HomeMy Public PortalAboutCRA Audit agreementSaltmarsh
Saltmarsh, Cleaveland & Gund
CERTIFIED PUBLIC ACCOUNTANTS AND CONSULTANTS
December 3, 2020
Nathan Boyles, Chairman
Crestview Community Redevelopment Agency
198 North Wilson Street
Crestview, Florida 32536
We are pleased to confirm our understanding of the services we are to provide the Crestview Community Redevelopment
Agency ("CRA"), a component unit of City of Crestview, Florida, for the year ended September 30, 2020. We will audit
the financial statements of the governmental activities, including the related notes to the financial statements, which
collectively comprise the basic financial statements, of CRA as of and for the year ended September 30, 2020. Accounting
standards generally accepted in the United States of America provide for certain required supplementary information (RSI),
such as management's discussion and analysis (MD&A), to supplement CRA's basic financial statements. Such
information, although not a part of the basic financial statements, is required by the Governmental Accounting Standards
Board who considers it to be an essential part of financial reporting for placing the basic financial statements in an
appropriate operational, economic, or historical context. As part of our engagement, we will apply certain limited
procedures CRA's RSI in accordance with auditing standards generally accepted in the United States of America. These
limited procedures will consist of inquiries of management regarding the methods of preparing the information and
comparing the information for consistency with management's responses to our inquiries, the basic financial statements,
and other knowledge we obtained during our audit of the basic financial statements. We will not express an opinion or
provide any assurance on the information because the limited procedures do not provide us with sufficient evidence to
express an opinion or provide any assurance. The following RSI is required by U.S generally accepted accounting principles
and will be subjected to certain limited procedures, but will not be audited:
• Management's Discussion and Analysis
• Budgetary Comparison Schedule - Special Revenue Fund
Audit Objectives
The objective of our audit is the expression of opinions as to whether your financial statements are fairly presented, in all
material respects, in conformity with U.S. generally accepted accounting principles and to report on the fairness of the
supplementary information referred to in the second paragraph when considered in relation to the financial statements as a
whole. Our audit will be conducted in accordance with auditing standards generally accepted in the United States of
America and the standards for financial audits contained in Government Auditing Standards, issued by the Comptroller
General of the United States, and will include tests of the accounting records of CRA and other procedures we consider
necessary to enable us to express such opinions. We will issue a written report upon completion of our audit of CRA's
financial statements. Our report will be addressed to the Board of Commissioners of the Crestview Community
Redevelopment Agency. We cannot provide assurance that unmodified opinions will be expressed. Circumstances may
arise in which it is necessary for us to modify our opinions or add emphasis -of -matter or other -matter paragraphs. If our
opinions are other than unmodified, we will discuss the reasons with you in advance. If, for any reason, we are unable to
complete the audit or are unable to form or have not formed opinions, we may decline to express opinions or issue reports,
or may withdraw from this engagement.
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saItmarshcpa.Loin 1 Since 1944 1 (800) 477-7458
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Crestview Community Redevelopment Agency Page 2 of 6
We will also provide a report (that does not include an opinion) on internal control related to the financial statements and
compliance with the provisions of laws, regulations, contracts, and grant agreements, noncompliance with which could have
a material effect on the financial statements as required by Government Auditing Standards. The report on internal control
and on compliance and other matters will include a paragraph that states (1) that the purpose of the report is solely to describe
the scope of testing of internal control and compliance, and the results of that testing, and not to provide an opinion on the
effectiveness of the entity's internal control on compliance, and (2) that the report is an integral part of an audit performed
in accordance with Government Auditing Standards in considering the entity's internal control and compliance. The
paragraph will also state that the report is not suitable for any other purpose. If during our audit we become aware that CRA
is subject to an audit requirement that is not encompassed in the terms of this engagement, we will communicate to
management and those charged with governance that an audit in accordance with U.S. generally accepted auditing standards
and the standards for financial audits contained m Government Auditing Standards may not satisfy the relevant legal,
regulatory, or contractual requirements.
