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Home My Public Portal About06) 7D CAMELLIA FESTIVALCity Council January 15, 2013 Page2 requesting authority to use and control certain public rights-of-way and City park facilities in connection with the 2013 Camellia Festival. ANALYSIS: The Temple City Camellia Festival has submitted their annual request of support from the City for the 2013 Camellia Festival. The Camellia Festival is requesting City Council approval of the following in connection with the 2013 Camellia Festival Parade and Carnival: 1. Use of Temple City Park for the Festival Carnival from February 19-25, 2013; 2. Use of the parking lots behind City Hall, Civic Center and the Los Angeles County Library (subject to County approval and waiver of fee) for carnival rides from February 20-25, 2013; 3. Use of poles on Las Tunas Drive for advertising street and pole banners (City staff to install banners); 4. Temporary parking ban on south side of Las Tunas Drive between Temple City Boulevard and Camellia Avenue from Friday morning (2/22/13) to Saturday afternoon (2/23/13) for installation and removal of grandstands and bleachers; 5. Temporary parking ban and street closure on Sultana, from Broadway to Hermosa tor parade participants on Saturday morning (2/23/13) from 6 a.m. until1 p.m.; 6. Temporary parking ban on Broadway between Encinita and Sultana for the purpose of unloading bands and equipment from 6 a.m. until1p.m. on Saturday (2/23/13); 7. Temporary parking ban and street closure on Las Tunas Drive from Rosemead Boulevard to Rowland Avenue on Saturday (2/23/13) from 6 a.m. until 1 p.m. for parade and parade assembly; 8. Temporary parking ban on Hermosa between Rosemead Boulevard and Encinita, on Lorna between Las Tunas Drive and Hermosa, and on Hart between Las Tunas Drive and Hermosa on Saturday (2/23/13) from 6 a.m. until 1 p.m. for drop-off of parade participants; 9. Temporary parking ban on Woodruff between Rowland and Golden West for bus parking and delivery of floats to Temple City Park from 6 a.m. until 3 p.m. on Saturday-(2/23/13); 10. Temporary parking ban on the west side of Golden West from Las Tunas Drive to the Library driveway for float viewing from 6 a.m. to 9 p.m. on Saturday (2/23/13); 11 . Temporary parking ban on Rowland Avenue from Las Tunas Drive to Garibaldi tor City Council January 15, 2013 Page3 bus route to the church parking lot, and on Agnes Avenue from Las Tunas Drive to Woodruff for float transportation to Golden West Avenue from 6 a.m. until noon on Saturday (2/23/13); 12. City contribution of $50 to each organization that constructs and enters a float in the parade, for a total amount not to exceed $400; 13. Authorization for certain local youth and community organizations, as recommended by the Camellia Festival Committee, to sell food, patches, etc. along the parade route; and 14. Authorization to distribute flyers to residents on Sultana Avenue, and other areas as deemed appropriate, notifying them of the temporary parking ban and street closure for parade activities. As in previous years, staff recommends that the carnival company and all organizations selling food during the Festival provide the City with insurance endorsements naming the City as an additional insured. CONCLUSION: The City Council is requested to review and approve the various items from the Temple City Camellia Festival for authorization to use and control certain public rights-of-way and City park facilities in connection with the 2013 Camellia Festival. FISCAL IMPACT: The City Council has appropriated $24,855 in the City Fiscal Year (FY) 2012-13 Budget for the 2013 Camellia Festival as identified in the table below. The majority of this cost is for personnel in support of the parade and the three day carnival. Account No. 01-950-61 -4 730 01-940-57-4150 01 -940-57-4162 01-940-57-4164 01-940-57-4630 ATIACHMENT: Description Law Enforcement -Special Services Parks & Rec. -Overtime Part Time -Rec. Leadership Part Time -Rec. Aides Annual Events Amount Budgeted $16,150 3,200 3,020 1,385 1,100 