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HomeMy Public PortalAbout02) 7A1 City Council Minutes- 2012-18-121. CALL TO ORDER CITY COUNCIL TEMPLE CITY, CALIFORNIA REGULAR MEETING MINUTES DECEMBER 18, 2012 AGENDA ITEM ?.A-1. Mayor Yu called the City Council Regular Meeting to order at 7:31 p.m. in the Council Chambers located at 5938 Kauffman Avenue, Temple City. 2. ROLL CALL PRESENT: ABSENT: ALSO PRESENT: 3. INVOCATION Councilmember-Bium, Chavez, Vizcarra, Sternquist, Yu Councilmernber-None Acting City Manager Burroughs, City Attorney Vail, City Clerk Kuo, Administrative Services Director Hause and Public Safety and Services Manager Sahagun. Mayor Yu provided the Invocation. 4. PLEDGE OF ALLEGIANCE Mayor Yu led those present in the Pledge of Allegiance to the Flag. 5. CEREMONIAL MATTERS A. St. Luke School Robotic Team Council presented Certificates of Recognition to the St. Luke Electrolions Robotics Team. 6. PUBLIC COMMENTS ON ITEMS NOT LISTED ON THE AGENDA Thomas Wong, representative from Metro, made announcements of their upcoming public meetings regarding the 710 freeway construction project and gave suggestions regarding alternative transportation options due to the freeway construction project. Jing Li, Temple City Library Manager, made announcement of upcoming library programs for children, teens and adults. City Council Minutes December 18,2012 Page 2 Tony Scaduto, Temple City resident, commented on the articles in the City's Connect magazine. John Kavanaugh, Temple City resident, commented on the importance of water quality. 7. CONSENT CALENDAR Mayor Pro Tern Sternquist pulled item 71 and Mayor Yu pulled item 7G for discussion. Councilmember Chavez moved to approve the remainder of the Consent Calendar, seconded by Councilmember Blum and unanimously carried. Recommendation: Approve Items A through J per recommendations. A. APPROVAL OF MINUTES The City Council is requested to review and approve the Minutes of the Regular City Council Meeting of December 4, 2012. Recommendation: Approve. B. PUBLIC SAFETY COMMISSION ACTIONS -MEETING OF NOVEMBER 28,2012 The City Council is requested to review the Public Safety Commission actions of their meeting of November 28, 2012. Recommendation: Receive and file C. RESOLUTION SUPPORTING THE COUNTY'S EAST PASADENA & EAST SAN GABRIEL COMMUNITIES BIKEWAY ACCESS PROJECT FOR THE 2013 METRO CALL FOR PROJECTS Earlier this month, Los Angeles County Department of Public Works (LACDPW) requested from the City a letter of support for its submission of the East Pasadena & East San Gabriel Communities Bikeway Access Project into the 2013 Metro Call for Projects. The City Council is recommended to adoption Resolution No. 12-4881 and provide an official letter supporting LACDPW's East Pasadena & East San Gabriel Communities Bikeway Access Project which would enhance LACDPW's application toward successfully securing funding in the 2013 Metro Call for Projects. City Council Minutes December 18,2012 Page 3 Recommendation: 1) Adopt Resolution No. 12-4881 in support of the Los Angeles County Department of Public Works' submission of the East Pasadena & East San Gabriel Communities Bikeway Access Project into the 2013 Los Angeles County Metropolitan Authority (MTA) Call for Projects; and 2) Authorize the City Manager to send a letter of support to LACDPW on behalf of the City Council, supporting the East Pasadena & San Gabriel Communities Bikeway Access Project in its 2013 Metro Call for Projects grant application. D. ADOPTION OF RESOLUTION NO. 12-4879 TO RATIFY CITY CLERK'S CORRECTION OF A TYPOGRAPHICAL ERROR IN RESOLUTION NO. 12-4856 AMENDING THE NUMBER OF COUNCILMEMBERS TO BE ELECTED FOR THE MARCH 5, 2013 GENERAL MUNICIPAL ELECTION The City Clerk identified a typographical error in Resolution No. 12-4856 pertaining to the number of Councilmembers to be elected for the upcoming March 5, 2013 Election. The 2013 General Municipal Election was called for electing two, not three, members of the City Council for the full term of four years. After conferring with City Attorney Vail and Diane Gladwell, City's election consultant, the City Clerk determined that this was clearly a typographical error that the City Clerk has authority to correct. The City Council is recommended to adopt Resolution No. 12-4879 ratifying the City Clerk's correction of a typographical error in Resolution No. 12-4856. Recommendation: Adopt Resolution No. 12-4879 E. FINAL SUBDIVISION MAP APPROVAL FOR TRACT NO. 71721, A PROPOSED 10-UNIT CONDOMINIUM PROJECT AT 5549 SULTANA AVENUE The proposed project is consistent with the land use designation of the site and with the City's development standards. The site is zoned for multiple-family residential development and the land area is large enough to accommodate ten detached condominium dwelling units. The tentative subdivision map for this project was approved by the City