HomeMy Public PortalAbout09-05-1985 It
BOARD OF PUBLIC '2KS AND SAFETY
OF THE CITY OF RICH DND, INDIANA, SFPTRMBER 5, 1985
1 The Board of Public Works and Safety of the City of Richmond, Indiana met in regular
2 session September 5, 1985 at the hour of 9:00 A.M. in the Municipal Building in
III 3 said City. Ms. Maness presided with Mr. Brown and Ms. Silberstein in attendance.
4 The following business was had to-wit:
5
6 9:00 A.M. BID OPENING - RESURFACING OF NORTH 17TH AND 18TH STREETS
7
8 Purchasing Director, Rita Stout, requested all bids be turned in for the resurfacing
9 of North 17th and 18th Streets.
10
11 Having received all bids, Ms. Siberstein moved to close the bidding, seconded by Mr.
12 Brown and on unanimous voice vote the motion was carried.
13
14 Mr. Barden examined the Proof of Publication and found it to be in order. Ms.
15 Silberstein moved to accept and file the Proof of Publication, seconded by Mr. Brown
16 and on unanimous voice vote the motion was carried.
17
18 Ms. Stout announced two (2) bids had been received.
19
20 Stone Valley Paving. The bid was received on the proper form, signed and
21 notarized. The bid was accanpanied by a bid bond in 10% of the total bid price.
22 Total bid price was for 17,191.20.
23
24 Contractor's United Incorporated. The bid was received on the proper form,
25 signed and notarized and accompanied by a bid bond in the amount of 10% of the
26 total bid. Total bid price was for 15,628.40.
27
28 Ms. Silberstein moved to refer the bids for the resurfacing of North 17th and 18th
29 Streets to the Purchasing Director and the Public Works Director, seconded by Mr.
30 Brown and on unanimous voice vote the motion was carried.
31
32 APPROVAL OF HIY HOMECOMING PARADE REQUEST
33
34 In order to accomodate Dan Dickman representing the HiY, this public request was moved
35 forward on the agenda with the concensus of the Board.
36
37 Mr. Dan Dickman, representing the HiY Club of the Richmond High School presented a
38 request to have a parade for the Richmond Senior High School Homecoming football game.
39 The date of the parade will be October 3, 1985 and will start at 6:15 P.M. The
40 route for the parade will be from the Municipal Swimming Pool parking lot on S.W. 13th
41 street north to Main Street, east to S.W. 1st, south on S.W. 1st along Whitewater
42 Boulevard and end at the High School football field. This is the same route as
. 43 last year. .
44
45 Traffic Captain Farmer indicated his department would have no problems with this
46 route.
47
48 Ms. Silberstein moved to approve the requested parade route for the annual Homecoming
49 Parade on October 3, 1985 fran 6:15 P.M. to 7:30 P.M., seconded by Mr. Brown
50 and on unanimous voice vote the motion was carried.
51
52 PUBLIC HEARING- RAILROAD CROSSING AT NORTH 8TH AND E STREETS
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54 Ms. Maness opened the public hearing for the receiving of information on the conditions
55 of the railroad crossings at North 8th and E Streets.
56
57 City Attorney, Ken Barden, explained this resulted from a request of the Richmond
58 Common Council on the disrepair of the railroad crossing at North 8th and E Streets.
59
60 Speaking for Norfolk and Western Railroad was Mr. Rocky Gibson. Mr. Gibson informed
61 the Board that the center tracks belonging to Norfolk and Western would be paved
62 starting on September 5, 1985 and it would be done in sections to allow traffic to
63 continue.
64 Speaking for Conrail was Mr. Don Moberly. Mr. Moberly stated that Conrail was
65 responsible for the two (2) side tracks and that they would take out the timbers
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Board of Works Minutes Cont'd
September 5, 1985
Page 2
1 and put solid black top on the crossing. He said it would take two (2) days for this
2 and would require the crossing tobe closed. Mr. Barden suggested that he check with
3 the City Engineer, Ralph Willis.
