HomeMy Public PortalAbout12-26-1985 '21
BOARD OF PUBLIC WORKS.AND SAFETY, OF THE
CITY OF RICHMOAD, INDIANA, DEER 26, 1985
1 The Board of Public Works and Safety of the City of Richmond, Indiana met in
2 regular session December 26, 1985 at the hour of 9:00 A.M. in the Municipal Building
III 3 in said City. Ms. Maness presided with Mr. Brown in attendance. Ms. Silberstein
4 was absent. The following business was had to wit:
5
6 APPROVAL OF MINUTES OF DECEMBER 19, 1985
7
8 Mr. Brown moved to approve the minutes of the previous meeting as prepared, seconded
9 by Ms. Maness and on unanimous voice vote the motion was carried.
10
11 APPROVAL OF CLAIMS FOR PAYMENT
12
13 Ms. Maness stated there were no claims to be presented for approval.
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15 DEPARTMENT REQUESTS AND COMMENTS
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17 Purchasing Department
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19 Bid Award for Park Department Computer System,
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21 Rita Stout, Purchasing Director, informed the Board that after consultation with
22 the Park and Recreation Superintendent and other consultants, it was their
23 recommendation that the bid be awarded to Richmond Computer Corporation (MicroAge
24 Computer Stores) . The bid to be accepted is Configuration A with three (3)
25 alternatives, Network A and Software Library for a total amount of $17,709.34.
26 The amount includes implementation and training for the equipment and is campatable
27 with the mainframe NCR in the Controller's Office.
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29 Ms. Stout said the bid was contingent upon receipt of a letter from MicroAge
30 Computer Stores authorizing Richmond Computer Corporation as an authorized dealer
31 with their full support. Ms. Stout informed the Board that she had just received
32 that authorization and that the bid can also be rejected in the future with full
33 refund if the equipuent is not campatahle with the mainframe NCR.
34
35 Mr. Brown moved to award the bid for the Park Depai Luent Computer System to
36 Richmond Computer Corporation (MicroAge Computer Stores) for Configuration A,
37 Network A, Software Library, implementation and training at a total price of
38 17,709.34 contingent upon compatability with the mainframe NCR located in the
39 Controller's Office, seconded by Ms. Maness and on unanimous voice vote the motion
40 was carried.
41
42 Bid Award for Gasoline for 1986
43
44 Ms. Stout made the following recommendations for the bulk gasoline purchases
45 for the City of Richmond for 1986:
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47 Vendor Description Transport Tankwagon
48 f
49 Warfield Oil Co. Regular Gasoline .7680 .8080
50 Warfield Oil Co. Unleaded Gasoline .7950 .8350
51 Wayne County Farm
52 Bureau Co-op Diesel-Premium #1 .8945 .9345
III 53 Wayne County Farm
54 Bureau Co-op Diesel-Premium #2 .8545 .8945
55 Wayne County Farm
56 Bureau Co-op Diesel-Regular #1 .8945 .9345
57 Wayne County Farm
58 Bureau Co-op Diesel-Regular #2 .8545 .8945
59 Wayne County Farm
60 Bureau Co-op Heating Oil #1 Grade .9195 .9595
61 Wayne County Farm
62 Bureau Co-op Heating Oil #2 Grade .8545 .8945
63
64 Ms. Stout stated all applicable taxes are to be added and the vendors agree to
65 notify her of any increases or decreases in price in writing in order that the
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Board of Works Minutes Cont'd
December 26, 1985
Page 2
1 City can terminate the contract within fifteen (15) days if the price escalates
2 to a point of 10% above base prices. Ms. Stout also stated that this will allow
3 ,the City to go to the next lowest vendor for purchases if the prices escalate
4 above the 10%.
5
6 Mr. Brown moved to award the gasoline bid to Warfield Oil Company and Farm Bureau
7 Co-op per the above recommendations, seconded by Ms. Maness and on unanimous
8 voice vote the motion was carried.
9
10 Award of Bid for Three (3) Street DepaLlnnent Vehicles
11
12 Ms. Stout stated that after reviewing the bids for three (3) 4 x 4 - 8600 GVW
13 Trucks with the Street Commissioner, it is recommended that the bid be awarded
14 to To• Brookbank Chevrolet, Inc. in the amount of $42,782.00 with a delivery
15 time of two (2) weeks. •
16
17 Mr. Brown moved to approve the bid award to Tom Brookbank Chevrolet, Inc. for
18 three (3) 4 Wheel Drive Trucks with a two (2) week delivery time, seconded by
19 Ms. Maness and on unanimous voice vote the motion was carried. -
20
21 Abandoned Vehicle Bid
22
23 Ms. Stout informed the Board that after discussion with the City Controller and
24 the City Attorney, she was requesting the abandoned vehicle contract be re-advertised.
