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Home My Public Portal About001-2022 - Interlocal Emergency Communication - b911 01.11.2022 DRAFT INTERLOCAL AGREEMENT FOR EMERGENCY COMMUNICATIONS DEPARTMENT THIS INTERLOCAL AGREEMENT TO PROVIDE FOR THE SHARING OF COSTS FOR AN EMERGENCY COMMUNICATIONS DEPARTMENT("Agreement")is entered into this `iday of z-J 2022, to be effective as of January 01, 2022, by and between WAYNE COUNTY, INDJ'ANA(hereinafter"County")and the CITY OF RICHMOND,INDIANA (hereinafter"City"). WITNESSETH: WHEREAS,County and City currently operate a joint Combined Dispatch and 911 Public Safety Answering Point (hereinafter"PSAP")to which and from which all emergency communications within Wayne County, Indiana,are centrally directed and dispatched;and WHEREAS, County and City desire. share the costs for the PSAP and to provide for its joint management by the creation of a joint executive committee and joint board, each consisting of representatives from County and City, to govern the operations of the PSAP. NOW, THEREFORE, in consideration of the following terms and conditions, including the above-stated recitals,and for other good and valuable consideration,the parties hereby agree as follows: 1. County and City hereby create a joint department known as the "Wayne County Emergency Communications Department"(hereinafter"WCECD") which shall operate the PSAP. 2. County and City hereby create a joint committee known as the "Policy/Executive Committee" • which shall establish policies for, and provide oversight of,the WCECD. 3. The six(6)members of the Policy/Executive Committee shall be the Mayor of City,each Member of the Board of County Commissioners, the President of City Common Council, or his/her designee, and the President of County Council,or his/her designee. 4. County and City hereby create a joint board known as the "Operations Board" which shall, in cooperation with the Director, establish and implement operational policies and procedures for the WCECD. Personnel policies of the WCECD shall be consistent with those contained in the Wayne County Employee Handbook,except as to those deviations therefrom that shall have been approved by the County Council and/or County Commissioners, as applicable. 5. The seven(7) members of the Operations Board shall be the Sheriff of County, the Police Chief • of City, the Fire Chief of City, one (1) Fire Chief of a Unit within County appointed by the President of the County Fire Association Board, one (1) police chief or law enforcement officer of a Unit within County appointed by the Board of County Commissioners on the recommendation of the remaining members of the Operations Board, one (1) representative of emergency medical services within County appointed by the Board of County Commissioners and the Director of the County Emergency Management Office, or the duly named designees of each of the above described offices. Each appointed member shall serve for at least one (l)year but shall not serve more than four(4) years unless such extended service shall be recommended • Interlocal Agreement No. 001-2022 City/County 911 Interlocal-2022 Page 2 of 3 by the appointing authority and approved by the Policy/Executive Committee. 6. The Operations Board shall report to the Policy/Executive Committee. 7. The Operations Board, with the approval of the Policy/Executive Committee, shall hire one (1) Director for the WCECD. The Director shall manage and conduct the day-to-day operations of the WCECD. 8. All other personnel of the WCECD shall be hired by the Director and shall report and be accountable to the Director. 