HomeMy Public PortalAbout12-19-1985 BOARD OF PUBLIC WORKS AND SAFETY OF THE
CITY OF RICHMOND, INDIANA, DEER 19, 1985
1 The Board of Public Works and Safety of the City of Richmond, Indiana, met in regular
2 session December 19,1985 at the hour of 9:00 A.M. in the Municipal Building in said
III3 City. Ms. Maness presided with Mr. Brown and Ms. Silberstein in attendance. The
4 following busines was had to-wit:
5
6 BID OPENINGS
7
8 Computer System for the City of Richmond Department of Parks and Recreation
9
10 The Purchasing Director, Rita Stout, requested all bids be turned in for the Parks
11 and Recreation Computer System. Having received all bids, Ms. Silberstein moved
12 to close the bidding, seconded by Mr. Brown and on unanimous voice vote the motion
13 was carried.
14
15 Mr. Barden examined the Proof of Publication and found it to be in order. Ms.
16 Silberstein moved to accept and file the Proof of Publication, seconded by Mr.
17 Brown and on unanimous voice vote the motion was carried.
18
19 The following bids were received:
20
21 Richmond Computer Corporation d/b/a/ Micro Computer Stores - The bid was on
22 the proper form and accompanied by a certified check in the amount of 10% of
23 the total bid. The bid for configuration A was for 14,458.11 with an
24 alternate bid of 12,585.87. The bid for Configuration B was for 11,235.23
25 with 1,124.70 for an additional, terminal and an alternative bid at 10,744.17
26 with 1,124.70 for additional terminal.
27 •
ill28 The bid also included prices for software, implementation and training.
29
30 Rosas, Inc. - The bid was on the proper form and accompanied by a bid bond
31 in 10% of the total bid. The bids were for configuration A at 16,497.98 and
32 configuration B at 14,867.74. Prices were also included for software,
33 implementation and training.
34
35 Ms. Silberstein moved to refer the bids for the Parks and Recreation Computer System
36 to the Park Department and Purchasing Director for evaluation and recommendation,
37 seconded by Mr. Brown and on unanimous voice vote the motion was carried.
38
39 Bulk Gasoline for 1986
40
41 The Purchasing Director, Rita Stout, requested all bids be turned in for the Bulk
42 Gasoline for 1986. Having received all bids, Ms. Silberstein moved to close the
43 bidding, seconded by Mr. Brown and on unanimous voice vote the motion was carried.
44
45 Mr. Barden examined the Proof of Publication and found it to be in order. Ms.
46 Silberstein moved to accept and file the Proof of Publication, seconded by Mr.
47 Brown and on unanimous voice vote the motion was carried.
48
49 The following bids were received:
50
51 Farm Bureau Co-op - The bid was on the proper form and accompanied by a bid
52 bond in 10% of the total bid. The bid was for regular gasoline, unleaded
III53 gasoline, diesel fuel #1 and #2, regular premium and heating fuel #1 and #2
54 and included pricing for both transport and tankwagon.
55
56 Warfield, Inc. - THe bid was on the proper form and accompanied by a bid bond
57 in 10% of the total bid. The bid included prices for regular gasoline,
58 unleaded gasoline, diesel fuel #1 and #2, regular premium, heating fuel #1
59 and #2 and furnace fuel. The prices were for both transport and tankwagon.
60
61 Ms. Stout stated the prices will be adjusted with any increase or decrease in pricing.
62
63 Ms. Silberstein moved to refer the bids for bulk gasoline purchases to the Purchasing
64 Director for evaluation and recommendation, seconded by Mr. Brown and on unanimous
65 voice vote the motion was carried.
Board of Works Minutes Cont'd
December 19, 1985
Page 2
1 Inoperable Vehicle Storage
2
3 Ms. Stout requested all bids be turned in for the Inoperable Vehicle Storage.
4 Having received all bids, Ms. Silberstein moved to close the bidding, seconded by
5 Mr. Brown and on unanimous voice vote the motion was carried.
6
7 Mr. Barden examined the Proof of Publication and found it to be in order. Ms.
8 Silberstein moved to accept and file the Proof of Publication, seconded by Mr.
9 Brown and on unanimous voice vote the motion was carried.
10
11 The following bid was received:
12
13 J Street Auto - The bid was received on the proper form. The bid was for 3,000.00
14 to be paid to the City for the year 1986.
15
16 Ms. Silberstein moved to refer the bid for inoperable vehicle storage to the City
17 Attorney, Police Department and the Purchasing Director for evaluation and
18 recommendation, seconded by Mr. Brown and on unanimous voice vote the motion was
19 carried.
20
21 STATUS REPORT ON 350 HIGHLAND ROAD - INOPERABLE VEHICLES AND JUNK
22
23 Mr. Barden stated that he had received a letter from the property owners attorney,
24 Mr. Ed Anderson, requesting that the matter be continued again until he can be
25 in attendance. Mr. Barden explained that although the Board of Works has no power
26 over this matter, it is in the two (2) mile fringe area for zoning jurisdiction
27 and he would like to use the Board of Works as a public forum for an information
28 report on the problem.
