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HomeMy Public PortalAbout10-24-1985 /3y . • BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF RICHMOND, INDIANA, OCI°OBER 24, 1985 1 The Board of Public Works and Safety of the City of Richmond, Indiana met in regular 2 session October 24, 1985 at the hour of 9:00 A.M. in the Municipal Building in said 3 City. Ms. Maness presided with Mr. Brown and Ms. Silberstein in attendance. The 4 following business was had to-wit: III 6 9:00 A.M. BID OPENING FOR RESURFACING OF SOUTH 3RD STREET FROM A TO B STREET 7 8 The Purchasing Director, Rita Stout, requested all bids be turned in for the resurfacing 9 of South 3rd Street from A Street to B Street. Having received all bids, Ms. 10 Silberstein moved to close the bidding, seconded by Mr. Brown and on unanimous voice 11 vote the motion was carried. 12 13 Mr. Barden examined the Proof of Publication and found it to be in order. Ms. 14 Silberstein moved to accept and file the Proof of Publication, seconded by Mr. Brown 15 and on unanimous voice vote the motion was carried. 16 17 The following bids were received: 18 19 Stone Valley Paving - The bid was on the proper form, signed and notarized and 20 accanpanied by a bid bond in 10% of the total bid amount. The bid was in the 21 amount of $3,225.00. 22 23 Contractor's United, Inc. - The bid was on the proper form, signed and notarized 24 and accanpanied by a bid bond in the amount of 10% of the total bid price. The 25 bid was in the amount of $3,366.75. 26 , 27 Ms. Silberstein moved to refer the bids to the Purchasing Director and the Public Works I28 Director for evaluation and recommendation, seconded by Mr. Brown and on unanimous 29 voice vote the motion was carried. 30 31 APPROVAL OF MINUTES OF OCTOBER 17, 1985 32 33 Ms. Silberstein moved to approve the minutes of the previous meeting as prepared, 34 seconded by Mr. Brown and on unanimous voice vote the motion was carried. 35 36 APPROVAL OF CLAIMS FOR PAYMENT 37 38 Mr. Brown moved to approve claims in the amount of 428,298.78 for payment, seconded 39 by Ms. Silberstein and on unanimous voice vote the motion was carried. 40 41 DEPARTMENT REQUESTS AND COMMENTS 42 43 Fire Department 44 45 Promotion to First Class Firefighter of Michael Crawley 46 47 Fire Chief David Harbin informed the Board that Probationary Firefighter Michael 48 Crawley had completed his probationary year on October 11, 1985 and it was his 49 recommendation that Mr.Crawley be approved for the rank of First Class Firefighter 50 effective October 14, 1985. 51 52 Ms. Silberstein moved to approve the advancement of Michael Crawley to the rank of III53 First Class Firefighter effective October 14, 1985, seconded by Mr. Brown and on 54 unanimous voice vote the motion was carried. 55 56 Date Set for Executive Session for Personnel Matters 57 58 Ms. Silberstein moved to set November 7, 1985 at 3:30 P.M. as the date and time for 59 an Executive Session of the Board of Public Works and Safety for the discussion of 60 personnel matters, seconded by Mr. Brown and on unanimous voice vote the motion was 61 carried. • 62 63 Planning Department 64 65 Board of Works Minutes Cont'd October 24, 1985 Page 2 1 Approval of Curb Cut Request - 1333 South 9th Street 2 3 Mr. Dennis Bronston informed the Board that the curb cut request at 1333 South 9th 4 was a residential request and would be for providing access to a garage. Mr. 5 Bronston stated the request had been held up for a determination on if the 6 request needed only local approval or the approval of the State Highway Depailsuent. 7 Mr. Bronston said the decision had been made that this portion of South 9th Street 8 was not on a State right-of-way and would need only local approval. The Public 9 Works Director, the Traffic Captain and the Planning Department have all approved the 10 request. Mr. Bronston stated the property owner would be doing the work himself. 11 12 Mr. Brown moved to approve the curb cut request of Louis Mannie at 1333 South 9th 13 Street, seconded by Ms. Silberstein and on unanimous voice vote the motion was carried. 