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Home My Public Portal About2019-06-11 Rejection of 2019 Road Program bid - 2019Michael J. Driscoll Town Manager TOWN OF WATERTOWN Office of the Town Manager Administration Building 149 Main Street Watertown, MA 02472 Phone; 617-972-6465 www.watertown-ma.gov townmgr@watertown-ma.gov RE: Rejection of 2019 Road Program Bid As you recall, on January 8, 2019 the Honorable Town Council approved the list of streets to the included in the Fiscal Year 2019 Road Program. (See attached Committee on Public Works Report and attached excerpt from the Town Council minutes). On March 12, 2019, the Honorable Town Council adopted twenty nine (29) conceptual recommendations on the Fiscal Year 2020-2024 Capital Improvement Program. Conceptual recommendation #8 reads as follows: 8. Proceed with the FYI proposed loan order for $2,500,000 Street & Sidewalk projects for summer 2019 in accordance with the Public Works Committee report approved by the Town Council on January 8, 2019. As a follow-up, on May 16th bids were opened for the Town's 2019 Road Program with only one bid being received. As stated in the attached June 3, 2019 correspondence from Gerald S. Mee, Jr., "DPW recommends and respectfully requests, in accordance with Section 00100 of Specifications, "Right to Reject Bid," that the Town take for appropriate action to reject any and all bids, as the Department has deemed it in the public interest to do so." Given all of the above, I will bring this up under Communications from the Town Manager at the June 11, 2019 Town Council Meeting and respectfully request the matter be referred to Committee to determine how best to proceed. cc: Steven Magoon, Community Development & Planning Director/Assistant Town Manager Thomas J. Tracy, Town Auditor/Asst. Town Manager of Finance Jennifer G. Gonzalez, Town Treasurer/Collector Gerald S. Mee, Jr., Superintendent of Public Works Jesse L, Myott, Director of Administration and Finance, Department of Public Works Matthew Shuman, Town Engineer Kevin T. Duffy, Project Engineer Raeleen Bandini, Purchasing Agent Mark R. Reich, Esquire, KP Law ELECTED OFFICIALS: Watertown Town Council Administration Building 149 Main Street Watertown, MA 02472 Phone: 617-972-6470 Committee on Public Works Mark S. Sideris, Meeting: December 18, 2018 Council President Report: January 8, 2019 (as amended) Vincent J. Piccirilli, Jr., The Public Works Committee convened at 7:00 pm on Tuesday December 18, 2018 in the Vice President & District C Councilor Richard E. Mastrangelo Council Chambers. Present were members Vincent Piccirilli, chair; Anthony Palomba, vice chair; and Kenneth Woodland, secretary. Staff present were DPW Caroline Bays Superintendent Gerald Mee, Town Engineer Matthew Shuman, and DPW Director of Councilor At Large Administration and Finance Dennis Sheehan. Also present were Councilors Anthony Anthony J. Donato, Donato, Caroline Bays, and Lisa Feltner; Chairman of the Stormwater Advisory Committee Councilor At Large David Stokes; and Watertown News. Susan G. Falkoff, Councilor At Large The purpose of the meeting was to review the 2019 local road construction program and make a recommendation to the full Town Council. Mr. Shuman made a presentation to the Anthony Palomba, Committee concerning the various methods of road reconstruction and the specific roads for Councilor At Large consideration (see Attachment). Angeline B. Kounelis, District A Councilor Highlights from the presentation included a review of the road program goals and reviewing the various elements of road reconstruction such as planning, notifications, curbs, sidewalks, Lisa J. Feltner, District B Councilor and accessibility. The presentation also included updates on the 2018 road program. Kenneth M. woodland, The proposed list of streets for 2019 consideration included: Bellevue Rd (Charming Rd to District Councilor Common St), Avon Rd, Chandler St, Burnham St, Bridgham Ave, Nichols Ave (Dexter Ave to Boylston St), and Bartlett St along with the unfinished portion of Everett Ave. Councilor Palomba asked the DPW to consider using some of the mill and overlay budget to fix portions of Mt Auburn St while waiting for the reconstruction project. 