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BOARD OF PUBLIC WORKS AND SAFETY OF TIE
CITY OF RIB, INDIANA MAY 23, 1985
1 The Board of Public Works and Safety of the City of Richmond, Indiana met in regular
2 session May 23, 1985 at the hour of 9:00 A.M. in the Municipal Building in said City.
3 Ms. Maness presided with Mr. Brown and Ms. Silberstein in attendance. The following
4 business was had to-wit:
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6 9:00 A.M. PUBLIC HEARING ON RESIDENTIAL PARKING DISTRICT REQUEST- 100 Block of
7 South 6th Street
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9 Mr. Barden examined the Proof of Publication for the public hearing and found it
10 to be in order. Ms. Siberstein moved to accept and file the Proof of Publication,
11 seconded by Mr. Brown and on unanimous voice vote the motion was carried.
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13 }Ms. Maness presented the petition from the residents of the 100 Block of South 6th
14 'Street to become a residential parking district and requested those speaking in favor
15 of the request to make their presentation.
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17 Mr. Bob Ridgeway of 121 South 6th Street explained to the Board there is no on street
18 parking available to the residents of this area since employees of the downtown area
19 park there. Mr. Ridgeway stated that there were nine (9) residents in the audience
20 from this area in support of the request and all but one resident had signed the
21 petition.
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23 Ms. Maness stated that the petition had signatures of twelve (12) residents and one
24 (1) landlord signing for four (4) residents.
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26 There was no one speaking in opposition to the residential parking request.
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28 Mr. Barden explained that after the hearing is conducted the Board must conduct a
III29 survey of the area to determine if 75% of available spaces are occupied and if 25
30 of the occupied spaces are by persons residing outside of the area. After the
31 completion of the survey and if all criteria is met, the Board of Works will then
32 present an ordinance to the Common Council asking for this area to be designated
33 a Residential Parking District. Two-hour time limitation will be placed on the
34 designated area and residents of the area may apply for identification for their
35 vehicles exempting them from the two (2) time restriction.
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37 Mr. Ridgeway informed the Board that Wednesdays and Fridays are particularly bad
38 days for parking and Ms. Silberstein stated that the Board would request the Traffic
39 Division of the Police Department to do the survey on high traffic days.
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41 The Board instructed the Clerk to contact Mr. Ridgeway when the Ordinance would be
42 presented to Council in order that the residents of the area might be present at
43 the Council meeting.
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45 APPROVAL OF CORRECTED MINUTES OF NAY 16, 1985
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47 Ms. Silberstein moved to approve the minutes of the previous meeting with the following
48 correction:. page 2, lines 52 and 53 should read 11.25 curb miles at $25.00 per curb
49 mile, motion seconded by Mr. Brown and on unanimous voice vote the motion was carried.
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51 APPROVAL OF CLAIMS FOR PAYMENT •
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III53 Mr. Brown moved to approve claims as presented for payment, seconded by Ms. Silberstein
54 and on unanimous voice vote the motion was carried.
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56 DEPARTMENT REQUESTS AND COMMENTS
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58 Purchasing - Public Works
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60 Award of Bid for Reconstruction-Resurfacing of North 10th Street
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62 Purchasing Director, Rita Stout informed the Board that she and the Public Works
63 Department had reviewed the bids and recommended the bid for the resurfacing and
64 reconstruction of North 10th Street from the north side of A Street to the north
65 side of North D Street be awarded to Stone Valley Paving at $24,000.00 with a
/ac
Board of Works Minutes Con't
May 23, 1985
Page 2
1 supplemental bid for H.A.C. base, delivery F.O.B. plant at $17.75 per ton. Ms.
2 Stout stated that the Notice to Proceed with the project will not be given until
3 final approval is received from the Tax Commissioners on the additional appropriation
4 of funds.
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6 Ms. Silberstein moved to award the bid for the resurfacing and reconstruction of
7 North 10th Street from the north side of North A Street to the north side of North
8 D Street to Stone Valley Paving at 24,000.00 and also to award a supplemental bid
9 to Stone Valley Paving for H.A.C. #5 base at 17.75 per ton F.O.B. Plant, seconded
10 by Mr. Brown and on unanimous voice vote the motion was carried.
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12 Purchasing - Planning
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14 Bid Award for Demolition of Unsafe Structure at 1532-1536-1540 East Main Street
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16 Purchasing Director, Rita Stout told the Board bids had been received from P.J.
17 Excavating, AAA Wrecking Company and Mike Delucio and Sons. The bid of P.J.
18 Excavating had been rejected since the Non-Collusion Affidavit had not been notarized.
19 Ms. Stout stated that after review by the Purchasing and Planning Department it was
20 the recommendation that the award go to Mike Delucio and Sons at a bid price of
21 8,970.00-with work to be completed within thirty (30) days of the contract award.
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23 Mr. Brown asked if it would be necessary for any streets in the area to be closed
24 during the demolition and Mr. Bronston stated that the work could be done within
25 the confines of the structures.
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27 Ms. Silberstein moved to award the bid for the demolition and site clearance of an
28 unsafe structure at 1532-1536-1540 East Main Street to Mike Delucio and Sons at a
29 price of 8,970.00 in compliance with all bid specifications, seconded by Mr. Brown
30 and on unanimous voice vote the motion was carried.
