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HomeMy Public PortalAbout10-31-1985 f4 J BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF RICBMOND, INDIANA, OCTOBER 31, 1985 1 The Board of Public Works and Safety of the City of Richmond, Indiana met in regular 2 session, October 31, 1985 at the hour of 9:00 A.M. in the Municipal Building in said 3 City. Ms. Maness presided with Mr. Brown and Ms. Silberstein in attendance. III4 The following business was had to-wit: 5 6 APPROVAL OF MINUTES OF OCTOBER 24, 1985 7 8 Ms. Silberstein moved to approve the minutes of the previous meeting as prepared, 9 seconded by Mr. Brown and on unanimous voice vote the motion was carried. 10 11 APPROVAL OF CLAIMS FOR PAYMENT 12 13 Mr. Brown moved to approve claims for payment in the amount of 182,678.68, seconded 14 by Ms. Silberstein and on unanimous voice vote the motion was carried. 15 16 TABLED ITEMS . 17 18 Petition for Vacation of South 4th Street 19 20 Mr. Barden explained to the Board that for the vacation of South 4th Street between 21 Main and A Streets, the Board must initiate a Declaratory Resolution to vacate the 22 Street and then it will be procedurally handled by Ordinance of the Common 23 Council and public hearing and recommendation of the Plan Coiiuuission. 24 25 Mr. Barden stated that collateral agreements on the vacation of the street such as 26 snow removal, street lights, traffic and parking control and maintenance can be 27 addressed in ordinance form at the Common Council level rather that the Board of I28 Works address these issues in the Declaratory Resolution. 29 30 Mr. Barden stated there were no objections from the utilities as long as the 31 easements were preserved. 32 33 Mr. Dennis Bronston of South 17th Street stated that he uses South 4th Street between 34 Main and A Streets as a public right-of-way on his way to and from work and 35 questioned why this street needed to be vacated if there were no contemplated 36 changes in parking, traffic or signal pattern. 37 38 Mr. Barden stated the request arose out of the City Engineer's Office and also to 39 address the issue of the County owning the property on both sides of the street 40 and personnel crossing the street. The vacation will also allow control of this 41 portion of the street to be in the hands of one body for decisions such as special 42 uses for Rose Festival, etc. 43 44 Ms. Silberstein asked about references to structural maintenance of the bricks and .45 Ms. Maness indicated she would prefer that this reference to maintenance and 46 responsibilities be incorporated into the Resolution. 47 48 Mr. Barden stated that the Declaratory Resolution is a petition to initiate the 49 vacation process and that other concerns can be addresses at the ordinance level. 50 51 Ms. Maness asked about the portion of the Resolution stating "the Board of Public 52 Works and Safety hereby agrees to assist the Wayne County Commissioners in III53 maintaining said vacated portion in conjunction with its other normal street 54 maintenance activities." Ms. Maness inquired if the Plan Cunuuission knows who is 55 responsible for what and Mr. Barden stated that the Plan Commisison would refer to 56 Mr. Willis for specifics of who pay for what. 57 58 Mr. Gregg O'Maley, County Attorney, informed the Board that he liked the idea of 59 maintenance responsibilities being addressed in the Resolution for at least 60 preliminary information. Mr. O'Maley stated the County has no intent to close 61 the street nor has held no discussion on the use of the property, but are • 62 reacting to a request by the City to vacate the street. 63 64 Mr. Barden stated that currently he has been unable to cone up with satisfactory 65 language for all parties involved and felt it would be best for the Council to Board of Works Minutes Cont'd October 31, 1985 Page 2 1 address the maintenance responsibility issues in ordinance. He stated the Council 2 must notify all abutting property owners of the public hearing and at that time 3 the County Commissioners would have to address the issue. 4 .5 Ms. Silberstein asked if the the Resolution could be amended to clarify it by 6 stating "however, the Board of Public Works and Safety hereby agrees to assist the 7 Wayne County Commissioners in maintaining said vacated portion in conjunction 8 with its other normal non-structural street maintenance activities". 9 10 Mr. Barden stated these issues should be addressed in public hearing before the Plan 11 Commission and the Common Council and the Board of Works as the petitioner can 12 address the issues at that time. 13 14 Ms. Silberstein asked if the Board could withdraw the petition if they are not 15 satisfied with the division of maintenance responsibilities and Mr. Barden stated 16 they could withdraw their petition. 17 18 Mls. Silberstein moved to adopt the Declaratory Resolution to Vacate South 4th Street 19 from Main to A Street, seconded by Mr. Brown and on a voice vote with Ms. Maness 20 voting no the motion was carried. 21 22 DEPARTMENT REQUESTS AND COMMENTS 23 24 Law Department 25 26 Joint Meeting of Board of Works and Police Merit Commission 27 • 28 Ms. Silberstein moved to set a special meeting of the Board of Public Works and 29 Safety with the Police Merit Commission on December 10, 1985 at 7:00 P.M. in the 30 Couuuunity Room in the Municipal Building, seconded by Mr. Brown and on unanimous 31 voice vote the motion was carried. 32 33 Fire Department 34 35 Advancement of Scott Simmons to First Class Firefighter 36 37 Fire Chief David Harbin informed the Board that Probationary Firefighter Scott 38 Simmons had successfully completed his probationary year and Mr. Harbin recommended 39 the advancement of Mr. Simmons to First Class Firefighter effective October 29, 1985. 40 41 Mr. Brown moved to approved the advancement of Scott Simmons to .First Class 42 Firefighter, effective October 29, 1985, seconded by Ms. Silberstein and on 43 unanimous voice vote the motion was carried. as 45 Approval of Fire Department Personnel to Attend Training Seminars 46 47 Chief Harbin requested permission from the Board for certain personnel of the Fire 48 DepaiUiient to attend courses offered by IUPUI on Fire and Building Code 49 Technology. He stated that only two persons would be attending any one session. 