Notwithstanding the unprecedented circumstances resulting from the COVID-19 outbreak, we continue to have a
professional obligation to gather sufficient appropriate audit evidence in support of CRA's financial statements. Travel
restrictions, actual or suspected infections, work from home requirements, changes - such as work force reductions - made
to accommodate the current business environments, or other similar matters may result in delays in your employees' ability
to provide us the necessary audit evidence on a timely basis or at all. Similarly, such matters may impact our own ability
to collect or appropriately assess necessary audit evidence on a timely basis or at all.
Should such events occur, you and Saltmarsh, Cleaveland & Gund will make good faith efforts to complete alternative
procedures to gather and assess necessary audit evidence. Such procedures might include, but not be limited to, our
respective employees working from home, transferring more audit information via electronic modes (preferably through
our secure portal), and meeting virtually rather than in -person. As to audit evidence transferred via electronic modes, you
are responsible to ensure that such evidence is authentic, complete, and accurate for the purposes it is meant to serve. We
will perform, as we deem necessary, incremental procedures to validate the authenticity, completeness, and accuracy of
such audit evidence. As necessary, we will notify you if such alternative procedures require additional efforts and, if
possible, an estimate of the additional cost.
Audit Procedures -General
An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements;
therefore, our audit will involve judgment about the number of transactions to be examined and the areas to be tested. An
audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of significant
accounting estimates made by management, as well as evaluating the overall presentation of the financial statements. We
will plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material
misstatement, whether from (1) errors, (2) fraudulent financial reporting, (3) misappropriation of assets, or (4) violations of
laws or governmental regulations that are attributable to the government or to acts by management or employees acting on
behalf of the government. Because the determination of waste and abuse is subjective, Government Auditing Standards do
not expect auditors to perform specific procedures to detect waste or abuse in financial audits nor do they expect auditors
to provide reasonable assurance of detecting abuse.
Because of the inherent limitations of an audit, combined with the inherent limitations of internal control, and because we
will not perform a detailed examination of all transactions, an unavoidable risk exists that some material misstatements may
exist and not be detected by us, even though the audit is properly planned and performed in accordance with U.S. generally
accepted auditing standards and Government Auditing Standards. In addition, an audit is not designed to detect immaterial
misstatements or violations of laws or governmental regulations that do not have a direct and material effect on the financial
statements. However, we will inform the appropriate level of management of any material errors, fraudulent financial
reporting, or misappropriation of assets that comes to our attention. We will also inform the appropriate level of
management of any violations of laws or governmental regulations that come to our attention, unless clearly inconsequential.
Our responsibility as auditors is limited to the period covered by our audit and does not extend to later periods for which
we are not engaged as auditors.
Crestview Community Redevelopment Agency Page 3 of 6
Our procedures will include tests of documentary evidence supporting the transactions recorded in the accounts, and may
include tests of the physical existence of inventories, and direct confirmation of receivables and certain other assets and
liabilities by correspondence with selected individuals, funding sources, creditors, and financial institutions. We will request
written representations from your attorneys as part of the engagement, and they may bill you for responding to this inquiry.
At the conclusion of our audit, we will require certain written representations from you about your responsibilities for the
financial statements; compliance with laws, regulations, contracts, and grant agreements; and other responsibilities required
by generally accepted auditing standards.
Audit Procedures -Internal Control
Our audit will include obtaining an understanding of the government and its environment, including internal control,
sufficient to assess the risks of material misstatement of the financial statements and to design the nature, timing, and extent
of further audit procedures. Tests of controls may be performed to test the effectiveness of certain controls that we consider
relevant to preventing and detecting errors and fraud that are material to the financial statements and to preventing and
detecting misstatements resulting from illegal acts and other noncompliance matters that have a direct and material effect
on the financial statements. Our tests, if performed, will be less in scope than would be necessary to render an opinion on
internal control and, accordingly, no opinion will be expressed in our report on internal control issued pursuant to
Government Auditing Standards.
An audit is not designed to provide assurance on internal control or to identify significant deficiencies or material
weaknesses. Accordingly, we will express no such opinion. However, during the audit, we will communicate to management
and those charged with governance internal control related matters that are required to be communicated under PAICPA
professional standards and Government Auditing Standards.
