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HomeMy Public PortalAbout08-01-1985 j,3 BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF RICB)ND, INDIANA, AUGUST 1, 1985 1 The Board of Public Works and Safety of the City of Richmond, Indiana, met 2 in regular session August 1, 1985 at the hour of 9:00 A.M. in the Municipal Building 3 in said City. Ms. Maness presided with Mr. Brown and Ms. Silberstein in attendance. 4 The following business was had to-wit: 5 6 9:00 A.M. BID OPENING FOR PARK AND PUBLIC WORKS DEPARTMENTS 7 8 Purchasing Director, Rita Stout, requested all bids be turned for the resurfacing 9 of tennis courts, equipment for the Street and Park DepaLLuents and for the 10 resurfacing of Whitewater Boulevard and reconstruction of S.W. 2nd Street. 11 12 Having received all bids, Ms. Silberstein moved to close the bidding, seconded by 13 Mr. Brown and on unanimous voice vote the motion was carried. 14 15 Ms. Stout announced she will be opening the bids and reading them publically and 16 will have them available for public inspection in her office following the bidding. 17 18 Resurfacinq of Tennis Courts 19 20 Mr. Barden examined the Proof of Publication and found it to be in order, Ms. 21 Silberstein moved to accept and file the Proof of Publication, seconded by Mr. Brown 22 and on unanimous voice vote the motion was carried. 23 24 Bids were received from the following: 25 26 Contractors United, Inc. The bid was submitted on the proper form, signed, 27 notarized and accompanied by a bid bond in 10% of the total bid. The bid was ill28 for eight (8) courts at a total of $64,000.00 with other tennis court breakdowns 29 included in the bid. 30 31 Stone Valley Paving. The bid was submitted on the proper form, signed, notarized, 32 and accanpanied by a bid bond in 10% of the total bid. The bid was for 33 $53,755.00 with other tennis court breakdowns included. 34 35 Ms. Silberstein moved to refer the bids for the resurfacing of the tennis courts 36 to the Park Depaifluent for evaluation and recommendation, seconded by Mr. Brawn and 37 on unanimous voice vote the motion was carried. 38 39 Resurfacinq of Whitewater Boulevard (Red Devil Boulevard) and Reconstruction of S.W. 2nd 40 41 Mr. Barden examined:-the Proofvaf Publication and found it to be in order, Ms. 42 Silberstein moved to accept and file the Proof of Publication, seconded by Mr. Brown 43 and on unanimous voice vote the motion was carried. 44 45 The following bids were received: 46 47 Contractors United, Inc. The bid was on the proper form, signed, notarized 48 and accanpanied by a bid bond in 10% of the total bid. The bid was for 49 $61,124.00. 50 51 Stone Valley Paving. The bid was on proper form, signed, notarized and 52 accompanied by a bid bond in 10% of the total bid. The bid was for $59,823.00. III 53 54 Ms. Silberstein moved to refer the bids for the resurfacing of Whitewater Boulevard 55 (Red Devil Boulevard) and the reconstruction of S.W. 2nd Street to the Public Works 56 Depatlluent for evaluation and recommendation, seconded by Mr. Brown and on unanimous 57 voice vote the motion was carried. 58 59 Equipment for Park and Street Department 60 61 Mr. Barden examined the Proofs of Publication for cabs, chassis, trailers and snow 62 removal equipment for the Park and Street Depai lluents and found them to be in order. 63 Ms. Silberstein moved to accept and file the Proofs of Publication for the listed 64 equipment for the Park and Street Depax liuents, seconded by Mr. Brown and on unanimous 65 voice vote the motion was carried. Board of Works Minutes Cont'd August 1, 1985 Page 2 1The following bids were received: 2 3 1. Conniff's Power Equipment, Richmond, Indiana. The bid was on the proper 4 form, signed, notarized and accompanied by a certified check in the amount 5 of 10% of the total bid. The bid was for two (2) trailers for the Park111 6 Department in the amount of $2,200.00. 7 8 2. Ken Carr Equipment of Dayton, Ohio. The bid was on the proper form, signed, 9 notarized and accompanied by a bid bond in 10% of the total bid. The bid was 10 for one (1) dump body for four wheel drive vehicle in the amount of 3,528.00, 11 one snow plow in the amount of 1,907.00, two (2) trailers in the amount of 12 1,198.00 and one (1) dump body for single axel vehicle in the amount of. 4,397.00. 13 Ms. Stout read other options available. All items included in this bid were 14 for the Park Department. 