4
5 Mr. Gibson of Norfolk and Western asked the city to contract the local
6 representative, Mr. Bob Williamson, in the future to handle problems in a more
7 efficient manner.
8
9 Mr. Williamson stated that Norfolk and Western was now upgrading all of their tracks
10 heading north.
11
12 Mr. Barden stated that the railroads had been very cooperative with the City in getting
13 repairs made to the tracks.
14
15 Ms. Maness informed the Board and the public that the North 15th Street crossing would
16 be closed for repairs to the rails for approximately one (1) week.
17
18 CONTINUATION OF UNSAFE BUILDING HEARING - 506 SOUTH 10th STREET
19
20 Mr. Bronston informed the Board that he had been able to make an interior inspection
21 of the premises on August 27, 1985 and at this time there was an accumulation of
22 trash and debris constituting a fire hazard. Mr. Bronston stated the furnace was
23 was complete, but he was not certain if it was operable. The electrical system was
24 changed in 1960, but there were insufficient outlets. Mr. Bronston said the plumbing
25 was in place, but he was uncertain of the condition.
26
27 Mr. Bronston stated he had spoken with Mr. Bud Cox, potential purchaser of the
28 property and that a purchase price has been reached on the property and that
29 within thirty (30) to forty-five (45) days, Mr. Cox would secure permits to
30 replace the roof, siding and tear off an existing porch. Interior repairs would
31 be done during the winters months.
32
33 Mr. Bronston recommended the Board modify the order to allow the rehabilitation of
34 the structure.
35
36 Mr. Brown asked if Mr. Bronston recuuinended the interior be cleaned up to prevent
37 any possible fire and Mr. Bronston stated he had indication to believe that it was
38 currently being cleaned up.
39
40 Ms. Silberstein asked if the Board could modify the order now or wait on the sale
41 of the property. Mr. Bronston said the order would carry over to any new owners of
42 the property and he also asked the Board to extend the time on the order to allow
43 the rehabilitation.
44
45 Ms. Silberstein moved to modify the unsafe building order on property located at 506
46 South 10th Street to read the following acts be accomplished: all repairs to
47 property be started within a period of sixty (60) days, seconded by Mr. Brown
48 and on unanimous voice vote the motion was carried.
49
50 APPROVAL OF MINUTES OF AUGUST 29, 1985
51
52 Ms. Silberstein moved to approve the minutes of the previous meeting as prepared,
53 seconded by Mr. Brown and on unanimous voice vote the motion was carried.
54
55 APPROVAL OF CLAIMS FOR PAYMENT_
56
57 Mr. Brown moved to approve claims for payment in the amount of 2,159.73, seconded by
58 Ms. Silberstein and on unanimous voice vote the motion was carried.
59
60 TABLED ITEMS •
61
62 Handicapped Ramp at Ft. Wayne Avenue and North D Streets
63
64 Resolution No. 5-1985
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Board of Works Minutes Cont'd
September 5, 1985
Page 3
1 Ms. Silberstein read Resolution No. 5 of the Board of Public Works and Safety.
2 •
III3 WHEREAS, the Board of Public Works and Safety of the City of Richmond has
4 determined that it is in the interest of the citizens of Richmond
5 to permit the construction of a ramp upon certain property, now
6 public right-of-way, in order to permit handicapped access to a
7 certain building, formerly the Richmond Glove factory building
8 located at the intersection of Fort Wayne Avenue and North "D"
9 Street in the City of Richmond; and
10
11 WHEREAS, there is comtemplated the completion of a lease agreement for
12 use of this building by workers requiring handicapped access; and
13
114 WHEREAS, after inspection of the building site, the Board of Public Works
15 and Safety is satisfied that such. a handicapped access ramp could
16 be constructed without substantial impairment of public passage
17 along Fort Wayne Avenue.