Audit Procedures -Compliance
As part of obtaining reasonable assurance about whether the financial statements are free of material misstatement, we will
perform tests of CRA's compliance with the provisions of applicable laws, regulations, contracts, agreements, and grants.
However, the objective of our audit will not be to provide an opinion on overall compliance and we will not express such
an opinion in our report on compliance issued pursuant to Government Auditing Standards.
Other Services
We will also assist in preparing the financial statements, and related notes of CRA in conformity with U.S. generally
accepted accounting principles based on information provided by you. These nonaudit services do not constitute an audit
under Government Auditing Standards and such services will not be conducted in accordance with Government Auditing
Standards. We will perform the services in accordance with applicable professional standards. The other services are
limited to the financial statement services previously defined. We, in our sole professional judgment, reserve the right to
refuse to perform any procedure or take any action that could be construed as assuming management responsibilities.
Management Responsibilities
Management is responsible for designing, implementing, establishing, and maintaining effective internal controls relevant
to the preparation and fair presentation of financial statements that are free from material misstatement, whether due to fraud
or error, and for evaluating and monitoring ongoing activities to help ensure that appropriate goals and objectives are met;
following laws and regulations; and ensuring that management and financial information is reliable and properly reported.
Management is also responsible for implementing systems designed to achieve compliance with applicable laws,
regulations, contracts, and grant agreements. You are also responsible for the selection and application of accounting
principles, for the preparation and fair presentation of the financial statements and all accompanying information in
conformity with U.S. generally accepted accounting principles, and for compliance with applicable laws and regulations
and the provisions of contracts and grant agreements.
Crestview Community Redevelopment Agency Page 4 of 6
Management is also responsible for making all financial records and related information available to us and for the accuracy
and completeness of that information. You are also responsible for providing us with (1) access to all information of which
you are aware that is relevant to the preparation and fair presentation of the financial statements, including identification of
all related parties and all related -party relationships and transactions, (2) additional information that we may request for the
purpose of the audit, and (3) unrestricted access to persons within the government from whom we determine it necessary to
obtain audit evidence.
Your responsibilities include adjusting the financial statements to correct material misstatements and for confirming to us
in the written representation letter that the effects of any uncorrected misstatements aggregated by us during the current
engagement and pertaining to the latest period presented are immaterial, both individually and in the aggregate, to the
financial statements of each opinion unit taken as a whole.
You are responsible for the design and implementation of programs and controls to prevent and detect fraud, and for
informing us about all known or suspected fraud affecting the government involving (1) management, (2) employees who
have significant roles in internal control, and (3) others where the fraud could have a material effect on the financial
statements. Your responsibilities include informing us of your knowledge of any allegations of fraud or suspected fraud
affecting the government received in communications from employees, former employees, grantors, regulators, or others.
In addition, you are responsible for identifying and ensuring that the government complies with applicable laws, regulations,
contracts, agreements, and grants and for taking timely and appropriate steps to remedy fraud and noncompliance with
provisions of laws, regulations, or contracts or grant agreements that we report.
You are responsible for the preparation of the supplementary information, which we have been engaged to report on, in
conformity with U.S. generally accepted accounting principles. You agree to include our report on the supplementary
information in any document that contains and indicates that we have reported on the supplementary information. You also
agree to include the audited financial statements with any presentation of the supplementary information that includes our
report thereon. Your responsibilities include acknowledging to us in the written representation letter that (1) you are
responsible for presentation of the supplementary information in accordance with GAAP; (2) you believe the supplementary
information, including its form and content, is fairly presented in accordance with GAAP; (3) the methods of measurement
or presentation have not changed from those used in the prior period (or, if they have changed, the reasons for such changes);
and (4) you have disclosed to us any significant assumptions or interpretations underlying the measurement or presentation
of the supplementary information.