29
30 Ms. Maness requested that the item be removed from the agenda since the Board has
31 no power in the matter.
32
33 Mr. Barden stated that the Board of Works could direct the City Attorney and the
34 Planning Depailuuent to take the necessary steps to resolve the issue.
35
36 Mr. Brown moved to direct the issue of inoperable vehicles and junk at 350 Highland
37 Road to the City Attorney and the Planning DepaiLuent and to keep the Board of Works
38 updated on any action taken, seconded by Ms. Silberstein and on unanimous voice
39 vote the motion was carried.
40
41 APPROVAL OF MINUTES OF DECEMBER 12, 1985
42
43 Ms. Silberstein moved to approve the minutes of the previous meeting as ,prepared,
44 seconded by Mr. Brown and on unanimous voice vote the motion was carried.
45
46 APPROVAL OF CLAIMS FOR PAYMENT
47 -- - -48 Mr. Brown moved to approve claims in the amount of 169,419.10 for payment, seconded
49 by Ms. Silberstein and on unanimous voice vote the motion was carried.
50
51 BOARD OF PUBLIC WORKS AND SAFETY
52
53 Approval of Wayne Township Fire Protection Contract for 1986
54
55 Ms. Maness explained that a meeting had been held with representatives from Wayne
56 Township and the City and a formula developed for contributions by Wayne Township
57 for fire protection. This formula is based on 90% of the prior years Fire Depailiuent
58 costs allocated based on the current assessed valuation in each year.
59
60 The formula will be used for all future contracts with Wayne Township for fire
61 protection.
62
63 The amount of the contract agreed upon for 1986 is 180,033.00.
64
65 Ms. Maness also explained that a Memorandum of Understanding would be entered into
Board of Works Minutes Cont'd
December 19, 1985
Page 3
1 between the City and and Wayne Township for the formula for the computation of costs
2 for the fire protection services and that the Inter-Local Agreement for Fire
3 Department Services would be entered into annually.
III4
5 Ms. Silberstein moved to approve. and execute the Memorandum of Understanding and
6 the Inter-Local Agreement for Fire DepaiLatent Services, seconded by Mr. Brown and
7 on unanimous voice vote the motion was carried.
8
9 Ms. Silberstein also moved to cause to be issued to the Richmond Fire Department
10 a standing order to heed and respond to any call or fire alarm received by it
11 reporting a fire within the limits of Wayne Township, seconded by Mr. Brown and
12 on unanimous voice vote the motion was carried.
13
14 PUBLIC REQUESTS AND COMMENTS
15
16 Handicapped Parking Designation at 6072 South 6th Street
17
18 The City Clerk informed the Board that the Traffic Divison had not been able to
19 investigate this request and asked that it be held for for the December 26, 1985
20 agenda.
21
22 Ms. Maness stated the item would return on the December 26, 1985 agenda.
23
24 Review of Denial for Taxicab License - Phillip Brockman
25
26 Ms. Maness presented a request fran Mr. Phillip Brockman asking the Board of Works
27 to direct the Chief of Police to issue a city permit as a taxicab driver. Mr.
III28 Brockman was denied the permit because of moving violations.
29
30 Mr. Barden stated that the Chief of Police had followed the City Ordinance in denying
31 the permit as Chapter 119 of the City Code states that three (3) or more
32 convictions in the two (2) year period constitute grounds for denial. Mr. Barden
33 also stated that Mr. Brockman had been informed to be in attendance and he was not
34 at the meeting to represent the request.
35
36 Ms. Silberstein moved to strike the request from the agenda in the absence of Mr.
37 Brockman, seconded by Mr. Brown and on unanimous voice vote the motion was carried.
38
39 ITEMS UNDER ADVISEMENT
40
41 Request for Leave of Absence for Military Service - Tracy Bosell
42
43 Ms. Maness read the following request from Tracy Lee Bosell:
44
45 I, Tracy Lee Bosell, request a leave of absence fran my job as an employee
46 with the City of Richmond Park Department to join the Military Service for
47 a 3 year period or until my enlistment is completed. My last day will be
48 December 31, 1985 and I will be returning after my enlistment is completed
49 to take up residency in Richmond and return to work with the City of Richmond
50 at a job similar to the one I hold now at the same pay until a job of the same
51 type of work becomes available. This has been guaranteed to be by the Soldiers
52 and Sailors Act for serving my Country and by word of my recruiting officer.
III 53
54 /s/ Tracy Lee Bosell
III 55
56 In response to Ms. Maness, Mr. Barden stated that Federal Law does dictate
57 the City grant the leave of absence.
58
59 Ms. Maness asked what will happen when Mr. Bosell returns and Mr. Barden explained
60 that he retains his seniority rights and the same benefits as when he left. Mr.
61 Barden stated that the laws governing this are changing and that the Board should
62 consider any worry over another employee being terminated when Mr. Bosell returns
63 as premature.