Council subsequent to a noticed public hearing, and the County of Los Angeles Department of Public Works advises that applicable conditions of the tentative map approval for street and sanitary sewer improvements City Council Minutes December 18, 2012 Page4 have been satisfied in a manner consistent with the provisions of the Subdivision Map Act and pertinent state statutes. The City Council is recommended to approve the final subdivision map for Tract No. 71721 and accept the dedications indicated on the map and the work agreements and improvement securities for road and sanitary sewer improvements required for the project. Recommendation: 1) Make findings as enumerated in the attached letter from the County of Los Angeles Department of Public Works; 2) Accept and approve the associated work agreements and improvement securities for road and sanitary sewer improvements; 3) Approve the final subdivision map for Tract No. 71721 and accept dedications as indicated on the map; and 4) Authorize the City Clerk to certify the approval of the final map for Tract No. 71721. F. AWARD OF CONTRACT SERVICES AGREEMENT WITH HARRIS AND ASSOCIATES FOR PAVEMENT MANAGEMENT SYSTEM (PMS) SERVICES The Pavement Management System (PMS) Request for Proposal identified services desired by the City in order to maintain and plan for a sustainable and adequate street network. The City's most recent Pavement Evaluation and Pavement Management Program Study performed by RKA Consulting Group is based largely upon pavement conditions that existed from 2005 and 2006 subsequently, the data has become outdated and is no longer useful in assessing street conditions for repair/rehabilitation. Staff has identified needs not currently covered by the most recent study and determined that the City also needs a comprehensive evaluation of alleys, parking lots and sidewalks. The assessment would be important in coordinating proposed infrastructure projects. The City Council is recommended to approve a Contract Service Agreement with Harris & Associates for Pavement Management System Services as they offer the most comprehensive cost effective scope of services. Recommendation: City Council Minutes December 18, 2012 Page 5 1) Award a Contract Services Agreement with Harris & Associates for Pavement Management Services not to exceed $32,000; and 2) Authorize the City Manager to finalize and execute the Contract Services Agreement with Harris & Associates. H. DECENTRALIZED PURCHASE SYSTEM When Ordinance No. 10-937 was adopted in September 2010, the Financial Services Department, which has since became part of the Administrative Services Department, had a part-time position dedicated to a centralized purchasing function. Upon retirement of that incumbent, the decision was made to not fill that position. Due to the limited staff in the area of Administrative Services Department, resources to maintain a centralized purchasing system in accordance with the current Ordinance are not available, nor would it make fiscal sense to have a full time position dedicated to purchasing function. The Ordinance does allow for the Purchasing Officer (i.e., Administrative Services Director) with approval of the City Council, to authorize Departments to purchase and contract for their own supplies, services and equipment without having to amend the existing Ordinance. The City Council is recommended to authorize the Purchasing Officer to provide documentation to allow the City Departments exemptions from centralized purchasing. Recommendation: Authorize the Purchasing Officer to provide documentation to allow the City Departments exemptions from centralized purchasing. J. ADOPTION OF RESOLUTION NO. 12-4882-APPROVAL OF PAYMENT OF BILLS The City Council is requested to adopt Resolution No. 12-4882 authorizing the payment of bills. Recommendation: Adopt Resolution No. 12-4882 I. COMPREHENSIVE ANNUAL FINANCIAL REPORT (CAFR) JUNE 30, 2012 A Comprehensive Annual Financial Report (CAFR) is a set of U.S. government financial statements comprising the financial report of a state, municipal or other governmental entity that complies with the accounting City Council Minutes December 18, 2012 Page 6 requirements-generally accepted accounting principles (GAAP) promulgated by the Governmental Accounting Standards Board (GASB). Beginning with FY 2010-11, The City has moved from a basic financial statement presentation to this more transparent reporting. Most governmental agencies utilize this type of reporting, providing for ease of comparing financial data from one agency to another. The CAFR presents the financial activities for both the City and the former Redevelopment Agency. Administrative Services Director Hause gave a brief summary of the staff report. Cristy Canieda, representative from Vasquez and Company, gave a brief overview of the audit of the City's financial statements. Councilmember