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HomeMy Public PortalAbout05-02-1985 ia5 BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF RICHMOND, INDIANA, MAY 2, 1985 1 The Board of Public Works and Safety of the City of Richmond, Indiana met in 2 regular session May 2, 1985 at the hour of 9:00 A.M. in the Municipal Building 3 in said City. Ms. Maness presided with Ms. Silberstein in attendance. Mr. III4 Brown was absent. The following business was had to wit: 5 6 9:00 A.M. BID OPENING FOR POLICE VEHICLES 7 8 Purchasing Director Rita Stout requested all bids to be turned in for opening. 9 Having received all bids, Ms. Silberstein moved to close the bidding, seconded 10 by Ms. Maness and on unanimous voice vote the motion was carried. 11 12 Mr. Barden examined the Proof of Publication and found it to be in order. Ms. 13 Silberstein moved to accept and file the Proof of Publication, seconded by Ms. 14 Maness and on unanimous voice vote the motion was carried. 15 16 Ms. Stout opened the Bid of Jerry Alderman Ford of Indianapolis, Indiana. The 17 bid was on the proper form, signed and notarized. A bid bond in the amount • 18 of 10% of the total price accompanied the bid. 19 20 The bid was for twelve (12) 1985 Ford Sedans at a price of 11,618.07 per vehicle 21 or a total package price of 139,416.84. The bid also included the bid for one 22 ` (1) 1985 Ford station wagon at a price of 12,875.83. 23 24 The second bid opened was that of Thomas Dodge of Orland Park, Illinois. The • 25 bid was on the proper form, signed and notarized. Accompanying the bid was 26 a bid bond in the amount of 10% of the total bid price. 27 I28 Bid was for a variety of vehicles at different prices and differents amounts 29 available. Five (5) vehicles were available at 11,247.00 each. Nine (9) vehicles 30 available at 11,347.00 per vehicle. Six (6) vehicles available at 10,997.00 31 per vehicle and six (6) vehicles available at 10,867.00 per vehicle. No bid 32 was presented from Thomas Dodge for the station wagon. Vehicles bid were Dodge 33 Diplomats with different options available. 34 35 Ms. Silberstein moved to refer the bids received for the police vehicles to 36 the Purchasing Director for evaluation, seconded by Ms. Maness and on unanimous 37 voice vote the motion was carried. 38 39 APPROVAL OF MINUTES OF APRIL 25, 1985 40 41 Ms. Silberstein moved to approve the minutes of the previous meeting as prepared, 42 seconded by Ms. Maness and on unanimous voice vote the motion was carried. 43 44 APPROVAL OF CLAIMS FOR PAYMENT 45 46 Ms. Silberstein moved to approve claims as presented for payment, seconded by 47 Ms. Maness and on unanimous voice vote the motion was carried. 48 49 DEPARTMENT REQUESTS AND COMMENTS 50 51 Planning Depai Ltient 52 I53 Report on Unsafe Premises at 121-123 North 14th Street 54 55 Mr. Dennis Bronston told the Board of Works that he had been in contact with 56 Mr. Steven May, owner of the property at 121-123 North 14th Street, on May 1, 57 1985. There has been no progress on repair of the structure, but the structure 58 remains secured. Mr. Bronston reported that the insurance company will not 59 honor Mr. May's claim for vandalism to the property and he had been unable to 60 contact Mr. May's attorney regarding legal action against the insurance company. 61 Mr. May has indicated to Mr. Bronston that he is willing to present copies 62 contracts for repairs to the property at the meeting of the Board on May 9, 63 1985 and will seek a loan from a financial institution to finance the repairs. 64 Mr. Bronston stated that Mr. May is not moving as fast on the order as he would 65 like, but he feels he is willing to make a good faith effort and that the structure Board of Works Minutes Cont'd Mav 2, 1985 Page 2 1 can be made a viable structure in the housing stock of the City of Richmond. 2 3 Mr. Bronston recommended that the Board give a one (1) week extension to file 4 documentation on proposals -to repair the structure. 5 • 6 Ms. Silberstein moved to extend the Order issued on unsafe premises at 121-123 7 North 14th Street to May 9, 1985 contingent upon the submission of plans for 8 repairs to the structure, seconded by Ms. Maness and on unanimous voice vote 9 the motion was carried. 