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32 Law Department
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34 Opinion on Jurisdicrson on Post Office Property
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36 City Attorney, Ken Barden presented the Board a statement regarding legal authority
37 over Post Office Lands. Mr. Barden stated that since the title to the property is
38 in the name of the U.S. government and therefore federally owned land, the Postal
39 Service is exclusively responsible for the enforcement of traffic and parking laws
40 on that property. The City can only become involved with such enforcement with
41 a contractual agreement or the Post Office may acquire its own protective security
42 services. Mr. Barden further commented that this opinion addresses only parking
43 and traffic laws and not other law enforcement issues.
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45 Smoke Detectors and Alarms
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47 Mr. Barden told .the Board that his office- had- been receiving many. inquiries regarding
48 smoke detectors in rental properties and newly purchased properties. He stated that
49 Section 92.16 of the City Code requires the owner (landlord) of any existing dwelling
50 units, hotels, motels, hospitals, nursing homes, apartments and sleeping rooms, to
51 have installed smoke detectors. In addition any private residence must have such
52 smoke detectors installed by the seller prior to the sale, transfer, or exchange
53 of the property. Mr. Barden stated that complaints will be followed up on and the
54 City plans to enforce the Ordinance to the fullest extent. The penalty is a fine
55 of $100.00 to $300.00 for violation of the Ordinance.
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57 Planning Depai hnent
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59 Approval of Mowing Contract
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61 Mr. Dennis Bronston presented a mowing contract to be used by the Planning Department
62 and private contractors for the mowing of privately owned property in violation of
63 the City's weed control ordinance. The cost of the mowing, if not collected from
64 the owner,may be attached as a lien against the property owner. Mr. Bronston requested
65 the rate of pay for the mowing be set at $25.00 per hour.
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Board of Works Minutes Cont'd
May 23, 1985
Page 3
1 Mr. Brown requested facts and figures about last year in order to see a pattern
2 and if there are reoccurences.
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4 Mr. Bronston will provide this information for the Board.
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6 Ms. Silberstein stated she would prefer to approve the contract with a maximum rate
7 of $25.00 per hour paid to the contractors and give the Planning Departament
8. latitude to go under this maximum amount if possible.
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- 110 Ms. Silberstein moved to approve the contract for the mowing, cutting and trimming
11 of grass, weeds and other vegetation as requested by the Planning Depaitiuent at
12 a maximum rate of $25.00 per hour, authority to enter into the contract delegated
13 to the Planning Department, seconded by Mr. Brown and on unanimous voice vote the
14 motion was carried.
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16 Report on 121-123 North 14th Street - Steven May
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18 Mr. Bronston reported to the Board that Mr. Steven May had received the loan to
.19 proceed with repairs to property at 121-123 North 14th Street per an Unsafe Building
20 Order and that Mr. May had secured building permits to begin the work with the work
21 hopefully scheduled for completion by August of 1985.
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23 Presentation to Planning Department by Resource Inventory Council
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25. Mona Rodefeld, President of the Resource Inventory Council told the Board that although
26 the Council is funded by the County, the City Planning Department is very supportive
27 and contributes much in-kind support to the Council. Ms. Rodefeld commented that
28 in appreciation of this support the Council would like to present resource maps
III29 for Wayne County that would be particularly valuable to the City in the two mile
30 fringe area and a light table to allow the community better use of the maps.
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32 Shirley Rogers told the Board that the Resource Inventory Council was established
33 to assist with formulation of the wisest use and planning for Wayne County resources.
34 She said that the resource maps are developed on the same scale as planners work
35 with and the different resource maps can be overlayed. The maps include eighteen
36 different resource maps and were developed to encourage and facilitate wise planning
37 for Wayne County resources.
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39 The Board thanked the Resource Inventory Council for the maps and light table and
40 their consideration of the City.
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42 Mayor's Office
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44 Set Memorial Day and July 4th Holidays
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46 Ms. Sue Roberson, Director of Administrative Services, requested the Board to set
47 May 27, 1985 (Memorial Day) as a paid holiday for City employees.
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49 Ms. Silberstein asked if the personnel policy would be completed prior to the July
50 4th holiday and if not the Board should establish that holiday also.
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52 Ms. Silberstein moved to establish May 27, 1985 (Memorial Day) and July 4, 1985
III53 as paid holidays for city employees, seconded by Mr. Brown and on unanimous voice
54 vote the motion was carried.
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56 PUBLIC REQUESTS AND COMMENTS
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58 Approval for Closing of East Main Street from 3rd to 5th Street for Rose Festival
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60 Ms. Vicki Wogaman, representing the Richmond Area Rose Festival, requested the Board
61 to approve the closing of East Main Street from 3rd to 5th Street on July 1, 1985
62 from 8:00 P.M. to 10:30 P.M. for the Mayor's Block Party and on June 30, 1985 from
63 4:00 P.M. to 7:30 P.M. for Run for the Rose' . Ms. Silberstein asked if waiters
64 were also allowed in the Run for the Rose' competition and was informed that they
65 were also included, but did not seem to be as interested. The use of the PA system
1�aa
Board of Works Minutes Cont'd
- May 23, 1985
Page 4
1 at Freedom Fountain was also requested for the Run for the Rose' .
2
3 Ms. Silberstein moved to approve the closing of East Main Street from 3rd to 5th
4 Street on June 30, 1985 and July 1, 1985 per requested times and the use of the
5 Public Address system at the Freedom Fountain per request, seconded by Mr. Brown
6 and on unanimous voice vote the motion was carried.
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8 ADJOURNMENT
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10 There being no further business, on a motion duly made, seconded and passed the
11 meeting was adjourned.
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14 Cathy A. Maness, President
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17 A'!TEST:
18 Mary Merchanthouse
19 City Clerk
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