Management is responsible for establishing and maintaining a process for tracking the status of audit fmdings and
recommendations. Management is also responsible for identifying and providing report copies of previous financial audits,
attestation engagements, performance audits or other studies related to the objectives discussed in the Audit Objectives
section of this letter. This responsibility includes relaying to us corrective actions taken to address significant findings and
recommendations resulting from those audits, attestation engagements, performance audits, or other studies. You are also
responsible for providing management's views on our current findings, conclusions, and recommendations, as well as your
planned corrective actions, for the report, and for the timing and format for providing that information.
You agree to assume all management responsibilities relating to the financial statements and related notes, and any other
nonaudit services we provide. You will be required to acknowledge in the management representation letter our assistance
with preparation of the financial statements and related notes and that you have reviewed and approved the financial
statements and related notes prior to their issuance and have accepted responsibility for them. Further, you agree to oversee
the nonaudit services by designating an individual, preferably from senior management, with suitable skill, knowledge, or
experience; evaluate the adequacy and results of those services; and accept responsibility for them.
Crestview Community Redevelopment Agency Page 5 of 6
Engagement Administration, Fees, and Other
We understand that your employees will prepare all cash, debt, or other confirmations we request and will locate any
documents selected by us for testing.
We will provide copies of our reports to CRA; however, management is responsible for distribution of the reports and the
financial statements. Unless restricted by law or regulation, or containing privileged and confidential information, copies
of our reports are to be made available for public inspection.
The audit documentation for this engagement is the property of Saltmarsh, Cleaveland & Gund and constitutes confidential
information. However, subject to applicable laws and regulations, audit documentation and appropriate individuals will be
made available upon request and in a timely manner to a Cognizant or Grantor Agency or its designee, a federal agency
providing direct or indirect funding, or the U.S. Government Accountability Office for purposes of a quality review of the
audit, to resolve audit findings, or to carry out oversight responsibilities. We will notify you of any such request. If
requested, access to such audit documentation will be provided under the supervision of Saltmarsh, Cleaveland & Gund
personnel. Furthermore, upon request, we may provide copies of selected audit documentation to the aforementioned
parties. These parties may intend, or decide, to distribute the copies or information contained therein to others, including
other governmental agencies.
The audit documentation for this engagement will be retained for a minimum of five years after the report release date or
for any additional period requested by a cognizant agency or oversight agency. If we are aware that a federal awarding
agency or auditee is contesting an audit finding, we will contact the party(ies) contesting the audit finding for guidance prior
to destroying the audit documentation.
I am the engagement shareholder responsible for supervising the engagement and signing the reports or authorizing another
individual to sign them. Our fee for these services will be $5,000 plus $4,025 for each program subject to single audit
requirements for the year ended September 30, 2020. Our invoices for these fees will be rendered as work progresses and
are payable on presentation. The above fee is based on anticipated cooperation from your personnel and the assumption
that unexpected circumstances will not be encountered during the audit. If significant additional time is necessary, we will
discuss it with you and arrive at a new fee estimate before we incur the additional costs.
Parties to this engagement agree that any dispute that may arise regarding the meaning, performance, or enforcement of this
engagement will, prior to resorting to litigation, be submitted to mediation upon the written request of any party to the
engagement. All mediations initiated as a result of this engagement shall be administered by a Florida Bar Certified trial
mediator selected by the parties. The results of this mediation shall be binding only upon agreement of each party to be
bound. Costs of any mediation proceeding shall be shared equally by both parties.
We appreciate the opportunity to be of service to CRA and believe this letter accurately summarizes the significant terms
of our engagement. If you have any questions, please let us know. If you agree with the terms of our engagement as
described in this letter, please sign the enclosed copy and return it to us.
Very truly yours,
,a(4
For the Firm
Crestview Community Redevelopment Agency Page 6 of 6
RESPONSE:
This letter correctly sets forth the understanding of Crestview Community Redevelopment Agency.
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Title:
Date: zer' 2 p 2 /
Saltmarsh
Saltmarsh, Cleaveland & Gund
CERTIFIED PUBLIC ACCOUNTANTS AND CONSULTANTS
December 3, 2020
Nathan Boyles, Chairman
Crestview Community Redevelopment Agency
198 North Wilson Street
Crestview, Florida 32536
We are pleased to confirm our understanding of the services we are to provide the Crestview Community Redevelopment
Agency ("CRA"), a component unit of the City of Crestview, Florida.