25 She indicated that it had been decided that some areas of the contract needed
26 to be changed and made more descriptive. Ms. Stout requested that the present
27 contract with J Street Auto Parts be extended four (4) weeks with the consent
28 of J Street Auto Parts.
29
30 Mr. Brown moved to readvertise the bid for abandoned vehicle storage, with bids
31 to be accepted on January 23, 1986 at 9:00 A.M., seconded by Ms. Maness and on
32 unanimous voice vote the motion was carried.
33
34 Ms. Maness stated that after review of the specifications, they had decided they
35 were too vague for good contract language.
36 •
37 PUBLIC REQUESTS AND CIS
38
39 Request Denied for Residential Handicapped Parking Space at 6072 South 6th Street
40
41 The request of Mr. Keith Garn for a residential handicapped parking designation
42 at 6072 South 6th Street. Lt. Jenkins of the Traffic Division stated that after
43 investigation they recommended denial of the request due to the availability
44 of off street parking and that portion of South 6th Street being a no parking
45 zone.
46
47 Mr. Brown moved to deny the request for a residential handicapped parking designation
48 at 6071/2 South 6th Street, seconded by Ms. Maness and on unanimous voice vote
49 the motion was carried.
50
• 51 1986 POLICE CONTRACT
52
53 City Controller, Cathy Maness, highlighted the following articles in the agreement
54 between the City of Richmond and the John Hennigar Lodge #63, Fraternal Order
55 of Police for wages and working conditions, as articles having been changed or
56 added:
57
58 Article 12 - Minimum Manpower. The article was added to the contract and reads
59 "The Police Department is at full force with seventy-seven (77) officers. As
60 positions become open the Chief of Police, acting as administrator for the City,
61 shall start the hiring process in twenty (20) to thirty (30) days after the official
62 open date of the vacancy."
63
64 "The Official open date is defined as the last day for which an officer is paid
65 with the hiring being completed in a reasonable amount of time."
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Board of Works Minutes Cont'd
December 26, 1985
Page 3
1 Article 16 - Wages. The increase in wages is $300.00 increase over the base pay
2 of a partolman, with the permanent differential between the ranks the same
111 3 as that in prior years contracts.
4
5 Article 17 - Tour of Duty. This is a new article establishing a twenty-eight
6 (28) day work period (160 working hours) . The work period will be broken into
7 four (4) work schedules measuring seven (7) days in length consisting of five
8 (5) working days, eight (8) hours per day.
9
10 Article 18 - Overtime. The Article was rewritten in order to comply with FLSA
11 and qualify the Richmond Police Department for exemption under Section 7 (k) of
12 FLSA. The Article also allows officers to bank overtime up to 480 hours.
13
14 Article 19 - Five Day Weekend. This is a new article to the contract, but not
15 a new benefit to the Police Department.
16
17 Article 20 - Vacation. No new vacation time was granted, but Section III was
18 amended to allow officers to take up to one week of vacation one day at a time
19 or in any combination less- than five.
20
21 Article 23 - Longevity Pay. A base longevity of $500.00 was added to the contract
22 in order to provide each officer with an across the board pay increase in 1986
23 of $800.00 over 1985.
24
25 Article 26 - Technician Pay. Section V was amended to include an amount of $225.00
26 to make it consistent with other technician categories.
27
III28 Article 29 - Insurance. The article was amended to allow for the creation of
29 a City Self Insurance Committee and allows the City to change third party group
30 insurance administrators.
31
32 Ms. Maness stated that all other articles remained the same in content, but the
33 contract was re-arranged in order to provide better clarity.
34
35 Mr. Brown stated that as a member of the negotiations committee, he had been able
36 to participate in the beginning of negotiations and was confident that the
37 contract had been bargained in good faith and he was completely satisfied with
38 the additions to the contract.
39
40 Mr. Brown moved to approve and execute the Agreement made between the City of
41 Richmond, Indiana and the John Hennigar Lodge # :63: Fraternal Order.•of:Police
42 representing the members of the Richmond Police Department, seconded by Ms.
43 Maness and on unanimous voice vote the motion was carried.
44
45 Ms. Maness informed the Board that an ordinance would be presented to Council
46 as soon as possible upon execution of the Agreement.
47
48 ADJOURN
49
50 There being no further business, on a motion duly made, seconded and passed the
51 meeting was adjourned.
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54
55 Cathy A. Maness, President
56
57
58 ATTEST:
59 Mary Merchanthouse, City Clerk
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