4 ACTION ITEM: Councilor Woodland made a motion, seconded by Councilor Palomba, that the full Town Council approves proceeding with the 2019 Road Program as presented. Voted 3-0. Next, Councilor Piccirilli asked for additional discussion on the bullet point in the summary about funding collector roads and longer streets. The consensus was that this was a worthy idea, similar to what we did on the Common St project. 4 ACTION ITEM: Councilor Palomba made a motion, seconded by Councilor Woodland, that the full Town Council recommend that the Administration add additional funding in the annual Capital Improvement Program for "collector roads and longer streets" in addition to the annual $2.5M road program appropriation. Voted 3-0. Finally, Councilor Piccirilli related requests raised by residents at the School Building Committee meetings, regarding fixing roads around the three elementary schools to improve traffic, and asked to consider if the 2020 local road program should prioritize these roads. There was concern about diverting funds from roads already under consideration for next year, and that there needs to be more discussion with the DPW and SBC on how to proceed with this. The meeting adjourned at 8:40 pm Report prepared by Kenneth Woodland Attachment: 2019 Road Program Presentation Excerpt - Town Council Minutes - January 8, 2019 D. Committee on Public Works Report Regarding the 2019 Local Road Construction Program with Recommendations — Vincent J. Piccirilli, Chair ACTION ITEMS: 1. That the Town Council Approves Proceeding With the 2019 Road Program as Presented 2. That the Town Council Recommends that the Administration Add Additional Funding in the Annual Capital Improvement Program for "Collector Roads and Longer Streets" in Addition to the Annual $2.5M Road Program Appropriation Councilor Piccirilli read the Committee Report. Councilor Woodland moved to accept the report; Councilor Feltner seconded the motion. Councilor Palomba requested that the report be updated to include Councilor Palomba's request to use available funds for repairs to Mount Auburn Street and that Superintendent Mee stated that those repairs might take place this year. Councilor Piccirilli agreed to update the report. The motion was then adopted unanimously on a voice vote. Councilor Piccirilli made a motion that the Town Council approve proceeding with the 2019 Road Program as presented; Councilor Woodland seconded the motion. The motion was adopted unanimously on a voice vote. Councilor Piccirilli made a motion that the Town Council recommend the Administration add additional funding in the annual Capital Improvement Program for "Collector Roads and Longer Streets" in addition to the annual $2.5M Road Program appropriation; Councilor Woodland seconded the motion. The motion was adopted unanimously on a voice vote. Gerald S. Mee Jr. Superintendent DEPARTMENT OF PUBLIC WORKS (P) 617-972-6420 124 ORCHARD STREET (F) 617-972-6402 WATERTOWN MA 02472 TO: Raeleen Bandini, Purchasing Agent FROM: Gerald S. Mee, Jr., Superintendent al�l DATE: May 31, 2019 RE: 2019 Roadway Rehabilitation and Related Work Contract No. 2019-061 DPW has reviewed the bids received for the above -referenced project. Bids were received at the Purchasing Office up to the time of the bid opening, which was held on May 16, 2019 at 10:00 AM in the Lower Hearing Room at Town Hall. One bid was received. The Engineer's Estimate for the project was $2,093,658.05, The single bid received by the Town was for a contract value of $2,786,845.63. DPW is concerned about the disparity between the Engineer's estimate and the value of the bid received, which is roughly 33 percent higher than the estimate. This is compounded with the fact that only one bid was received. Finally, DPW does not believe the funding is available to enter into a contract of the bid value. DPW recommends and respectfully requests, in accordance with Section 00100 of the Specifications, "Right to Reject Bid", that the Town take the appropriate action to reject any and all bids, as the Department has deemed it in the public interest to do so. We will be reviewing the plans and specifications to refine the scope and rebid at a later date. I:0nnuat Contracts120191Road ReconstructionlBiddinglRecommendation to Reject all Bids. doc