A. Correspondence from Temple City Camellia Festival dated January 4, 2013 9701 LAS TUNAS DRIVE • TEMPLE CITY, CALIFORNIA 91780 • (626) 285-2171 SPONSOR: CITY OF TEMPLE CITY January 4 , 2013 City Council City of Temple City 9701 Las Tunas Drive Temple City, California 91780 Dear City Council: The Camellia Festival is looking forward to working with the City of Temple City in formulating plans for the 691h Annual Camellia Festival of Temple City. It will be held the weekend of February 23, 2013. The Festival Committee is requesting your consideration of the following requests : 1. Use of Temple City Park for the Carnival Midway and other Festival activities from February 19 to February 25, 2013. 2. Use of the parking lot behind City Hall, Civic Center and the Library, to be used for carnival rides from Wednesday, February 20, to Monday, February 25, 2013. 3. Use of poles along Las Tunas Drive and in Temple City Park for placement of small festival banners. 4 . Placement of large street banner over Temple City Blvd in front of Temple City Park. 5. Temporary parking ban on south side of Las Tunas Drive between Temple City Boulevard and Camellia Avenue, from Friday morning through Saturday afternoon for the purpose of installing and removing the bleachers. 6. Temporary parking ban and street closure on Sultana, from Broadway to Hermosa from 6:00 am until 1 :00 pm Saturday, February 23rd for parade assembly. 7. Temporary parking ban along Broadway between Encinita and Sultana from 6 am until 1 pm Saturday, February 23rd, for the purpose of unloading bands and drill team members plus their equipment from school buses. After unloading the buses will proceed to the First Baptist Church parking lot at Rowland and Woodruff Avenue. 8. Temporary parking ban and street closure on Las Tunas Drive from Rosemead Blvd. to Rowland on Saturday, February 23rd from 6 am to 1 pm for parade and parade assembly. 9. Temporary parking ban on Hermosa between Rosemead Blvd and Encinita on Saturday, February 23rd from 6 am to 1 pm for drop-off of Parade Participants. 10. Temporary parking ban on Lorna between Las Tunas Drive and Hermosa on Saturday, February 23rd from 6 am to 1 pm for drop-off of Parade Participants. 11 . Temporary parking ban on Hart between Hermosa and Las Tunas on Saturday February 23rd from 6:00 am to 1 :00 pm for drop-off of Parade Participants. 12. Temporary parking ban on Woodruff between Rowland and Golden West Avenue for bus parking and delivery of floats to Temple City Park on Saturday, February 23rd, 6:00am until 3:00pm. 13. Temporary parking ban on the west side of Golden West Avenue from Las Tunas Drive to the Library driveway, on Saturday, February 23rd, for the displaying and viewing of floats from 6:00 am until 9:00 p.m. 14. Temporary parking ban on Rowland Avenue from Las Tunas Drive to Garibaldi for bus route to the church parking lot, and on Agnes Avenue from Las Tunas Drive to Woodruff for float transportation to Golden West Avenue on Saturday, February 23rd from 6:00 am until noon. 15. Authorization to disburse a maximum of $400.00, on a prorated basis not to exceed $50.00, to every organization that files an appl ication, designs, constructs and pushes their float in the Camellia Festival Parade on Saturday, February 23rd, 2013. 16. Authorization for certain local youth and community organizations, as recommended by the Camellia Festival Committee, to sell food and patches, etc. along the parade route . 17.Authorization to distribute flyers to residents on Sultana Avenue and other areas as deemed appropriate, notifying them of the temporary parking ban and street closure for parade activities. The carnival company and the organizations selling food at the Carnival will provide a Certificate of Insurance naming the City of Temple City as additional insured. Approval of the above requests would be greatly appreciated. The City's continued support of the Camellia Festival is what makes the event such a great success. If you have any questions, please do not hesitate to contact me at (626) -285-2171 extension 2350. Thank you.