RESOLUTION NO. 12-4882-APPROVAL OF PAYMENT
OF BILLS
The City Council is requested to adopt Resolution No. 12-4882 authorizing
the payment of bills.
Recommendation: Adopt Resolution No. 12-4882
I. COMPREHENSIVE ANNUAL FINANCIAL REPORT (CAFR) JUNE 30,
2012
A Comprehensive Annual Financial Report (CAFR) is a set of U.S.
government financial statements comprising the financial report of a state,
municipal or other governmental entity that complies with the accounting
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December 18, 2012
Page 6
requirements-generally accepted accounting principles (GAAP)
promulgated by the Governmental Accounting Standards Board (GASB).
Beginning with FY 2010-11, The City has moved from a basic financial
statement presentation to this more transparent reporting. Most
governmental agencies utilize this type of reporting, providing for ease of
comparing financial data from one agency to another. The CAFR
presents the financial activities for both the City and the former
Redevelopment Agency.
Administrative Services Director Hause gave a brief summary of the staff
report.
Cristy Canieda, representative from Vasquez and Company, gave a brief
overview of the audit of the City's financial statements.
Councilmember Blum moved to receive and file the City's Comprehensive
Annual Finance Report, seconded by Councilmember Vizcarra and
unanimously approved.
G. AMENDMENT AND ADOPTION OF REVISED PERSONNEL RULES
AND REGULATIONS
With the reorganization, merging Finance, Personnel and IT into a new
Administrative Services Department was approved by the City Council as
part of the FY 2011-12 City Budget process and hiring of a Director in last
spring, the newly created Administrative Services Department has been
addressing inconsistencies with the current practices related to personnel
matters. Staff has approached this project in three phases: The first
phase was to complete a Classification and Compensation Study for all
current job classifications; the second phase is to complete a thorough
review and revise the current policies to ensure they are consistent with
the City's Charter and Municipal Code, that they are not in conflict with
Federal and State Law, and that they are in accordance with personnel
best practices; and the third phase will be to administratively revise the
current employee evaluation process and ask the City Council to adopt a
Pay for Performance Bonus Plan.
The City Council is recommended to adopt Resolution No. 12-4878 and
12-4880, adopting and amending policies for both full time and part-time
employees.
Administrative Services Director Hause gave a brief summary of the staff
report.
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December 18, 2012
Page 7
Katy Suttorp, Burke William & Sorensen Senior Associate, highlighted the
changes made to the Personnel Rules and Regulation Guidelines.
Senior Associate Suttrorp, City Attorney Vail and Administrative Services
Director Hause answered council questions.
Councilmember Vizcarra left the meeting at 9:20 p.m. and returned to the
meeting at 9:24 p.m.
Councilmember Vizcarra left the meeting at 9:30 p.m. and returned to the
meeting at 9:34 p.m.
Mayor Yu opened public comment.
Ousama Nimri, Temple City resident, asked questions about the
Personnel Rules and Regulations guideline.
Mayor Yu closed public comment.
Councilmember Blum made a motion to adopt Resolution No. 12-4878
Amending and Adopting Personnel Rules for Full Time Employees; and
adopted Resolution No. 12-4880 Adopting Employment Policies for Part-
Time employees and Temporary Employees as amended with the
following amendments: 1) Floating holiday hours should be reflective of
the employee's work day (i.e., 9 hour work day, 9 hours credited for
floating holiday. 10 hour work day, 10 hours credited for floating holiday.);
2) Grievance Procedure should have an exception so that when an
employee's grievance is about a supervisor or manager, the employee can
choose not to have his/her grievance heard by that supervisor or manager
and instead have the grievance heard by another manager; 3) Unique
Skill Bonus should specify that if an employee who is receiving a unique
skill bonus is promoted, the employee will no longer receive the unique
skill bonus in the new position; 4) Workplace violence policy should clarify
in the examples of workplace violence that possession or use of folding
knives is not prohibited if authorized for work-related purposes. Seconded
by Councilmember Chavez and unanimously approved.
8. UNFINISHED BUSINESS-None
9. NEW BUSINESS-None
10. COMMUNICATIONS -None
11. RECESS TO SUCCESSOR AGENCY TO THE TEMPLE CITY COMMUNITY
REDEVELOPMENT AGENCY MEETING
City Council Minutes
December 18, 2012
Page 8
At 10:00 p.m., the City Council recessed to the Successor Agency Meeting.
Minutes of the Successor Agency Meeting are set forth in full in the Successor
Agency's records.
RECONVENE AS CITY COUNCIL
The City Council meeting was reconvened at 10:02 p.m. with all Councilmembers
present.
12. ACTION ON REQUEST BY SUCCESSOR AGENCY TO THE TEMPLE CITY
COMMUNITY REDEVELOPMENT AGENCY-None
13. UPDATE FROM CITY MANAGER
Acting City Manager Burroughs made announcements of upcoming city events:
on Wednesday, December 19, the City will be hosting its second Las Tunas
Drive Project Community Meeting at Live Oak Park from 7-9 p.m.; City's Holiday
Decorating Contest winning entries will be posted to the city's website at
www.templecity.us tomorrow; City offices will be open regular hours on
Christmas Eve and New year's Eve, but all City facilities will be closed on
Christmas Day. On New Year's Day, City Hall will be closed but Live Oak Park
Community Center will be open until 6 p.m.; enforcement of overnight parking
restrictions are now relaxed through January 6, 2013; the winter edition of
Connect magazine is now available, if you haven't received a copy, contact the
City Manager's office or email connect@templecity.us; City's Veteran's list has
been redesigned and updated, it is now on display in both City Hall and the
hallway outside the Council Chambers; Thursday, December 27, Special City
Council meeting at 7 p.m. to discuss Council's choice for the Las Tunas Drive
Project design; regular City Council meeting on January 1 has been cancelled.