We will examine the CRA's compliance with Sections 218.415, 163.387(6) and 163.387(7), Florida Statutes, for the year
ended September 30, 2020. The objectives of our examinations are to (1) obtain reasonable assurance about whether
CRA is in compliance with Sections 218.415, 163.387(6) and 163.387(7), Florida Statutes; and (2) to express an opinion
as to whether CRA is in compliance with Sections 218.415, 163.387(6) and 163.387(7), Florida Statutes, based on our
examinations.
Our examinations will be conducted in accordance with attestation standards established by the American Institute of
Certified Public Accountants. Accordingly, it will include examining, on a test basis, your records and other procedures
to obtain evidence necessary to enable us to express our opinion. We will issue a written report upon completion of our
examination. Our report will be addressed to the Board of Commissioners of the Crestview Community Redevelopment
Agency. We cannot provide assurance that an unmodified opinion will be expressed. Circumstances may arise in which
it is necessary for us to modify our opinion. If our opinion is other than unmodified, we will discuss the reasons with you
in advance. If, for any reason, we are unable to complete the examination or are unable to form or have not formed an
opinion, we may decline to express an opinion or may withdraw from this engagement.
Because of the inherent limitations of an examination engagement, together with the inherent limitations of internal
control, an unavoidable risk exists that some material misstatements may not be detected, even though the examinations
are properly planned and performed in accordance with the attestation standards.
We will plan and perform the examinations to obtain reasonable assurance about whether CRA is in compliance with
Sections 218.415, 163.387(6) and 163.387(7), Florida Statutes. Our engagement will not include a detailed inspection of
every transaction and cannot be relied on to disclose all material errors, or known and suspected fraud or noncompliance
with laws and regulations, or internal control deficiencies, that may exist. However, we will inform you of any known
and suspected fraud and noncompliance with laws or regulations, internal control deficiencies identified during the
engagement, and uncorrected misstatements that come to our attention unless clearly trivial.
We understand that you will provide us with the information required for our examinations and that you are responsible
for the accuracy and completeness of that information. We may advise you about appropriate criteria, but the
responsibility for the subject matter remains with you.
Salunarsh, Cleave/and & Gund
saltmarshcpa.cnm 1 Since. 1944 1 (800) 477-7458
Fort Walton Beach • Nashville • Orlando • Pensacola • Tampa
Crestview Community Redevelopment Agency Page 2 of 2
You are responsible for complying with Sections 218.415, 163.387(6) and 163.387(7), Florida Statutes; and for selecting
the criteria and determining that such criteria are appropriate for your purposes. You are responsible for, and agree to
provide us with, a written assertion about whether CRA is in compliance with Sections 218.415, 163.387(6) and
163.387(7), Florida Statutes. Failure to provide such an assertion will result in our withdrawal from the engagement. You
are responsible for providing us with (1) access to all information of which you are aware that is relevant to the
measurement, evaluation, or disclosure of the subject matter; (2) additional information that we may request for the
purpose of the examination; and (3) unrestricted access to persons within the entity from whom we determine it necessary
to obtain evidence.
You agree to assume all management responsibilities for the preparation of the subject matter or assertion and any other
nonattest services we provide; oversee the services by designating an individual, Elizabeth Roy, CRA Director, who
possesses suitable skill, knowledge, and/or experience; evaluate the adequacy and results of the services; and accept
responsibility for them.
At the conclusion of the engagement, you agree to provide us with certain written representations in the form of a
representation letter.
Chuck Landers is the engagement shareholder and is responsible for supervising the engagement and signing the report or
authorizing another individual to sign it.
Our fees for this service are included in the fee stated in the September 30, 2020 audit engagement letter dated
December 3, 2020.
Parties to this engagement agree that any dispute that may arise regarding the meaning, performance, or enforcement of
this engagement will, prior to resorting to litigation, be submitted to mediation upon the written request of any party to the
engagement. All mediations initiated as a result of this engagement shall be administered by a Florida Bar Certified trial
mediator selected by the parties. The results of this mediation shall be binding only upon agreement of each party to be
bound. Costs of any mediation proceeding shall be shared equally by both parties.