50 He said the courses would be on the 1985 Indiana Building Codes which have 51 recently been updated and on Fire Prevention. The Chief said that starting in the 52 Spring of 1986 it was the plan of the Fire Department to use fire suppression 53 personnel to do pre-planning inspections of all commercial and industrial 54 buildings along with voluntary home inspections. 55 56 Ms. Silberstein asked Chief Harbin if it was his intention to send the 57 appropriate personnel to the appropriate conference such as Fire Prevention personnel 58 to the Fire Prevention Courses. Chief Harbin stated that primarily Fire 59 Prevention personnel and the Assistant Chief would be attending the courses and 60 that personnel attending the courses would be communicating with other personnel 61 at the stations. 62 63 Mr. Brown asked if this meant they would be explaining the materials in the courses 64 to other firefighters and Chief Harbin said that after the courses all personnel 65 would be attending joint in house meetings to explain what to look for in violations. 415 • Board of Works Minutes Cont'd October 31, 1985 Page 3 1MS. Silberstein cutmented on the large dollar amount for the couses with a direct 2 benefit to so few employees and would funds be available for basic training of all III 3 fire department personnel the remainder of 1985. 4 . 5 Chief Harbin stated the cost of the couses would deplete his 1985 training budget, 6 but that other funds were available for basic training costs. 7 8 Ms. Silberstein requested Chief Harbin furnish the Board with the schedules of what 9 personnel would be attending which course. 10 11 Mr. Brown moved to approve the request of the Fire" Department- for designated personnel 12 to attend the training courses as specified, seconded by Ms. Silberstein and on 13 unanimous voice vote the motion was carried. 14 15 Mr. Brown asked Chief Harbin about the voluntary house inspections and how these 16 would be accomplished. Mr. Harbin explained that the Fire Department would 17 utilize the media and would be inspecting for items such as wiring, heating, . 18 storage of materials and smoke detectors. There would be no official citings, 19 but recommendations or answers to questions. 20 . 21 Purchasing Depailiuent 22 23 Award Bid for Resurfacing of South 3rd Street . 24 25 The Purchasing Director, Rita Stout, recommended to the Board that the bid be 26 awarded to Stone Valley Paving at a cost of 3,225.00 for the resurfacing of 27 South 3rd Street from A to B. Ms: Stout stated the other bid was from CUI and was I28 for a price of 3,366.75. 29 30 Ms. Silberstein moved to award the bid for the resurfacing of South 3rd Street from 31 Main to A Street to Stone Valley Paving at 3,225.00, seconded by Mr. Brown and 32 on unanimous voice vote the motion was carried. 33 34 Sale of Trees at Landfill 35 36 Ms. Stout explained to the Board that the Sanitary District needed area cleared of 37 trees for use at the landfill. 38 39 Ms. Maness asked why the contract was before the Board of Works and not the Sanitary 40 Commissioners and why they had chosen Browning Logging Company. 41 42 Ms. Stout explained it was being handled through the Board of Works due to the 43 Resolution designating that power to the Board and it was being handled by 44 contract for liability purposes. Ms. Stout stated that Browning Logging Company 45 was the only response to inquiries and they would be paying the City per board 46 foot not per tree. 47 48 MS. Maness asked if the value of the trees were more than $500.00 and if so they 49 would have to be declared surplus property to be sold. 50 51 Ms. Stout stated that in her professional opinion the trees would not be worth more 52 than 500.00. III 53 54 Ms. Maness requested the contract be tabled for one week to check on the value of 55 the trees. The contract for the sale of trees at the landfill will return on the 56 November 7, 1985 agenda. 57 58 Removal of Trees on City Right-of-Way 59 60 Ms. Stout informed the Board that over 300 trees had been reported to the City to 61 be cut and that all trees reported in the future would be placed on the list for 62 1986 unless there was an emergency situation involved. 63 64 65 V�. Board of Works Minutes Cont'd October 31, 1985 Page 4 1 Controller's Office 2 • 3 Ms. Maness presented two (2) more items for sale at the 1985 City Auction. The 4 items were a chair and desk located in the City Building. 5 6 Ms. Silberstein moved to declare one (1) chair and one (1) desk obsolete and for 7 public sale, seconded by Mr. Brown and on unanimous voice vote the motion was 8 carried. 9 10 MISCELLANEOUS BUSINESS 11 12 Sale of Land to Trinity Broadcasting 13 14 Ms. Maness read the following memo into the minutes for clarification on the 15 proposed sale of property by the City to Trinity Broadcasting: 16 17 From: Kenneth E. Barden 18 19 From a discussion with Mr. James Puckett, attorney for Trinity Broadcasting, 20 on October 16, 1985, Kings Title and Abstract conducted a title search at the 21 subject property and discovered that the City apparently only owns the right- 22 of-way interest and not fcc simple title to the subject property. Apparently, 23 the fcc simple title belongs to the State of Indiana. Mr. Puckett indicated 24 that he will confirm the accuracy of this opinion and in the event that the 25 City does not own more than just the right-of-way, apparently the sale will 26 not be necessary. Mr. Puckett did state that if Trinity Broadcasting 27 subsequently acquires the property they may petition the City for vacation of 28 the right-of-way at sane point in the future. 29 30 ADJOURIT 31 32 There being no further business, on a motion duly made, seconded and passed the 33 meeting was adjourned. 34 35 • 36 Cathy A. Maness, President 37 38 39 ATTEST: 40 Mary Merchanthouse, City Clerk 41 42 43 44 45 46 47 • 48 49 50 51 52 53 54 55 56 57 58 59 • 60 61 • 62 63 64 • 65