64
65 Ms. Silberstein moved to approve the Leave of Absence request of Tracy Lee Bosell
Board of Works Minutes Cont'd
December 19, 1985
Page 4
1 for military service subject to all applicable Federal Laws now in affect or
2 in affect in the future, seconded by Mr. Brown and on unanimous voice vote the motion
3 was carried.
4
5 Clearview Cable Proposals for Expanded Service, Rate Increase and Senior Citizen
6 Discount
7
8 Ms. Maness presented the proposal by Clearview Cable TV filed with the City Clerk
9 on December 13, 1985. The proposal included an expanded basic package of $11.30
10 per month with the price including the 5% allowed by federal law which would have
11 been available in 1986.
12
13 The basic service includes 28 channels with additional outlets being 2.50 per outlet
14 per month, converter rental being 2.00 per converter per month and remote control
15 being 3.00 per control per month.
16
17 The proposal also included a senior citizen's discount for customers 65 years of
18 age and head of household. The discount includes basic service at 9.95 for the
19 first year, basic service at 10.95 for the second year and no discount thereafter.
20
21 Ms. Maness explained that the Board of Works had not accepted the original proposal
22 of Clearview Cable TV for the expanded basic service since they felt it was not
23 fair for persons on a fixed income and that Clearview Cable had then presented a
24 tier system proposal and the Telecommunications Council had recommended its denial.
25 Ms. Maness stated that after the informal public meeting on the tier proposal held
26 - by the Board of Works it became apparent that the community was wanting the original
27 expanded basic service and was interested in the senior citizen discount.
28
29 Mr. Cody explained that the discount would be limited to those head of household
30, 65 years of age to avoid confusion on who is eligible for the discount.
31
32 Ms. Silberstein asked if Channel 16 was a full fledged Public, Educational and
33 Governmental access channel and not just the Richmond Community School channel.
34 Mr. Cody explained that it was a dedicated PEG channel and was referred to as the
35 school channel since the point of origin was the High School.
36
37 In response to Ms. Silberstein, Mr. Cody stated the channel would remain dedicated
38 for such a purpose and that if the PEG channel was impossible, Clearview would assist
39 the City in finding something to put in its place.
40
41 Ms. Silberstein asked about converter rental and Mr. Cody stated the original converter
42 was a part of the costs for the expanded basic service and only converters for
43 additional outlets would be a separate charge.
44
45 Ms. Maness noted that the Board had received one (1) letter from senior citizens
46 indicating their disapproval with the expanded basic service and rate increase and
47 that the Clerk's Office had received two (2) telephone calls from senior citizens
48 in opposition to the proposal since they were on fixed incomes.
49
50 Ms. Maness reminded the public that the City looses control over rates at the end
51 of 1986 and with this proposal they have a two (2) year cammittment from Clearview
52 Cable for the senior citizen discount. •
53
54 Ms. Maness stated that she felt the issue had been thoroughly discussed and she111
55 was pleased with the senior citizen discount.
56
57 Ms. Silberstein stated that she realized all would not approve, but the Board had
58 to depend on the public input they had received and that Clearview Cable had been
59 open for some negotiation with the City on the proposals. She said that she feels
60 this is the best proposal the Board has or would get regarding the rates for Clearview
61 Cable.
62
63 Ms. Silberstein moved to accept the proposal of Clearview Cable TV of December 13,
64 1985 for $11.30 a month for expanded basic service and the senior citizen discount
65 at $9.95 the first year and $10.95 the second year, seconded by Mr. Brown and on
CI
Board of Works Minutes Cont'd
December 19, 1985
Page 5
1 unanimous voice vote the motion was carried.
2
III3 Ms. Silberstein commented that the Board could have taken no action and the proposal
4 would have automatically taken affect within sixty (60) days, but the Board felt •
5 it should take action and allow Clearview Cable to start implementation of plans
6 as soon as possible.
7
8 Ms. Maness commented that the $11.30 per month charge affords Clearview Cable a
9 satisfactory, but not excessive rate of return.
10
11 Inquiries on Abandoned Vehicle Storage Specifications - Jim Ramey
12
13 Mr. Jim Ramey of J Street Auto Parts questioned the Board on certain specifications
14 on the Abandoned Vehicle Storage. Ms. Maness stated she was aware of Mr. Ramey's
15 concerns and that she would get in touch with him today or tomorrow.
16
17 Mr. Ramey also commented on places storing vehicles other than the approved impound
18 area and stated this was a contract abuse. Ms. Maness stated that if Mr. Ramey
19 would report the other sites they would be investigated and any judgements on
20 contract abuse would be subject to evidence.
21
22 Mr. Barden stated that individuals have the right to have their own vehicles towed
23 to the destination of their choice.
24
25 ADJOURNMENT
26
27 There being no further business, on a motion duly made, seconded and passed the
III28 meeting was adjourned.
29
30
31
32 Cathy A. Maness, President
33
34
35 ATTEST:
36 Mary Merchanthouse, City Clerk
37
38
39
40
41
42
43
44
45
46
47
48
49
50
51
52
53
III 54
55
56
57
58
59
60
61
62
63
64 •
65