We appreciate the opportunity to be of service to the Crestview Community Redevelopment Agency and believe this letter
accurately summarizes the significant terms of our engagement. If you have any questions, please let us know. If you
agree with the terms of our engagement as described in this letter, please sign the enclosed copy and return it to us.
Very truly yours,
For the Firm
RESPONSE: This letter correctly sets forth the understanding of the Crestview Community Redevelopment Agency.
Officer signature -
Title:
Date:
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Saltmarsh
Saltmarsh, Cleaveland Sc Gund
CERTIFIED PUBLIC ACCOUNTANTS AND CONSULTANTS
To the Board of Commissioners
Crestview Community Redevelopment Agency
Crestview, Florida
We are engaged to audit the financial statements of the governmental activities of the Crestview Community
Redevelopment Agency ("CRA"), a component unit of the City of Crestview, Florida, for the year ended
September 30, 2020. Professional standards require that we provide you with the following information related
to our audit. We would also appreciate the opportunity to meet with you to discuss this information further
since a two-way dialogue can provide valuable information for the audit process.
Our Responsibilities under U.S. Generally Accepted Auditing Standards and Government Auditing
Standards
As stated in our engagement letter dated December 3, 2020, our responsibility, as described by professional
standards, is to express opinions about whether the financial statements prepared by management with your
oversight are fairly presented, in all material respects, in conformity with U.S. generally accepted accounting
principles. Our audit of the financial statements does not relieve you or management of your responsibilities.
As part of our audit, we will consider the internal control of CRA. Such considerations are solely for the
purpose of determining our audit procedures and not to provide any assurance concerning such internal control.
As part of obtaining reasonable assurance about whether the financial statements are free of material
misstatement, we will also perform tests of CRA's compliance with certain provisions of laws, regulations,
contracts, and grants. However, providing an opinion on compliance with those provisions is not an objective
of our audit.
Generally accepted accounting principles provide for certain required supplementary information (RSI) to
supplement the basic fmancial statements. Our responsibility with respect to the Management's Discussion and
Analysis and the Budgetary Comparison Schedule - Special Revenue Fund, which supplement the basic
financial statements, is to apply certain limited procedures in accordance with generally accepted auditing
standards. However, the RSI will not be audited and, because the limited procedures do not provide us with
sufficient evidence to express an opinion or provide any assurance, we will not express an opinion or provide
any assurance on the RSI.
Saltmarsh, Cleaveland & Gund
salrrnarshepa.cnm 1 Since 1944 1 (800) 477-7458
Fort Walton Beach • Nashville • Orlando • Pensacola • Tampa
Crestview Community Redevelopment Agency Page 2 of 2
Planned Scope, Timing of the Audit, and Other
An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial
statements; therefore, our audit will involve judgment about the number of transactions to be examined and the
areas to be tested.
Our audit will include obtaining an understanding of the entity and its environment, including internal control,
sufficient to assess the risks of material misstatement of the fmancial statements and to design the nature,
timing, and extent of further audit procedures. Material misstatements may result from (1) errors, (2) fraudulent
financial reporting, (3) misappropriation of assets, or (4) violations of laws or governmental regulations that are
attributable to the entity or to acts by management or employees acting on behalf of the entity. We will
generally communicate our significant findings at the conclusion of the audit. However, some matters could be
communicated sooner, particularly if significant difficulties are encountered during the audit where assistance is
needed to overcome the difficulties or if the difficulties may lead to a modified opinion. We will also
communicate any internal control related matters that are required to be communicated under professional
standards.
We are currently in the planning phase of our audit of the 2020 financial statements. Chuck Landers is the
engagement shareholder and is responsible for supervising the engagement and signing the report or authorizing
another individual to sign it.
This information is intended solely for the use of the Board of Commissioners and management of the
Crestview Community Redevelopment Agency and is not intended to be, and should not be, used by anyone
other than these specified parties.
Very truly yours,
Fort Walton Beach, Florida
December 3, 2020