14 15 Report on Unsafe Building at 824 North llth Street 16 17 Mr. Bronston stated that the structure had been ordered by the Board to be removed 18 on September 19, 1985 and that the time on that order had expired and the building 19 is still in a state of disrepair even into the public right of way. Mr. Bronston 20 stated since the time had elapsed on the order he would proceed with the receiving 21 of quotes for the removal of the unsafe building. 22 23 Controller's Office 24 25 1985 City Auction 27 Ms. Maness informed the Board that the city auction for 1985 would be on November 23, 28 1985. She stated that the Board needs to declare the items turned in by the 29 depaLLments to be sold at the auction as obsolete and worthless. Ms. Maness 30 said that Item # 252 on List 6 needs to be removed from the list of items for sale 31 since this automobile had been destroyed. 32 33 Ms. Silberstein inquired if any of the articles listed could be used by other deparlluents 34 and Ms. Maness stated that there was nothing useable. 35 36 Ms. Maness explained that there would be two different sites for the auction with the 37 Police Confiscated Goods being auctioned from the Police Garage on Garden Avenue 38 starting at 9:00 A.M. with the good being available for inspection one (1) hour prior 39 to the auction. The surplus items will be sold at the Street Depailluent Garage on 40 Richmond Avenue starting at 2:00 P.M. with them being open for public inspection at 41 1:00 P.M. 42 43 Ms. Maness explained that the revenue generated fran the auction will be receipted 44 into the appropriate funds and funds from the confiscated articles will go into the 45 Police Pension Fund. Ms. Maness stated all articles will be sold as is. 46 47 Ms. Silberstein moved to declare all articles listed on attachments #1 through #9 48 as obsolete and surplus and available for public auction, seconded by Mr. Brown and 49 on unanimous voice vote the motion was carried. 50 51 Purchasing Department 52 53 Set Bid Date for Three (3) Street Department Trucks 54 55 Ms. Stout informed the Board that the bid is for throe (3) four wheel drive trucks 56 for the Street Department to replace equipment. 57 58 Mr. Brown moved to set November 14, 1985 at 9:00 A.M. as the date and time to receive 59 bids for three (3) four wheel drive vehicles for the Street DeparUtent, seconded by 60 Ms. Silberstein and on unanimous voice vote the motion was carried. 61 62 Award Bid for Fuel System 63 64 Purchasing Director, Rita Stout reminded the Board that two (2) bids had been received 65 for the automated fuel system. The bids were fran Kennedy Equipment Company, Inc. f Board of Works Minutes Cont'd October 24, 1985 Page 3 1 and NCR Corporation. Ms. Stout explained that NCR's bid did not mcct specifications 2 since it was not vandal proof nor would it operate a gate opening system. III 3 . 4 Ms. Stout explained that the original bids were to include systems for all sites of 5 the City pumping gasoline with the exception of the Sanitary District and at this time 6 the recommendation is to award the bid to Kennedy Equipment for the system to be 7 installed at the Street Department and to grow from there. 8 9 Ms. Stout stated there would be a 120 day delivery time on the fuel system. 10 ll Ms. Silberstein moved to award the bid for the fuel system for the Street Department 12 to Kennedy Equipment Company, Inc. in the amount of 25,880.00, seconded by Mr. Brown 13 and on unanimous voice vote the motion was carried. 14 15 Police Department - Merit Commission Nomination and Selection Committer Election 16 17 Ms. Maness read the following memo from Captain John R. Farmer, Chairman Nomination 18 and Selection Committee: 19 20 In accordance with Police Merit Commission Rules and Procedures, Section 7, 21 Subsection A, notice is hereby given that two (2) three-year (3) terms for the 22 Nomination and Selection Committee will expire December 1, 1985. 