18 NOW THEREFORE BE IT RESOLVED by the Board of Public Works and Safety of the
19 City of Richmond that upon completion of a lease agreement for
20 use of the former Richmond Glove factory building, now owned by
21 CMJ Corporation, by workers requiring handicapped access to the building
22 over property which is now public right-of-way, the Board of
23 Public Works and Safety will petition for the vacation of right-
24 of-way along Fort Wayne Avenue adjacent, to said building in a width
25 as necessary for the construction of a handicapped access ramp
26 parallel to said building, not to exceed five (5) feet in width;
27 provided, that upon the vacation of such right-of-way the owner of
28 said building shall, at its sole expense and according to
29' specifications and directions furnished by the City Engineer,
30 construct new sidewalk upon the public right-of-way adjacent to
31 such vacated portion as needed to provide a sidewalk width of a
32 least four (4) feet along such vacated portion.
33
34 Ms. Silberstein explained that when this right-of-way is vacated, the property owner
35 will be responsible for replacing the sidewalk to compensate for the vacated
36 portion. Ms. Silberstein said the right-of-way will not be vacated until the
37 lease agreement is signed and at that time the Board is committed to start the
38 proceeding for vacating the right-of-way.
39
40 Ms. Neva Marsio representing CJM Corporation questioned the Board about the grade
41 of the ramp having to be 1 to 8 or 1 to 12 and Ms. Maness stated that would be
42 the.determination of Green Acres and not the Board of Public Works and
43 Safety.
44
45 Mr. Dennis Bronston stated that Ms. Marsio had contacted him and he had since talked
'46 with a state agency on handicapped and handicapped access ramps must be 1 to 12 and
47' other ramps are 1 to 8.
48
• 49 Ms. Silberstein stated the Board is not concerned with the length of the ramp that
50 the Board will vacate the right-of-way the length of the building, but they are
51 concerned with the 5' width from public right-of-way.
52
ill53 Ms. Silberstein moved to adopt Resolution No. 5-1985, seconded by Mr. Brown and on
54 unanimous voice vote the motion was carried.
55
56 DEPARTMENT REQUESTS AND COMMENTS_
57
58 Fire DepaL Lnient
59
60 Hirina of Probationary Firefighter Chester A. Kirkman,_Jr.
61
62 Acting Fire Chief Joe Pierce read the following letter to the Board of Works:
63
64 ' Having passed all the requirements of- the hiring procedure, Chester A.
65 Kirkman, Jr. has been approved and accepted by the Pension Board of the
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Board of Works Minutes Cont'd
September 5, 1985
Page 4
1 Richmond Fire Department.
2
3 Therefore, it is the recommendation of this Department that Chester A.
4 Kirkman, Jr. be appointed as a Probationary Firefighter, effective
5 Thursday, September 5, 1985.
6
7 /s/ Joe Pierce
8
9 Ms. Maness stated that the minutes of a Pension Board meeting held on September 3,
10 1985 were attached to the request.
11
12 Ms. Silberstein moved to approve the appointment of Chester A. Kirkman, Jr. as a
13 Probationary Firefighter of the Richmond Fire Department effective September
14 5, 1985, seconded by Mr. Brown and on unanimous voice vote the motion was
15 carried.
16
17 Mayor Frank H. Waltennann administered the oath to Mr. Kirkman to become a
18 probationary firefighter.
19
20 The congratulations of the Board were extended to Mr. Kirkman.
21
22 Purchasing Department
23
24 Set date to receive bids for Tree Removal Contract
25
26 Purchasing Director Rita Stout told the Board that specifications have been prepared
27 for the removal of trees on city right-of-way and in city parks. She stated that a
28 copy of trees to be removed will be attached to the specifications and the City
29 will reserve the right to remove dangerous trees without penalty to the contract.
30
31 Ms. Silberstein moved to set September 26, 1985 at 9:00 A.M. as the date and time
32 to receive bids for a Tree Removal Contract with the City of Richmond, seconded
33 by Mr. Brown and on unanimous voice vote the motion was carried.
34
35 Board of Public Works and Safety
36
37 Appointment of Board of Public Works and Safety to Plan Commission
38
39 Ms. Maness announced that she was resigning as the Board of Public Works and Safety's
40 appointment to the Plan Commission due to conflicts with the meeting night.