9. The Director, the Deputy Director, one (1) shift supervisor and five (5) communications specialists,one(1)partial salary of IT Public Safety Specialist,and one(1)partial salary of Office Coordinator shall be compensated by funds received by County from the State of Indiana for all 911 telephone surcharges. Said compensation shall include all benefits paid to the Director,the Deputy Director, one (1) shift supervisor and five (5) communications specialists, one (1)part- time communications specialist, one(1)partial salary of IT Public Safety Specialist, and one (1) partial salary Office Coordinator. 10.All other personnel of the WCECD shall be compensated by funds contributed equally by County and City, or in such respective percentages as shall be agreed upon by the parties from time to time. A schedule of the shared costs positions is attached hereto as "Exhibit A". Such compensation shall include all wages,benefits(including employer's portion of health insurance premium charges but excluding actual paid claims) and employer PERF / retirement contributions. It is further agreed by the County and City that City's total payments to be made to County representing City's share of the costs of operating and staffing the WCECD for the calendar year 2022 shall not exceed fifty percent(50.0%)of the actual incurred costs of WCECD operations and staffing in the 2022 calendar year or the sum of Five Hundred Twenty-Eight Thousand Eight Hundred Thirty-Seven and 11/100 US Dollars ($528,837.11), whichever is the lesser. County shall bill City for such actually incurred costs one month in arrears and as soon as the actual costs of operating and staffing the WCECD have been determined for the prior month. 11. All personnel of the WCECD shall be deemed County employees for purposes of determining those employees' benefits and to define applicable personnel policies not otherwise created and implemented as provided herein. 12. With the exception of the Motorola radio equipment and ancillary equipment, systems and software(collectively,the"Motorola Equipment")purchased in.late 2020 by equal contributions from the City and from the County, which Motorola Equipment shall be equally owned by the City and the County, all other equipment required for the implementation of the services contemplated by this Interlocal Agreement shall be provided by County and shall remain the. property of County upon the termination of this Agreement. 13. The term of the Agreement shall be for a period of one (1) year commencing as of January 1, 2022 and continuing through December 31, 2022. Either party hereto may terminate this Agreement in the final year of its term by providing at least three(3) months prior written notice i ' ` City/County 911 Interlocal-2022 Page 3 of 3 to the members of the other party's Policy/Executive Committee. 14. This Agreement shall be construed in accordance with the substantive laws of the state of Indiana. This Agreement has been the product of the parties' negotiations and prior years of past practice under predecessor agreements. This Agreement shall enjoy a neutral construction and shall not be strictly construed against either City or County,notwithstanding the fact that counsel for one of the parties may have been the primary scrivener of this document. This Agreement constitutes the entire Agreement between the parties and any alteration, amendment, or modification shall be in writing and signed by both parties. IN WITNESS WHEREOF, the parties hereby execute the Interlocal Agreement for the Wayne County Emergency Communications Department as of the clay and year first above written, although signatures may be affixed on different dates. WAYNE COUNTY, DIANA CITY OF.RICHMOND,INDIANA 4t, Pi.ein! ` - Ravi Snow, ayour W yne County Board of Commissioners City of Richun d,IN • Also Approved by Wayne County Council CITY OF RICHMOND COMMON . COUNCIL &tit, . Beth A.Leisure,President ,President Attest: G'r, • LO4 ii berly Wal o W .ire Coun editor This Instrument Prepared by: Ronald L.Cross Indiana Attorney#3450-49 BOSTONBEVER FORREST CROSS&SICKMANN 27 North 8t Street Richmond,IN 47374 Telephone:765.962.7527 Facsimile:765.966.4597 Email:rcross@bbfcslaw.com General Fund #01000.xxxxx.000.0301 • • EMA/911 General Fund _.. 