23 24 The terns expiring are those of Captain Rice and Captain Farmer. Any Officer - 25 wishing to seek election to the Nominations and Selections Committee shall do 26 so in writing. Notice of Candidacy shall be filed with the Board of Public 27 Works and Safety no later than 8:30 A.M., October 31, 1985. III 28 29 Election will be held November 15, 1985., 30 31 Notice of Candidacy forms may be obtained from Captain Farmer. 32 33 Captain Farmer explained that the committee is comprised of five (5) officers to 34 interview candidates for the Merit Commission that represent the Police Department. 35 He stated the voting will be held during a 24 hour period on A Friday when all officers 36 work and voting may be done by proxy. 37 38 Ms. Silberstein moved to announce the acceptance of Notice of Candidacy forms for two 39 (2) - three (3) year positions on the Nominations and Selections Committee for the 40 Police Merit Commission until October 31, 1985 at 8:30 A.M. and to set the election 41 date from 7:00 A.M. on November 15, 1985 until 7:00 A.M. on November 16, 1985, 42 seconded by Mr. Brown and on unanimous voice vote the motion was carried. . 43 44 Public Works Department 45 46 Change Order No. 1 - North 17th and 18th Street Resurfacing 47 48 Ms. Stout stated that this was purchase of additional tonage of H.A.C. Surface at 29.90 49 per ton due to the width of the streets. Mr. Willis informed the Board that the, 29.90 50 per ton price was the price in the low bid received and that they discovered the 51 need for the additional surfacing material while resurfacing the streets and finding 52 cobble stones under holes in the streets. The bid will reflect resurfacing the areas 11/ 53 with the cobble stones instead of patching these areas. 54 55 Ms. Silberstein moved to approve Change Order No. 1 on the resurfacing of North 17th 56 and North 18th Streets in the amount of 1,852.30, seconded by Mr. Brown and on unanimous 57 voice vote the motion was carried. 58 59 Final Inspection - N.W. 7th Street 60 61 Mr. Willis infoiiued the Board that his office had completed the final inspection 62 of N.W. 7th Street, Project No. ST-1119.84 on June 3, 1985 and found the sod that 63 was unable to be installed earlier due to.weather had rooted. Mr. Willis recommended 64 the Board release all retainage at this time. 65 lk� • Board of Works Minutes Cont'd October 24, 1985 Page 4 1 Ms. Silberstein moved to accept the final inspection on N.W. 7th Street and release 2 all retainage on Project No. ST-1119.84, seconded by Mr. Brown and on unanimous 3 voice vote the motion was carried. 4 5 Law Department 6 7 Mr. Barden reminded the public that there is no open burning allowed within the City 8 of Richmond and that any violations are subject to a fine. 9 10 Mr. Barden also informed the Board that he had received a letter from the Law Offices 11 of Blooston and Mordkofsky in Washington D.C. regarding the interference in our 12 fire alarm system. The letter notifies the City that the Radiotelephone Company 13 of Indiana, Inc. is presently in the process of selecting a new frequency and a new 14 location for its operations in order to eliminate the interference with the master 15 fire alarm boxes located within the City of Richmond. 16 17 RICHMOND POWER & LIGHT 18 19 Approval for Street Light Installation South B Street 20 21 Mr. Robert Hankosky, Distribution Engineer for Richmond Power & Light presented a • 22 request for approval of the installation of three (3) 100 Watt Sodium Ornamentals on 23 South B Street between 47th and 48th at a monthly increase of 16.62. The request 24 has been approvd by the Street Light Committee of the Richmond Power & Light Board 25 of Directors. 26 27 Ms. Silberstein moved to approve the installation of three (3) 100 Watt Sodium 28 Ornamentals on South B Street between 47th and 48th Street at a monthly increase 29 of 16.62, seconded by Mr. Brown and on unanimous voice vote the motion was 30 carried. 31 • 32 ADJOURNMENT 33 34 There being no further business, on a motion duly made, seconded and passed the meeting 35 was adjourned. 36 37 38 . Cathy A. Maness, President 39 40 41 ATTEST: 42 Mary Merchanthouse, City Clerk 43 44 45 46 47 48 • 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65