41
42 Ms. Silberstein moved to accept the resignation of Ms. Maness fran the Plan
43 Commission, seconded by Mr. Brown and on unanimous voice vote the motion was carried.
44
45 Ms. Maness stated that the representative fran the Board of Public Works and Safety
46 does not have to be a member of that-Board, but can be an outside representative.
47 Ms. Maness stated that Mr. Mike Allen has indicated a willingness to serve on the
48 Plan Commission as the representative of the Board and it was her recommendation to
49 appoint Mr. Allen.
50
51 Ms. Silberstein moved to appointment Mr. Mike Allen as the representative fran the
52 Board of Public Works and Safety to the City Plan Commission, effective
53 immediately, seconded by Mr. Brown and on unanimous voice vote the motion was
54 carried.
55
56 Amendments to the 1985 Profession Negotiation Agreement between the Fraternal
57 Order of Police and the City of Richmond
58
59 Ms. Maness informed the Board that amendments must be made to the 1985 contract
60 regarding Article 10 - Overtime and Article 12 - Insurance. Ms. Maness presented
61 amendments to the contract regarding overtime to clean up the contract language
62 and bring the contract into compliance with FLSA standards. She stated the
63 contract is more restrictive than FLSA requirements and the amendments will define
64 the tour of duty and allow exemption under Section 7 (k) of the Fair Labor Standards
65 Act.
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Board of Works Minutes Cont'd
September 5, 1985
Page 5 •
1 Ms. Maness said the amendments to Article 12 - Insurance will be the delition of the
2 original article and the replacement with language regarding general insurance
3 coverage and the establishment of an insurance committee.
4
5 Ms. Maness stated the amendments will bring the contract into agreement with what
6 is actually being done.
7 .
8 Ms. Silberstein asked if the amendments will expire December 31, 1985 with the
9 contract and Ms. Maness stated they would.
10
11 Ms. Silberstein asked about the court time and emergency time and the excessive
12 work rate. Ms. Maness explained that it would be the members choice to choose
13 Overtime pay or time off in accordance with the manpower rule.
14
15 Ms. Sue Roberson, member of the City's negotiation team for the 1986 Police
16 Contact, told the Board that that there was not a lot of options and the contract
17 must be changed since the members of the Police DepaLlauent are no longer
18 able to bank overtime to be taken off. She said the amendments are a good
19 compromise between the City and the Fraternal Order of Police.
20
21 Mr. Brown moved to approve the proposed amendments to Article 10 and Article 12 of
22 the Professional Negotiation Agreement between the City of Richmond and the Fraternal
23 Order of Police, seconded by Ms. Silberstein and on a voice vote the motion was
24 carried.
25
26 PUBLIC REQUESTS AND COMMENTS
27
I28 Shrine Circus Parade Request
29
30 Mr. Bill Delk, representing the Shriners requested permission fran the Board of Works
31 to hold a parade for the Shrine Circus on September 15, 1985 from 11:30 to 1:30 P.M. •
32 starting at the Fairgrounds on Salisbury Road to Peacock Road, south on 13th Street
33 to Main Street, west. on Main Street to Salisbury and back to the Fairgrounds. ,.Mr.
34 Delk stated there would be very few motorized units, but rather many horse drawn
35 units and the funds fran the circus go to assist crippled children.
36
37 Traffic Captain John Farmer stated his department would have no opposition to this
38 request.
39
40 Ms. Silberstein moved to approve the request for the parade route as specified for
41 the Shrine Circus on September 15, 1985 fran 11:30 A.M. to 1:30 P.M., seconded
42 by Mr. Brown and on unanimous voice vote the motion was carried.
43
44 ADJOURNMENT
45
46 There being no further business, on a motion duly made, seconded and passed the
47 meeting was adjourned.
48
49
50 Cathy A. Maness, President
51
52
III 53 ATTEST:
54 Mary Merchanthouse, City Clerk
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