10 11 Report on Unsafe Premises at 904+906 North I Street 12 13 Mr. Bronston reported to the Board that the unsafe accessory building at 904- 14 906 North I Street is still not attached to a permanent foundation, but that 15 progress has been made on removing the litter and debris from the property. 16 17 Mr. Bronston recommended to the Board that they authorize the City Attorney 18 to take legal action to cause the unsafe accessory building to be removed. 19 20 Ms. Silberstein referred the Order on the unsafe accessory building at 904-906 21 North I Street to the City Attorney and moved to authorize the City Attorney 22 to take the necessary legal action to cause removal of the structure; seconded 23 by Ms. Maness and on unanimous voice vote the motion was carried. 24 25 Ms. Maness requested Mr. Barden to report back to the Board on May 9, 1985 on 26 action taken on the unsafe premises at 904-906 North I Street. 27 28 Police DepaL Li!ient 29 30 Approval to Remove Parking from 1821 to 1831 West Main Street 31 32 Traffic Captain Wogoman requested the Board to remove parking on West Main Street 33 from 1821 to 1831. Captain Wogoman told the Board that this area have five 34 (5) curb cuts and vehicles leaving the businesses in the area cannot see on 35 coming traffic. There is sufficient off street parking for the businesses in 36 this area and Dr. Carolyn Blakey of the Westside Animal Hospital has requested 37 the removal of the on street parking in this area. 38 39 Ms. Silberstein moved to remove on street parking from 1821 to 1831 West Main 40 Street upon the posting of the appropriate signs, seconded by Ms. Maness and 41 on unanimous voice vote the motion was carried. 42 43 Law DepaL Llnent 44 45 Litter and Dumping in Gorge Park 46 47 Mr. Barden told the Board that he had received complaints of dumping and destruction 48 in the Gorge Park. He stated that Mr. Willis would authorize the posting of 49 signs prohibiting this if City Ordinance would back him up. Mr. Barden 50 explained that the litter ordinance would give such authorization. 51 52 Ms. Maness explained to Mr. Barden that this was a dedicated City Park and should 53 fall under the jurisdiction of the Park Board. She also commented that if 54 the litter ordinance would control the situation possibly no Board action would 55 be necessary. 56 57 Noise, Littering and Loitering on South 10th and llth Streets 58 59 Mr. Barden told the Council that since no formal reports have been made on the 60 complaints in this area the only evidence is the tour card kept by the officers. 61 The Police and City Attorney will be monitoring this situation for the next 62 thirty (30) days to see who is responsible for the disturbances in order to 63 establish a pattern of where the abuses happen and be able to take legal action. 64 Meanwhile the police will beef up the patrol in that area. 65 /6/ Board of Works Minutes Cont'd May 2, 1985 Page 3 1 Ms. Maness requested Mr. Barden to report back to the Board on this situation 2 on June 6, 1985 if possible and by June 13, 1985 at the latest. 3 III4 MISCELLANEOUS BUSINESS 5 6 Comments From DepaLLntents on Possible Sale of Property near U.S. 27 South, South 7 9th Street and South Q Street 8 9 10 Ms. Maness requested comments fran the various departments to determine if this 11 property is of value to the City or could be declared useless to the City and 12 put up for sale. 13 14 Mr. Barden stated that he could speak for the Engineer's Office and the Law 15 DepaLLment. He told the Board that the only concern of the Engineering DepaLLment 16 is easement rights for traffic regarding any possible future repair or replacement 17 of the South 9th Street railroad overpass. Mr. Barden explained they would 18 request the dedication of a traffic easement for a period of throe (3) to five 19 (5) years and all utility easements would be retained. Mr. Barden also stated 20 that he had requested coitanent fran the C&O Railroad regarding sale of the property. 21 22 Mr. Barden told the Board that since Trinity Broadcasting is a non profit 23 organization, many of the formalities can be waived regarding the sale of the 24 property. He recommends an appraisal be made as the property now stands with 25 an alternate appraisal made on the pretext that the South 9th Street overpass 26 had been repaired or replaced. 