15 16 3. Deeds Equipment of Lawrence, Indiana. The bid was on the proper form, 17 signed, notarized and accompanied by a bid bond in 10% of the total bid. The 18 items included in this bid were for the Street Department. Items included 19 were one (1) snow plow for single axel vehicle at a price of 3,723.00, 20 hydraulic system for snow plow at 2,598.00, dump body for single axel vehicle 21 at 3,995.00 and a spreader at 5,298.00. Ms. Stout stated an optional spreader 22 was also quoted. 23 24 4. Deeds Equipment of Lawrence, Indiana. The bid was on the proper form, 25 signed notarixed and accompanied by a bid bond in 10% of the total bid. The 26 items included were for the Park Department. Items included one (1) dump body 27 for one (1) ton pick up truck at 2,530.00 and one plow at 1,798.00. 28 29 5. Fred First Ford. The bid was on the proper form, signed, notarized and 30 accompanied by a certified check in 10% of the total bid. The bids included 31 one (1) 1986 cab and chassis for the Street DepaLULtent at 42,714.00, one (1) 32 1986 cab and chassis for the Street Department at 30,443.00, one 1986 cab and 33 chassis for the Park Department at 18,971.00 and one (1) cab and chassis for 34 four wheel drive vehicle at 13,697.00. Ms. Stout read other options listed. 35 36 6. Brown Equipment of Fort Wayne. The bid was on proper form, signed, notarized 37 . and accompanied by a certified check in the amount of 10% of the total bid. 38 • The bid was for a dump body for the Park Department for 3,909.00. 39 40 41 7. Brown Equipment of Fort Wayne. The bid was on the proper form, signed, 42 notarized and accompanied by a bid bond in 10% of the total bid. The bid was 43 for"a snow-removal package fora single axel vehicle for the Street DeparLitent. 44 The bid-was:•foril6;.870.:0.0:: :..... 45 r 46 8. Brown Equipnentof Fort Wayne. The bid was on proper form, signed, notarized, 47 and accompanied by a bid bond in 10% of the total bid. The bid was for snow 48 blade and dump body for four wheel drive vehicle for the Park Department. 49 The bid was for 5,272.50. 50 51 9, Studebaker Buick. No bid was received. The were unable to meet the 52 specifications. 53 54 Ms. Silberstein moved to refer the bids for equipment to the Park Department and 55 Public Works for evaluation and recommendation, seconded by Mr. Brown and on 56 unanimous voice vote the motion was carried. 57 58 UNSAFE BUILDING HEARING - 506 SOUTH 10th STREET 59 60 Ms. Maness opened the Unsafe Building Hearing on property located 506 South 10th 61 Street pursuant to the following Order. 62 63 ORDER Issued Pursuant to 64 Chapter 98 of the Code of 65 Ordinances of the City of Richmond, Indiana 1('5 Board of Works Minutes Cont'd August 1, 1985 Page 3 1 Date: July 9, 1985 2 3 1. Order issued to Kenneth H. Walter and Marian L. Walter c/o Phillip Walter, 3729 III4 S.W. R Street. 6 2. (a) Address of the unsafe premises: 506 South 10th Street. 7 (b) Legal Description of the unsafe premises: Part of Lot #6 John Henry Rosa. 8 9 3. The building(s) or structure(s) or part(s) thereof, located on the real estate 10 described above, as a result of inspection and investigation by the Planning and 11 Economic Development DepaiLiuent, Building Division, has been found to be in an 12 impaired structural condition or state which renders it unsafe or dangerous to persons 13 and property. Said findings are according to minimum standards established and 14 set forth in Chapter 98 of the City of Richmond Code of Ordinances. 15 16 Therefore, it is hereby ordered that the following action be accomplished in regard 17 to this property: Removal of unsafe building. 18 19 4. The action required above shall be accomplished within thirty (30) days of the 20 date of receipt of this Order. 21 22 5. A hearing regarding this order will be conducted by the Richmond Board of Public 23 Works and Safety in the Board of Works Roan at the Municipal Building, 50 North 24 5th Street, Richmond, Indiana, at 9:00 A.M., August 1, 1985. You may appear at 25 the above said hearing to show cause why this order should not be canplied with; 26 you may be represented by an attorney, present evidence, call witnesses and make 27 arguments at the hearing. If you fail to appear, the hearing will be held in your 28 absence. I 29 30 6. If the Order is not canplied with within the time specified above, the Building 31 Division of the Planning and Economic Development Department will cause sid action 32 to be taken. The cost incurred by the Depaila«ent in processing the matter and 33 performing the work may, if not paid, be recorded after a hearing as a lien against 34 all persons having a fee interest or life estate interest in the unsafe premises. 35 A person who uses a building in violation of this Order or interferes with or delays 36 th carrying out of this Order commits a Class C infraction. Each day that the 37 violation continues constitutes a separate offense. 