Blum moved to receive and file the City's Comprehensive Annual Finance Report, seconded by Councilmember Vizcarra and unanimously approved. G. AMENDMENT AND ADOPTION OF REVISED PERSONNEL RULES AND REGULATIONS With the reorganization, merging Finance, Personnel and IT into a new Administrative Services Department was approved by the City Council as part of the FY 2011-12 City Budget process and hiring of a Director in last spring, the newly created Administrative Services Department has been addressing inconsistencies with the current practices related to personnel matters. Staff has approached this project in three phases: The first phase was to complete a Classification and Compensation Study for all current job classifications; the second phase is to complete a thorough review and revise the current policies to ensure they are consistent with the City's Charter and Municipal Code, that they are not in conflict with Federal and State Law, and that they are in accordance with personnel best practices; and the third phase will be to administratively revise the current employee evaluation process and ask the City Council to adopt a Pay for Performance Bonus Plan. The City Council is recommended to adopt Resolution No. 12-4878 and 12-4880, adopting and amending policies for both full time and part-time employees. Administrative Services Director Hause gave a brief summary of the staff report. City Council Minutes December 18, 2012 Page 7 Katy Suttorp, Burke William & Sorensen Senior Associate, highlighted the changes made to the Personnel Rules and Regulation Guidelines. Senior Associate Suttrorp, City Attorney Vail and Administrative Services Director Hause answered council questions. Councilmember Vizcarra left the meeting at 9:20 p.m. and returned to the meeting at 9:24 p.m. Councilmember Vizcarra left the meeting at 9:30 p.m. and returned to the meeting at 9:34 p.m. Mayor Yu opened public comment. Ousama Nimri, Temple City resident, asked questions about the Personnel Rules and Regulations guideline. Mayor Yu closed public comment. Councilmember Blum made a motion to adopt Resolution No. 12-4878 Amending and Adopting Personnel Rules for Full Time Employees; and adopted Resolution No. 12-4880 Adopting Employment Policies for Part- Time employees and Temporary Employees as amended with the following amendments: 1) Floating holiday hours should be reflective of the employee's work day (i.e., 9 hour work day, 9 hours credited for floating holiday. 10 hour work day, 10 hours credited for floating holiday.); 2) Grievance Procedure should have an exception so that when an employee's grievance is about a supervisor or manager, the employee can choose not to have his/her grievance heard by that supervisor or manager and instead have the grievance heard by another manager; 3) Unique Skill Bonus should specify that if an employee who is receiving a unique skill bonus is promoted, the employee will no longer receive the unique skill bonus in the new position; 4) Workplace violence policy should clarify in the examples of workplace violence that possession or use of folding knives is not prohibited if authorized for work-related purposes. Seconded by Councilmember Chavez and unanimously approved. 8. UNFINISHED BUSINESS-None 9. NEW BUSINESS-None 10. COMMUNICATIONS -None 11. RECESS TO SUCCESSOR AGENCY TO THE TEMPLE CITY COMMUNITY REDEVELOPMENT AGENCY MEETING City Council Minutes December 18, 2012 Page 8 At 10:00 p.m., the City Council recessed to the Successor Agency Meeting. Minutes of the Successor Agency Meeting are set forth in full in the Successor Agency's records. RECONVENE AS CITY COUNCIL The City Council meeting was reconvened at 10:02 p.m. with all Councilmembers present. 12. ACTION ON REQUEST BY SUCCESSOR AGENCY TO THE TEMPLE CITY COMMUNITY REDEVELOPMENT AGENCY-None 13. UPDATE FROM CITY MANAGER Acting City Manager Burroughs made announcements of upcoming city events: on Wednesday, December 19, the City will be hosting its second Las Tunas Drive Project Community Meeting at Live Oak Park from 7-9 p.m.; City's Holiday Decorating Contest winning entries will be posted to the city's website at www.templecity.us tomorrow; City offices will be open regular hours on Christmas Eve and New year's Eve, but all City facilities will be closed on Christmas Day. On New Year's Day, City Hall will be closed but Live Oak Park Community Center will be open until 6 p.m.; enforcement of overnight parking restrictions are now relaxed through January 6, 2013; the winter edition of Connect magazine is now available, if you haven't received a copy, contact the City Manager's office or email connect@templecity.us; City's Veteran's list has been redesigned and updated, it is now on display in both City Hall and the hallway outside the Council Chambers; Thursday, December 27, Special City Council meeting at 7 p.m. to discuss Council's choice for the Las Tunas Drive Project design; regular City Council meeting on January 1 has been cancelled. The next regularly scheduled City Council meeting will be on January 15, 2013;. 