27 I28 Ms. Silberstein asked what would happen if there was a large value difference 29 in the two appraisals and Mr. Barden indicated he would have to wait to see 30 the appraisals. 31 32 No other departments had comments on the proposed sale of property. 33 34 Ms. Silberstein moved to authorize the City Attorney to proceed with the hiring 35 of appraisers, subject to proof of non profit status of ,Trinity Broadcasting, 36 seconded by Ms. Maness and on unanimous voice vote the motion was carried. 37 38 Mr. Barden will make status reports to the Board. 39 40 PUBLIC REQUESTS AND COMMENTS 41 42 Request to Hold Roadblocks for Fundraiser for Riley Hospital 43 44 Ms. Pam Kenworthy, Chairman of the Wayne County campaign for the Children's 45 Miracle Network Telethon, requested permission from the Board to set collection 46 sites at S.W. 1st and National Road and 18th Street and National Road West 47 for the purpose of raising funds for Riley's Children's Hospital in connection 48 with the telethon. The sites will be manned by members of the F.O.P. as 49 civilian volunteers and no traffic will be blocked. Insurance will be provided 50 through the insurance held by the Richmond Police DepaLLment for any liability 51 involved. The date for the collection would be May 18, 1985 from 12:00 noon 52 to 5:00 P.M. 53 54 Ms. Silberstein moved to approve the request to establish collection sites for 55 the fundraiser for Riley Hospital at S.W. 1st and National Road and National 56 Road West and 18th Street on May 18, 1985 fran 12:00 noon until 5:00 P.M. with 57 the City assuming no responsibility for persons entering the roadway, seconded 58 by Ms. Maness and on unanimous voice vote the motion was carried. 59 60 Petition of Phil Bradley for Designated Archery Area 61 62 Mr. Phil Bradley of 1809 South H Street presented a petition to the Board of 63 Works for a designated archery area at his have address. This petition is 64 submitted pursuant to Amended Ordinance No. 153-1984. 65 Board of Works Minutes Cont'd May 2, 1985 Page 4 • 1 Ms. Maness noted that the Police Department approval had not been completed 2 on the form and requested completion of this portion of the form. Ms. 3 Silberstein also requested that .the police number also be included along with 4 the name of the petitioners insurance company. 5 6 This petition will return for formal action at the Board's meeting of May 9, 7 1985. 8 9 Blockage of Dedicated Easement by City 10 11 Mr. Harold Wilson of Tuscon, Arizona approached the Board regarding property 12 he owns at 1203 N.W. L Street. Mr. Wilson has a dedicated easement to his property 13 from Indiana Avenue to N.W. L Street and the City had placed blockades on the 14 easement during the prior administration. Mr. Wilson requested the Board to 15 remove the blockades from his easement. 16 17 Mr. Barden explained the barricades had been placed there to prevent dumping 18 and littering, but that Mr. Wilson does have a dedicated easement and the blocking 19 of the easement is illegal. 20 21 Ms. Silberstein moved to order the removal of the barricades on the easement 22 and to post no dumping or littering signs, seconded by Ms. Maness and on 23 unanimous voice vote the motion was carried. 24 25 Mr. Wilson also requested repair of the roadway be made in order that it be 26 safe for travel. Ms. Maness stated the Board will take this under 27 advisement. 28 29 Request for Repair of curbs, sidewalks and gutters on South 21st and 22nd Streets 30 31 Mr. Mark Holscher of 225 South 21st requested the Board give consideration to 32 to repair of curbs, sidewalks and gutters in 200 and 300 blocks of South 21st 33 and 22nd Streets. Also appearing on this request was Rev. Earl Fritz of 215 34 South 21st Street. '35 36 Ms. Maness stated that this would be referred to Mayor Waltermann and would 37 be added to the list of requested repairs. The lists are prioritized and action 38 taken as funding is available. 39 40 Ms. Maness reminded the Press of the 4:00 P.M. Executive Session of the Board 41 of Works today. 42 43 ADJOURNMENT 44 45 There being no further business on a motion duly made, seconded and passed the 46 meeting was adjourned. 47 48 49 Cathy A. Maness, President 50 51 52 53 ATTEST: 54 Mary Merchanthouse, City Clerk 55 56 57 58 59 60 61 62 63 64 65 •