2022 2022 2021 Budget ry 2021 Insurance Proposed Budget Insurance Cain 10102 Director v.^ 15r31200 ?! :.I 945.56 ' 14439E32 0,,^,0/ Duke 10354 Deputy (t 52,704 00r 945.56 !, '48,640:94 i 0',{ i I Spears 10908 Assistant t4 • 37,465 00?,:_ 972.37 h 35 376 73 105341 Bradley 10221 Comm Spec. l' 45,119 00i 1,637 32 ;!- 42 306_ 2,041.66 Leffel 12212 Supervisor • J+, 50,240 00i • 1,856.58 r" 45'614,40 1,814.23 �.. I T. _l "otel S L Pierce 12220 Comm Spec. `�' '45YT19 QOs 972.37 f� - _ 42,306°8� 1,053.44 1alat>aes _. Ruhl 12230 Comm Spec. t -,45,119e00" 972.37 ,' __42 306189 1,053.44 0vertmelHollday, Meyers 12240 Comm Spec. I, 9019001 1,637.32 i' _ '42306.83 2,041.66 Part Timp Lane 12550 Comm Spec. ) 45:119,00 972.37 �_ • 42 306 88 1,053.44 Sub Total Robertson 12260 Supervisor it• 51440 00, 1,637 32 t 45 61�4 0 2,041.66 less<partitIme(orpe f,i is:°Itd Fry 12290 Supervisor 1', •50`24Q 00i ' 945.56 , 45 614A0 955.07 Salaries for benefits only r�- Buckler 12300 Comm Spec. 45;119 001'° 945.56 I ^- 42,306 8 1,053.44 FICA Baldwin 12310 Comm Spec. 4511940: 1,637.32 i,----- _ 42406 2,041.66 PERF Brown 12320 Comm Spec. E 45,f1900, ,none 42306.83 1,053.44 LTD Peneranda 12330 Comm Spec. ! 45118 OQr ' 972.37 - 72 37 — 42 30683 1,053.44 Insurance/Fee.-month Christian 12340 Comm Spec. J 45119.001 972.37 i 42306 83 1,053.44 Total Benefits A.Pierce 12350 Comm Spec. { 4511900' 1 972.37„ • 42 30683 1,053.44 Total Salaries 13480 Pt.Time Comm Spc. 9,526.00+4' 16,131.20 "" 9:716:52 19,363.46 Total Expenses Martin 13490 PI.Time Comm Spc. = iw 9 526 00 ,g a 9,716152 Divide by 1/2 Schneider 13500 Pt.Time Comm Spc. 7 9 526 00 5 '•.° t - 9 718�.52 RIchmondis P.afition 13630 Holiday Pay - 48�198 00 .. k ,, 27,315.11,0' Counties Portion ,t_ +T _„`s 13640 Overtime - _26,18800 : ,,,•,___ _,_. 25142500 OI7}tef,8satar7e1 ue - _:;8alaiy Sublotele. _Y.w,:i M12:00 4 yer " WES:81 FICA 22110 Office Supplies 3i200'0.0 • » » 3,?OQ00, Insurance-month 22120 Printed Office Supplies 511Q,Q0 miggimmifion0 Perf 22150 Supplies Equip 8, Ob:OQ ;"S LTD 22210 Gas/Fuel 2 wg.Co 2;50000 Total Benefits 22290 Supplies Other 1111.111001100.00 „.„ 1,8000 Sugale9 ' .'- _ 33200 Contracture) ' ' . 8,450' 8;7 S00 eountyjs Portion 33230 Travel/Lodging/Meals » '2;2 001 » 21200i• 33240 Communications 5,0000i ,P 60' 33510 Utilities :, 2004 2004 33620 Maint/Rep•Equip/Clothing , 0:0 n 2,100:0 i „ 33810 Dues/Subscriptions tnalirellitM1 f_+_ `' f ..100.0.1 ' :Supplies Sub-total ' -__ _-_ 30,269:00 I ' 30250.00 Bu.get 9u>21 1111111115,662.00 812,8,1.5.89. General Fund #01000.xxxxx:000.0301 2021 2021 2022 2022 $602,218.33 647,029.00 $52,741.00 54,324.00 $29,149.56 28,578.00 $684,108.89 729,931.00 $29,149.56 28,578.00 $654,959.33 701,353.00 7.65% $50,104.39 53,653.50 7.65% 11.20% $73,355.44 78,551.54 11.20% 0.28% 61,833.89 1,963.79 0.28% • 19,363.46 $232,361.52 193,574.40 16,131.20 $357,655.24 327,743.23 $684,108.89 729,931.00 $1,041,764.12 1,057,674.23 $520,882.06 528,837.11 $520,882.06 528,837.11 $98,457.00 105,481.00 7.65% $7,531.96 8,069.30 7.65% 3,061.95 $36,743.40 34,361.88 2,863.49 11.20% $11,027.18 11,813.87 11.20% 0.28% $275.68 295.35 0.28% $55,578.22 54,540.40 $30,250.00 30,250.00 Mili$6Q6}7i1[0129 773,648.90