14. MATTERS FROM CITY OFFICIALS-None 15. COUNCIL REPORTS REGARDING AD HOC OR STANDING COMMITTEE MEETINGS A. Las Tunas Drive Streetscape & Pedestrian Improvement Ad Hoc (Mayor Yu and Mayor Pro Tern Sternquist)-Formed 7/03/2012 Mayor Yu announced that the ad hoc committee had a meeting with city staff regarding the project and the City will have its second community meeting tomorrow night. B. Pocket Park Ad Hoc (Mayor Pro Tern Sternquist and Councilmember Vizcarra)-Formed 914/2012 No report. City Council Minutes December 18, 2012 Page 9 C. Tier Medical Benefit Ad Hoc (Mayor Yu and Councilmember Blum)-Formed 11/06/2012 No report. D. Parks & Recreation Commission Appointment Ad Hoc (Mayor ProTem Sternquist & Councilmember Chavez}-Formed 11/06/2012 Councilmember Chavez announced that the City has received six applications for the Parks and Recreation Commissioner vacancy. Interviews will be scheduled after the first of the year. E. School District/City Standing Committee (Mayor ProTem Sternquist & Councilmember Chavez}-Formed 1/03/2012 No report. F. Rosemead Boulevard Improvement Project Standing Committee (Mayor Yu & Councilmember Blum)- Councilmember Blum announced that the standing committee met with Rosemead Boulevard Project contractors last week. A community meeting has been scheduled for January 16. The goal would be to implement construction work in phases to minimize disruption to residents and businesses on Rosemead Boulevard especially during the holiday season. G. City Code Review Standing Committee (Mayor ProTem Sternquist & Councilmember Chavez}-Formed 11/06/2012 No report. H. Fiscal Year 2012-13 Mid-Year Budget Review Standing Committee (Mayor Yu & Councilmember Blum}-Formed 11/06/2012 No report. 16. COUNCIL ITEMS SEPARATE FROM THE CITY MANAGER'S REGULAR AGENDA A. COUNCILMEMBER BLUM Expressed concern over possible birthing houses in Temple City. Would like the Planning Commission and staff to take another look and make sure the City is addressing the issue. Wished everyone a happy holiday. City Council Minutes December 18, 2012 Page 10 B. COUNCILMEMBER CHAVEZ Commented on the tragedy in New Town, Connecticut. Will bring up safety issues with the school district and discuss how City can partner with our schools to keep the children safe. Wished everyone a happy holiday. C. COUNCILMEMBER VIZCARRA Expressed sadness over the tragedy of New Town, Connecticut. Announced Public Arts Advisory is very close to completing the plan for the new Temple City Park Pavilion dance floor. He is hopeful that the concrete floor expansion will be concluded before the Camellia Festival at the end of February, 2013. Wished everyone a happy holiday. D. MAYOR PROTEM STERNQUIST Recognized teachers everywhere for doing their part in keeping the students safe. Wished everyone a happy holiday. E. MAYORYU Commented on the experience of delivering prizes to the winners of City's Home Decoration Contest. Acknowledged staff for the work they have done. Wished everyone a happy holiday. 17. REIMBURSEMENT OF EXPENSES TO CITY OFFICIALS FOR CONDUCT OF CITY BUSINESS AND FOR CITY PAYMENT OF CONFERENCE EXPENDITURES A. COUNCILMEMBER BLUM-None B. COUNCILMEMBER CHAVEZ-None C. COUNCILMEMBER VIZCARRA -Fares & expense reimbursement of $292.42 for attending the California Contract Cities Association in Carlsbad, October 5-7, 2012; Fares & expense reimbursement of $139.30 for attending the California Association of Code Enforcement Officers Conference, October 23-26, 2012; Fares & expense reimbursement of $81.00 for JPIA Annual Risk Management Seminar expenses, November 7-9, 2012. D. MAYOR PROTEM STERNQUIST-Fares & expense reimbursement of $298.28 for attending the California Contract Cities Association in Carlsbad, October 5-7, 2012; Fares & expense reimbursement of $139.30 for attending the California Association of Code Enforcement Officers City Council Minutes December 18, 2012 Page 11 Conference, October 23-26, 2012; Amount of $224.60 is owed to the City for JPIA Annual Risk Management Seminar expenses, November 7-9, 2012. E. MAYOR YU-None 18. ADDITIONAL PUBLIC COMMENTS ON ITEMS NOT LISTED ON THE AGENDA-None 19. CLOSED SESSION The City Council10:20 p.m. returned at 10:43 p.m. Purpose: Title: Authority: Representatives: Employee Performance Evaluation City Manager Government Code Section 54957 City Attorney No reportable action. City Attorney Vail explained that the closed session was not to re-evaluate the City Manager but that Council wanted to start developing the evaluation standards for the City Manager. 20. ADJOURNMENT The City Council's Regular Meeting was adjourned at 10:45 p.m. to the next City Council meeting of January 15, 2013. Mayor ATTEST: City Clerk