38 39 7. You have an obligation according to Section 12 of Chapter 98 of the City of 40 Richmond Code of Ordinances to supply full information regarding this order to any 41 person who may take or agree to take a substantial property interest in the unsafe 42 premises, prior to such transfer or agreement to transfer; also, to supply to the 43 Building Division of the Planning and Economic Development Depailmuent within five 44 (5) calendar days of the transfer or agreement to transfer, (a) the full name, 45 address and telephone number of the person acquiring substantial property interest, 46 and (b) a true and accurate copy of the legal instrument under which the transer 47 or agreement to transfer is accanplished. 48 49 8. If you have any questions regarding this Order, you may contact the Building 50 Division of the Planning and Economic Development Department located in the Municipal 51 Building, 50 North 5th Street, Richmond, Indiana 47374, telephone (317) 966-5561 52 ext. 220 or 231. 53 54 /s/ John D. Bronston 55 56 /s/ Daniel S. Dooley 57 58 Ms. Maness requested verification that the owner of record had been properly notified. 59 Mr. Barden stated the recorded owner had been notified by certified mail with the 60 receipt returned to the City and therefore valid service had been accomplished. 61 62 Ms. Silberstein moved to accept and file the Proof of Service, seconded by Mr. 63 Brown and on unanimous voice vote the motion was carried. 64 65 The Clerk administered the Oath to give testimony to Mr. Dennis Bronston. Mr. Board of Works Minutes Cont'd August 1, 1985 Page 4 1 Bronston informed the Board that the premises had been vacant for a long period 2 of time and that all accessible windows and doors had been secured with boards. 3 He stated the porch was falling off, siding was missing and it is a nuisance. There 4 has been no Sanitary District billing for over two (2) years and that last summer 5 they attempted to notify the owners about weeds and were unable to serve the notice. 6 7 A letter from the Richmond Fire Department stated that the structure needed 8 major repair and presented a fire and health hazard and recommended it be repaired 9 or destroyed. 10 11 Mr. Bronston stated they have been unable to inspect the interior of the premises 12 and requested the Board to continue this hearing to allow time for an interior 13 inspection. 14 15 There were no others speaking in support of the Order. 16 17 Ms. Maness requested any persons with interest in the property to speak against 18 the order. 19 20 There were no owners of record present and no one speaking against the order. 21 22 Mr. Bronston stated he had talked with Mr. Phillip Walters and Mr. Kenneth Walters 23 is in the VA Hospital in Dayton. 24 25 Mr. Bronston presented the Board pictures of the exterior of the property and he 26 said it possibly could have been boarded up the past four (4) to six (6) years. 27 He stated this is a case where another ordinance dealing with the exterior problems 28 could have prevented the unsafe building hearing. 29 30 Ms. Maness asked if the Board could request that only the porch and clutter be 31 removed and Mr. Bronston stated it was within the confines of the Board to modify 32 the order in that fashion. Mr. Bronston asked for a continuation of twenty-one 33 (21) days for the hearing. 34 35 Ms. Silberstein moved to continue the unsafe building hearing on the premises at 36 506 South 10th Street to August 22, 1985 at 9:00 A.M., seconded by Mr. Brawn and 37 on unanimous voice vote the motion was carried. 38 39 APPROVAL OF MINUTES OF JULY 25, 1985 40 41 Ms. Silberstein moved to approve the minute of the previous meeting as prepared, 42 seconded by Mr. Brown and on unanimous voice vote the motion was carried. 43 44 APPROVAL OF CLAIMS FOR PAYMENT, 45 46 Mr. Brown moved to approve claims for payment in the amount of 622,220.32, seconded 47 by Ms. Silberstein and on unanimous voice vote the motion was carried. 48 49 DEPARTMENT REQUESTS AND COMMENTS 50 51 Purchasing Department 52 53 Set Bid Dates for Automated Gasoline Pump Card System and Buses for Rose View 54 55 Mr. Brown moved to set August 22, 1985 at 9:00 A.M. as the date and time to receive 56 bids for an Automated Gasoline Pump Card System, seconded by Ms. Silberstein and 57 on unanimous voice vote the motion was carried. 58 59 Ms. Janet Sams, Manager of Rose View Transit, informed the Board that the Capital 60 Assistance Grant had been approved and they would be bidding five (5) twenty-one 61 (21) passenger buses with radio equipment and fare boxes included. 