The next regularly scheduled City Council meeting will be on January 15, 2013;.
14. MATTERS FROM CITY OFFICIALS-None
15. COUNCIL REPORTS REGARDING AD HOC OR STANDING COMMITTEE
MEETINGS
A. Las Tunas Drive Streetscape & Pedestrian Improvement Ad Hoc
(Mayor Yu and Mayor Pro Tern Sternquist)-Formed 7/03/2012
Mayor Yu announced that the ad hoc committee had a meeting with city
staff regarding the project and the City will have its second community
meeting tomorrow night.
B. Pocket Park Ad Hoc
(Mayor Pro Tern Sternquist and Councilmember Vizcarra)-Formed 914/2012
No report.
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December 18, 2012
Page 9
C. Tier Medical Benefit Ad Hoc
(Mayor Yu and Councilmember Blum)-Formed 11/06/2012
No report.
D. Parks & Recreation Commission Appointment Ad Hoc
(Mayor ProTem Sternquist & Councilmember Chavez}-Formed 11/06/2012
Councilmember Chavez announced that the City has received six
applications for the Parks and Recreation Commissioner vacancy.
Interviews will be scheduled after the first of the year.
E. School District/City Standing Committee
(Mayor ProTem Sternquist & Councilmember Chavez}-Formed 1/03/2012
No report.
F. Rosemead Boulevard Improvement Project Standing Committee
(Mayor Yu & Councilmember Blum)-
Councilmember Blum announced that the standing committee met with
Rosemead Boulevard Project contractors last week. A community
meeting has been scheduled for January 16. The goal would be to
implement construction work in phases to minimize disruption to residents
and businesses on Rosemead Boulevard especially during the holiday
season.
G. City Code Review Standing Committee
(Mayor ProTem Sternquist & Councilmember Chavez}-Formed 11/06/2012
No report.
H. Fiscal Year 2012-13 Mid-Year Budget Review Standing Committee
(Mayor Yu & Councilmember Blum}-Formed 11/06/2012
No report.
16. COUNCIL ITEMS SEPARATE FROM THE CITY MANAGER'S REGULAR
AGENDA
A. COUNCILMEMBER BLUM
Expressed concern over possible birthing houses in Temple City. Would
like the Planning Commission and staff to take another look and make
sure the City is addressing the issue. Wished everyone a happy holiday.
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December 18, 2012
Page 10
B. COUNCILMEMBER CHAVEZ
Commented on the tragedy in New Town, Connecticut. Will bring up
safety issues with the school district and discuss how City can partner with
our schools to keep the children safe. Wished everyone a happy holiday.
C. COUNCILMEMBER VIZCARRA
Expressed sadness over the tragedy of New Town, Connecticut.
Announced Public Arts Advisory is very close to completing the plan for
the new Temple City Park Pavilion dance floor. He is hopeful that the
concrete floor expansion will be concluded before the Camellia Festival at
the end of February, 2013. Wished everyone a happy holiday.
D. MAYOR PROTEM STERNQUIST
Recognized teachers everywhere for doing their part in keeping the
students safe. Wished everyone a happy holiday.
E. MAYORYU
Commented on the experience of delivering prizes to the winners of City's
Home Decoration Contest. Acknowledged staff for the work they have
done. Wished everyone a happy holiday.
17. REIMBURSEMENT OF EXPENSES TO CITY OFFICIALS FOR CONDUCT OF
CITY BUSINESS AND FOR CITY PAYMENT OF CONFERENCE
EXPENDITURES
A. COUNCILMEMBER BLUM-None
B. COUNCILMEMBER CHAVEZ-None
C. COUNCILMEMBER VIZCARRA -Fares & expense reimbursement of
$292.42 for attending the California Contract Cities Association in
Carlsbad, October 5-7, 2012; Fares & expense reimbursement of $139.30
for attending the California Association of Code Enforcement Officers
Conference, October 23-26, 2012; Fares & expense reimbursement of
$81.00 for JPIA Annual Risk Management Seminar expenses, November
7-9, 2012.
D. MAYOR PROTEM STERNQUIST-Fares & expense reimbursement of
$298.28 for attending the California Contract Cities Association in
Carlsbad, October 5-7, 2012; Fares & expense reimbursement of $139.30
for attending the California Association of Code Enforcement Officers
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December 18, 2012
Page 11
Conference, October 23-26, 2012; Amount of $224.60 is owed to the City
for JPIA Annual Risk Management Seminar expenses, November 7-9,
2012.
E. MAYOR YU-None
18. ADDITIONAL PUBLIC COMMENTS ON ITEMS NOT LISTED ON THE
AGENDA-None
19. CLOSED SESSION
The City Council10:20 p.m. returned at 10:43 p.m.
Purpose:
Title:
Authority:
Representatives:
Employee Performance Evaluation
City Manager
Government Code Section 54957
City Attorney
No reportable action. City Attorney Vail explained that the closed session was
not to re-evaluate the City Manager but that Council wanted to start developing
the evaluation standards for the City Manager.
20. ADJOURNMENT
The City Council's Regular Meeting was adjourned at 10:45 p.m. to the next City
Council meeting of January 15, 2013.
Mayor
ATTEST:
City Clerk