62 63 Ms. Silberstein asked if they would be trading in existing buses and Ms. Sams stated 64 they would properly dispose of five of the old buses per federal guidelines. 65 'VI Board of Public Works Minutes Cont'd August 1, 1985 Page 5 1 Ms. Silberstein moved to set September 19, 1985 at 9:00 A.M. as the date and time 2 to receive bids for five (5) twenty-one (21) passenger buses for Rose View Transit 3 System, seconded by Mr. Brown and on unanimous voice vote the motion was carried. 4 III 5 Police Department 6 7 Advancement of Probationary Patrolman to Patrolman 8 9 Major Brattain read the following letter to the Board: 10 11 Board of Public Works and Safety 12 13 I recommend that Officers David V. Carter, David M. King, Ronald R. Phillips, 14 Kenneth L. Powell, be advanced from the rank of Probationary Patrolman to that 15 of Patrolman on the Richmond Police DepaLtluent. 16 • 17 These officers have successfully completed their probationary period as 18 required. These officrs date of hire was 7-30-84. 19 20 Request that this be effective July 30, 1985. 21 22 /s/ Joseph A. Nimitz 23 Chief of Police 24 25 Ms. Silberstein moved to approve the advancement in rank fran Probationary Patrolman 26 to Patrolman for David V. Carter, David M. King, Ronald R. Phillips, Kenneth L. 27 Powell, effective July 30, 1985, seconded by Mr. Brown and on unanimous voice vote III28 the motion was carried. 29 30 Fire Department 31 32 Use of Fire Trucks for MD Fill the Boot - August 3, 1985. 33 34 Lt. Joseph Pierce, Administrator of the Fire DepaLlluent, presented a request fran 35 Lt. Wayne Jackson to use fire trucks on August 3, 1985 for the "Fill the Boot" for 36 Muscular Distrophy. 37 38 This request is due to a rain out on the prior requested date. 39 40 Ms. Silberstein moved to approve the use of Fire Trucks for MD "Fill the Boot" on 41 August 3, 1985, seconded by Mr. Brown and on unanimous voice vote the motion was 42 carried. 43 44 Agility and Physical Fitness Evaluation for Fire DepaLlluent Applicants 45 46 Lt. Pierce made the following request to the Board: 47 48 The Richmond Fire Department is requesting approval of the Board of Public 49 Works and Safety to institute an agility and physical fitness evaluation for 50 candidates making application to or employment with the Richmond Fire DepaLtluent. 51 52 The participants will be required to sign the Waiver and Release to hold the 53 City harmless and free from liability before proceeding with the evaluation. 54 55 The evaluation is based on actual tasks or physical strengths used in 56 firefighting. Correspondence was recieved from cities such as Kokomo, Anderson, 57 Evansville and West LaFayette regarding their evaluation and all use this test 58 or one similar. 59 60 I have also had Dr. Guthrie, the Pension Board Physician, look over the evaluation 61 to see if there were any problems and he felt it was an excelent idea. 62 63 /s/ Lt. Joseph Pierce • 64 65 `D . Board of Works Minutes Cont'd August 1, 1985 Page 6 • 1 Ms. Silberstein stated she felt the agility and physical fitness evaluation was 2 a positive step and would show an interest in our employees. She felt this was 3 particularly needed with the nature of the firefighter's job. 4 5 Ms. Maness asked where the evaluation would fall in the applicant interview 6 process and Ms. Sue Roberson explained it was the first step and if they were unable III 7 to meet the norm established, they would proceed no further in the interviewing. 8 9 Ms. Silberstein asked if this would add to the length of time required to hire andd 10 Ms. Roberson stated it would not. 11 12 Ms. Maness asked who would administer the evaluation and Lt. Pierce stated a physical 13 fitness demonstrator would be present along with the training instructor and other 14 authorized Fire Department personnel. 15 16 Ms. Roberson explained the noon would be established by testing existing firefighters 17 between the ages of 21 and 35 and the test would be as soon as possible. 18 19 Ms. Maness stated the following would be included in the evaluation: Walk-run 11/2 20 miles, 25 bent-knee sit-ups, 7 chin-ups, 25 push-ups, walk 16' beam, vertical standing 21 jump 15" high, 100' carry with 125 lbs, 15 lb weight shifting in less than 35 seconds, 22 aerial ladder c limb, combined ground and aerial ladder climb with safety belt and 23 combined ground and aerial ladder climb with safety belt and air tank. 24 25 Ms. Silberstein asked if the candidates would be ranked on the evaluation or if 26 they must just meet the norm and Ms. Roberson stated they would have to meet the 27 norm before proceeding with pre-screening and this would not be included in their 28 ranking as candidates. 29 30 ,Ms. Maness asked if there were plans to administer the evaluation to members of 31 the Fire Department and Ms. Roberson told the Board that other depaLLuents do test 32 members of their fire personnel annually to establish the norm and she would like 33 to see this established. 34 35 Bill O'Hara of WKBV asked if this was for both male and female candidates and was 36 informed it was for all candidates regardless of sex. 37 • 38 Ms. Silberstein moved to adopt the agility and physical fitness evaluation for 39 applicants for the firefighter, seconded by Mr. Brown and on unanimous voice vote 40 the motion was carried. 41 42 Ms. Maness requested Ms. Roberson and the Fire Department present a proposal to 43 the Board this fall regarding the possibility of testing Fire Department Personnel. 44 45 Planning Department 46 47 Inoperable Vehicle Hearing Date Set 48 49 Ms. Silberstein moved to set August 22, 1985 at 9:00 A.M. as the date and time for 50 inoperable vehicle hearings on property located at 816 North H, 820 North H, 806 51 North I, 817 North I, 907 North I, and 909 North I, seconded by Mr. Brown and on 52 unanimous voice vote the motion was carried. 53 54 PUBLIC REQUESTS AND COMMENTS 55 56 Temporary Closing of North 19th Street for Block Party 57 58 The request of Rev. Paul S. Bousquette of Second Presbyterian Church to close North 59 19th Street from C Street to the end of the church property on August 25, 1985 from 60 11:30 A.M. to 1.30 P.M. was presented. The closing is for a church picnic and 61 neighborhood party. 62 63 Officer Jenkins of the Traffic Division stated there was no problem with the request. 64 65 Ms. Silberstein moved to grant approval for a temporary closing of North 19th Street 10 Board of Works Minutes Cont'd August 1, 1985 Page 7 1 on August 25, 1985 from C Street to D Street, seconded by Mr. Brown and on unanimous 2 voice vote the motion was carried. 3 III4 Renewal of Massage License - Linda Hancock 5 6 The request of Linda Hancock to renew her Massage License was presented. Ms. Maness 7 stated that the Police DepaiLment had reviewed the request and found no reason for 8 denial of the request. The applcation is for renewal of massage license and not 9 to operate a parlor as was requested last year, since Ms. Hancock is now 10 associated with New Life Fitness Center. All foes have been paid for the license. 11 12 Ms. Silberstein moved to approve the renewal of the Massage License for Linda Hancock, 13 seconded by Mr. Brown and on unanimous voice vote the motion was carried. 14 15 Handicapped Parking Designation - 133 South 6th Street 16 17 The request of Mr. Virgil Campbell of 133 South 6th Street for residential handicapped 18 parking designation was presented. Mr. Campbell has Handicapped Permit No. 27563. 19 20 Officer Jenkins of the Traffic Division stated he had investigated the request and 21 there was no off street parking available at this address. 22 23 Ms. Silberstein moved to approve the request of Virgil Campbell for a residential 24 handicapped parking designation at 133 South 6th Street, seconded by Mr. Brown 25 and on unanimous voice vote the motion was carried. 26 27 Temporary Closing of Gravel Pit Road for Railroad Crossing Repair 28 29 Ms. Maness stated the Board had a last minute request by Norfolk and Western to 30 close the railroad crossing on Gravel Pit Road for repairs fran August 5, 1985 to 31 August 12, 1985 starting at 7:00 A.M. on the 5th to 7:00 A.M. on the 12th. 32 33 Ms. Silberstein moved to approve the temporary closing of Gravel Pit Road at the 34 Railroad Crossing from 7:00 A.M. on August 5, 1985 to 7:00 A.M. on August 12, 1985, 35 seconded by Mr. Brown and on unanimous voice vote the motion was carried. 36 37 Mr. Barden told the Board that the Traffic Divison had completed a survey of all 38 railroad crossings in the City and the report had been forwarded to the Public 39 Service Commission. He said there would probably be other repair of the tracks 40 within the City going on in the future since the City put the railroad companies 41 on notice of the condition of tracks. 42 43 Officer Jenkins stated they would probably be moving to Elks Road next and on dawn 44 these particular tracks doing repairs. 45 46 Ms. Maness asked if they could notify in advance of the repairs and Mr. Barden stated 47 he was letting the Public Service Commission handle the contacts and the railroad 48 companies would notify. as soon as possible. 49 50 ADJOURNMENT 51 52 There being no further business on a motion duly made, seconded and passed the 53 meeting was adjourned. 54 55 56 Cathy A. Maness, President 57 58 59 ATTEST: 60 Mary Merchanthouse, City Clerk 61 62 63 64 65.